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St. John Music Ministry

St. John Church Unleashed Music Ministry Handbook

Ministering in Multiple Locations Dr. Denny D. Davis, Senior Pastor Clark W. Joseph, Minister of Music

Music Ministry Handbook

Last saved 4/5/17 2 of 24


St. John Church Music Ministry


Table of Contents Table of Contents ....................................................................................................... 2 Music Ministry ........................................................................................................... 3

Celebration Mass Choir ............................................................................ 3 Hallelujah Chorus ................................................................................... 3 Male Chorus ......................................................................................... 3 Southlake ............................................................................................. 3

Keys to Effective Ministry .............................................................................................. 3 Purpose ............................................................................................... 3 Introduction .......................................................................................... 3

II Chronicles 5:13 – 14 ........................................................................................................ 3 Minister of Song (Psalm) ........................................................................... 4 Ministry / Ministering of Song ...................................................................... 4 Message of Song .................................................................................... 4

Ministry Expectations................................................................................................... 5 Singing with Understanding ........................................................................................... 5 Choir Decorum and Discipline ........................................................................................ 6 Stage Presentation ..................................................................................................... 7

All Choir Robes ...................................................................................... 7 Ministry Shirts ............................................................................................................ 8 Seasonal Attire .......................................................................................................... 8 Choir Dues ............................................................................................................... 9 Rehearsals ............................................................................................................... 9

Celebration Mass Choir ............................................................................ 9 Hallelujah Chorus ................................................................................... 9 Male Chorus ......................................................................................... 9 Southlake ............................................................................................. 9 Combined Rehearsals .............................................................................. 9

Ministry Schedule ..................................................................................................... 10 Celebration Mass Choir ........................................................................... 10 Hallelujah Chorus .................................................................................. 10 Male Chorus ........................................................................................ 10 Southlake ............................................................................................ 10

Ministry Projects ....................................................................................................... 10 St. John Church General Information ............................................................................. 11

Mid-week Bible Study, Prayer, Church School & New Member’s Class by Location ..... 12 Mission Statement, Vision Statement, and Year’s Theme .................................... 12 Church Covenant ................................................................................... 13 Administrative Staff ................................................................................ 14

Operations, Facilities and Equipment ............................................................................. 15 General Operating Hours ......................................................................... 15 Safety Concerns, Respect for God’s Property, Church Etiquette, Church Maintenance . 16 Membership Services .............................................................................. 17 Leader and Volunteer Requirements and Expectations ...................................... 18 Ministry Funds ...................................................................................... 20




Meeting Space and Ministry Activities ........................................................... 20 Protocol for St. John Ministries, Leaders and Volunteers .................................... 23 Forms (available on website) ..................................................................... 23

Leader’s Covenant of Commitment Form ........................................................................ 23 St. John Church Unleashed ........................................................................................ 24 Leader’s Covenant of Commitment ............................................................................... 24

Music Ministry

The Music Ministry consists of four different choirs. There are a team of leaders who

provide leadership to each facet whose responsibilities include Communication,

Hospitality, Finance, Spiritual Guidance, Creative Planning and Orientation.

Celebration Mass Choir

Hallelujah Chorus

Male Chorus

Southlake

Keys to Effective Ministry

Purpose

Understand the dynamics of ministering the Word of God through the medium of Song.

Three-fold area of study:

(The) Minister of Song (Psalm)

(The) Ministry/Ministering of Song

(The) Message of Song

Introduction

The highest calling that we possess as members of the Body of Christ is to express

ourselves in worship at the feet of Jesus.

To render praise unto the Lord is the highest calling of the order, and one in

which each of us should take great pleasure in fulfilling. To extol His majesty and

glorify His Name in the earth is more than vocalization; it is a lifestyle that will

bestow honor unto God.

Worship is the expression of our reverence for an Omniscient, Omnipotent, and

Omnipresent God who made us in His image with a capacity to identify with Him.

II Chronicles 5:13 – 14

It came even to pass, as the trumpeters and singers were as one, to make one sound to

be heard in praising and thanking the Lord; and when they lifted up their voice with the




trumpets and cymbals and instruments of music and praised the Lord saying , For He is

good, for His mercy endureth forever: that then the house was filled with a cloud, even

the house of the Lord; so that the priests could not stand to minister by reason of the

cloud: for the glory of the Lord had filled the house of the Lord.

Minister of Song (Psalm)

Psalm – Sacred poems/songs

Minister – (Greek – Diakonos) equivalent to our English Word Deacon which means to

serve…….one assisting the officiant in church worship.

Ministers can be a soloist, psalmist, choir, etc.

Appointed (I Chronicles 15: 16-17)

Anointed (I Samuel 16: 13; II Samuel 5:4)

Ministry / Ministering of Song

Ministry – (Greek-Diakonia) service or function

Preparation precedes Blessing!

Preparation: Prayer, meditation, study (2 Timothy 2:15; Philippians 4:6; Psalms

119:15-16)

Practice: Brings about discipline, development and direction

Presentation: Image of Christ, humility and servitude. Colossians 1:10

Message of Song

The Message of the song is the good news of the Gospel.

Convict (me) a strong opinion or belief (I John 3:20)

Convey (them) to communicate what the Word is saying

Convert (sinners) to persuade adopt a given religion or belief (Psalms 51:13)

Conclusion

We must understand that we are Ministers, and our ministry is not to one another but

unto the Lord. As we minister unto the Lord, the people will be ministered to. When we

lose the Lord as center of our focus, our ministry can become vain and a deadly

burden…..




Ministry Expectations

Must be a Born-Again Christian

Must be a member of St. John Baptist Church

Must have completed New Members Orientation

Be a student of the Word

Be involved in a teaching ministry of the church; Church School, Worship in the Word,

St. John Bible Institute

Regular attendance at all rehearsals

Willing to represent and support our Pastor and church in all services requiring the

ministry of the choir

Purchase robes and other designated uniforms

New members are asked to attend four (4) rehearsals before ministering. Returning

members two (2) rehearsals.

Don’t ROB God! Wherein have we robbed thee? In tithes and offerings. Malachi 3:8

Singing with Understanding I Corinthians 14:15 What are some things that I must understand?

That the most important aspect of what I do is lifting up Jesus

That I am a vehicle of evangelism, what I do, should lead others to Christ

That my commitment lies beyond the local assembly

That it isn’t about me, I should be a functioning part of a growing and functioning

body

That my gift I have will make room for me

That I must follow the directions of the group authority, following leadership

leads to victory

That My message must be clear

That I must study and practice to perfect my craft

That my demeanor and deportment must be in order

That nothing can deter me from the responsibility given me

That I seek no glory for my accomplishments

That the goal of ministry is Discipleship.




Choir Decorum and Discipline

Let all things be done decent and in order - I Corinthians 14:40

Regular attendance of rehearsal is expected in order to sing. If you are absent,

check with the Team Leads for clearance before singing on Sunday mornings.

Rehearsal should be included in your weekly schedule. When rehearsal is

cancelled, all active members are eligible to sing.

Do not enter the choir stand when choir is singing during service or rehearsal.

Wait until there is movement in the congregation, i.e., Altar Prayer or Welcome

period. In rehearsal, wait until the Minister of Music has finished teaching your

section, unless direction is given to enter.

Refrain from talking during rehearsal time. Every minute is precious. If you are

not singing, you should be listening to other parts. There must be absolute order

at all times.

Any questions concerning the music should be directed to the Minister of Music.

If there must be conversation, let it be concerning the message of the song, not

personal conversation.

In an effort to give an accurate account for each section prior to a service, please

make every attempt to be punctional. (This is beneficial for proper staging,

blending and sound quality).

Fill in every available seat. The Minister of Music or his appointee will make

necessary changes.

Contact your Minister of Music or Team Leaders if you are going to be absent.

Updates and/or reminders are sent via email or phone notification. If you do not

have an email, it is your responsibility to stay abreast of choir updates. Contact

a team leader, someone from your team, or Minister of Music if you have

questions.

Come prepared for rehearsal; bring your bible, song binders and tape recorder.

Always bring your bible to Worship Services. We must lead by example.

Please be mindful of your appearance when attending rehearsals. The sanctuary

is a consecrated place of the Most High. Please refrain from wearing shorts,

sleeveless items; i.e. sundresses, tank tops, halter tops, etc. If worn, please

bring a covering.

No gum chewing during rehearsal and Worship Services. Remember we are

Leaders.

Always be a leader in regards to Worship Services. Remain alert and attentive,

as we are the backdrop for Pastor Davis or the minister delivering the sermon. If

you feel you cannot stay awake for a service, it may be best that you not sing.

All services are being recorded, please be mindful of the aesthetics of the areas

we occupy, especially since we are the backdrop to the Pastor. Please place

purses, bibles, etc. under the chairs.

Make sure you are in complete uniform at all times. If in doubt contact a team

leader or someone from your team.

Pay attention to the director at all times for changes in the music arrangement.




Always sit, stand, clap and sway together. Get directions from the director.

There is limited space in the choir stand, therefore, please sit your children in the

congregation with adult supervision, if needed.

Choir members should always stand during Praise and Worship to show unity.

This includes times even if you are in the congregation.

When entering and exiting any sanctuary or choir stand, please place purses,

bibles, etc away from the congregation exemplifying a unified front.

If you must exit the choir stand, do so at a time of movement. If at all possible,

avoid moving when the minister is delivering the sermon.

At the end of service, wait for final instructions from the Minister of Music or his

appointee.

Always leave the choir stand neat and orderly after rehearsals and services.

When singing at a guest church, enter the sanctuary together and sit in your

respective section.

At NO TIME should choir members send or respond to text messages or emails

while participating in a service. That is disrespectful and says your priorities are

elsewhere.

Be mindful of how we treat each other. WWJD? Do unto others as you want

them to do unto you. The standard is to be like Christ at all times.

In the case of an emergency or sickness in the choir stand, please allow the

Nurses Guild to provide the necessary service. Remain seated as not cause

further distractions. A Team Lead close to the situation will advise.

Please note that any Team Lead from either facet of ministry has the authority to

approach any member out of compliance with the expected standards in place.

Do a self-evaluation…

Ask God to Show you,

Cleanse you,

Then use you for His service.

Stage Presentation

All Choir Robes

I will greatly rejoice in the Lord, my soul shall be joyful in my God; for He hath

clothed me with the garments of salvation, He hath covered me with the robe of

righteousness……………..Isaiah 61:10

Righteous Robe: This robe was introduced in 2005, a tailored made garment with

a double-sided overlay that allows us to wear the robe three (3) different ways.

The cost of the robe is $450.00 and is available for re-orders. The price includes

robe bag, tax, shipping and handling.

Refrain from wearing items that will disrupt the appearance of your choir robe,

i.e., earrings, hats, hair ornaments or high collar garments shown over robe.




Robes should always remain in their garment bag until we have assembled in the

choir room or designated areas. Please complete bathroom tasks before you

robe for service. Forms are available to order new bags if needed.

Ensure that your robe is properly maintained, i.e., dry cleaned and pressed as

often as necessary. Robes should be stored and transported in a robe bag.

Please have your name visible on your bag.

Refrain from wearing pants under robes. Please do not wear jeans when

ministering.

Always wear black (closed toe) shoes and hosiery/socks with your robe

(men and women).

At no time should you enter the sanctuary improperly robed (i.e. unzipped, top

button unfastened). Robe should remain intact at ALL times.

The robes are sacred garments which have been consecrated for ministry of the

Lord and should not be worn outside of the sanctuary.

A choir member should not disrobe before leaving the sanctuary. Please leave

your robe on at all times until the end of a service. Disrobe in the choir room or

designated areas.

If you have to leave the choir stand for any reason, please be sure to inform a

Team Lead. Please leave during service times that require interaction to

minimize movements and distractions.

If at all possible, please refrain from fanning when we are standing as a unified

front. The cameras see it all.

Ministry Shirts

The Music Ministry currently has a light blue oxford shirt for ministering in other

services. Shirts are available for both genders up to size 6X for ladies and 8X for men.

The basic price for the shirt is $30.00 for sizes Small – Extra Large. Shirts larger than

X-Large are available for an additional dollar per X (exception – X-large).

All ladies ministry shirts should be worn on the outside.

Shirts should be buttoned properly and worn without accessories such as belts,

or shirts underneath.

Please contact your Team Lead to obtain a form for ordering.

Seasonal Attire

Occasionally the choir will minister in other uniforms, such as Black dresses, etc.

The Minister of Music or appointee will give advance notice of transition from robes

to the seasonal attire.

All choir members are asked to be mindful and respectful of the House of God

and dress appropriately during Worship services and rehearsals.

Our Motto: Lengthy and Roomy




Please take a moment to check your appearance. If the attire is deemed to be

out of order, the Team Leads will take the appropriate action.

Choir Dues

Each ministry member is asked to pay $ 40.00 per year for dues.

New members’ dues are prorated based on the join date.

The suggested payment is as follows:

Jan- March $40.00

Apr- June $30.00

July- Sept $20.00

Oct- Dec $10.00

Dues are used to express sympathy to choir members and their immediate families.

They are also used for contributions to church and pastor anniversaries and to sponsor

choir fellowships.

Rehearsals

Please come prepared to Work. Bro. Clark will not waste one (1) minute of our time.

Let’s not waste his time. Rehearsals are scheduled at the discretion of the Minister of

Music.


Rehearsals are held every Monday @ 7:15 PM.

Hallelujah Chorus

Rehearsals are held every Saturday @ 12:00 PM

Male Chorus

Rehearsals are held every Thursday @ 8:15 PM

Southlake

Rehearsal are held every Saturday @ 10:00 AM

Combined Rehearsals

Rehearsals are scheduled by the Minister of Music as deemed necessary Location may

vary.

Note: Times and dates are subject to change. Additional rehearsals may apply.




Ministry Schedule

Report time is always 30 minutes prior to a service.

Note: Schedule is subject to change. Please continue to check your email

communications sharing information. A phone notification may also be exercised.


1st Sunday - 9:00 AM

2nd Sunday - 11:00 AM

3rd Sunday - 11:00 AM

4th Sunday - 7:00 AM

5th Sunday - Discretion of the Minister of Music

Hallelujah Chorus






Male Chorus






Southlake

Every Sunday – 10:00 AM


Note: Times and dates are subject to change. Additional services may apply.

Ministry Projects

SJC Music Ministry Kick Off & End of Year Fellowship

Combined music ministry fellowship

Thanksgiving Baskets

Work with the ministry to provide items to be given to selected recipients.

Partnering with other St. John Ministries

Women’s Ministry




Missions & Outreach

Music Ministry Directory

Booklet identifying music ministry members

Leadership Mentoring

Work with one of the current team leads adapting to the environment.

Share and adopt skills to help create a successful turnover.

Special Projects

How Sweet the Sound Competition

Recorded several commercials for various vendors

St. John Church General Information

Locations, Worship Times, Web Address, Office Hours

Grand Prairie Campus

1701 West Jefferson, Grand Prairie, TX 75051

Tel: 972-264-1483 Fax: 972-264-9861 Metro: 972-263-5955

Sunday Worship Services: 7:00 am, 9:00 am, and 11:00 am

Children’s Worship Service (Nursery–6th Grade): Sunday 9:00 am

Youth Worship Service (Jr. & Sr. High School): 2nd & 4th Sunday 11:00 am

Corporate Office Hours: Tuesday-Friday 10:0 am-5:00 pm

Southlake Campus

800 Kimball Avenue, Southlake, TX 76092

Tel: 817-442-JOHN (5646) Alternate Tel: 817-421-4777 / 817- 488-0142

Sunday Worship: 10:00 am

Children’s Worship Service (Nursery–6th Grade): Sunday 10:00 am

Youth Worship Service (Jr. & Sr. High School): 2nd & 4th Sunday 11:00 am

Grand Prairie Campus - Bus Departs Southlake Campus at 10:30 am.

Website: www.sjbcfamily.com

Growing in the Spirit live Streaming Faith broadcast

Sunday Worship Times: 7:00 am, 9:00 am, 10:00 am, and 11:00 am

Communion Service

1st Sunday of each month during all services

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Mid-week Bible Study, Prayer, Church School & New Member’s Class by Location

Grand Prairie Campus

Wednesday Midweek Bible Study/Prayer

Noon Day Bible Study 12:00 noon-1:00 pm

Intercessory Prayer 6:30-7:00 pm

Wednesday Night Worship in the Word 7:00-8:30 pm

Growth Groups

Youth Bible Study 7:00-8:30 pm in Rm. 312

Church School

Adult Church School Sunday 9:00-10:00 am,

Wednesday 6:00-7:00 pm

New Member’s Orientation-Super Saturday:

1st Saturday of every month 9:00a-1:00p in Fellowship Hall

Southlake Campus

Tuesday Midweek Bible Study/Prayer

Tuesday Night in the Truth 7:00-8:30 pm

Growth Groups

Youth Bible Study 7:00 pm in classroom

Church School: Children, Youth, & Adult Church School Sunday

9:00-9:45 am

New Member’s Orientation: Sunday 9:00-9:45 am in the Decision Room

Television

Sunday 9:00 AM on Daystar TV

Radio

Sunday 9:00 AM on KHVN 970 AM Radio

Mission Statement, Vision Statement, and Year’s Theme

Mission Statement

We are called of God to be a contemporary Church that communicates the truths of

Christ to a changing community. We will demonstrate Christ-likeness with the hope of

inspiring Christian conversion and commitment to Christ’s Church. Our community of

faith extends beyond color, class or culture with the Bible as our creed and “Jesus Christ

Himself being the chief cornerstone”. (Ephesians 2:20, Matthew 28:19-20)




Vision Statement

The St. John Baptist Church is called of God to be a ministry which serves in multiple

locations and responds to an expanding community. The community is defined by our

commitment to Christ beyond demographics. We will develop ministries that are

reflective and relative to each location needs. As a corporate body of believers in Christ

Jesus we will conform to uniform policies, procedures, and pastoral leadership. Each

location will possess basic core ministries and will be permitted to develop special

ministries and programs that address the unique needs of that location. Our autonomy

will be the Bible as our guide; unified budgeting with specific allocations per location,

and joint officers with combined staff support.

Mission & Vision Summary

The St. John Baptist Church is called of God to be a ministry which serves in multiple

locations and responds to an expanding community defined by our commitment to

Christ. We are called of God to be a contemporary Church that communicates the truths

of Christ with the hope of inspiring Christian conversion and commitment to Christ’s

Church. Our community of faith extends beyond color, class, or culture. The Bible is

our creed and Jesus Christ Himself is our chief cornerstone (Eph. 2:20, Matt. 28:19-20)

Our Church

Church Signature, Logo, Colors

Church Signature:

St. John Church - Unleashed

Ministering in Multiple Locations

Grand Prairie & Southlake, TX

Dr. Denny D. Davis, Senior Pastor

www.sjbcfamily.com

Church Logo: The Dove

Church Colors: blue, gold, gray, white

Church Covenant

Having been led, as we believe by the spirit of God, to receive the Lord Jesus Christ as

our Savior and, on the profession of our faith, having been baptized in the name of the

Father, and of the Son, and of the Holy Spirit, we do now, in the presence of God, and

this assembly, most solemnly and joyfully enter into covenant with one another as one

body in Christ.

We engage, therefore, by the aid of the Holy Spirit to walk together in Christian love; to

strive for the advancement of this church, in knowledge, holiness, and comfort; to

promote its prosperity and spirituality; to sustain its worship, ordinances, discipline, and

doctrines; to contribute cheerfully and regularly to the support of the ministry, the

expenses of the church, the relief of the poor, and the spread of the gospel through all

nations.

We also engage to maintain family and secret devotions; to religiously educate our

children; to seek the salvation of our kindred and acquaintances; to walk circumspectly

in the world; to be just in our dealings, faithful in our engagements, and exemplary in

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our deportment; to avoid all tattling, backbiting, and excessive anger; to abstain from

the sale of, and use of, intoxicating drinks as a beverage, to be zealous in our efforts to

advance the kingdom of our Savior.

We further engage to watch over one another in brotherly love, to remember one

another in prayer; to aid one another in sickness and distress; to cultivate Christian

sympathy in feeling and Christian courtesy in speech; to be slow to take offense, but

always ready for reconciliation and mindful of the rules of our Saviour to secure it

without delay.

We moreover engage that when we remove from this place we will, as soon as possible,

unite with some other church where we can carry out the spirit of this covenant and the

principles of God’s Word.

Administrative Staff

Dr. Denny D. Davis Senior Pastor Tel: 972.264.1483 Fax: 972.264.9861 www.myspace.com/dennydavismin

Rev. Ellis Ford Rev. Steven Littlejohn Assistant Pastor & Minister of Member Services Youth Pastor Tel: 972.504.8209 Tel: 972.264.1483 Email: [email protected] Email: [email protected]

Rev. Juan Arenas Rev. Elena Freeman Pastor of Nueva Generacion Director of Outreach & Evangelism Tel: 972.264.1483 Tel: 972.504.8214 Fax: 972.264.9861 Fax: 972.264.9861 Email: N/A Email: [email protected] Rev. Daryl Atkinson Professor Clark W. Joseph Assoc Pastor of Counseling & Family Minister of Worship & Creative Arts Tel: 972.264.1483 Tel: 972.504.8207 Email: [email protected] Email: [email protected] Ramona Johnson Danny Slider Minister of Christian Education Minister of Facilities Tel: 972.504.8223 Tel: 972.264.1483 Email: [email protected] Email: [email protected]

http://www.myspace.com/dennydavismin

mailto:[email protected]










Donna Craddock Yuleici Gambrell-Francis Minister of Volunteers & Strategic Projects Office Coordinator Tel: 972.504.8205 Tel: 972.504.8215 Email: [email protected] Email: [email protected] URL: www.sjbcconnection.blogspot.com Glenda Gregg LaTonya Davis Minister of Operations & HR Asst. Minister of Membership Records Tel: 972.504.8210 Tel: 972.504.8227 Email: [email protected] Email: [email protected] Paul Jones Michelle Pennie Minister of Business Development Assistant Minister of Operations Tel: 972.504.8211 Tel: 972.504.8203 Email: [email protected] Email: [email protected]

Pat Sias-Hill Children’s Pastor Tel: 972.264.1483 Fax: 972.264.9861 Email: [email protected]

Operations, Facilities and Equipment

General Operating Hours

Service Times: The church building opens 2 hours before service time and closes

one-half hour after service.

Other Ministry Times:

Grand Prairie Campus: Monday, Tuesday, Thursday from 6:00 pm – 9:30 pm and

Saturday from 8:00 am-5:00 pm. The building may be opened at other times and days

upon special request. Send all special requests to the Ministry Coordinator.

Southlake Campus: Thursday from 6:00 pm to 9:30 pm and Saturday from 10:00 am –

5:00 pm. The building may be opened at other times and days upon special request.

Send all special requests to the Ministry Coordinator.

Corporate Office Hours: Tuesday- Friday, 10:00 am-5:00 pm at the Grand Prairie

Campus. Ministries are asked to begin wrapping up their agenda at least by 9:30 pm

and exit the building by 9:45 pm. The church parking lot should be cleared by 10:00

pm.

Bookstore

The church’s bookstore, Growing In the Spirit Bookstore, is located at our Grand Prairie

Campus on the second level and our Southlake Campus on the first level. Hours of

operation: open before and after services & Saturdays at our Grand Prairie Campus from

12:00 noon-2:00 pm. For questions or concerns, contact the Media/Business

Development Manager.



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Counseling Center

Counseling services are available at no cost to St. John members every Tuesday,

Wednesday, and Thursday by a trained Marriage & Family counselor during church office

hours at the Corporate location.

Meeting Rooms and Computer Lab

Only authorized activities are to take place in the meeting rooms (refer to section

17.0).The computer lab is located at the Grand Prairie Campus on the second level, and

is available for membership use upon request by contacting the corporate office.

Weight Room/ Track

Grand Prairie Campus: Members have access to the weight room and track during

general operating hours (refer to section 9.1). Additional treadmills are located in the

annex building behind the church.

Southlake Campus: Track is available for membership use upon request by contacting

the corporate office.

Gym

Due to lack of space, the gym is often times used as meeting space for ministry

activities. Therefore, only authorized activities are to take place in the gym (Refer to

Meeting Space and Ministry Activities).

Church Vans and Buses

St. John has vans and buses available for ministry use only. To request use of church

van and/or bus, email or fax completed transportation request form to the Ministry

Coordinator. Forms are available in the Leader’s Prep Room / Volunteer Office and on

the St. John website, online services, download manager, or contact the Ministry

Coordinator to have a form emailed.

Facilities Work Request Form

To report a problem or concern regarding facilities, equipment, furniture, etc., email or

fax completed facilities request form to the Executive Pastor. Forms are available in the

foyer and on the St. John website - online services, download manager, or contact

the Receptionist to have a form emailed.

Safety Concerns, Respect for God’s Property, Church Etiquette, Church Maintenance

During worship services, talking and visiting with others should be at minimum

and in lowered voices.

Do not use the pulpit podium unless you are a minister or invited to do so by a

minister.

Food is prohibited in the sanctuary.

Chewing gum is strongly discouraged, especially when services are being taped.

When in God’s house, be mindful of what you think, say and do.

Help keep our church property clean. Members are encouraged to pick up

bulletins, papers and other items off pews, floors, church grounds and dispose all

trash items in appropriate receptacles.




Help maintain our church property. Do not use nails, staples, pins, tacks, or

sticky gum on church walls.

Do not write or allow youth and children to write or draw on the church walls. No

hand-written signs.

Food is only permitted in designated areas—fellowship hall and gym.

Youth and children are to be supervised at all times. Parents are to ensure that

their child or youth is not roaming the building or left in rooms or any areas

without adult supervision. Parents are asked to keep their child and youth with

them when childcare, children and youth ministries are not available.

Membership Services

Scheduling an Appointment with Pastor Davis

Call the Corporate Office to schedule an appointment with Pastor Davis.

Prayer Requests, Illness, Hospital Visitations, and Deaths

To request prayer for a member and/or loved ones concerning (but not limited to):

illness, request for hospital visitation, death in the family, and add their name or their

loved ones to our prayer list several ways:

Email or fax completed prayer request form to the Pastor of Pastoral Care at

[email protected] or fax to 972-264-9861. Forms are available in the foyer

and on the St. John website online services, download manager, or contact

the Receptionist to have a form emailed.

Call the Corporate Office. If after hours, call 972-504-8209 and leave a

voicemail.

Please note: when contacting the church regarding prayer concerns, be sure to

include name, member status, ill person’s name, their membership status,

relationship, condition, hospital and phone number, contact person and phone

number. In case of death, add funeral arrangement information.

If a representative of Pastoral Care has not responded within 24 hours, call the Corporate

Office at 972-264- 1483 or metro 972-263-5955 to verify if prayer request has been

received.

Baby Dedication

To schedule a baby dedication, email or fax completed baby dedication form to the

Receptionist. Forms are available on the St. John website online services

download manager; or contact the Receptionist to have a form emailed or provide the

following information: baby’s full name, date of birth, hospital of birth, mother’s and

father’s name, address, contact numbers, and worship location. Members are

encouraged to

invite family, friends, godparents, and guests to share in this joyous occasion. Baby

Dedications are held during our 1st Sunday Night Live services on the first Sunday of

every month at 6:00 pm.




Weddings

To schedule a wedding, email or fax completed wedding form to the Event Coordinator .

Forms are available on the St. John website online services download manager, or

contact the Event Coordinator to have a form emailed.

House and Business Blessings

To schedule a house or business blessing, email or fax completed house/business

blessing form to the Receptionist. Forms are available on the St. John website online

services download manager, or contact the Receptionist to have a form emailed.

Contribution Statements

To request contribution statements, email or fax completed contribution statement

request form to the Financial Assistant. Forms are available in the foyer and on the St.

John website online services, download manager, or contact the Financial Assistant

to have a form emailed.

Counseling Services

Counseling services are available at no cost to St. John members every Tuesday and

Thursday by a licensed social service counselor during corporate office hours at the

Grand Prairie Campus. To schedule an appointment, contact the corporate office.

Leader and Volunteer Requirements and Expectations

New Member’s Orientation and Spiritual Gifts Assessment

St. John leaders and volunteers are expected to have completed New Member’s

Orientation. In addition, leaders and volunteers are expected have knowledge of their

spiritual gifts and have completed a spiritual gift assessment available upon request.

For more information contact the Christian Education Director.

Covenant of Commitment

St. John leaders and volunteers are expected to adhere to the expectations outlined in

the covenant of commitment:

Under gird pastoral leadership in actions, words, fellowships, giving and prayer.

Uphold the pastoral vision of one church with multiple locations that will serve

relevant and transformational ministry to an expanding community.

Maintain a style of leadership that inspires fellow team members to be creative,

efficient, and effective.

Create an environment of hospitality and warmth toward each member and

monitor their growth in Jesus Christ.

Use every program and meeting as an opportunity to teach the principles of

God’s Word and to disciple believers.

Create an atmosphere of encouragement and Christian support.




Model Christian principles and mentor team members.

Seek to share the Gospel with the lost.

Recruit new members to the ministry.

Leaders are asked to sign a covenant of commitment and return it to the Ministry

Coordinator to be filed in the church records.

Background Check

Leaders and volunteers may be asked to do a background check to serve in ministry. In

the areas of youth, children and ushers, a background check is required. All inquiries

regarding background check are to be directed to the Christian Education Director or the

Executive Pastor. All information and findings will be held in the strictest of

confidentiality.

Email

Email is an official means of communication at St. John. Therefore, ministry leaders and

volunteers are encouraged to obtain an email address and to check it frequently. Also,

leaders and volunteers are to ensure that they on the church blast email distribution list

and the Ministry Coordinator leader and volunteer email distribution list. To be added to

the church e-blast distribution list, go to www.sjbcfamily.com and join the mailing list.

To be added to the Ministry Coordinator distribution list, send an email request.

Website and Blog

St. John leaders and volunteers are expected to frequently visit the St. John website,

www.sjbcfamily.com, to access information, ministries calendar, SJBCConnection Blog

for calendar and ministry updates, download forms, register on line, access sermon

outlines, pay tithes, make online purchases and more. The URL for SJBCConnection Blog

is www.sjbcconnection.blogspot.com.

To request an addition or change to website, email or fax completed website request

form to the Communications Manager. Forms are available in the Leader’s Prep Room /

Volunteer Office and on St. John website online services, download manager, or

contact the Communications Manager to have a form emailed.

Leader’s Prep Room / Volunteer Office

All leaders and volunteers have access to the Leader’s Prep Room / Volunteer Office and

can utilize the copier, computer, pencil sharper and other equipment and supplies in the

room. At the Grand Prairie Campus, Leader’s Prep Room / Volunteer Office is located on

the third floor. At the Southlake Campus, it is located on the first level near the youth

and children classrooms. The Ministry mailboxes are also located in the room. In

addition, leaders and volunteers are asked to help keep the Leader’s Prep Room /

Volunteer Office neat and clean by throwing trash, putting items back in place, etc. To

report problems with copier, computer, cabinetry, or any other equipment/facility issue,

complete a facilities work request form.

Leader’s / Volunteer’s Supply Kit

http://www.sjbcconnection.blogspot.com/




Supplies in the Leader’s Prep Room / Volunteer Office are at a minimal . Leaders and

volunteers are encouraged to obtain their own frequently used supplies, i.e. scissors,

tape, stapler, pens, notebook, Bible, dry erase markers, etc., and have their own

teaching and/or ministry supply kit to bring to meetings, classes, and activities.

Ministry Funds

St. John ministries are expected to fund their activities. Special consideration is given

to start-up ministries, outreach ministries, children and youth ministries. Ministries are

allowed to collect dues and / or offerings to support their ministry activities. All

requests for disbursements of funds and check requests are to be directed to the

Financial Assistant.

Ministries with cost-associated activities are to contact and communicate details of cost

with the Financial Assistant. Ministries and the Financial Assistant are to be in

agreement on financial matters prior to the activity being placed on the church’s

calendar.

All funds collected and received by ministries are to be turned in to the Financial

Assistant. Ministry leaders and volunteers are not to take ministry funds off the church

premises. Ministry funds are to be placed in an envelope and deposited in the metal

church drop box with an attached deposit form. (Turn the hand of the drop box to make

sure that the envelope drops in to the box). At the Grand Prairie Campus, the church

drop box is located on the third floor in the Leader’s Prep Room / Vo lunteer Office.

At the Southlake Campus, until a church drop box is in place, ministry funds are to be

given to a staff person to transport to the Corporate Office.

For questions or concerns regarding ministry funds, contact the Financial Assistant.

Meeting Space and Ministry Activities

Request Meeting Space for a General Meeting

Send an email request to the Ministry Coordinator. Include contact name, contact

number, ministry name, purpose, requested dates and times, requested meeting space,

and the number of people attending.

If a meeting repeats regularly, then that meeting is place on the church’s regular or

weekly ministry schedule and an email request is not required.

Request a Ministry Activity

A general meeting becomes a ministry activity when it involves food, media, a musician,

a larger space, etc.

To request a ministry activity, email or fax completed ministry activity request (MAR)

form to the Ministry Coordinator. Forms are available in the Leader’s Prep Room /

Volunteer Office and on the St. John website, online services, download manager,

or contact the Ministry Coordinator to have a form emailed. Once the MAR is approved,

copies are distributed to the:

Financial Assistant for monetary concerns

Event Coordinator for food and decoration concerns




Minister of Music for music concerns

Media/Business Development Manager for media concerns

Ministry leaders are encouraged to follow up with the above staff persons regarding their

ministry activity.

Promotion of Activities

Ministries are expected to promote their activities.

Bulletin Announcements

To request bulletin announcements, email announcements to the Ministry Coordinator by

the 15th of each month to go in the following month’s bulletin. Copy the ministry staff

support on the email.

Video Announcements

To request video announcements, email video announcements to the Media/Business

Development Manager. Copy the ministry staff support and the Ministry Coordinator on

the email.

Bulletin Inserts, Ministry Flyers, Brochures, Posters, Passing Out Information

To request a bulletin insert, send an email request to the Ministry Coordinator.

Ministries requesting bulletin inserts are expected to assist the Greeters Ministry in

placing their inserts in the bulletin. Note that bulletin inserts are costly and are not highly

recommended.

Ministries are encouraged to create their own flyers, brochures, posters, etc. and place

at the ministry information tables and /or on church bulletin boards. All ministry printed

materials are to be reviewed by the ministry staff support, Communications Manager or

Ministry Coordinator. Also requests to pass out ministry information during services

and/or outside the church are to be directed to the previously mentioned staff

persons.

Ministries are not allowed to post flyers, posters, or printed materials on church

windows, walls without approval from the ministry staff support, Communications

Manager or Ministry Coordinator.

Placing of flyers on cars in parking lot is prohibited.

Ministry Information Tables, Flyer Bins, and Church Bulletin Boards

Ministries are encouraged to display and/or place information pertaining to their ministry

(including brochures, flyers, handouts, etc.) at the ministry information tables and flyer

bins located in the foyer.

Ministries are encouraged to post their announcements / flyers on the church bulletin

boards.

Employment, business, education and community announcements can also be placed on

the bulletin boards and ministry information tables. Direct these request to the Ministry

Coordinator.




Ministry Tables

Ministry tables in foyer are limited and usually available on first-come-first-served basis.

To reserve a ministry table, send an email request to the Ministry Coordinator.

Pastoral Highlights

There are some guidelines for ministry announcements to be included in the pastoral

highlights. Send an email request to the Communications Manager.

Church Letterhead, Mailings, Postcards, and Postage

Ministries desiring to send postcards or mailings to members or outside the church are

to give the materials to be mailed to the ministry staff support, Communications

Manager, or Ministry Coordinator for review. Church stationary will be given to the

ministries to ready their materials for mailing. Blank ministry labels are provided

to ministries upon request. Ministries are responsible for their own mailing list and

printing their own mailing labels. Note that there is a postage limit.

Developing your own letterhead or ministry-specific advertisement item without the

consent of the Communications Manager is prohibited.

Ministry Email and Ministry Mailbox

A St. John ministry can request a ministry email account and/or a ministry mailbox by

submitting an email request to the Ministry Coordinator. Ministry mailboxes are located

in the Leader’s Prep Room / Volunteer Office.

Room Set-Up and Church Walls

Classrooms and fellowship halls: are usually pre-set with chairs, and possibly tables.

Ministries can rearrange their meeting space as long as the meeting space is return back

to their original state or better. Ministries are to be mindful of other ministries sharing

the same space.

Gym

When the gym is pre-set, ministries are asked to work around the gym set-up. If

a ministry rearranges the gym after it has been pre-set, then the ministry is

asked to reset the gym as it was found.

Sanctuary

Sanctuary is pre-set. The sanctuary is not to be rearranged, especially the

pulpit. Ministries are to work around furniture and items in the sanctuary.

Church Walls

Do not use nails, staples, pins, tacks, or sticky gum on church walls. Do not

write or allow others to write or draw on the church walls. No hand-written signs

please.




Protocol for St. John Ministries, Leaders and Volunteers

Open and close all St. John meetings and activities with prayer.

Begin and end meetings on time, especially if there other ministries scheduled to

utilize the same meeting space.

Cancellation of activities that have been made public is strongly discouraged.

Create own attendance sheets and keep own records. The Corporate Office no

longer requires or keeps records of each ministry attendance. Hence, each

ministry should be able to provide attendance information upon request.

Ensure meeting space is left neatly for other ministries sharing the same space.

No food in classrooms.

Forms (available on website)

Facilities Work Order Request Form

Prayer, Illness, Bereavement Information & Request Form

Baby Dedication Request Form

Wedding / Event Request Form

Contribution Request Form

Covenant of Commitment

Check Request and Deposit Slip Form

Ministry Activity Request Form

Website Publication Work Request Form

Ministry Transportation Request Form

Ministry List and Volunteer Form

Leader’s Covenant of Commitment Form

Please read and sign acknowledging that you have been briefed on all the ministry

guidelines. Should you be approached by a Team Lead of being out of compliance with

Ministry Guidelines, direction is giving in the SPIRIT OF LOVE.

Each music ministry participant should sign a form.

Form should be given to a Team Lead in your facet of ministry.

www.sjbcfamily.com

St. John Church

Ministering in Multiple Locations

Dr. Denny D. Davis, Senior Pastor Professor Clark W. Joseph, Minister of Music




St. John Church Unleashed

Leader’s Covenant of Commitment

I, the undersigned, as a ministry leader of the St. John Church Unleashed, under the leadership of Dr. Denny D. Davis, enter into covenant before God and the Senior Pastor by committing to…

…undergird pastoral leadership in my actions, words, fellowships, giving and

prayer.

…uphold the pastoral vision of one church with multiple locations that will serve

relevant and transformational ministry to an expanding community.

…maintain a style of leadership that inspires my fellow team members to be

creative, efficient, and effective.

…create an environment of hospitality and warmth toward each member and

monitor their growth in Jesus Christ.

…use every program and meeting as an opportunity to teach the principles of

God’s Word and to disciple believers.

…create an atmosphere of encouragement and Christian support.

…model Christian principles and mentor team members; to seek to share the

Gospel with the lost; and to recruit new members to the ministry.

…adhere to the disciplines and decorum standards of the music ministry.

Print: ________________________________________________________________

Signature: _________________________________________Date: ______________

Ministry: ____________________________________________________

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