Staff Report · 2019. 6. 7. · Comm./News/Jobs/ Member Services & Onboarding/ iConference. Social...
Transcript of Staff Report · 2019. 6. 7. · Comm./News/Jobs/ Member Services & Onboarding/ iConference. Social...
Staff Report
Wednesday, April 3rd, 2019
Team
Clark Ulrike
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Michael Responsible for: Responsible for:
Website/ Press/ Internal Comm./News/Jobs/ Member Services &
Onboarding/ iConference
Social Media iSchools (and iConference)/
Website / Administrative things
20 hours/week 20 hours/week 5 hours/week
Responsible for:
Finances/ Internal Comm./ Mailing Lists/ Membership/ Staff/ Negotiation with iConference Organizers/ Friend- and Fundraising/ Organizational structure
developement
What we take care of (Infrastructural)
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Website
• main communication tool -> but old fashioned -> new interface coming in June 2019
• main target group under 35 years (more than 50%)• free job posts for member schools:
-> more than 70 posts per year/ 1,35 posts per week
• free news posts for members and the organization:-> more than 85 posts per year/ 1,6 posts per week
• main iConference accessing point for participants
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Website 2019 (June)
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Social Media: Twitter
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Twitter in numbers• 137 Tweets iSchools account/year (28th February 18 to 28th February 19)
-> means one tweet every two to three days(which is ideal for an organization of our size!)
• 194 new Followers during this period -> means 3 to 4 new Followers every week
• 3740 Followers in total iSchools Twitter Account (March 26, 19)
• iConference Twitter Account: -> 1443 Followers (March 26, 19)
-> with an overlap of just 252 Followers. -> that means in total we reach with both accounts 4931 people (not even including those reached by retweets of our Tweets)
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Facebook and Linkedin in numbers
• Facebook:• iConference: 39 Posts and 47 new likes, makes in total 852
likes (February 28, 19)
-> means one new like almost every week.• iSchools: 48 Posts (including some shares from the
iConference page) and 43 new likes, in total 1563 likes (February 28, 19)
• Linkedin:• joined Linkedin in June and gained 89 Followers (March 26, 19)
-> good; especially because this was a calm launch (on average
we gained 2 Followers per week in the last 9 months).
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Mailing Lists
• Managing Mailing Lists of theiSchools:
• 3 regional Mailing Lists• Europe, America, Asia/Pacific
• all-heads-list• BoD list• executive committee list• Associates list
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Member onboarding• 10 new schools (March 2018-March 2019)
• Application reception confirmation• Organization of the BoD discussion• Applicant notification• Member notification• Onboarding information for new head/member• Adding appropriate member staff to the lists• Follow up on dues level• Adding member to the website (external and
internal)
• Number of changes at existing memberschools: Heads, URLs, Payment Information, e-mail adresses etc.
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Member onboarding• 10 new schools (March 2018-March 2019)
• Application reception confirmation• Organization of the BoD discussion• Applicant notification• Member notification• Onboarding information for new head/member• Adding appropriate member staff to the lists• Follow up on dues level• Adding member to the website (external and
internal)
• Number of changes at existing memberschools: Heads, URLs, Payment Information, e-mail adresses etc.
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Every day live duties• Renew the incorporation status• Organize elections• Create and send out invoices (100 individual ones because
of special adress and accounting specifics in a lot of schools)• Bird-dogging incoming payments • Create and send out invoice reminders• Ask schools for Research blog posts, slider pictures and
alumni careers, change sliders• Answer questions from members and/or forward them• Fill out tax information for US forms• Write financial reports…
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Every day live duties
• And help with organizational things for the upcoming and outgoing iConferences
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Thank you very much for your attention!
I‘d be happy to answer questions!
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Financial Report
Wednesday, April 3rd, 2019
2018 iSchool Finances• New self-selection membership dues framework went into effect
– iCaucus ($5,000 per year)– Enabling ($4,000 per year)– Sustaining ($3,000 per year)– Supporting ($2,000 per year)– Basic ($1,000 per year)– Associate ($300 per year)
• Net effect of higher and lower selections was an increase of the dues income over the budgeted $175,000 (total income 2018 $254,707)
• Developed guidelines for the documentation of expenses• Established an internal audit committee (Noa Aharony, Kristin
Eschenfelder, and Johannes M. Bauer) and audit principles
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2018 budget and actual results
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Budgeted Actual Difference
Staff (Comm, Exec Director, support)
$75,272 $76,390 ($1,118)
Materials, supplies, services $15,300 $8,151 $7,149
iConference awards $13,500 $12,382 $1,118
Grants $10,000 $10,000 $0
Executive Director travel $20,000 $19,008 $992
Chair travel $20,000 $19,461 $539
Staff travel $5,000 $2,541 $2,459
Total 2018 expenses $159,072 $147,933 $11,139
Income $175,000 $254,707 $79,707
Addition to reserves $106,824
2019 planning budget
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Budgeted
Staff (Comm Director, Exec Director, support) $141,772
Materials, supplies, services $20, 720
iConference awards $15,500
iSchool projects and initiatives $20,000
Executive Director travel $20,000
Chair travel $20,000
Staff travel $8,000
Total 2019 planned expenses $231,992
Total anticipated Income $250,000
iSchool reserves (in US$)
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