SSIS Fiscal August 23, 2005. Mentor MeetingAugust 23, 20052 Why SSIS Fiscal? SACWIS Requirement to...
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Transcript of SSIS Fiscal August 23, 2005. Mentor MeetingAugust 23, 20052 Why SSIS Fiscal? SACWIS Requirement to...
SSIS FiscalAugust 23, 2005
Mentor Meeting August 23, 2005 2
Why SSIS Fiscal?
• SACWIS Requirement to include fiscal data and transactions– Payments– Service Arrangements– IV-E Claiming & Reporting
• CSIS replacement– Reports– MA Claiming
• Integration of case management and fiscal functions
Mentor Meeting August 23, 2005 3
SSIS Fiscal Preparation
• Now in SSIS Version 3.8 – Chart of Accounts Initial Load – in progress– Provider/Vendors/Business Organizations– Vendor Import from IFS or County Accounting
System– Programs and Services
Mentor Meeting August 23, 2005 4
Progress• Payments, claiming and reporting workgroups• Custom county meetings• Technical meetings• Regional county meetings • Working with staff at Computer Systems Support • Begun vendor import• Finishing with COA Initial Load• SSIS Fiscal Flyer newsletter
– distribute current happenings– post surveys or questions for which we need
additional input
Mentor Meeting August 23, 2005 5
Fiscal Mentor Program
Fiscal Mentor will:Receive specialized trainingAttend bimonthly or quarterly meetings to
receive information and training on SSISWork with the County Fiscal Coordinator to
resolve project and local county problemsProvide county feedback about using SSIS
Fiscal
Mentor Meeting August 23, 2005 6
Fiscal Mentor Program (cont.)
Supply day-today user support by providing samples of, or training on system changes
Serve as a communication link between county accounting staff and SSIS.
Mentor Meeting August 23, 2005 7
Benefits of a Mentor ProgramTo the countyAccess to timely SSIS Fiscal application
informationShared information from other countiesWell-informed on-site supportCommunication link to SSIS designersDemonstrations and training with time for
questions and answersRegular meetings for updates to
information
Mentor Meeting August 23, 2005 8
Benefits of a Mentor Program
To SSISPresentation of consistent, updated
informationBetter use of Help Line resources allowing
Help Line staff to focus on more complex issues
Communication from Fiscal users on needed changes and enhancements
Quality implementation of system updates
Mentor Meeting August 23, 2005 9
Information Integrity More Important Now
• All billing, claiming and reporting done in SSIS Fiscal so accurate information is needed to: – Make payments to vendors
– Create and submit accurate claims based on time reporting and purchased services for reimbursement
– Send reports to DHS for their use and reimbursement to counties
• Cash Flow
– Accurate information = County revenue
Mentor Meeting August 23, 2005 10
Vendor Import• Vendor records import from county
accounting system. Changes to imported fields are made only in the county accounting system.
• Import will overwrite Bus Org Name, payment address, phone, fax, e-mail, etc. in SSIS.– Need to train SSIS Worker users to search by license type
or IV-E eligible indicator. Smith, John Foster Care Home will be overwritten by your county accounting system to Smith/John and you may have another John Smith that provides Chore Services.
Mentor Meeting August 23, 2005 11
Vendor ImportImported Fields
• Vendor number • Fax number
• Vendor name • E-mail address
• Address line 1 • Status
• Address line 2 • Payee Vendor number
• Address line 3 • MMIS MA Provider ID
• City • 1099 Vendor
• State • Phone number
• Zip code • County code
• National Provider Identifier (future use)
• Associated processing information fields
• Phone number
Mentor Meeting August 23, 2005 12
Mentor Meeting August 23, 2005 13
Service Arrangement
Mentor Meeting August 23, 2005 14
Service Agreement
Mentor Meeting August 23, 2005 15
Payment details
Mentor Meeting August 23, 2005 16
Chart of Accounts updated• If the county uses Maximums on the Chart of Accounts
(COA) codes or groups, then the account is updated in the COA so that the dollar amount is listed as expended instead of encumbered.