Staff Training Powerpoint

8/6/2019 Staff Training Powerpoint

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Staff Training

County-Wide

Registration

2011


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Introduction

Registration is the FIRST step for a family

desiring Early Head Start/Head Start services.

From registration we obtain students and

families to meet and maintain our required

funded enrollment.


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Overview

Training for personnel and volunteers who are

assisting with county-wide registration.

Covering the following areas:

Vocabulary

ProceduresGeneral Information


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Agenda

Vocabulary

Sign-In Procedures

Copy Procedures

Interview Procedures

Review ofApplication Form and Documentation

General Information

Opportunity to sign-up to assist in registration at

any of the school sites


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Vocabulary

Application- the primary from providing information

needed to determine eligibility

Completed Application- all information has been

provided to determine eligibility

Family Count- number of family members living in the

home


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Vocabulary Continued

Family Member- all persons living in the

same household who are

(a) supported by the income of the

parent/guardian of the child enrolling

or participating in the program AND

(b) related to the parent/guardian by blood


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Homeless- children lacking fixed, regular, and

adequate nighttime residence,

sharing housing due to loss or

hardship, living in hotels,

motels, shelters, etc.

Household Count- number of persons actually

living in the home


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Income how the family is living, includes SSI,

Retirement, Salary

Monthly family receives the incomeONCE amonth

Semi-Monthly family receives the income TWICE

a month and are the same dateseach month (Military is paid the

15th and 30th of each month)


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Bi-weekly family receives the income on the

same day every other week (every

other Friday)

Weekly family receives the incomeONCE a

week

Registration the act of completing therequired forms


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Sign-In Procedures

Determine childs age

For Head Start the child must be at least 3

years of age on September1, 2011

For Early Head Start the child must be under

the age of 3 on September 1, 2011


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Determine Childs Status

If new to the program, family must sign-in andcomplete entire application

If currently a FULL-TIME ESE student, familymust sign-in and complete the entireapplication process

If a returning student (currently in programand age eligible for next year) DONOT sign-in.


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Application Folders

One folder per applying child (Second child applying in

family receives special folder marked additional child.)

No folder for returning students

Record in PENCIL childs LEGAL name on folder tab as

follows:Doe John S.

(last) (first) (middle initial)


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DOCUMENT # OF COPIES

Birth Certificate 3

Social Security Card 3

I

mmunization Form 3Income Verifications 1

Proof of Residence 1

Custody Papers 3

Disability/Medical Information 3

Physical 3


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Sign-in Procedures

Get application folder from bottom of stack on sign-in table

Have parent(s) join you at interview table

Explain purpose of interview:To clarify information in application packet and to

identify any other information that may be needed

Review documents copies


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Return to parents all originals EXCEPTimmunization and physical forms.

Review language survey form. Be sure it iscompleted, signed, and dated.

Review all other forms. Be sure they arecompleted, signed, and dated by the parentand you if applicable.


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Review Application Form

If incomplete, have parent finish form with

you.

Any entries you make on the form(s) should

be in red ink with your initials and the date.


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You are to complete gray areas.

You are to be sure family provided information oneducation level, employment status (FT, PT, etc.),occupation, and relationship of household members toparent.

Use comments section to clarify information, make notes ifnecessary.

Make sure that the applicant and YOU sign and date theapplication form.

Be sure to complete the Request for Information formlisting ALL information still needed.


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Review ofApplication Form

Section I: Identifying Information

Need full name of parent/guardian with marital

status.

Need complete LIVING and MAILING addresses

with zip codes.

Need phone numbers all you can get.


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Need legal names of all household members

Need the information requested on form for each

of the household members

In gray area below each members name indicate

application status:

NA for non-applicant child and adult

Appropriate number of symbol for EHS/HS, etc. foreach child applying (or pregnant woman applying)

Program site in which they reside( TRJ, BES, ETC.)


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Check accuracy of number of individuals living

in home

Check accuracy of number of individuals living

in the home who are FAMILY MEMBERS

Check accuracy of number of children inFAMILY

Use comments section to clarify, if needed,

who is a family member Only family members count in determining

family count


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If the childs birth certificate lists a father and

that father is living in the home, he is a family

member regardless of marital status to the

childs mother.

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