St Luke’s with St Augustine’s, New Catton Annual Parochial...

St Luke’s with St Augustine’s, New Catton Report of the Trustees for the year ending 31 December 2019

St Luke’s with St Augustine’s, New Catton Annual Parochial Church Meeting 2020

Including the Trustees' Report and Financial Statement for 2019 for the Parochial Church Council of St Luke’s with St Augustine’s, New Catton.

Registered Charity number 1162755

The Annual Parochial Church Meeting will be held on

Monday 19th October 2020 at St Luke’s Church Centre at 7:30pm

If you are on the Electoral Roll please try and attend via Zoom. Please take some time to read through this report before the meeting.

This report consists of the

● Trustees’ Report I. Reference and Administrative Details page 2

II. Structure, Governance and Management page 4 III. Aims and Purposes page 7 IV. Objectives and activities page 8 V. Incumbent’s Report page 9

VI. Parish Activities page 11 VII. St Augustine’s Activities page 12

VIII. St Luke’s Activities page 16

● Financial Statement page 25

● Minutes of the 2019 APCM page 30


Trustees’ Report for the Year ending 31 December 2019 The Trustees present their report with the financial statements of the charity for the year ended 31 December 2019

I. Reference and Administrative information Church Addresses St Luke’s Church St Augustine’s Church Hall 61, Aylsham Road Gildencroft, Norwich Norwich NR3 2HF NR3 1DS

Membership of the PCC (April 2019-April 2020)

Name Church Role Term ends at APCM

in

Sarah Quantrill Both Interim Priest-in-charge Ex officio

Carrie Sant St Augustine’s Church warden 2020 (could be re-elected

for 1 more year) Melissa Snell St Luke’s Church warden

Karen Wimhurst St Luke’s PCC Secretary 2022

Howard Green St Augustine’s PCC Treasurer 2020

Tony Barton St Luke’s Deanery Synod Rep 2020

Nicky Burr St Luke’s Deanery Synod Rep 2021

VACANCY St Augustine’s Deanery Synod Rep

Dot Lenton St Augustine’s Elected Lay Rep 2022

Judy Reynolds St Augustine’s Elected Lay Rep 2022

Elwira Zwolinska St Augustine’s Elected Lay Rep 2021

Simon Snell St Luke’s Elected Lay Rep 2022

Martin Smith St Luke’s Elected Lay Rep 2022

Jean Easton St Luke’s Elected Lay Rep 2023

VACANCY (3) St Luke’s Elected Lay Rep

Parish wardens 2

Elected Members 6 (+ 3 vacancies)

PCC Officers 2

Deanery Synod Reps 2 (+ 1 vacancy)

Diocesan Synod Rep 0

Ex Officio 1

Co-opted 0

Total PCC Size 17 Actual: 13


Membership of the District Church Councils

St Augustine’s DCC

Name Role Term Ends

Sarah Quantrill Interim Priest-in-charge Ex officio

Carrie Sant Parish Warden 2020 (could do 1 more year)

Liz Day Elected Lay Rep 2021

Anna Green Elected Lay Rep 2021

Howard Green DCC Secretary/Treasurer 2020

Phil Kerrison Elected Lay Rep 2020

Dot Lenton Elected Lay Rep 2022

Tim Lenton Elected Lay Rep 2022

Judy Reynolds Elected Lay Rep 2022

Elwira Zwolinska Elected Lay Rep 2021

VACANCY Elected Lay Rep

VACANCY Deanery Synod Rep

St Luke’s DCC

Name Role Term Ends

Sarah Quantrill Interim Priest-in-charge Ex officio

Melissa Snell Parish Warden 2020 (could do 1 more year)

Tony Barton Deanery Synod Rep 2020

Nicky Burr Deanery Synod Rep 2021

Jean Easton Elected Lay Rep 2022

Beth Magee Co-opted

Sam Pittam-Smith Elected Lay Rep 2022

Simon Snell Elected Lay Rep 2022

Martin Smith Elected Lay Rep 2022

Karen Wimhurst DCC Secretary 2022

Martin Wimhurst Co-opted/DCC Treasurer



Appointed by the PCC Electoral Roll Officer: Mark Smith Safeguarding: Nicky Burr (St Luke’s: Children and Adults at Risk)

Howard Green (St Augustine’s: Adults at Risk) Dot Lenton (St Augustine’s: Children at Risk)

Independent Examiner: Nik Vitkovitch, FloD Parish Bookkeeper: Deborah Jennings


Our Banks Barclays plc (St Luke’s current and deposit accounts) TSB (St Augustine’s current account) CBF Church of England deposit account (CCLA) (St Luke’s) Norwich Credit Union (St Luke’s loan guarantee fund).

II. Structure, Governance and Management Structure The PCC is a charity registered with the Charity Commission; Registered Charity number

1162755.

It is listed in the Charity Commission Register as the Parochial Church Council of the

Ecclesiastical Parish of St Luke’s with St Augustine’s, New Catton.

The PCC is a corporate body established by the Church of England. It operates under the

Parochial Church Council Powers Measure.

The PCC is chaired by the Incumbent. It is the decision-making body of the Parish and is

accountable to the Diocese.

The PCC is responsible for making decisions on all matters of general concern and

importance to the parish including deciding on how the funds of the PCC are to be

spent. The full PCC met four times during the year.

Each Church has its own DCC, which is responsible and accountable to the PCC for the day-to-day operation of its church. Each DCC is chaired by the Incumbent. The PCC will be composed of the incumbent, together with any Curate or Associate Minister(s) who are attached to the Parish, the two churchwardens, PCC Treasurer, Deanery/Diocesan synod member(s) and lay representatives from the two District Councils (DCCs), based on the size of the electoral roll of the parish, and in proportion to the size of each district’s electoral roll and average Sunday attendance.

We pay a bookkeeper to serve both churches, a hall bookings manager for St

Augustine’s and cleaners for both churches. These are employed as contractors.

Currently the Secretary of St Luke’s and the Treasurer of St Augustine’s perform these

roles for the PCC as well.

The PCC Quorum is 5 (1/3 of lay representation under current Parish scheme) which

includes the incumbent and at least one member of each DCC.

The Parish Wardens and the incumbent meet each month to plan and review the month

ahead.


Appointment of PCC/DCC Members

The method of appointment of PCC members is set out in the Church Representation

Rules and governed by a parish scheme which was last revised in 2018 and ratified by

Bishop’s Council on 22 May 2019.

All those who attend our services / members of the congregation are encouraged to

register on the Electoral Roll and are then eligible to stand for election to the PCC after a

six month period. Vacancies are advertised in each church.

Meetings The incumbent chairs the PCC and DCCs. The PCC normally meets four times each year. Each DCC normally meets four times each year. Additional meetings can be called by the Parish Wardens or the Incumbent. Period of Service Parish Wardens are elected annually. All other members are elected for a three year period. Members can stand for re-election at the end of their period of service. PCC Reps are elected annually from their DCC. Payments to PCC Members The incumbent receives a stipend from the Church of England and reasonable out of pocket expenses and is ex-officio chair of the PCC and the two DCCs. No other members receive any payments except for reimbursement of out of pocket church related expenses. PCC Sub-Committees Events Committee Safeguarding Standing Committee In addition, St Luke’s DCC also has a Fabric Committee. Public Benefit Any member of the public may take part in Church of England activities and services. The PCC also provides, promotes or facilitates services available to groups of people including children and young people, people on low incomes, the elderly, refugees, the homeless, people with mental health issues, ethnic minority groups and others in need or considered vulnerable. The churches also support the following community activities in a variety of ways, including the use of our buildings: Lunch Club, Thursday Club, Strands, English+.


The churches have a good relationship with the local infant and junior schools, with the incumbent listening to children from the infant school read every week, and with monthly assemblies in both schools. The structure of the Church of England focusses each PCC on a specific geographical area, the ecclesiastical parish. Religious services, which are open to all, take place in the parish churches and buildings, or by agreement in other local facilities. Within the parish, the church seeks to serve the whole community. However, not all funds will necessarily be spent on projects within the parish, as we seek to support the mission of the whole church, so may, for example, develop links with a community in another area or country. St Augustine’s for example supports charity work in Uganda. St Luke’s gives 5% of its annual income to charities. Risk Management The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. All Barclays accounts require two signatories for making payments to external accounts by cheque or online. The major risks to which the PCC is exposed are standing items on the PCC agenda and are reviewed regularly. These include:

- Regulatory and legal position - Financial position - Health and safety including the buildings and their surroundings - Risks arising from the activities of each Church, including risks to reputation.

Operational risk management activities such as hazard management and prevention, the protection of children and vulnerable adults, insurance and local risk assessments are delegated to the DCCs. DCCs are charged with having appropriate systems and processes in place, with appropriate review intervals, to manage those risks. Safeguarding The care and protection of children, young people and vulnerable adults involved in Church activities is the responsibility of the whole Church. Everyone who participates in the life of the Church has a role to play in promoting a Safer Church for all. St Luke’s with St Augustine’s, New Catton commits to the safeguarding guidance and policy statement issued by the House of Bishops. The Church of England safeguarding policy statement is based on five foundations and offers six overarching policy commitments:

• Promoting a safer environment and culture

• Safely recruiting and supporting all those with any responsibility related to children, young people and vulnerable adults within the Church


• Responding promptly to every safeguarding concern or allegation

• Caring pastorally for victims/survivors of abuse and other affected persons

• Caring pastorally for those who are the subject of concerns or allegations of abuse and other affected persons

• Responding to those that may pose a present risk to others. This policy applies to all Church Bodies and Church Officers. Full understanding of, and adherence to, this policy should lead to a deepening in the understanding of, and respect for the rights of children, young people and vulnerable adults as people of faith in the life of the Church. Under section 5 of the Safeguarding and Clergy Discipline Measure 2016, all authorised clergy, bishops, archdeacons, licensed readers and lay workers, churchwardens and PCCs must have ‘due regard’ to safeguarding guidance issued by the House of Bishops (this will include both policy and practice guidance). A duty to have ‘due regard’ to guidance means that the person under the duty is not free to disregard it but is required to follow it unless there are cogent reasons for not doing so. (‘Cogent’ for this purpose means clear, logical and convincing.) Failure by clergy to comply with the duty imposed by the 2016 Measure may result in disciplinary action. The Safeguarding Officers are: St Luke’s: Nicky Burr St Augustine’s: Dot Lenton (Children) Howard Green (Vulnerable Adults) Health and Safety: Parish Wardens Insurance, alarms and Fire Protection: Treasurer and Parish Wardens.

III. Aims and Purposes The Parochial Church Council (PCC) of New Catton: St Luke with St Augustine has the

responsibility of cooperating with the incumbent, the Reverend Sarah Quantrill, in

promoting in the ecclesiastical parish, the whole mission of the Church, pastoral,

evangelistic, social and ecumenical.

The PCC is also specifically responsible for the maintenance of St Luke’s Church Centre, 61

Aylsham Road and St Augustine’s Hall, The Gildencroft, Norwich.

The 2015 Parish statement states that “we are a diverse and inclusive community that

values compassion and personal transformation through Jesus Christ.”


IV. Objectives and Activities The PCC is committed to enabling as many people as possible to worship at our church and

to become part of our parish community at both churches. The PCC maintains an overview

of worship throughout the parish and makes suggestions on how our services can involve

the many groups that live within our parish. Our services and worship put faith into

practice through prayer and scripture, music and sacrament.

When planning our activities for the year, we have considered the Commission’s guidance

on public benefit and, in particular, the supplementary guidance on charities for the

advancement of religion. In particular, we try to enable people to live out their faith as

part of our parish community through: ● Worship and prayer; learning about the Gospel; and developing their knowledge and

trust ● Provision of pastoral care for people living in the parish. ● Mission and outreach work.

To facilitate this work, it is important that we maintain the fabric of the buildings

mentioned above.

Worship and Prayer The PCC is keen to offer a range of services during the week and over the course of the

year that our community may find both beneficial and spiritually fulfilling. We offer

alternating services of Holy Communion and Morning Worship on a Sunday, and Holy

Communion on a Wednesday at St. Luke’s.

Other services offered during the past twelve months have included a Carol Service and a

Christingle Service in Waterloo Park Café during the Christmas season.

A Lent Course ran in 2019 based on last year’s Thy Kingdom Come materials and Compline

was said during Holy Week, alternating the services between the two churches. Nicky Burr

offered an Advent Course.

It was lovely to be able to celebrate both Midnight Communion on Christmas Eve and

Easter Sunday in St Augustine’s Church, which drew in some people who live in the parish

but who do not normally join us for worship. We are very grateful to the Churches’

Conservation Trust for allowing us to use the building a few times a year.

We continue to hold joint services when there is a fifth Sunday in the month. This

alternates between the two churches and has given us an insight into the way that each

congregation “does” church.

All are welcome to attend our regular services. The average weekly attendance, counted

during October, was 56 (17 at St Augustine’s and 39 at St Luke’s) and the Christmas &

Easter services were well attended.


As well as our regular services, we enable our community to celebrate and thank God at

the milestones of the journey through life. Through baptism we thank God for the gift of

life; in marriage public vows are exchanged with God’s blessing; and through funeral

services friends and family express their grief and give thanks for the life which is now

complete in this world and commend the person into God's keeping.

This year we have celebrated 0 Baptisms, 1 Wedding, and conducted 0 Funerals.

V. Incumbent’s Report Detailed reports about the life and activities in our two churches and communities follows so I want to start my report by thanking everyone who has contributed to any of those- we wouldn’t be able to offer all that we do without the willing help of so many. Last year we said that we wanted to achieve the following things over the course of 2019: 1. PCC Away Day in January 2019 What arose from our discussions at last year’s away day and the APCM was the desire to build on our existing activities, particularly the social events. 2. Introduction of a midweek Communion Service to give more flexibility with Sunday

worship The start of 2019 saw the introduction of a said Midweek Communion service at 8:00am at St Luke’s. Despite the early start, there are now 7 people who regularly attend the service. 3. Recognising and affirming the ministries of all those who lead and preach through

the Diocesan Authorised Worship Assistants’ Scheme In October, we welcomed Dean Jane to St Luke’s as we commissioned all of our AWAS. It was a lovely service, and my thanks to all who were involved in the music or providing the refreshments afterwards.

4. Developing Community/Family Activities to engage more with our two local

communities These included a Pancake Bar on Shrove Tuesday, a Family Funday and BBQ in the Summer, as well as repeating our successful Bonfire and Sparkler party on Bonfire Night, before our epic Christmas Quiz - maybe 2020 will be the year my team finally manages to win… We have set up an Events Committee with representatives from both churches to help with planning future events. 5. Increasing the Number of Family Friendly Services across the year. We held a couple of café style services at St Luke’s in 2019. At the first one we welcomed Oak Grove’s Youth Band who led our worship for Candlemas. We also had a café style service on Mothering Sunday.

6. Development of the website and our presence on social media Last year also saw an updating of our website- and we are extremely grateful to Howard, Simon and Elwira for the work they put in and especially to Matthew Snell for all his hard


work in turning our ideas into reality - and for the patience he has demonstrated in explaining to the Luddite incumbent how to use WordPress! 7. Deepening our relationship with Angel Road Infant and Junior Schools. Our relationship with Angel Road Infant and Junior schools has continued to develop. I listen to children in Year 1 read each week, and we have monthly assemblies at the Infant school and termly ones at the Junior school. I was ably assisted with this by the curate from St Peter Mancroft, Graham Kirk-Spriggs, who needed to gain some experience working with schools. In the Autumn, I accepted an invitation to become a governor on the local governing board of the two schools. The Infant school invited me to attend their Carols in the Playground and to offer a blessing at the end of the event, and over 90 Year Six children attended the Christingle Service at St Luke’s, along with parents and carers. They all took home a hand-painted tree decoration with love from St Luke’s. Thanks to all who helped with this service. 8. Further developing ways to address the issue of loneliness and social isolation within

our local communities. During the Autumn, I began working with Simon and Sammy from Waterloo Park Café. We were able to hold our Christingle there in December, and 43 people joined us - some because they had planned to come, others because they were in the café for a drink and stayed to join in. Future events were planned for the new year - a fortnightly knitting group to knit hats for the babies in the NNICU, a monthly craft morning on a Saturday, 9. Introducing a forum for talking about our faith and spiritual practices. Although this was discussed a number of times over the year, it wasn’t until the Autumn that this really came into being, through the fortnightly book group that Carrie offered- looking at Brian McLaren’s book “Everything Must Change.” This is still ongoing (it’s a long book!) and is attended by between 6-11 people, including some from outside the community. Carrie’s summary of the discussion and the chapter that has been read, has also gathered a large following on Facebook.

From January 2020, I shall be offering a monthly gathering “Soul Food” to discuss life’s big questions over lunch or a coffee, using Waterloo Park Café. 10. Other developments In September of last year, we welcomed Richard Turk to our Church family as he began his two year training for ordained ministry. He has three days in the parish (Sunday, Wednesday and Thursday usually), three days for studying and a day off. During his first three months with us, he has spent time getting to know people and observing our services, as well as planning and leading the Remembrance Sunday service at St Augustine’s and preaching at St Luke’s Carol service. He has also been a regular visitor to Lunch Club and Thursday Club and has helped with school assemblies.

Around us, work began on the mosque and also the YMCA development of the British Legion building and Sirajul and Tim came to tell us about these developments. Please continue to hold these in your prayers, as they are both committed to offering support to the local community.


Finally, our Parish Share has increased to £48,875 and on top of this, as you will see from our fabric reports, we have a number of fairly pressing matters to attend to - so please if you can, take a moment to review your giving to the church, if you have not done so recently.

I would just like to end my report by thanking everyone for all their prayers, support and encouragement but especially our two parish wardens Carrie and Melissa who have the unenviable task of keeping me on the straight and narrow!

Sarah

VI. Parish Activities a) Electoral Roll Report This year’s roll has just been a revision and I’ve received 3 new forms, and one change of address. My thanks to Sarah Quantrill for her help with this year’s electoral roll and these are the figures I have when the roll closed on 3rd March 2020. There are currently 41 people on the roll at St Luke’s church, of whom 17 live in the parish and 24 live outside the parish. This figure compares to 42 in March of 2019. We very sadly lost one member, Iris Longshaw, in December 2019, and Dennis Burnham has moved into care and is no longer able to join us. St Augustine’s Church currently has 19 people on the electoral roll, with 5 living in the parish and 14 outside the parish. This remains the same number as for March 2019. This gives a total parish figure for both churches for the 2020 electoral roll period of 60 people, compared to 60 in 2019. Again, I’d like to mention that a church in Bristol, and no doubt elsewhere has introduced on-line electoral roll forms, and this may perhaps be something to consider for the future.

Mark Smith, Electoral Roll Officer

b) Deanery Synod At the February meeting we heard reports from member churches of their links with churches overseas. A group from Sprowston had travelled to the Bangalore region of India and had come away humbled by the joy, generosity and intense faith of people who had very little in material terms. Phil Charlesworth (Taverham) had made a visit to Papua New Guinea, a province twinned with our Diocese, and Stella Noons had been to Nairobi. Both were struck by the same sense of freedom that those in India had found. Nearer home we were updated on a Passion Play that would be performed in Anglia Square on Good Friday. Finally, there was a report from October’s Diocesan Synod and an update on what would be debated at the forthcoming General Synod.

The second meeting of the year was the Deanery Ascension Day service at Horsham St Faith’s. Julian Bryant, familiar to many of us through his Christian Aid work, was the guest speaker. In October members were invited to Diocesan House for an orientation visit open to all deaneries in the Norwich Archdeaconry.

Tony Barton


c) Summary of our Finance Report See the St. Augustine’s report (VII d) and St Luke’s report (VIII e) below and the Finance report on page .

VII. St Augustine’s Reports a) St Augustine Warden’s report. We have a very good year at St Augustine's. We have with Sarah's gentle guidance made good progress with getting the St Augustine's Way agreed between us as a way of life that we want to follow. Our worship assistants have been formally authorised and we have been joined by two new musicians on a fairly regular basis, Matt and Martin.

Our building has suffered from some vandalism, some wear and tear and some weather getting in. I have been very grateful for God's provision to us of Matt to help and advise this ‘not too up-to-speed’ church warden on what needs doing and in helping to find contractors and offer practical assistance along with Howard to get things sorted. Robert has continued to always make sure everyone always gets a cuppa and a warm welcome and has also faithfully helped to manage the grounds. We look forward to a good year ahead.

Carrie Sant b) DCC Report Our DCC meetings are sweetened by generous hospitality in members’ houses, lightened by tight chairing to reasonable length meetings, and strengthened by a high ratio of DCC members to the congregation members as a whole. Thank you to everyone who contributes so willingly and conscientiously!

In 2019 we met in January, May, July, and November.

We have tightened our oversight of some of our key governance areas by making three standing items for every agenda: Finance, Safeguarding, and the Church Hall Fabric. The main purpose of our meetings, however, are to enrich our spiritual and communal life, and during the year we addressed how to:

• support people’s spiritual growth through meditation, the Speaker Programme, and St. Augustine’s Way

• welcome new attendees and improve our pastoral support to one another, and

• be of service to those with particular needs that we encounter through being custodians of St. Augustine’s Hall.

Howard Green c) Fabric The piano was tuned on 26 April and will need to be done every 10 months or so going forward (it gets heavy use by choirs hiring the hall).

During the year, some internal cracking was noticed around the door opening to the toilets. Investigation revealed the leakage of wastewater into the ground in the area via the


defective external drain gully as the probable cause of the progressive movement and a temporary repair was made, pending the future rebuilding of the drain gully. Since the temporary repair, there has been little or no further differential movement, but a permanent repair is needed.

Two windowpanes on the north side of the hall have been cracked, and an insurance claim was put in prior to their repair.

An additional lock was fitted to the external kitchen door.

During gutter emptying operations in December it was noticed that roof tiles were displaced on the hidden south side of the hall towards the west end allowing entry of rainwater. These were rectified during December but unfortunately not in time to prevent a fall of a section of internal ceiling lining in early January 2020.

Other external inspection revealed increasing wet rot affecting certain original windows which badly need repair and redecoration, and a need for selective repointing of brickwork. Internally it was noted some of the plastic light fittings are nearing the end of their useful life.

An afternoon re-gluing, drilling and inserting screws to tighten joints of the chairs.

Matt Williams and Phil Kerrison d) Finance We received the resignation of our bookkeeper, Jane Cole, with fear and trepidation because we had grown to rely on her so much. We wish her well in her retirement and thank her for all of her work for us and for the thorough and effective handover she gave. After looking at various candidates, we are very pleased to have Deborah Jennings as our new bookkeeper and thank her particularly for taking over Jane’s systems and processes and bringing us to the end of the Financial Year with everything accounted for. We also salute her and Sarah for managing our bank’s paperwork to a.) get new signatures and mandates, and b.) getting us onto online banking. This may sound like a small administrative task; it wasn’t!

Sarah challenged us to improved financial control through adopting the conventional discipline of budgeting and monitoring spend against budget. This innovation highlighted areas that we probably would otherwise have missed and is something we will keep on doing. Because of the way the parish share is now structured, we are having to pay more than in previous years. Even though this system is under review, it was decided that we will pay our whole parish share this year from our reserves, and look to God to provide for our corporate needs as He does so generously to our individual needs every day and look to our hearts for putting more money in to St. Augustine’s to cover our costs. We can’t look to our reserves for ever!

Howard Green


e) Hall Hire Excluding weekly Sunday services and fortnightly Stranding Together on Saturdays, the Hall was hired 212 times by 20 groups. The three big weekly hirers continued to be Extend’s Wednesday morning exercise class (41), Thursday afternoon’s senior citizen’s social club (42) and Friday morning’s Yoga class (35). There were four new regular hirers: The Common Lot (weekly choir rehearsals), Creative Arts East (monthly community crafting), Martin’s Singers (weekly choir rehearsals) and Men’s Craft (bi-monthly story-telling club). The Hall was hired for children’s parties six times. The terms and conditions of hire for children’s parties were revised to include a returnable deposit to cover any damages and a non-returnable charge for use of bouncy castles. Three regular hirers ended: SAFE (St Augustine’s families’ group), Wing Chun International (martial arts) and Tankards table tennis club. It was especially sad to see Tankards close as they had been using the Hall regularly for the last five decades. The Norwich Christian Mediation Centre’s use of the Hall included 11 Centring Prayer and Meditation sessions run by Liz Day and in August a talk by Father Korko. Maintenance and security issues. Evidence of regular unauthorised entry out of hours by person or persons unknown was noticed in the summer. An additional lock was added to the kitchen door to deter this activity and this seems to have worked. The Hall’s boilers were serviced in April and fire extinguishers checked in November.

Stuart McLaren

f) Sunday Congregation at St Augustine’s The size of the Sunday congregation ranges from about ten to 25, with one or two new faces and a few occasional visitors. The average is about 18. We still have no children attending regularly. The tradition of flexible Anglican worship remains, with chanting and periods of silence. Priest-in-charge Sarah presides at Holy Communion twice a month, with a member of the congregation – one of those now designated authorised worship assistants – either leading or preaching. The remaining services are Morning Worship led by the AWAs, namely Howard Green, Phil Kerrison, Tim Lenton, Carrie Sant and by retired priest the Rev Liz Cannon. Preaching at Morning Worship is mainly by Howard, Tim, Carrie, Liz (often Godly Play) and Anna Green (lectio divina). Most of the above also contribute prayers and readings; the readers also include Ray Fiske, Jenny English, Jude Reynolds, Dot Lenton and, more recently, Matt Williams and Martin Wyatt.

The joint services with St Luke’s continue, and these have been generally well attended. The Christmas Eve midnight Communion in the old church was again a highlight of the year. The loving atmosphere of mutual encouragement remains. We feel that the St Augustine’s worship experience continues to be distinctive and quietly exciting.


The former small worship group consisting of Dot Lenton (violin and vocals), Tim Lenton (guitar and vocals), and Phil Kerrison (guitar) has been augmented considerably by Matt Williams (piano) and Martin Wyatt (piano or violin), with Anna Green now established on violin: she usually chooses the hymns. It is rare that all play together, but the flexibility is very welcome. Mission Praise and Worship Today are the main hymn books; other songs (sometimes self-produced) are also used. We continue to use self-produced forms of liturgy, which are consistently Anglican but have different emphases: thanksgiving, contemplation and the Northumbrian tradition. The Holy Communion liturgy is also customised to a degree. We are grateful to Ray and Chris, Jude, Jenny and Robert for their faithful and very welcome provision of refreshments after the service – and especially to Robert, who also welcomes early arrivals. He is a valuable member of our Sunday morning team, as he also sets up the hall. An innovation this year was a designated person, normally Ray, who ensures that latecomers are welcomed into the service.

Tim Lenton g) NCMC The Norwich Christian Meditation Centre is a brand name that we use to promote our spiritual outreach; outward-facing retreats, talks, courses, and workshops. The standard of events is high, and last year made about £1,000 surplus for St. Augustine’s turnover. Events broadly fall into two categories: the International Speaker Programme and, usually home-grown, meditation workshops. In April 2019 we had two days with Rachel Rose Reid, a minister and storyteller who serves, and reaches out beyond, the Jewish community. She talked about the ‘feminine divine’ and explored our relationship with the Feminine in our shared Old Testament Hebrew sacred texts. In August 2019 we had a Quiet Day with Father Korko Moses, an Indian Jesuit priest who has visited us before. His time with us included sessions of meditation with sideways glances to the Hindu tradition, along with talks from him on the contemplative path. We continued to provide opportunities for small groups to come together to share silent prayer, and to learn about the Christian contemplative life. This took the form of three eight-week 'learning circles' and a Saturday workshop exploring the teachings of David Frenette, Franciscan monk Fr Richard Rohr and the late Fr Thomas Keating. These groups were all well attended. The people who come to our events tend to be at the fringes of the regularly-worshipping population. Many are ‘churched’ but have moved away from commitment to a church community. Others tell us they appreciate the extra input into their spiritual lives that we offer. There are others who identify as ‘spiritual, not religious’ and contribute richly to a dialogue with us about the source and meaning of life and how to live it richly.


This year the DCC reviewed whom we invite and agreed that we wanted to “raise the sides of our tent, without forgetting what tent we in”. Final choices lie with the Vicar after discussion in the DCC. Two or three people lead on the actual design and marketing (in the case of meditation) delivery of our events (thank you, Debbie, Howard, and Liz!). Many others in (and beyond) the congregation provide the essential help for events: proof reading, shopping, welcoming, laying out, serving, clearing, cleaning, troubleshooting, etc. Thank to everyone who keeps the whole initiative afloat! The DCC delegates its data controller responsibility to named individuals who are members of the congregation. h) Strands Strands social group continues to meet fortnightly. It is an informal group where members can socialise, have hot drinks, play board games and enjoy a simple hot meal. Thanks to all who support and help run when I am not able to attend.

Carrie Sant i) Thursday Club We meet every Thursday from 2pm to 3.30 pm. Membership is £1.50 per week which includes refreshments. We have a variety of activities including games, bingo and entertainers. We are a friendly club if people who are over fifty and welcome new members. We have 24 active members at the moment but I am always looking to increase that.

Shirley Bannester

VIII. St Luke’s Reports a) St Luke’s Warden’s Report I have continued to work alongside Sarah this year and meet regularly with her and Carrie as we consolidate and develop the community life of St Luke’s. Of particular note was the PCC away day that was held at the beginning of 2019 where Sarah encouraged St Luke’s and St Augustine’s to think about what is at their heart and the relationship between the two churches. It was a day that strengthened the already positive relationship between the two churches and identified our commonalities as well as celebrating our individual identities and I believe the day has helped St Luke’s in expressing who we are and what is important to us. This process is to be continued at another PCC away day in 2020 and I am excited to see how this continues to shape us and all that we do. I must acknowledge the support and guidance that Sarah has provided to the PCC in this process and thank her for the leadership she has brought to St Luke’s as well as her encouragement to us all to grow in our knowledge of God’s love and to share that love with all whom our lives touch. The fabric committee has worked hard this year to maintain the building. As 2019 came to an end, work started on updating the heating system and this will be completed in the first quarter of 2020. In my report last year, I expressed the hope that the upstairs kitchen would be updated in 2019. This work has not yet happened but there was agreement at the DCC


that the upstairs toilets also need updating so both of these projects are planned in 2020. This will obviously have a financial implication and I hope that, as a congregation, we will embrace the challenge to raise the money needed. In 2019 we also had a quinquennial report - a formal inspection of the fabric of the church carried out by an external architect. Although the building is now nearly 30 years old there were no immediate actions required and the few recommendations that were made have been incorporated into the fabric plan for 2020. I would like to thank everyone on the fabric committee for the support they give me in this aspect of the Churchwarden’s role.

Melissa Snell

b) District Church Council The DCC is the decision-making body of St. Luke’s and as such meets regularly to discuss mainly the business side of church life. In 2019 we met in January, May, July, and November. Every agenda includes finance, safeguarding and maintenance. However, discussions have included a variety of items, such as flags and services, mission and phonelines, policies and away days. The DCC has delegated some decisions to a dedicated sub-committee, the Fabric Committee, which reports and advises on the maintenance and improvements required for our building; the most expensive requirements must be approved at DCC meetings. Their input has made for much more efficient DCC meetings, thankfully. They have completed an attached report of their substantial work this year.

Karen

c) Church Hire: January - December 2019 This year Martin and I stood down as Bookings Admin for St Luke’s as we took on other roles in the church. We were enabled by Phil Gazley, who kindly offered to take over the role and its responsibilities during the year. We were truly grateful. Some things didn’t change though. Barry South, our amazing, reliable caretaker has been opening and closing more than anyone else as he has for many years. He is always willing to help out the hirers and keeps a watchful eye on the building. He is such a blessing to our church! But there is a loyal team of volunteers who open/close on a regular basis as well… thanks to all of them for offering their time too. Our regular weekly and monthly hirers include choirs, yoga workshops, meditation groups and dance groups. YWAM is using our office space and the Congolese community continue to worship weekly on Sunday afternoons. English Plus, who help people with their language skills, and are supported by us, started their meetings in St Luke’s with about 60 people. Most Mondays, they now work alongside 100 to 120 people. Other support groups meet regularly and intermittently e.g. ME support and the Matthew Project. Some groups like our space so much they pay for 12 monthly sessions in advance.


The Diocese continues to hold events, such as training days for clergy and lay readers, Synod and Mothers Union in our building on a regular basis. Events run by our two churches were held at St Luke’s: Lent and Advent courses, Book Group, monthly peace meditations, Enneagram meetings and NCMC (Norwich Christian Meditation Centre) weekend courses. Community events, including elections, take place occasionally too, as well as individual events, such as birthday parties and music workshops. As I said, these can only take place, and raise funds for the church, because of our wonderful team of volunteers… thank you, one and all!

Karen and Martin

d) Fabric Report We’d like to express our thanks to everyone involved in the committee, but particular thanks need to be recorded. Beth came onto the committee recently and has used her experience and time in planning and coordinating the work to install the new heating system just before Christmas, following energy monitoring and assessment showing that the worship space heaters were inefficient and were also coming to the end of their life.

Martin has continued to work tirelessly (as well as being treasurer) behind the scenes to manage contractors (in getting the lighting progressed for example) and giving up considerable time and energy to ensure that the building is taken care of.

We are also grateful for Nicky’s time and effort on preparing a paper for requirements for the kitchen refurbishment we hope to do this year, to Robert Haslam for his care of the front garden and allotment and to Mike for taking care of the grounds.

Work undertaken in 2019

• Replacement of old heating system in worship space and hallway with modern and Wi-Fi controllable electric heating system (more detail on Beth’s report below)

• Lighting – replaced lights in entrance corridor, foyer, kitchen and downstairs office and storeroom

• New computer installed for projector

• Installed wired internet connection downstairs – now offers a reliable service

• Deep clean of the toilets

• Exterior water tap installed for watering the gardens

• Old music equipment disposed of and vestry and cupboard tidied up

• Switched electric supplier to Bulb for more competitive prices – and still renewable sources

• Exterior: Overgrown shrubs cleared out from the “well” at the rear of church and the area graveled

Beth’s report The Fabric committee followed their brief to investigate options for replacing St Luke’s heating system. They looked at quotes with a view to reduce power consumption and cost,


reduce maintenance and repair costs and reduce storage space lost to current heaters. Also they wanted to remove the necessity for human input to regulate heating and potential fire hazards. It was important to ensure any option suggested was sympathetic to the aesthetics of the Main Hall. All quotes were required to include the removal of existing storage heaters. It was the recommendation of the Fabric committee that one quote submitted was the most suitable as it fulfilled the brief given and offered a superior product that requires no maintenance and has a life-time guarantee. This contractor suggested a smart electric radiator system with a smart hub for each floor, replacement of all storage heaters for A rated efficient wall mounted electric radiators. The radiators are white in all areas apart from the Main Hall for which anthracite was recommended for aesthetic reasons. Work commenced in December 2019 on replacing upstairs and has been completed at a cost of £10,264. Remaining works will be carried out in 2020.

Plans for 2020

• PAT testing done Q1

• Sorting and removal of broken chairs done Q1

• Complete design work for kitchen and find funding and commission the work – this will need what we are proposing to call our “30th anniversary appeal”

• Monitor savings from new electric heating system

• Ramp – get Diocese to work on this Simon Snell – St Luke’s Fabric Committee

e) Finance Report Last year it was reported that planned giving had slightly increased based upon the figures for 2017 - and I am pleased to report that this trend has continued, and for 2019 ended at £22,520 - up 5% on the 2018 income. Hall Hire was fairly constant and ended the year on £16,242 - but Gift Aid Reclaim was up from £5,185 in 2018 to £5,959 for 2019.Unfortunately, however, this reclaim for 2019 was not received from HMRC until Feb 2020. St Luke’s portion of the Parish Share had increased from £28,000 in 2018 to £29,750 in 2019 and I am again pleased to report again that we have managed to pay our share in full - a fantastic achievement especially considering our modest congregational numbers. Gas and Electric costs were slightly down and ended the year at £5,527. The Luncheon Club continued to do a brilliant job and have again managed to transfer £2,000 from their fund to the General Fund - thanks to all concerned. As Tony Barton mentioned last year, most of our reserves are held with Barclays Bank and for 2019 the closing balance in our Community Account (general fund usage) was £25,901 - this included an amount of £8,575 designated for Fabric usage. We also hold an amount of £1,451 in the Business Premium Account with regards to the interest being earned on the Miss Pratt shares - the shares being held in the Church of England Investment Fund were valued at year end at £7,188


Finally, our bookkeeper, Jane Cole, decided enough was enough and sadly stepped down from the role in September - many thanks to Jane for all she has done for us. I also wish to thank Deborah Jennings for taking up the post, and to Sarah, Marlene and Simon for the support they have given me in my new role as St Luke’s Treasurer.

Martin Wimhurst f) Hospitality Coffee and Tea is always appreciated after Sunday service… time to catch up and enjoy a chat as well as biscuits and cakes. Thanks to those who prepare, pour and clean up; to James for his regular contributions; to all who help this ‘vital’ weekly treat… it is appreciated. For those who offer to and do help, thank you; for any who want to, please do the more the merrier as it means it is less onerous for the few! Throughout the year, The Revelation Café became a regular meeting point for St. Luke’s and friends. In February 2019, we raised over £350 for Macmillan Cancer Support by taking part in the Mammoth Quiz again, with teams from the church and other friends: aiming for more next year!! March was a busy month: Andrew organised a Fairtrade breakfast which was enjoyed before a Sunday service, a meal at the APCM was as usual well attended and Shrove Tuesday was marked with a Pancake Party with crafts as well as pancakes. A BBQ and music from The Ceilidh Band took place behind St Luke’s, with games for the little visitors (and the bigger ones!) and a few danced to the St Augustine’s band. The burgers and sausages were plentiful and tasty but the sun could have shined a little more! St Gregory's Orchestra and Oriole Singers performed Handel's Messiah Parts 2 and 3 on a Saturday morning in November, in aid of City Saints in Action. The Fireworks Party was busier than the year before with over 80 people joining in the fun – well done to the pyromaniacs and the chefs! The Christmas Quiz was fun and competitive… not as difficult as last year apparently! Many chances to have fun together … hopefully more in 2020!

Karen Wimhurst

g) Worship Over the past year we have been blessed with a variety of vibrant and reflective worship in song, led by a growing team including Matthew on bass guitar and Clarice on vocal. We've particularly appreciated the involvement of Phil Gazley, who is a gifted worship leader among other talents, and who led a combined band from St Luke’s and St Augustine’s at the AWA licensing service in October. We're also grateful to the band from the youth group at Oak Grove Chapel who came and led a lively time of worship on a Sunday morning earlier in the year. We continue to be indebted to Martin and Steve who ensure that we can hear what we're singing (and playing), and to Andrew and Karen who, with the help of the


projector and a generously donated laptop, enable everyone to join in. Finally, our thanks go to the PCC for investing in a new sheet-music service that enables us to more-easily introduce new music and reduce the time to prepare songs used in worship each Sunday morning.

Nicky Burr h) Lunch Club This is the second year of operation since we introduced our new cook with new helpers and this second year has been as successful as the first. Both Maria, the cook and all the new helpers have proved to be superb in the way they serve the members and dedicated to continuing serving the members again in 2020. In 2019 we provided 1438 meals compared with last year's 1525 and 1400 meals in 2017, our last meal when Mary was cook. We intend to keep the cost per meal at £5 for another year, making it 7 years at that figure. The new staff are confident of financial stability next year, despite our making a year's loss of over £270, which was due to entirely to the one off expenditure of cook Maria's wedding fees, £420 paid for by the club in recognition of the part she played in her efforts to keep the club running. The gratuities we paid to our unwaged staff was £120, last year was £100. We also managed to give our usual £2000 to the church to go towards the cost of maintaining the premises. It is with great sadness we record the loss of our long-time regular member and loved church member Iris Longshaw. There still remain 13 members over 90 years of age at the club. The new format of our raffle, which reduced the number of prizes but of better value proved popular and will continue in 2020. Although Dawn, our second cook was not able to work with us this year, Maria was helped in 2019 by our new Egyptian cook Salah. Mary was not called upon to cook as much as last year. The staff are enthusiastic about the cooking for 2020. We have felt the loss of Roger and Pam Coldham in their efforts they both made in transporting members to and from the club and Pam's gifted skills in flower arrangements for birthday gifts. We hope and pray that in 2020 Pam and Roger may be able to return once they have undergone their operations.

Roy Hansell

Future Developments

• PCC Away Day in January 2020 to look at what it means to be church.

• Engaging with our communities o Soul Food o Hats 4 the Hospital o Community event


PARISH OF ST LUKE’S WITH ST AUGUSTINE’S NEW CATTON

ANNUAL PAROCHIAL CHURCH MEETING Minutes of the meeting held on Monday 29th April 2019

The Annual Church Meeting was held in St Luke’s Church Centre on Monday 29th April 2019 after members had enjoyed a meal together. The Rev Sarah Quantrill, interim priest-in-charge, presided. 32 people were present. Apologies were received from Steve and Dennis Burnham, Nicky Burr, Liz Day, Anna and Howard Green, Debbie House, Phil Kerrison, Matt Williams and Martin Wyatt. Sarah said that members should all have received an agenda for tonight’s meeting including the Trustees Report and Financial Statement for 2018. However, if required, additional copies were also available in the Foyer. 1. Acceptance of: Minutes of 2018 Annual Meeting Accepted unanimously on a show of hands. 2. Proposed Revision of the Parish Scheme Sarah referred to the details of the proposed revision contained within pages 37-38 of the Report. The Scheme had never been revised from inception, having been based around the Electoral Roll of that time (1997). Sarah had now looked at it again in conjunction with Church Representation Rules and with the help of the Diocesan Registrar.

She drew members’ attention to Term 7 which proposed that the number of lay representatives on the PCC would be reviewed when a new Electoral Roll was prepared and adjusted in accordance with the Church Representation Rules in force at that time. 2019 was a good year to revise the Scheme as we had just prepared a new Electoral Roll.

Sarah said it was important to grasp the functions of the PCC and its constituent DCCs. The PCC delegated to the DCCs most of the regular day to day work of St Luke’s and St Augustine’s while the role of the PCC was to take a more strategic view of the whole parish, being the decision-making body accountable to the Diocese. Sarah referred members to Term 8 which set out the four items of business which the PCC could not delegate to the DCCs.

As to membership of the DCCs, Sarah turned to items 1 and 2 - The DCCs - on page 38. She said that the DCCs needed a good number of people, but it was not essential that all the lay members of the DCCs should automatically be on the PCC too, as currently happened. Item 2 proposed that the DCCs would elect an appropriate number to represent themselves on the PCC during the year.

In discussion, and before a vote was taken, there was agreement among the members that Term 5 might be amended to add the words “and taking into account the average Sunday attendance”. Subject to this amendment, the meeting then voted with one abstention to accept the proposed Revision of the Parish Scheme. Sarah agreed she would add these words in the version which needs to go before Bishop’s Council for approval. 3. Questions arising from the Formal Reports Taking firstly the Financial Statement, Sarah said that Martin Wimhurst had spotted an error affecting the Designated funds where the figures added up to £ 14,338, not £ 14,917 and the transfers looked like


they should be £ 1,991, not £ 2,520. The difference of £529 for Equipment under item 6 – which would make the figures right had apparently not been included. Clearly, this error needed to be checked by Jane, our bookkeeper. Sarah had prepared replacement pages in blue for tonight’s meeting which highlighted where the error lay. She proposed that although members could not approve the accounts tonight, they might agree that she refer them back to Jane for correction (it was hoped they did not need further referral to Nik V, our Independent Examiner of Accounts). Once corrected, she proposed that the standing committee might finally approve them on behalf of the PCC and church members. This was agreed, no-one against and no abstentions.

There was only one question on the Formal Reports. Dot asked about the midweek Communion at St Luke’s. Sarah said that about 7 people attended, and it would continue to run at 8am.

4. Appointment of Independent Examiner of Accounts Sarah asked Tony to thank Nik Vitkovich and see if he was willing to carry on inspecting our accounts.

5. Elections and Appointments To the DCCs: voting not required as places available exceeded nominations received. St Augustine’s 3 year Term ends Liz Day 2021 Anna Green 2021 Howard Green 2020 Dot Lenton 2022 Tim Lenton 2022 Judy Reynolds 2022 (Assistant Warden) Elwira Zwolinska 2021 St Luke’s Jean Easton 2022 Sam Pittam-Smith 2022 Martin Smith 2022 Simon Snell 2022 Karen Wimhurst 2021 6. Election of Deanery Synod Representatives The parish was entitled to elect 3 representatives: 2 from St Luke's and 1 from St Augustine's to serve for three years. Tony Barton was re-elected for his final year and Nicky Burr for her second year. The St Augustine’s vacancy remained open.

7. Safeguarding of Children and Vulnerable Adults Sarah read to the meeting the Diocesan Safeguarding Principles in regard to children and vulnerable adults. She went on to read our own Safeguarding Policy agreed by the PCC and displayed in the two churches. She said that during the year the PCC had complied with the duty laid upon them by the Diocese to have due regard to the House of Bishops’ guidance on the safeguarding of children and vulnerable adults. In line with this duty there was now a requirement for the annual church meeting to accept the Diocesan Safeguarding Principles and our own Safeguarding Policy. Put to the vote: all in favour with one abstention.


8. Any Other Business Andrew Partridge asked why St Luke’s were not using the Feather Flags. Melissa said they were awkward to manoeuvre. The DCC might discuss them at a future meeting. Simon spoke of the work done by Matthew Snell during the year to improve the parish website, creating a combined front page for the two churches. The meeting expressed their thanks. 9. Moving Forward Together Sarah enlarged upon her written Report, speaking of how the churches would be looking to deepen their relationships both internally and with the outside community over the next twelve months. She spoke of the momentum generated from this year’s PCC away day. Both churches had been sharing their thoughts and tonight had been a further opportunity for people to say what they valued about their church as well as offering their time and talents in service and saying what they would be willing to commit to. She announced that the date for next year’s APCM would be Monday 30 March 2020. This meeting was the last one in which Tony Barton would act as PCC and St Luke’s DCC Secretary and Treasurer. On behalf of the two churches Sarah thanked Tony for all his work and presented him with a gift on behalf of the parish. Before the meeting closed, Tony stood to give thanks to Sarah for her leadership since being appointed interim priest-in-charge. He said that earlier this year the PCC had written to the Archdeacon to say how happy all parties were with her appointment and asking whether the Diocese might consider making it permanent. Sarah had given her consent. In reply the Archdeacon said they would indeed consider this request; however, it would need to await the appointment of a new Bishop of Norwich who would meet the clergy of his Diocese and then make any such decision. An announcement of the new Bishop was imminent.

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