St. Mary’s County St. Mary’s County GovernmentGovernment

Citizens AcademySeptember 9, 2014

6-9 PM

VisionVision

It is the responsibility of St. Mary’s County Government to preserve and enhance the quality of life by recognizing and protecting the unique character of St. Mary’s County as a rural Chesapeake Bay peninsula; foster economic growth and create an atmosphere of excellence by focusing and managing growth to create vibrant, attractive communities; by protecting the rural character and economy of the countryside, nurture the shoreline and adjacent waters and preserve and capitalize on the other natural resources and historical qualities on the county.

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MissionMission

St. Mary’s County Government will:

Be responsible and accountable to the County’s citizensProvide high quality, cost effective and efficient servicesPreserve the County’s environment, heritage, and rural characterFoster opportunities for present and future generations

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Administrative OverviewAdministrative Overview

Overview of Administrative Services: County Administrator, Rebecca Bridgett, Ed.D.

County Attorney, George SparlingChief Financial Officer, Elaine Kramer

Chief of Staff, Sue SaboPublic Information Officer, Tony Jones

• Navigate Website• Volunteer Opportunities• 2013 St. Mary’s County Government’s

“State of the County” Video

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County Organizational ChartCounty Organizational Chart

County Attorney

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County Administrator’s OfficeCounty Administrator’s Office 6

County Administration OverviewCounty Administration Overview

Appointed by the CommissionersImplement Budget & Policy Decisions of

the Commissioners of St. Mary’s CountySupervision of 9 County DepartmentsOversight of Daily County Government

OperationsLiaison to State and Federal PartnersCustomer Service

http://www.stmarysmd.com

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County Attorney’s OfficeCounty Attorney’s Office 8

County Attorney’s Office OverviewCounty Attorney’s Office Overview

Legal CounselReal Estate TransactionsLegislationPublic Information ActLitigationEthics CommissionCivil InfractionsAsset Forfeiture

http://www.stmarysmd.com/countyattorney/index.asp

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Finance Organizational ChartFinance Organizational Chart 10

Finance OverviewFinance Overview

• Budget / Administrationo All money items requiring Commissioner approvalo Budget development and monitoring – Operating and Capitalo 20 dedicated public sessionso 50+ submitterso Estimates, projections, parameterso Grants and Capital Projects o Budget complianceo Board of Education, where Commissioner action is requiredo MetCom Capital Budget and Debto Debt-planning, rating, compliance, capacityo Fire & Rescue Revolving Loan Fundo Other Post Employment Benefits (OPEB) Trust(s) administrationo Technology user training and security

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Finance Overview ContinuedFinance Overview Continued

Accounting◦ Central, county-wide financial accounting & reporting◦ Payroll – 27,000 “checks”◦ Vendor – 11,000 “checks”◦ Billing and cash receipts – except Property Taxes (Treasurer)◦ Compliance and reporting – State, IRS, GASB◦ Annual audit – multiple bases of accounting required◦ Consolidation of MetCom, BOE etc.

Procurement◦ All purchasing – operating and capital◦ E-Md Marketplace◦ 40 to 50 formal solicitations◦ 5,000 purchase orders◦ User requirements/ budgetary constraints/ fair and open competition◦ Grant compliance◦ Local Vendor Preference

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What Year Is It ?What Year Is It ?

ACCOUNTING

BUDGET/ADMIN

PROCUREMENT

CALENDAR YEAR QUARTERS

Q1 2013 (Jan-March)

Q2 2013

Q3 2013

Q4 2013

Q1 2014

Q2 2014

Q3 2014

Q4 2014

Q1 2015

Q2 2015

Q3 2015

Q4 2015

FY2013 July 1, 2012 to June 30, 2013FY2014 July 1, 2013 to June 30, 2014FY2015 July 1, 2014 to June 30, 2015FY2016 July 1, 2015 to June 30, 2016 13

Finance Guiding ValuesFinance Guiding Values

Responsiveness To internal and external “customers” – develop a sound understanding of their needs and how they relate to the budget and our financial activities Communication Timely, comprehensive and understandable information available to internal and external customer/users Technical Proficiency Implementing techniques as well as meeting changing requirements Technology Effective use to improve financial processing, reporting, and otherwise support the management of the County Accountability Financial records and decision-making should reflect the highest level of accountability Business Practices Cost efficient and effective processes and procedures to support the decision- making needs of the Commissioners of St. Mary’s County and department heads Responsible and Timely Reporting A commitment to timely reviews, reconciliation, monitoring, and reporting

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Finance On-Line ResourcesFinance On-Line Resources

Countyhttp://www.stmarysmd.com/finance◦Budget◦Audit◦General Obligation Bonds

http://www.stmarysmd.com/howdoi.asp◦Payments since FY2011◦Procurement Bids

Statehttp://dls.state.md.us/Content.aspx?page=299oBalance SheetoOverview of Md Local GovernmentsoTax Capacity & Effort

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Human ResourcesHuman Resources

Rachel Pulliam HR Specialist

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Human Resources OverviewHuman Resources Overview

Employment with County GovernmentRisk Management ProgramsBenefit ProgramsLength of Service Awards Program

(LOSAP)Employee Wellness

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Public Information OfficePublic Information Office 18

PIO OverviewPIO Overview

Acts as liaison between government and media outlets/ journalists

Administers county’s social media venues and websites

Keeps citizens informed about county government activities and events

Manages and produces content for county cable access channel (SMCG TV 95)

Provides updates during weather events and other declared emergencies

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PIO OverviewPIO Overview

Public Information Officers (PIO) are the communications coordinators or spokespersons for certain governmental organizations (i.e. city, county, school district, state government and police/fire departments). They differ from public relations departments of private organizations in that marketing plays a more limited role. The primary responsibility of a PIO is to provide information to the media and public as required by law and according to the standards of their profession.

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http://www.stmarysmd.com/pio/

Navigate WebsiteNavigate WebsiteRebecca Bridgett

County Administrator

http://www.stmarysmd.com

Volunteer OpportunitiesVolunteer Opportunities

Thirty-two Boards and Commissionso Airport Advisory Commissiono Agriculture Seafood and Forestry Boardo Commission on Agingo Commission on the Environmento Ethics Commissiono Historic Preservation Commissiono Human Relations Commissiono Library Board of Trusteeso Recreation and Parks Boardo Wicomico Shores Golf Course Advisory Board

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Volunteer OpportunitiesVolunteer Opportunities

Volunteer Application and Résumé

• Current Vacancies

• Meeting Schedule

• Appointment cycles

• Questions – call Diane Gleissner at (301) 475-4200 ext. 1700

http://www.stmarysmd.com/voluntr/

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2013 State of the 2013 State of the County VideoCounty Video

Tony Jones Public Information Officer

2013 State of the County

2014 State of the County Tease