SSO Update 4 July 2013John Sutherland }Ann Hallam } Safety OfficeSarah Watson }Andrew Deakin }

Robin Nathaniel (Hendersons) – Jackson Reforms (pdf)- Supplement (pdf)

Holly Blake (School of Nursing, Midwifery & Physiotherapy)Steve Robertson (Crowthorne) – Local Exhaustion Ventilation (pdf)Representative from (Alpha Labs) – Pipetting Ergonomics (pdf)Cerian Miller (Ansell) – Protective Gloves (pdf)

Safety Office

Programme

• General Matters• Introduction, Overview and Strategy• Insurance Claims• Fieldwork• First Aid• Slips• Website development• Wellbeing initiatives in the School of Nursing

• Refreshments and Exhibition – A42

• Specific Interest• Flammable and explosive atmospheres• Work equipment• Laboratory gas systems• Fumecupboards and extraction systems• Ergonomic pipetting• Protective gloves

Safety Office

Strategic Changes

Outcome from Review of F&BS – 2012

To maximise opportunities and clarify boundaries:•The Safety is moved from FABS to sit within the Registrars areas of responsibility, working within HR.

•The Safety Committee and Statutory Safety Committee should be combined and be chaired by the Registrar

•The Registrar will report to Council on all Health and Safety matters

•Anticipated transfer date 1 August 2013

•The Safety Office will not be relocating.

14 respondents = 7%

70-80% very or fairly satisfied on most elements

Does the poorer response on “Advance notification of disruptions and changes” reflect a low rate of these?

Adverse Comments- Slow response- More collaborative or constructive approach requested

F&BS Review – Service Delivery Survey (Survey Unit)

Professional Services Strategy

Mission• Advise and support the University on H&S compliance.• Primary responsibility is Corporate Governance

Context • Safe working is integral to good management and a line management

responsibility

Values• Professional, competent, responsive, co-operative, supportive

Strategy• University response to legislative change• Maintain good standing with the regulators• Maximise impact from a small central team

through supporting and collaborating with the wider “Safety Network“ to influence and enable managers

H&S Network

Safety Office

Resources

Legislative Developments

• Löfstedt review of health and safety legislation– Focus on outdated or redundant legislation

• Currently Factories Act and OSRPA (+ miscellany)• Further changes RIDDOR• First Aid ACoP and Training Approval• Various ACOPS – DSEAR; COSHH; Asbestos; Workplace/Management Regs

• Single Regulatory Framework – Biological Hazards– consolidation of GMO by October 2014?– longer term regulatory consolidation of underpinning EU Regs?

EMF Directive – July 2016?• 4th Physical Agents Aspect (Vibration; Noise; Artificial Optical Radiation)

•Electromagnetic fields 0-300 GHz–Sensory effect on nerves and tissue heating effects. –Long term effects not currently included–Static magnetic fields; –low-frequency electric and magnetic fields; –radio and microwave frequencies–NMR; MRI; RF Welding and other industrial applications.

•Publication in July 2013; Adoption October 2013?

•Guidance - early 2015; Regulation in place July 2016

Electrical & Magnetic Fields

Electrical & Magnetic Fields

•Exposure Limit Values – fields in the body calculated from external measurements.• Action Levels – limits to external fields that ensure ELV not exceeded.• Measurement might be required in complex situations.• Controls – signage; demarcation; access control; training.• Derogations (vague) for MRI; Industrial applications (and armed forces)

–Risk assessment; state of the art physical and organisational controls;

Regulator Involvement

• Fee for Intervention - £124 per hour• EA Charge Escalator• Enforcement Agency Visits

– HSE: Information to contractors. • Job Tickets now contain more information on hazards and asbestos• Ensure local hazard plans are updated on Estates Building Info System

– Environment Agency: 3 audits of radioactive substances– Fire Brigade: Introducing quarterly strategic reviews – but stalled in

organisation changes– Police: substance security.

Incident Statistics for 2012

• Total incidents 585 (610 in 2011)• 331 staff• 217 students• 37 others (visitors, members of the public,

contractors)

• 77% required no treatment or just first aid• 20 RIDDORs (22 in 2010)

– Most were >3/7 days lost time injuries for staff– 1 major involving fractures – slip on ice

Incidence Rates – number of incidents per 1000 people at risk - enables comparison with other institutions. Staff RIDDOR incidence rate a little below the sector averageStudent RIDDOR incidence rate a little above the sector average

Russell Group Comparison

Sector Benchmarking

Comparison - 2012 and 2000

2012 2000

Staff - Reportable incidents 1.8 4.6

Staff – All incidents 28 78

Students – Reportable incidents 0.15 0.4

Comparison of number of incidents per 1000 people at risk 2012 and 2000

Incidents Statistics

• Main causes of incidents at UoN:• Sharps (includes glass & needles) 22%• Slips, trips and falls 16%• Struck by object 10%• Striking against object 7%• Manual Handling 7%

• Main types of injury as would be expected:– Cuts, Puncture wounds, Bruising, Strains & Sprains, Burns/Scalds

• Claims– 10 claims received in 2012– Similar level as in previous years– Main causes:

• Slips and falls – defective flooring• Being struck by or striking against an object

Fires

• Good standards being maintained• Incidents 2012• 14 trivial or minor.• No significant incidents

– 3 flash fires in laboratories.– 4 cooking-related fires (3 microwave ovens, 1 toaster).– 3 fires involving plant or equipment.– 1 arson fire involving a car.– 1 tree fire.– 2 external waste bin fires.

• Estates expenditure 2012-13– £340k system improvements– £190k maintenance

International Campuses• UNNC

– Vivian Chen, Environment, Health and Safety Officer– Doris Zhang, Asst EHSO– Website: http://www.nottingham.edu.cn/en/estates/ehs/index.aspx– Chair of UNNC H&S Committee – Dr Philip Hall, Environmental

Engineering

• UNMC– Sahizam Abd Wahab, Senior Safety Executive– Chair of Campus H&S Committee: Prof Ian Harrison, Dean of

Engineering

H&S Priorities 2013-14

• Health and Safety Reviews– Specific focus on

• Risk assessment and SOPs– Quality – do they

» Identify hazards and exposure points» Specify physical and procedural controls» Placements / fieldwork / outreach activities

– Availability– Current

• First aid assessments• Policy Development

– Management of local exhaust ventilation systems– COSHH

• MOODLE Training• Corporate Manslaughter Podcast

– Legal Services leading– Reinforce message to managers and PIs

Risk assessment/approval/authorisation notification requirements

Risk category RA Rev/App/Auth Notification period to I.O/USO

Notes

Cat 1- Negligible risk

Generic* LM [Ind. Concur]SSO [group]

None *Traveller to ensure arrangements are in accordance with generic risk assessment [Appendix II], where they are not additional risk assessment would be required

Cat 2a/2bLow-Medium/Med

Yes SSO to approveHoS /NI to authorise

New trips 2 months

Repeat trips - there is no requirement to do a risk assessment for each trip, though the existing assessment should be reviewed in the light of any additions or changes to the original activities.

Cat 3 High risk

Yes - detailed

EPRP review & approval.HoS or Registrar to authorise*

6 months** to USO

* If EPRP considers there are significant residual risks that cannot be addressed.** To allow sufficient time for EPRP to review and for I.O to confirm insurance will cover. In certain instances it may be necessary to have input from Chubb/Red 24

Cat 4V High risk

Yes & Threat Analysis for area

RA approved by USO & I.ORegistrar to authorise

2 months Where additional hazardous activities may be involved as detailed in Cat 3 above, 6 months notification & ERP

review/approval will be required.

Fieldwork

TrainingRisk category Training Notes

Cat 1- Negligible risk

Minimal Traveller to have read information on Travel workspace which includes pre travel checklist and safety advice. https://workspace.nottingham.ac.uk/display/TravelandExpenses/Pre+trip+requirements

Cat 2a/2bLow-Medium/Med

Yes Fieldwork leaders and independent fieldworkers should be trained in the content and application of this guidance and in how to carry out risk assessments and must have demonstrated that they have the necessary experience and competence to the satisfaction of the Head of School and School Safety Officer.

Cat 3 High risk

Yes If not having led an expedition before must attend relevant expedition leadership training, have participated in fieldwork and shadowed an experienced leader. In the case of expeditions to remote locations a minimum of two people must have attended wilderness medical training

Cat 4V High risk

Yes Relevant to the threat analysis and area to be visited. Where additional hazardous activities may be involved as detailed in Cat 3 above.

Fieldwork

Training provisionExternal provider Training Expertise (formerly Fieldskills)

http://www.training-expertise.co.uk/

Trainer has practical experience gained over many years of leading and planning expeditions.•Introduction to Planning - why is it important•Information gathering and trip planning•Risk assessment - including dynamic RA practical session•Crisis management•Fieldwork planning exercise•Practical scenario – table top exercise in crisis management

Low cost - £60 pp based on 12 participants

Delivered in house Jan 2013 – very good feedback from attendees

Plan to run in 2014 – subject to demand. When is best time?

Fieldwork

First Aid

Revised University Code of Practice

– Two types of general training• First Aid at Work (3-day + 2-day refresher every 3 yrs)• Emergency First Aid (1-day, refresher every 3 yrs)

– Specific Hazards• Cyanide• Hydrofluoric Acid• Fieldwork

First Aid

Risk assessment of First Aid Requirements

• Each School/Dept is responsible for assessing its needs for both first aiders and first aid equipment

• Specific form for recording this

First AidHazard level Numbers at risk Suggested number of

first aid personnelOther factors to consider

Lower hazard e.g. offices, libraries, classroom based teaching, conferences

<50 1 EFAW (or FAW). Very small sections should liaise with neighbours to share first aiders.

Hours of workStudent/public presence

First aider absences

Distance of cover

Consider specific hazards such as work with cyanides and hydrofluoric acid

Off-site work – visits or fieldwork

>50 1 FAW for first 100, + EFAW for every 100 employed (or part thereof)

Higher hazard

e.g. laboratories, workshops, kitchens, farm

<50 1 FAW depending on nature of injuries

>50 1 FAW for every 50 employed

First Aid

First Aid Kits – British Standard for contents now in place

– Not essential to have a “BS kit”– Review against UoN code of practice

Slips

• Slips and trips - 16% of UoN Incidents• Slip measurements survey - Mar 2013• Selection of floor types measured• SlipAlert equipment used – approved by HSE as an indicative

method of measuring slip risk.

SlipAlert Equipment

Slips

Key Findings

• Floor type is generally appropriate to the location and activity. One or two exceptions.

• There is no difference in slip risk between a thoroughly wet floor and one that has been mopped and left damp

• Varnished/polished surfaces sometimes increase slip risk

SlipsTo reduce risk

• SPECIFICATION - Select appropriate flooring for activity considering likely contamination, likely frequency of occurrence, footfall, etc.

• CLEANING REGIME that is appropriate in frequency, timing and type

• SPILLAGES - Prompt clearing of spillages/leaks, aiming to keep people away or leave dry for best risk reduction

HSE Shattered Lives Campaign

Safety Office Website www.nottingham.ac.uk/safety

Safety Office Website

Safety Office Website

Work, Health and Wellbeinga whistle-stop tour!

Dr Holly Blake

On behalf of the Work, Health and Wellbeing Committee at the

School of Nursing, Midwifery and Physiotherapy

We hope to make it easier to locate information and processes relating to work, health and wellbeing. We seek to make practical, positive changes in the school by promoting health and wellbeing and contributing to alleviating stress. We are a channel for communicating staff comments and suggestions to School management.

The bigger picture

Work and Wellbeing

Make employee wellness part of our vision and

valuesRecognise and

work to minimise workplace stress

Promote health and wellbeing in the workplace

Provide opportunities for

personal development

Promote positive engagement

with work

Promote a positive work-life balance

Make employee wellness part of our vision and values

• Assembled a committee • Identified appropriate training • Developed a school strategy• Written terms of reference • Set up a website• Delivered a staff health needs assessment survey • Focused heavily on staff wellbeing at our yearly staff

forum events.

Work to minimise workplace stress• 89% find their job stressful• Relaxation classes and complementary therapies across

centres at three school-run HWB days. • Bespoke workshops for staff on ‘coping with change’, ‘stress

management’ , ‘positive thinking’.• Line manager resources on managing stress in teams• Line manager online training courses on stress management

and change management. • Site welcome packs for visiting staff and students • Mindfulness Meditation and Relaxation classes• Massage therapies • Mental health awareness .

Promote health and wellbeing• Wellbeing days in Nottingham, Derby and Mansfield - information

stands, free nurse-led health checks, exercise and relaxation classes, complementary therapies and staff health-related competitions.

• Worked on mental health awareness• Staff health checks (BMI, waist-hip ratio, blood pressure) – undertaken

onsite by a nurse, across our centres • Identified musculoskeletal issues via staff survey• Provided physiotherapy-led advice sessions at our school forum• Offered bespoke New Leaf smoking cessation sessions. • Organised staff exercise classes (yoga, tai chi, circuits, boxercise) and

offered a free local gym trial. • Organised 6-12 week staff ‘challenges’ for health improvement

(pedometer walking challenge, waist-watcher challenge, Biggest Loser Competition)

Provide opportunities for personal development

• Individual coaching sessions (up to 6) to discuss anything from how to deal with change, to stuck in a rut.

• Team coaching sessions to reach consensus on how to move forward effectively

• Wellbeing sessions - on coping with change, managing stress, positive thinking and emotional resilience

Promote positive engagement with work and a positive work-life balance

• Activities to promote team working and improved wellbeing

• School-wide social events • Site-specific social activities

(e.g. christmas party, dragon boat racing, lunches , lakeside walks, dancing, it’s a knockout, rounders, Ladies Day at Ascot).

‘It feels as though the School is looking after us and giving something back. After all, without us they cannot reach their goals and ambitions’

For more information:holly.blake@nottingham.ac.uk

or join the 2013 APPLE programme health and wellbeing learning set

or speak to committee member Jackie Hollowell today

Dangerous Substances & Explosive Atmospheres (DSEAR) 2002

Structure and scope of new guidance

• Safety web site guidance document.

• Rough cut assessment template.

• Detailed assessment template.

• Model assessment for lab work.

Does DSEAR apply?• Relevant Dangerous Substances are classified as -

– explosive, – oxidising, – extremely flammable, – highly flammable, or – flammable

• Material not classified as above but could as a result of the process become a risk e.g.– decompose, or – react exothermically with other substances

• Dust which could cause an explosive atmosphere:– fine powders or fibres– organic material, metals, nanopowders

Will there be a risk?• How will the material be used, can it be released

as a gas; vapour; mist; dust?– how much; how long for – will this release create a dangerous atmosphere.

• There needs to be the correct mixture of fuel and air e.g. Petrol vapour 1.4% - 7.6%; Hydrogen 4% - 74%; Methane (Natural Gas) 5% - 15%

• Is there a source of ignition?– electrical equipment, switches, motors, lights,

instruments, – sparks (electrical discharge and friction) – naked flames– hot surfaces

Classification of zones with explosive atmospheres• Based on the likelihood and extent of an explosive atmosphere

being present. e.g. – Continuously in normal operation.– Likely in normal operation.– Unlikely in normal operation…….. but possible – Highly unlikely.

• Identified zones with a risk of forming an explosive atmosphere must be marked with the appropriate pictogram, and a clearly identified zone category.

2

Hierarchy of risk control• Elimination/substitution – are there safer materials that might be

used?• Prevent explosive atmospheres from developing – use efficient

ventilation• Avoidance of release/containment –

– containment e.g. sealed systems, • Reduction in quantity of materials in use to minimise consequence• Control the process at source – keep tight control over the process.• Avoid build up of potentially dangerous materials - by correct

delivery reception, storage, collection and disposal• Remove potential for ignition –

– electrical equipment which is not certified. – intrinsically safe / flameproof equipment may be required.– restrict personnel access to zoned area, no smoking, mobile

phones, sparking tools etc.

Piped compressed gas systems attached to gas cylinders and stand-alone compressed gas cylinder installations

Structure and scope of new guidance

• Provides compliance with Pressure Systems Safety Regulations 2000 (PSSR) e.g. the requirement for a Written Scheme of Examination to be in place prior to the system being used.

• Typically will not require input from Allianz Inspecting Engineers.

• Applies to all piped compressed gas systems attached to pressure cylinders and stand-alone compressed gas cylinder installations.

• Discourages use of stand alone systems where piped options are possible.

Rolls and responsibilities• Competencies associated with the use, inspection, testing, maintenance

and installation of piped compressed gas systems attached to gas cylinders

Level 1• Before use checks, carried out by persons who have received sufficient

instruction to operate the system safely.

Level 2• Annual checks, including, Regulator creep test; System low pressure leak test

at normal operating pressures; Visual and functional check of all system components.

Level 3• System design, installation, modification and component replacement should

only be undertaken by a person who has undertaken relevant training by a suitably approved provider.

Inspection & Maintenance

• Programme of annual high pressure component inspection.– High pressure regulators, hoses, pig-tails, pressure relief

valves, bursting disks, flame arrestors, isolation valves.– Low pressure hoses, regulators, pipe-work.

• Programme of high pressure component swop out.– High pressure regulators, hoses, pig-tails, pressure relief

valves, bursting disks, flame arrestors, isolation valves.• Typically 5 years but can be extended subject to

certain criteria.

System performance testing

• Visual inspection.• Annual regulator ‘Creep’ test. • Annual low pressure pipe-work ‘pressure drop’

test.

Stand alone systems• High pressure component management same as piped

systems.• Low pressure hoses confirmed to be - 

– Capable of safely handling gas pressure applied.– Made of a material which has been proved to be compatible with the gas used.– Protected from excess heat.– Kept as short as possible.– Not allowed to become contaminated with grease or other materials.– Fastened with appropriate fastenings.– Where multiple low pressure hoses are used in close proximity, a unique marker to

include the gas name should be used to identify each end of each hose.– A fire in a coiled hose is difficult to extinguish; oxygen or fuel gas hoses should not

be coiled around the cylinders, regulators or cylinder trolley during operation.– Discarded when worn or damaged.

Work equipment

Structure and scope of new guidance• Safety web site guidance document.• Detailed check-list to help with the identification and

recording of Technical File contents and essential safety requirements ESR’s.

Equipment we purchase

• Just about anything we buy to help us ‘do work’ is likely to be classified as ‘Work Equipment’.

• How do we know its safe?• Provision and Use of Work Equipment Regulations

1998.• The Supply of Machinery (Safety) Regulations

1992.• Application of CE certification.• Beware of ‘Grey Imports’ – use reputable

suppliers.

Equipment we make or modify

• We tend to forget that anything we make or modify buy to help us ‘do work’ is also classified as ‘Work Equipment’.

• We also tend to forget that we then become responsible for its safety.

Equipment we make or modify• We must be able to demonstrate that machinery, rigs

or apparatus etc. constructed or modified by the University is safe.

• To achieve it is strongly recommended that you adopt the broad principles and requirements of the Supply of Machinery (Safety) Regulations 1992, which require the production of a Technical File.

• A Technical File documents the design, manufacture and requirements for safe operation of work equipment……… it’s a bit like a Risk Assessment, documenting – why we did it this way.

Contents of a Technical File• Description of the equipment.• General Arrangement drawing.• Wiring and circuit diagrams.• Description of control philosophy/logic.• Description of function and operating parameters of any safety

devices.• Description of critical operating pressures, temperatures, speeds etc.• Datasheets for critical sub-assemblies and relevant fluids, gases etc.• Copies of relevant test reports.• Copies of quality control, commissioning and operating procedures.• Identification of Essential Safety Requirements ESR's associated

with equipment.

What are ESR’s• Basically, its all the things you should consider when designing/building a piece

of equipment to make sure its safe.• Materials, Gases, Fluids etc. used to construct machinery, Products used or

created during use.• Ergonomics, Access, Facilities for handling, Operating positions, Fall from

height, Seating, Lighting.• Safety and reliability of control systems, Control devices, Safety devices,

Indicators, Control Position, Starting, Stopping Controls, Normal stop, Operational stop, Emergency stop, Failure of the power supply.

• Protection against mechanical hazards, Break-up during operation, Falling or ejected objects, sharp/abrasive surfaces, edges or angles, trapping by moving parts, uncontrolled movements, guarding, interlocking.

• Electricity, Static electricity, Energy supply other than electricity.• Extreme temperatures, Noise, Vibration, Radiation, Fire, Explosion.• Maintenance, Foreseeable operator interventions.• Information, Training, Supervision, Restrictions of use.