Christ is our Cornerstone, Learning is our Focus

Attendance Administrator

Christ is our Cornerstone, Learning is our Focus

Information for Applicants

Attendance Administrator

Thank you for your interest in the advertised post of Attendance Administrator at St Cuthbert Mayne School. Please see below Information Pack issued by the Governors. This post is a permanent, part time post, 39 weeks per year (38 weeks term time plus 5 days non pupil days). The School St Cuthbert Mayne School is a Joint Roman Catholic & Church of England School that welcomes all students from across Torbay and South Devon regardless of their faith background. Our school community is made up of students and staff from Christian and non-Christian backgrounds. There are currently 1018 on roll, including 226 students in the Sixth Form. The teaching accommodation is of mixed age but well-resourced and maintained. It is an exciting time to be joining the school as we start the next phase of our journey to provide an outstanding, inspirational and challenging Christian education for all students. Our children only get one chance! As a result we have a relentless focus to ensure that our children get access to the best possible teaching through a vibrant and engaging curriculum so that they live life to the full both now and in the future. If you want to work in a school that is committed to developing you as a professional and you want to make a difference to the life chances of our children then we want to hear from you. The latest Ofsted Inspection in November 2016 graded the school to be good, in every category. The statutory inspection of Anglican/Catholic Schools also conducted in November, graded the school to be good in all areas. Both reports can be found on the website www.st-cuthbertmayne.co.uk. Key purpose of the post The Attendance Administrator will play a key part in achieving our aim of improving student attendance and reducing the number of students who are persistently absent. This is a priority for us because we want all of our students to be successful now and in the future. If students are in school regularly they learn more and this opens up more opportunities for them in the future. As part of a talented, committed and hard working Pastoral Team, you will work closely with the Strategic Lead for Attendance, the School Attendance Improvement Officer and our Year Teams. Your solution focused approach and resilience will help us to constantly improve our practice. You will model the core values of the school so that we become a centre of excellent practice for attendance. Your priorities will be to safeguard and promote the welfare of our students through monitoring attendance and ensure that the school maintains an accurate attendance register that meets the legal requirement of the Pupil Registration Regulations (2006). Salary: Grade D5 pt 5-6 £15,057.55 at pt 5. You will be required to work 35 hours per week for 39 weeks per year (term time + 5 days non pupil days). Typical working hours are 8.30 am – 4.00 pm daily with a 30 minute unpaid lunch break. May I remind you of the following dates: Closing Date for Applications Monday 16th September at 10 am Proposed Interview date Friday 20th September 2019 We look forward to receiving your application for this important appointment.

Christ is our Cornerstone, Learning is our Focus

APPLICATION PROCESS You are asked to complete and include the following: 1. Application Form -Please contact Mrs Julie Webb for an Application Form. (This can also

be found on our website). 2. Letter of Application

Please do not send your CV.

Completed applications should be returned to Mrs Webb, Headteacher’s P.A/Personnel c/o the school by Monday 16th September 2019 at 10am. Electronic/e-mailed applications will be accepted. However, should you be invited to interview please be aware that you will be asked to confirm the details on your application by hand signing it. Please email Form to ‘julie.webb@stcm.torbay.sch.uk.’ We are committed to safeguarding and promoting the welfare of children and young people, and expect all staff and volunteers to share this commitment. A DBS disclosure is required for this post.

Christ is our Cornerstone, Learning is our Focus

MISSION STATEMENT

“Christ is our Cornerstone”

To be a learning Community, rooted in the teaching of Christ. To reflect and share the love of God in our Service and Worship.

“Learning is our focus”

Our educational vision is to provide an inspirational Christian education which engages, challenges and nurtures our students so that they may live life to the full, now and in the future. Core Values: To have integrity and be courageous, compassionate and creative. These core values underpin how we work as a School Community and the values we look to develop in all members of the Community. Courageous: Being confident, to embrace challenge. Compassionate: Reflect the love of God. A care for others, to be peace makers who understand the importance of forgiveness and reconciliation. Creative: To be inventive, resourceful and visionary.

Christ is our Cornerstone, Learning is our Focus

St Cuthbert Mayne School Job Description

Attendance Administrator

Post Title:

Attendance Administrator (Whole School)

Accountable to (Line Manager):

Assistant Headteacher, School Attendance Improvement Officer, the Headteacher and Governors’ of St Cuthbert Mayne School

Responsible to (day to day): Assistant Headteacher, School Attendance Improvement Officer

Salary Grade: Grade D (pt5-7)

School Area: Pastoral Team

Hours of Work:

Working hours 8.30am – 4.00pm (to include 0.5 hour unpaid lunch) 35 hours per week, 39 weeks per year

All staff are required to uphold and maintain the Christian ethos of St Cuthbert Mayne School and support the Joint Church nature of the school

1. Key Purpose of the Job includes:

To ensure that the school maintains an accurate attendance register in line with the ‘Pupil

Registration Regulations’.

To undertake all aspects of administrative work in relation to attendance

To safeguard and promote the welfare of children at all times.

To ensure professional interaction with school leadership, teaching and support staff, Governors, outside bodies, students and parents and to carry out any other duties as reasonably assigned by the head teacher.

2. Anticipated Outcomes of Post

The school has an accurate and up to date attendance register that meets the legal

requirement of the Pupil Registration Regulations.

Student attendance rates are improving and absence levels are reducing.

All students are safeguarded at all times through regular monitoring of their attendance.

Senior Leaders are able to use attendance data to inform policy, practice and procedure.

The school has positive professional relationships with those who work in partnership with the

school to improve student attendance.

Christ is our Cornerstone, Learning is our Focus

3. List Key Duties and accountabilities of the post

Maintaining an accurate school register in SIMS at all times

Produce the Official Register report

Produce the daily fire lists

To ensure daily that all registers are collected from the Pastoral Office and returned at the end

of the registration period. Also that there are manual registers available for supply staff or for

emergency reasons

Checking student attendance to lessons throughout the day

Management of the school absence line

Recording accurately in SIMS the reason for student absence

Applying the correct code to record a student absence

Following the school absence management protocol

First day calling/texting

Contacting parents when no reason for absence is given

Ensure that attendance registers are completed within the first 10 minutes of the lesson and

notify the School Attendance Improvement Officer and Assistant Headteacher where this is

not the case.

Rectify missing registers and missing marks

Management of the school signing in and out system

Create and update Absence and Persistent Absence Tracker spreadsheets

Production of the weekly RAG report

Administration of School Attendance Letters and intervention tracking sheet

Providing attendance data reports for the Assistant Headteacher School Attendance

Improvement Officer

Administration of Requests for Absence in Exceptional Circumstances

Liaise with alternative provision settings to ensure accurate attendance registers are kept

Work with Sixth Form, Tutors and Director of Sixth Form to monitor and promote excellent

attendance in the Sixth Form

First Aid

4. Other Duties

To safeguard students at all times reporting any concerns to the Designated Safeguarding Lead

or Child Protection and Safeguarding Officer.

To contribute to the development of school policies relating to the role

Christ is our Cornerstone, Learning is our Focus

To undertake additional duties as required, commensurate with the level of the job.

Roles and job descriptions are subject to an annual review. Signed:…………………………………….Headteacher Print: …………………………………… Date:…………………………… I agree to the terms and conditions outlined above Signed:………………………………….. Print:……………………………………. Date:……………………………………….

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Person Specification Attendance Administrator

Essential Training & Qualifications:

Desirable Training & Qualifications:

1. Level 2 qualification Maths and English (GCSE Grade C or above)

2. Good general education

1. Recent participation in a range of relevant in-service training

Essential Knowledge & Understanding: Desirable Knowledge & Understanding:

1. Good IT skills

2. Good presentation skills

3. Ability to relate well to children and adults

1. Working knowledge of the national curriculum and other relevant learning

programmes

2. Knowledge of Safeguarding

Essential Experience:

Desirable Experience:

1. Experience of working with common software packages 1. Experience of working in a comprehensive school

2. Experience of working with young people

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Essential Skills, Effectiveness & Qualities:

Desirable Skills, Effectiveness & Qualities:

1. Excellent written and oral communication skills

2. Well-developed inert personal skills and confidence

3. Ability to work under pressure

4. A calm and patient approach

5. Empathy with others, especially young people

6. Stamina and resilience

7. Sense of humour

8. Strong commitment to team working and partnership

9. Initiative and drive

10. Good telephone manner

11. Good attendance and punctuality record

12. Good organisation skills

Essential Faith Commitment:

Desirable Faith Commitment:

1. Ability to support the Christian ethos of the school 1. Worshipping Christian

2. Understanding of the distinctive nature of a Joint Anglican and Roman

Catholic school

Essential – Other requirements of the job role

Demonstrates a commitment to safeguard and promote the welfare of children and young people

Ability to carry out the physical requirements of the role (i.e. manual handling)

Ability to travel efficiently around Torbay/South West/UK in order to carry out duties and attend relevant training