SRS Home & School Handbook€¦ · 3 SRS Home & School Representative POSITION DESCRIPTION TITLE:...

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SWARTHMORE-RUTLEDGE SCHOOLHOME AND SCHOOL ASSOCIATION

2012-2013

WHO WE ARE:

We are YOU! All parents, faculty, and administrators are members of the SRS Home and SchoolAssociation – a non-profit, 501(c)(3) organization dedicated to enhancing and enriching the educationof students who attend Swarthmore-Rutledge School.

WHAT WE DO:

The Home and School Association supports school programs by raising funds and providingvolunteers for a variety of activities.

WHY THAT IS VERY IMPORTANT:

PUBLIC SCHOOLS NEED TO FUNDRAISE TOO! Many of the programs that make our school abeacon of academic and creative excellence depend upon private fundraising and are NOT supportedwith government funds. Home and School is integral to raising the funds that are necessary to run avariety of the enrichment programs for SRS students. And with the recent cuts in funds to publiceducation, those fundraising efforts are more critical than ever.

WE NEED YOU!

In order for any fundraising efforts to be successful we must first have a robust and effective Homeand School run by enthusiastic and involved parents.

Parent involvement is an important part of a positive school experience for children, and all parentsare encouraged to become involved with the Home and School Association. There are manyopportunities for parent involvement, from one-day events to more long-term volunteercommitments. The following pages provide an overview of each Home & School Representativeposition. For more information on all volunteer possibilities call your grade representative, contactour volunteer coordinator or leave your name in the office.

CHECK US OUT:

Attendance at Home and School Association meetings promotes a better understanding amongparents, teachers, and administrators by providing a forum for discussion and gives parents a windowinto how your child’s school is run. Keep up with communications about special events by readingthe Principal’s weekly E-blast and looking at our website, www.srskids.org.

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SRS Home and School Representatives Position Descriptions2012-2013

TABLE of CONTENTS

Executive Committee• Co-Presidents 3• Vice Co-Presidents 4• Treasurer 5• Receiving Treasurer 6• Secretary 7

Grade Representatives• Kindergarten 8• First Grade 9• Second Grade 10• Third Grade 11• Fourth Grade 12• Fifth Grade 13

Dimensions AreasDimensions in Art 14Dimensions in Foreign Language 15Dimensions in Social Studies 16Dimensions in Sustainability 17

• Cafeteria Recycling 18• First Grade Plates 19• Terracycle 20• Vegetable Garden 21

STEM 22• Dimensions in Math 23• Dimensions in Science 24

Communications• E-blast 25• Publicity 26• Photographer 27• Webmaster 28• Yearbook 29

African Dance 30Bingo Night 31Book Fair 32Corporate Partnerships 33End of Year Celebration 34Fall Festival 35

• Pumpkin Sale 36Food 37Grants 38Grounds 39Homeroom Parent 40Hospitality

• Teacher Appreciation 41• Welcome Wagon 42

Library & Art Room VolunteerCoordinator 43Safety 44School Directory – Editor 45School Directory – Sales 46Spirit Wear 47Volunteer Coordinator 48

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SRS Home & School RepresentativePOSITION DESCRIPTION

TITLE: Co-Presidents (2 positions)

Mission: To support the academic and fundraising goals of the SRS community by operating anefficient and effective Home & School Association.

Time Commitment (per week/month as applicable): Approximately __ hours per month ongoingthroughout the year, beginning in the spring of the previous year (during Vice Co-Chair term)

Tasks• Review H&S program needs with school administration and executive committee and create

H&S budget• Review, update, and distribute H&S position guidelines to all representatives• Review, update, and distribute event guidelines to all program and committee heads• Formulate H&S meeting schedule and run monthly meetings• Oversee H&S Executive Committee and run monthly meeting• Plan and implement Back to School Night• Oversee all H&S representatives in fulfilling the duties of their positions• Collect correspondence regularly from the H&S mailbox in the school office• Delegate tasks to Vice Co-Chairs as appropriate• Mentor Vice Co-Chairs throughout the year to prepare them for Presidency• Form nominating committee to select next year’s Vice Co-Chairs• Recruit H&S representatives for following year

Meeting Attendance Required• Home & School• Home & School Executive Committee• Student Advisory Council• District Board meetings

Events• Varies

Coordinates Volunteers• Recruit Home & School representatives

Reports to: SRS Administration, WSSD Superintendent

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TITLE: Co Vice-Presidents (2 positions)

Mission: Support presidents by doing tasks assigned to them by the presidents. Co-Presidents willtake on role of President in ascending order of election the following year.

Time Commitment (per week/month as applicable): Approximately1 hour per month: depends oncurrent activities and the tasks assigned by presidents

Tasks• Perform tasks assigned by the presidents• Shadow Presidents to prepare for succession to that role (in ascending order of election) the

following year• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Any meeting for the activity that is assigned• Home & School

Events• Any event for the activity that is assigned

Coordinates Volunteers• None

Reports to: Home & School Presidents

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TITLE: Treasurer

Mission: To manage the budget of Home and School and keep all records of financial transactionsand tax obligations

Time Commitment (per week/month as applicable): 5-10 hours a month

Tasks• To produce and maintain Excel spreadsheets for the budget and cash flow• To maintain complete and organized receipts of all transactions• To communicate with various committee chairs and issue checks to pay for all Home and

School functions• To make available petty cash as needed for all events• To work with the SRS front office on all discretionary accounts• To present a budget report and summary of activities at each Home and School meeting• To consult with knowledgeable advisors and complete paperwork to meet all federal tax

reporting obligations• To mentor position successor the following year as needed

Meeting Attendance Required• Home & School Executive Committee• Home & School

Events• None


Reports to: Home & School Presidents, Internal Revenue Service

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TITLE: Receiving Treasurer

Mission: To make accurate and timely bank deposits

Time Commitment (per week/month as applicable): Varies; around events, can be 2-3 hours perweek. Overall, approximately 1 hour per week year round.

Tasks• Collect funds from various committees and activities• Verify deposit amounts, stamp checks, make bank deposits• Update tracking spreadsheet and advise Treasurer of each deposit amount and which areas to

credit• Monitor PayPal account and transfer funds to bank account• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Executive Committee• Home & School

Events• None



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TITLE: Secretary

Mission: To record the actions and motions of the Swarthmore Rutledge School Home and SchoolAssociation for the purposes of a historical record.

Time Commitment (per week/month as applicable): 3-4 hours the week of the meeting; a fewhours for miscellaneous business

Tasks• Attend Home and School Meetings• Record motions of meetings and essence of conversations• Record attendees at meetings• Finalize typed minutes and ensure proper posting to web site• Maintain Home and School bylaws; ensure annual review• Mentor position successor the following year as needed

Meeting Attendance Required• Home & School

Events• None



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TITLE: Kindergarten Representative

Mission: To act as liaison between Home & School and kindergarten homeroom parents, teachers,and administration. Support kindergarten homeroom parents and teachers as requested. ***see below

Time Commitment (per week/month as applicable): a few hours a month, ongoing throughoutschool year.

Tasks• Write welcome letter to new parents and children in late July/early August• Assist teachers in finding parent aides for bus arrival and departure on first few days of school• Arrange welcome coffee or lemonade for first day of school• Compile contact list of all kindergarten teachers and homeroom parents• Help homeroom parents gather forms and information for class business• Assist Home & School Presidents to organize parent volunteers for kindergarten registration

and orientation in January/February• Assist Home and School Presidents to organize parent volunteers for kindergarten testing in

May• Report relevant information from Home & School meetings back to homeroom parents and

teachers• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed• ***Tradition has been to serve as rep in the following grade the next year

Meeting Attendance Required• Home & School• Student Advisory Council (SAC)

Events• Kindergarten specific: Thanksgiving Feast, Gingerbread Houses, Science Day• SRS events as needed

Coordinates Volunteers• Bus Helpers• Garden Maintenance project (through homeroom parents)


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TITLE: First Grade Representative

Mission: To act as liaison between Home & School and first grade homeroom parents, teachers, andadministration. Support first grade homeroom parents and teachers as requested. ***see below

Time Commitment (per week/month as applicable): a few hours per month

Tasks• Coordinate Lunch Buddies first two weeks of school• Help recruit homeroom parents• Compile contact list of all first grade teachers and homeroom parents• Ensure that homeroom parents organize emergency phone tree• Help homeroom parents gather forms and information for class business• Solicit donations for Bingo Night themed first grade basket through homeroom parents• Recruit parent Garden Maintenance Project volunteers through homeroom parents• At end of year collect first graders’ reusable plates and store in an agreed upon location so

that the plates can be distributed easily at the onset of the second grade• Report relevant information from H&S meetings back to homeroom parents and teachers• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed• ***Tradition has been to serve as rep in the following grade the next year


Events• Assist homeroom parents with class events as necessary

Coordinates Volunteers• Lunch Buddies program• Garden Maintenance project (through homeroom parents)


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TITLE: Second Grade Representative

Mission: To act as liaison between Home & School and second grade homeroom parents, teachers,and administration. Support second grade homeroom parents and teachers as requested. ***see below


Tasks• Help recruit homeroom parents• Compile contact list of all second grade teachers and homeroom parents• Ensure that homeroom parents organize emergency phone tree• Help homeroom parents gather forms and information for class business• Solicit donations for Bingo Night themed second grade basket through homeroom parents• Recruit parent Garden Maintenance Project volunteers through homeroom parents• At end of year collect second graders’ reusable plates and store in an agreed upon location so

that the plates can be distributed easily at the onset of the third grade• Report relevant information from H&S meetings back to homeroom parents and teachers• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed• ***Tradition has been to serve as rep in the following grade the next year



Coordinates Volunteers• Garden Maintenance project (through homeroom parents)


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TITLE: Third Grade Representative

Mission: To act as liaison between Home & School and third grade homeroom parents, teachers, andadministration. Support third grade homeroom parents and teachers as requested. ***see below


Tasks• Help recruit homeroom parents• Compile contact list of all third grade teachers and homeroom parents• Ensure that homeroom parents organize emergency phone tree• Help homeroom parents gather forms and information for class business• Solicit donations for Bingo Night themed third grade basket through homeroom parents• Recruit parent Garden Maintenance Project volunteers through homeroom parents• At end of year collect third graders’ reusable plates and store in an agreed upon location so

that the plates can be distributed easily at the onset of the fourth grade• Report relevant information from H&S meetings back to homeroom parents and teachers• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed• ***Tradition has been to serve as rep in the following grade the next year


Events• African Dance• Assist homeroom parents with class events as necessary

Coordinates Volunteers• Garden Maintenance project (through homeroom parents)


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TITLE: Fourth Grade Representative

Mission: To act as liaison between Home & School and fourth grade homeroom parents, teachers,and administration. Support fourth grade homeroom parents and teachers as requested. ***see below

Time Commitment (per week/month as applicable): a few hours a month

Tasks• Help recruit homeroom parents• Compile contact list of all fourth grade teachers and homeroom parents• Ensure that homeroom parents organize emergency phone tree• Help homeroom parents gather forms and information for class business• Organize Unicef contributions during Halloween time: includes ordering boxes, giving boxes

to three local preschools, collecting boxes from preschools and from SRS students, exchangecoins at bank for check/paper cash etc.

• Organize pumpkin sale/painting at Fall Fair• Solicit donations for Bingo Night themed fourth grade basket through homeroom parents• Recruit parent Garden Maintenance Project volunteers through homeroom parents• At end of year collect fourth graders’ reusable plates and store in an agreed upon location so

that the plates can be distributed easily at the onset of the fifth grade• Report relevant information from H&S meetings back to homeroom parents and teachers• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed• ***Tradition has been to serve as rep in the following grade the next year



Coordinates Volunteers• Garden Maintenance project (through homeroom parents)• Pumpkin Sale• Bingo Night


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TITLE: Fifth Grade Representative (because of increased tasks, usually 2-3 reps)

Mission: To act as liaison between Home & School and fifth grade homeroom parents, teachers, andadministration. Support fifth grade homeroom parents and teachers as requested. To plan andimplement special events for kids’ final year at SRS and assist with additional fundraising.

Time Commitment (per week/month as applicable): Varies with pending events, etc.

Tasks• Help recruit homeroom parents• Compile contact list of all fifth grade teachers and homeroom parents• Ensure that homeroom parents organize emergency phone tree• Help homeroom parents gather forms and information for class business• Conduct New Student Tours in August• Organize special fifth grade events/fundraisers – see Events section below• Assist with Yearbook production as necessary• Put together slideshow for “Moving Up” Ceremony• Buy gifts for DARE officers and kids’ refreshments for DARE graduation• Buy gifts for band/choral directors for the concerts in January and May• Solicit donations for Bingo Night themed fifth grade basket through homeroom parents• Recruit parent Garden Maintenance Project volunteers through homeroom parents• At end of year ensure that each fifth grader takes home his/her reusable plate• Report relevant information from H&S meetings back to homeroom parents and teachers• Attend Home & School Meetings and report on position business• If possible, be available to mentor position successor the following year as needed

Meeting Attendance Required• Meet with fifth grade teachers at beginning of school year to review activities/events and

appoint one teacher as the Rep Liaison• Home & School• Student Advisory Council (SAC)

Events• Fifth Grade Bake Sale at the Fall Festival• Fifth Grade Pizza Sale at the Fall Festival• Fifth Grade Bake Sale at Bingo Night• SRS Night at the Phillies• Swim Party

Coordinates Volunteers• Recruit 1-2 other parents to assist with more extensive class representative duties• Garden Maintenance project (through homeroom parents)


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TITLE: Dimensions in Art Coordinator

Mission: To provide art enrichment to the SRS community, supplementing the District's fine artscurriculum with special projects and instruction in art appreciation and art history. DIA maintains theschool's extensive art collection through cataloguing, maintenance and restoration.

Time Commitment (per week/month as applicable):• Cataloguing, maintenance and website updates – 10-15 hours (+/-) depending on learning

curve and restoration requirements• 5th Grade Art Project – 10-15 hours minimum for planning and administration, 20-25 hours

minimum for workdays, installation time depending on project needs

Tasks• Responsible for the oversight of planning, administration, budgeting, scheduling, execution,

installation and final presentation of the 5th grade art project• Maintain DIA pages on District website• Facilitate maintenance and restoration of existing art collection• Serve as liaison to Art Goes to School• Coordinate volunteers to assist with the above tasks• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Home & School• Meet with volunteers, district IT professionals, artists, faculty & school administration when

required• Conduct regular meetings with Chair(s) of 5th grade project to coordinate and shepherd this

effort

Events• 5th Grade Project unveiling during Spring Choral Concert

Coordinates Volunteers• For website maintenance• For cataloguing/restoration efforts• 5th Grade Art Project• Art Goes to School (when needed)


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TITLE: Dimensions in Foreign Language

Mission: To afford an opportunity to learn foreign language from skilled instructors and providecontinuity and progression over a student’s time at SRS.

Time Commitment (per week/month as applicable): Up to 10 hours/week depending on time ofyear

Tasks• Advertise the foreign language program in numerous forums• Coordinate offerings based on demand and teacher availability• Coordinate class dates based on WSSD calendar• Coordinate room, space and time logistics with SRS staff• Prepare and collect registration forms• Collect and deposit payments and handle accounting for programs• Prepare for graduation ceremony/skit/party at year end• Prepare parent survey at year-end for feedback on next year’s program• Handle on-going communication with parents and foreign language teachers• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Quarter team meetings• Occasional Home & School meetings to report status

Events• End of the year graduation/party

Coordinates Volunteers• As needed to assist with program


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TITLE: Dimensions in Social Studies Chair

Mission: Supplements the social studies curriculum at SRS through curricular and extra-curricularactivities

Time Commitment (per week/month as applicable): 9-10 hours/month throughout the year(heavier concentration in November, January, March, and April)

Tasks• Organize and coordinate the SRS Mock Election• Organize service projects for MLK Day (in school and off-site)• Coordinate Asia week activities with the primary grade teachers• Coordinate the Native American Studies programming with the 4th & 5th grade teachers• Organize the SRS Mock Trial (every other year)• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• SRS Mock Election• SRS MLK Day service projects• Asia Week for grades 1 & 2• SRS Mock Trial for grades 3 – 5 (every other year)

Coordinates Volunteers• Mock election• MLK Day• Mock Trial• Asia Week


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TITLE: Dimensions in Sustainability Chair

Mission: To provide supplemental education and activities in areas of environmental science andsustainability, working in conjunction with the SRS Principal, Teachers, Staff and Parents. As amember of the Sustainability Committee – to help measure the District's progress and report results tothe community. To help the school implement the WSSD sustainability statement:

The Wallingford-Swarthmore School District Sustainability Committee recognizes the importance ofprotecting the natural environment to ensure a healthy and viable future for our children.Toward that end, the Sustainability Committee seeks to:1) Identify and recommend ways the District can use resources more efficiently2) Promote and help coordinate sustainable practices throughout the District3) Support K-12 sustainability and environmental education initiatives

Time Commitment (per week/month as applicable): Varies throughout year

Tasks:• Coordinate with key community leaders regarding sustainability issues, including SRS

Principal, District Administrators, Swarthmore Borough officials, and outside vendors• Paper Reduction Project: Continue/encourage reduction of paper waste, multiple flyers etc.• Reusable Cups/Water Jugs: Provide and encourage use of reusable cups/water jugs for all

class/school-wide parties and events; store in H&S closet; collect cups at end of year• 3rd Grade Plant Project: Coordinate delivery of “Mega-Cabbabe” plants with Bonnie Plant

Company; notify teachers/homeroom parents; purchase delivery bags; plant extras on campus• Submit upcoming year budget by March/April• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed• Manage all aspects of the following events/activities, including recruiting representatives

where appropriate to plan, implement, and oversee each area:1. First Grade Plate Project**2. Vegetable Garden**3. Terracycle/Recycling**4. Earth Day/Month activities**These activities/events are further outlined in separate position descriptions.

Meeting Attendance Required• Monthly WSSD Sustainability Committee meeting: 1-1.5 hours• Home and School meetings

Events• See above

Coordinates Volunteers• See above


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TITLE: Cafeteria Recycling Chair

Mission: To help the school and students effectively reuse, reduce, and recycle paper, plastic, andaluminum materials

Time Commitment (per week/month as applicable): Varies throughout year

Tasks:• Continue and encourage reduction of paper waste, multiple flyers etc.• Ensure that all students/teachers/staff are aware of recycling opportunities on campus• Make a few visits throughout the year to the cafeteria at lunch time to observe student

recycling practices, evaluate progress, and advise on potential changes• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Conduct a few student observations during lunch times• Home & School

Events• None



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TITLE: First Grade Plates Representative

Mission: To educate children and parents about reusing materials and reducing waste at class partiesby having each first grader produce their own plate to use through all SRS years.

Time Commitment (per week/month as applicable): a few hours during first month of school

Tasks• Create flyer for first grade teachers to distribute to classes• Contact Homeroom parents about project• Collect money and pass onto receiving treasurer• Send in templates for processing and schedule production so that they are returned for first

class party (usually the Halloween party)• Identify new students in grades 2-5 or mid-year and coordinate their plate production• Coordinate with grade representatives to collect plates at end of school year and store plates

until the following year• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• None



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TITLE: Terracycle Representative

Mission: Coordinate a successful Terracycle program for the SRS community

Time Commitment (per week/month as applicable): A couple of hours per month throughout theschool year.

Tasks• Select, collect, store and ship waste items to Terracycle for recycle and/or reuse• Maintain Terracycle account of points earned for SRS and report to Home & School• Publicize Terracycle collection efforts to SRS community• Work with teachers and students in the collection of Terracycle waste• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• None



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TITLE: Vegetable Garden Representative

Mission: To encourage the students, parents, teachers and staff of SRS to explore gardening byproviding opportunities to work in outdoor campus spaces.

Time Commitment (per week/month as applicable): a few hours/month throughout year

Tasks• Beginning in March, Maintain Raised Garden beds• Contact class representatives to recruit parents as class time/recess volunteers• Encourage student and teacher participation• Create maintenance schedule of summer volunteers• Work with SRS staff throughout the summer to maintain watering and access• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• None

Coordinates Volunteers• Class/recess parent volunteers, through class representatives• Summer volunteers


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TITLE: Dimensions in STEM (Science, Technology, Engineering, Math) Chair

Mission: To engage and excite students, families and the SRS community through STEM topics andactivities

Time Commitment (per week/month as applicable): 2-3 hours/month, more during event season

Tasks• Plan, staff, market and implement STEM Nights in Fall and Spring• Serve as Liaison for teacher-driven classroom activities (such as embryology and rockets)• Assess any STEM-related teacher needs through direct conversation or survey• Connect with other STEM Chairs (Science, Tech, Engineering and Math) to coordinate and

leverage STEM efforts• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Dimensions in STEM Chair meetings• Home & School

Events• STEM Night - Fall, usually during teacher-conferences in November• STEM Night - Spring, usually during teacher-conferences

Coordinates Volunteers• Parents in STEM fields for STEM Nights• Recruits other Dimensions Chairs (STEM Chairs: Science, Technology, Engineering, Math)


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TITLE: Dimensions in Math Coordinator

Mission: To enable opportunities for SRS students to learn about math and math-based careers, bothinside and outside of the classroom.

Time Commitment (per week/month as applicable): 2-4 hours per month

Tasks• Oversee dimensions in math budget (there are a number of teacher-run programs which

Dimensions in Math funds)• Encourage parental participation in classroom visits (classroom demonstrations, discussions,

career days)• Develop new math-based activities to augment the classroom experience• Work with Dimensions in STEM Chair and Dimensions in Technology, Engineering, and

Science coordinators to develop or carry out STEM events• Attend Dimensions in STEM meetings• Attend Home & School Meetings and report on position business as necessary – usually

Dimensions in STEM Chair will summarize all STEM activity• Mentor position successor the following year as needed

Meeting Attendance Required• STEM meetings• Home & School (see above)

Events• Fall STEM activity• Spring STEM activity• Teacher-driven Math activities which Dimensions in Math funds

Coordinates Volunteers• For classroom visits• For STEM activities

Reports to:• Home & School Presidents• Dimension in STEM Chair

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TITLE: Dimensions in Science Coordinator

Mission: To enable opportunities for SRS students to learn about science and science-based careers,both inside and outside of the classroom.

Time Commitment (per week/month as applicable): 2-4 hours per month

Tasks• Oversee dimensions in science budget (there are a number of teacher-run programs which

Dimensions in Science funds)• Encourage parental participation in classroom visits (classroom demonstrations, discussions,

career days)• Develop new science-based activities to augment the classroom experience• Work with Dimensions in STEM Chair and Dimensions in Technology, Engineering, and

Math Coordinators to develop or carry out STEM events• Attend Dimensions in STEM meetings• Attend Home & School Meetings and report on position business as necessary – usually

Dimensions in STEM Chair will summarize all STEM activity• Mentor position successor the following year as needed

Meeting Attendance Required• STEM meetings• Home & School (see above)

Events• Fall STEM activity• Spring STEM activity• Teacher-driven Science activities which Dimensions in Science funds (e.g. rocketry,

embryology, etc.)

Coordinates Volunteers• For classroom visits• For STEM activities

Reports to:• Home & School Presidents• Dimensions in STEM Chair

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TITLE: E-Blast Editor

Mission: To produce an informative and timely E-blast for the SRS community every week.

Time Commitment (per week/month as applicable): 7 hours a week

Tasks• Write articles• Solicit articles from relevant contributors• Edit submitted articles• Choose relevant photographs to accompany articles• Format the layout• Keep calendar information up to date• Approve the final draft of the e-blast with Dr. Tuck and the H&S Presidents• Manage the e-mail distribution list• Coordinate the information that will be posted to the SRS H&S website with the Webmaster

and H&S Presidents• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• None



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TITLE: Publicity Representative

Mission: Act as a liaison between Home & School and the class photographers. Support publicationefforts as needed.

Time Commitment (per week/month as applicable): A few hours at the beginning of the schoolyear; minimal time throughout the school year

Tasks• Set up a central online site for class photographers to upload photos• Inform the class photographers of the central online site• Remind class photographers of upcoming photo opportunities• Remind class photographers to upload photos for school-related publications (email blasts,

newsletters, etc) as needed• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• Ensure photographer presence at all SRS events

Coordinates Volunteers• Recruits class photographers


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TITLE: Photographer*Advisable to have 2-3 photographers to share event attendance and have back-up presence asnecessary.

Mission: Capture a historical record of SRS by photographing key activities and events.

Time Commitment (per week/month as applicable): a few hours at activities and eventsthroughout the school year

Tasks• Coordinate with Publicity Representative at the beginning of the school year to determine

which activities/events are good photo ops• Maintain calendar of photo ops• Attend designated activities and events; if the photographer cannot attend an event they must

notify Publicity Representative and/or arrange for an alternate photographer*• Upload photographs to a central online site (set up by Publicity Representative) for school-

related publications (email blasts, newsletters, etc) in a timely manner• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• Attend SRS activities and events for photo ops



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TITLE: Webmaster

Mission: Keep www.srskids.org website up to date using the Wordpress software installed for thesite.

Time Commitment (per week/month as applicable): 10 hours initially to get the website setup forthe start of the school year; average of 1 hour/week for the rest of the year

Tasks• Update news post for the site• Upload documents and photos for the site• Keep Home & School calendar up to date• Keep Home & School volunteer assignments up to date.• Maintain donations totals to be displayed on the site (Wordpress provides a form to make

it easy to keep this updated)• Add and update menu items on the site• Add new pages, as needed• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• None



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TITLE: Yearbook Chair

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TITLE: African Dance Representative

Mission: To assist the third grade teachers and Jeannine Osayande and the Dunya Performing Artsgroup in planning the annual African Dance event.

Time Commitment (per week/month as applicable): A few hours a week for the 2- 3 weeks thatthe classes practice.

Tasks• Check in with third grade teachers about when they will begin their planning meetings and

ask what you can do to help• Photograph all classes and as many students as possible at practices and lessons, particularly

the final rehearsals with the costumes and the mask demonstration• Use the photos to put together a slide show in a program compatible with school computers or

make arrangements for one of the teachers to put it together• Provide water for dancers on all rehearsal days• Order lunch and bring it to school for performance day• If Jeannine or teachers wish, ask Dan Zimmerman from HS if he can film it• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Initial meeting with third grade teachers to go over responsibilities• Home & School

Events• Third Grade African Dance – usually the first Friday in June

Coordinates Volunteers• If you cannot attend many practices, coordinate volunteers to go and take photos.


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TITLE: Bingo Night Co-Chair (usually two positions)

Mission: To raise funds for SRS Home & School Association, foster school spirit, and fosterfellowship among SRS families and friends.

Time Commitment (per week/month as applicable): December: 5 hours; January: 10 hours;February – week of the event: 10-20 hours; day of event: all day, particularly 3:00 pm (start of set-up)through the event and clean up (10:00 pm)

Tasks• Produce and distribute flyer to parents• Solicit donations: produce and distribute flyer to donors; work with Principal and faculty

donors; contact Grade Reps for grade theme basket donations• Make all arrangements to reserve and prepare cafeteria for the event• Arrange for Emcee presence• Confirm pizza supplier and rates• Send confirmation email to registrants• Supplies: make list, check current inventory, buy additional necessary supplies• Coordinate volunteers for baking and event tasks• Manage Bingo Night event: set-up; supervise event; clean-up• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• 1-2 meetings with co-chair as needed (by phone or in person)• Home & School

Events• Bingo Night: two evening sessions (5:30-7:00 and 7:30-9:00)•

Coordinates Volunteers• Help with soliciting donations• Help with registration• Grade Reps to solicit grade basket themes and donations• Help with baking goods for the event• Volunteers for night of bingo (see attached spreadsheet)


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TITLE: Book Fair Chair (usually two positions)

Mission: To plan and execute a successful Book Fair; to meet or exceed H&S budgetaryexpectations and ensure each student has the opportunity to purchase at least one book.

Time Commitment (per week/month as applicable): Two months prior to event, approximately 2-3 hours/week; as fair nears increases to 4-5/week; week of fair 5-7 per day

Tasks• Interact with Scholastic Book Fair Sales Consultant to ensure a successful fair• Organize support committee, train volunteers, and delegate tasks• Manage book inventory: arrival of books, daily orders, restocking• Prepare and distribute various correspondence to teachers and parents• Generate publicity for event including signs, banners, email blasts, etc• Set-up and clean-up physical book fair: coordinate with custodians and office staff• Accounting: reconcile daily receipts/calculate overall profits• Open and close registers; deliver cash to H&S treasurer each night• Establish incentive program for books purchased: i.e. breakfast raffle• Organize kick-off event• Coordinate volunteer sign-ups *see below• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Conduct weekly meetings as fair date approaches.• Approximately 2 phone meetings with Scholastic’s Book Fair Sales Consultant• Scholastic Work Shop (optional)

Events• Book Fair• Raffle Winner Breakfast• Teacher Sneak Peek (optional; if offering Teacher Wish Lists)• Kick-off Event (optional)

Coordinates Volunteers• Volunteers for set-up day• Volunteers for kick-off event• 2-4 volunteers per shift to fill each shift during fair• Utilize SignUpGenius.com to organize the volunteer schedule


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TITLE: Corporate Fundraising

Mission: Raise funds for SRS Home and School through corporate sponsorships and events.

Time Commitment (per week/month as applicable): 2 hours attendance at each Spirit Night Event(held during evenings), plus 2 hours prep time for each event (which can be done from home viaphone/online). Events are spaced out throughout the school year.

Tasks• Schedule SRS Spirit Nights prior to start of school year and submit dates for school calendar• Promote Fundraiser Events, Box Tops, Giant A+ program through school flyers and e-blasts• Collect, clip, submit Box Tops for Education labels twice yearly (Fall, Spring)• Register Giant Bonus Card numbers online at start of school year (Sept-Oct)• Send out contracts, confirmations, thank you letters as necessary• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• SRS Spirit Night at Oasis• SRS Spirit Night at Marple Sports Arena• SRS Spirit Night at Iceworks• SRS Spirit Night at Rita’s• Giant A+ School Rewards Program• Box Top$ for Education Program• Come up with new ideas or opportunities as needed!

Coordinates Volunteers• Spirit Nights to help with admission and raffle sales (optional)• Businesses provide own staff at events.


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TITLE: End of the Year Celebration Chair

Mission: To plan and implement a successful year-end celebration to recognize our….

Time Commitment (per week/month as applicable): A couple of planning hours; event day hoursto set-up, oversee party, and clean-up

Tasks• Recruit volunteers for event committee• • Setup• Cleanup

Meeting Attendance Required• Planning meeting with volunteers• Home & School Meetings

Events• End of the Year Celebration

Coordinates Volunteers• For event committee


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TITLE: Fall Festival Chairperson (usually two co-chairs)

Mission: To execute a successful and entertaining SRS Fall Festival in early October that bringstogether students, parents, staff, and administration

Time Commitment (per week/month as applicable): A few hours a week from about three weeksbefore the Fall Festival until one week after the Festival.

Tasks• Plan activities and layout of the Festival• Recruit and meet with volunteers to organize individual event activities (4th grade reps handle

pumpkin sale and 5th grade reps handle pizza/bake sale)• Publicize Festival with flyers, posters, and through H&S (srskids.com website)• Order supplies and place work order with SRS staff for setup• Meet with SRS Treasurer for petty cash/checks• Set-up/tear down the day of Festival• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• Fall Festival Traditional activities: 4th grade pumpkin sale, 5th grade pizza/bake sale, Pumpkin

Painting, Ice Cream Social• Fall Festival Optional activities: Karaoke, face painting, glitter tattoos, hair wraps, book swap,

scarecrow making

Coordinates Volunteers• 4th and 5th grade reps and Ice Cream Social organizer recruit their own volunteers and are

asked to mentor position successors for the following year• Co-chairs recruit volunteers for all other activities


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TITLE: Pumpkin Sale Coordinator

Mission: Plan and execute a successful pumpkin sale fundraiser for the 4th grade at the Fall Festival

Time Commitment (per week/month as applicable): 1-2 hours of event planning; 1-2 hours afterschool on event day (2:45-4:45) and the night of the festival.

Tasks• Order pumpkins and gourds• Schedule delivery• Wash and weigh pumpkins• Organize adults and 4th graders to help setup and sell at the Fall Festival• Organize adults and 4th graders to help wash pumpkins• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• Fall Festival

Coordinates Volunteers• Coordinate Volunteers for the washing and weighing day.• IF you want to leave your post on festival day then you need to get extra adult help but if you

have two adults as chair already then one more adult is enough.• Coordinate 4th grade volunteers.

Reports to: Fall Festival Chairs

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TITLE: Chair, WSSD School Food Branch (subcommittee of the WSSD Wellness Committee)[Note – This position is appointed by and falls under the auspices of the WSSD Wellness Committee;this position reports updates to SRS Home & School but this is not a Home & School position per se.]

Mission: The overall mission of this position is to support ongoing efforts to improve thehealthfulness and enjoyment of the food served to students in WSSD.

As it relates to SRS Home & School, the mission of this position is to keep H&S apprised ofschool food initiatives undertaken and approved by the WSSD Wellness Committee (where allchanges to school food policies and menus occur). This position focuses on food, not on the cafeteriaenvironment itself or on recess.

Qualifications• Advanced degree in nutrition and/or public health• Survey design and data analysis expertise• Expertise in national and state food policies and regulations related to school food.

Time Commitment (per week/month as applicable): Varies. 1-3 hours/week to as many as 30+hours/week during surveys and implementation planning tasks.

Tasks• Chair the WSSD School Food Branch (subcommittee of the WSSD Wellness Committee)• Develop, administer, and analyze surveys of parents and students to solicit input as needed

regarding school food changes• Reporting survey findings to H&S/PTOs• Coordinate the implementation of school food changes with Food Service• Work with key stakeholders throughout the process each year• Attend Home & School & PTO meetings and report on position business as needed, generally

following analysis of survey data as appropriate

Meeting Attendance Required• Home & School• PTO meetings

Events• None

Coordinates Volunteers• Student and parent volunteers are recruited as needed during the school year

Reports to: WSSD Wellness Committee Chair

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TITLE: Grants Chair

Mission: To forward the goals of teachers/administrators and the need of students by securing grantfunding and building a robust and successful grant-writing program

Time Commitment (per week/month as applicable): 6-8 hrs/month

Tasks• Recruit volunteers to work on grant-writing committee: assess skills and delegate tasks• Liaise with school officials and faculty to assess needs and fact finding• Research grants to identify applicable funding matches• Compile pertinent data needed for grant research and application submission• Submit grant applications• Conduct grant follow-up, reporting and documentation• Archive relevant information and application requirements• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Communicate via email and phone• Meet in person when needed

Events• TBD

Coordinates Volunteers• Chair recruits committee members


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TITLE: Grounds Representative

Mission: To properly maintain all gardens on the SRS grounds that Home & School has helpedcreate, including 6 living memorials, numerous ornamental gardens, the Sparrow tree house, and themain playground (with the exception of the edible garden beds that are under the purview ofDimensions in Sustainability and the 6 outdoor art projects that are under the purview of Dimensionsin Art).

Time Commitment (per week/month as applicable): 4 hours/month

Tasks• Recruit and manage Grounds Committee members• Organize grade-specific garden volunteers (with help of grade representatives)• Advise Lead Gardeners for each grade• Annually inspect outdoor art projects and let Dimensions in Art know of problems• Biannually inspect structures and submit work orders for damaged equipment• Request mulch from borough for Spring planting• Ensure that campus gardens are well maintained• Manage memorial requests• Maintain grounds catalog and perennial inventory• Identify expert horticulturalists willing to consult for free• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Home & School• Strategic planning committee meetings when necessary (2x/year)

Events• Possible dedication or garden-pass off ceremonies with students in the future

Coordinates Volunteers• Recruit and meet with committee for strategic planning• Solicit grade-specific garden volunteers at the beginning of each year through grade reps• Communicate with Lead Gardener for each grade


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TITLE: Homeroom Parent (typically 2 per class)

Mission: Provide support for the class teacher; act as liaison between teacher and parents in regardsto class events

Time Commitment (per week/month as applicable): Approximately 5 hours per month, ongoingthroughout the year.

Tasks• Create emergency phone tree• Plan class parties and solicit parent helpers and volunteers for supplies for the parties• Pass along messages from H&S and grade reps to class parents• Help provide any assistance in the classroom that the teacher requests

Meeting Attendance Required• None

Events• Plan Halloween, Winter, Valentine’s Day, and Year-End Class parties

Coordinates Volunteers• Recruit class parents to volunteer at parties and/or provide supplies


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TITLE: Teacher Appreciation

Mission: To show appreciation to our teachers by providing them a meal two times a year: a dinnerin the fall during Back to School Night and a lunch in the spring.

Time Commitment (per week/month as applicable): 10 hours per event

Tasks• Organize donations for food• Recruit volunteers to help serve and clean up• Prepare food and drink service• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• Fall Back to School Night dinner• Spring lunch

Coordinates Volunteers• Recruit volunteers and coordinate schedules using www.signupgenius.com


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TITLE: Welcome Wagon Chair

Mission: To welcome families with children in grades 1 to 5 who are new to SRS and thecommunity. (Kindergarten welcome is handled by kindergarten parents.) To ease their transition byoffering information and support.

Time Commitment (per week/month as applicable): 5 hours in weeks leading up to first day ofschool; a couple of hours/month throughout the school year

Tasks• In weeks leading up to beginning of school, gather names and information of new students

and families, and send out invites to first-day-of-school coffee• Plan New Family coffee gathering

Update New Parent information pamphlet• Throughout the school year work to identify new families to add to list• Throughout the school year can reach out to new families and provide them with a school

directory• Assign each new family a mentor from welcome committee: mentors contact families and

provide any needed support• Ensure that each family receives information pamphlet and is informed about new info section

on SRS kids website• Plan another morning coffee or evening meet-up for new parents as desired• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• First Day of School Coffee• Later meet-up events as desired

Coordinates Volunteers• Four committee members• Additional volunteers as needed for first day coffee and other social events


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TITLE: Library and Art Room Volunteer Coordinator

Mission: To support the SRS Library and Art Room staff with a group of engaged volunteersthroughout the school year.

Time Commitment (per week/month as applicable):

Tasks• • • • • Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• None

Coordinates Volunteers• Library• Art Room


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TITLE: Safety Committee Representative

Mission: To identify and present safety-related issues of the SRS campus to the Safety Committee(chaired by SRS principal and including a representative of TCDN)

Time Commitment (per week/month as applicable): 2 hours per month

Tasks• Coordinate with Home & School representatives regarding safety related issues, typically

involving transportation (drop-off and pick-up), playground, and facility access.• Represent Home & School at monthly Safety Committee meetings: introduce H&S

concerns/ideas• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• Safety Committee, typically last Friday of the month at 8:00am• Home & School

Events• None



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TITLE: SRS Directory Editor

Mission: To produce a comprehensive and accurate directory of all SRS families for family and staffuse

Time Commitment (per week/month as applicable): August-early October. Approximately 10hours/week during the beginning of school when updates are made, thereafter approximately 5hours/week

Tasks• Contact front office staff to update previous year’s directory information, including student

handbook, class lists, general information, activities by grade, and staff lists• Contact student body via email to confirm listings are up-to-date; update student database as

needed• Contact student body without email (or new students) using printed directory information

form; update student database as needed• Contact Home & School presidents for H&S calendar and list of volunteers• Coordinate with printer to update information and produce directory• Act as liaison between the school and the printer. Send printer all updated information and

check over proofs to make sure all information is accurate before printing• Coordinate the Directory Cover Art contest and select the grade winners• Collect orders for directory and distribute directory once have in hand• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• None



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TITLE: SRS Directory Sales

Mission: To sell ads for the SRS Directory to appropriate companies/groups. To grow the adrevenue and to make it a self-sustaining endeavor.

Time Commitment (per week/month as applicable):Mid-August-October: approximately 4-5 hours per week from mid-August to mid-September foremail sales and follow-up; additional hours the last week before approval and printing.Note: About 75% of the ads are repeat advertisers and about 90% of them re-up.

Tasks• Recruit volunteers to work as a team on sales (optional)• Sell ads via email (majority of sales via Internet)• Sell ads in person• Collect money• Collect ads• Work with our team on any ads that need to be developed• Work with printer on delivering ads and placement of ads• Meet with team to discuss advertisers and roles of team• Review directory ads for accuracy and placement• Deliver money to receiving treasurer• Collect any remaining money and deliver (repeat as needed)• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed

Meeting Attendance Required• 1-3 meetings with team• Home & School

Events• None

Coordinates Volunteers• A few for sales team


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TITLE: Spiritwear Chair

Mission: To promote positive school spirit and pride by ensuring that every SRS family has theopportunity to buy SRS clothing and accessories through a successful Spiritwear campaign

Time Commitment (per week/month as applicable): About 35 hours throughout the first semesterto coordinate and distribute all Spiritwear orders; a few hours throughout the rest of the year asnecessary

Tasks• In August pick design and choose vendor (might use both from previous year); finalize

pricing with vendor• Prepare, copy and distribute order forms• Process orders: collect completed forms and enter information into spreadsheet• Collect checks and give them to receiving treasurer• Complete orders: Pick up shirts; sort, bag, and tag each order; distribute to classrooms• Follow up with miscellaneous issues throughout year, i.e. swapping shirts due to size

issues, helping place orders for new families who join the school after the initial order hasbeen distributed, etc.

• TBD: additional ordering opportunities at school events throughout the year• In April/May finalize sales and storage of extra Spiritwear items• Attend Home & School Meetings and report on position business• Mentor position successor for the following year as needed

Meeting Attendance Required• Prep meeting with volunteers• Sorting, Bagging, Tagging, Distribution meeting with volunteers• Home & School Meetings

Events• Available to sell at all SRS fundraising events

Coordinates Volunteers• Recruit volunteers to help with order processing


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TITLE: Volunteer Coordinator

Mission: To gather a large list of volunteer information to assist position chairs with volunteerrecruitment throughout the year

Time Commitment (per week/month as applicable): 6-7 hours during first two weeks of school

Tasks• Collect volunteer forms from SRS and enter information into spreadsheets• Distribute volunteer lists to respective chairs• Attend Home & School Meetings and report on position business• Mentor position successor the following year as needed


Events• None



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