Digital Signatures, Your Most Successful SharePoint Project

Larry Kluger

Sr Marketing Manager, Integrations

larryk@arx.com

AIIM Blog: kluger.com/aiimDownload: www.slideshare.net/digitalsignature

Let’s do a poll!

SP Adoptionis an issue?

Yes

No

SP On-prem

SP Online

Hybrid now

Workflow:

SP Designer

K2

Nintex

Visual Studio

No workflow yet

Digitally Signed Excel file

Any change invalidates signature

Better than freezing byprinting. Auditable.

Still an Excel file.

Native support byExcel

BLUF: Your most successful SharePoint Project

Happy users

Happy managers: Better understandingof their business processes

Happy IT: More adoption,Expand quality use of SharePoint

Happy Execs: save money, speed the organization

Digital Disruption

“The barriers to entry in your market just vanished. Unexpected competitors are swarming in.

Are you ready?Disrupt yourself now.”—Forrester Research

Digital Disruption

10 times faster at a tenth of the cost

Faster, Better, Cheaper

SharePoint Workflow CoSign Digital Signatures

Open standards

Verify with free

Adobe Reader,

Word, etc

Digital Signatures: faster, better, cheaper

Low grade “Electronic” signatures

(Nicholas Leeson vs Barings Bank)

Office 365 Signing demo

Update a letter using Word Online

Sign from Office 365 / SharePoint Online

Verify the signature from desktop Word

Digital Signatures are the highest grade of

Electronic signature

Digital Signatures guarantee the Three “I”s…

Identity: ID is imbedded in the signed document

Intent: Non-repudiation

Integrity: Any change invalidates signatures

Signature Verified

Document changed!

x +Document hash code Private Key Digital ID X.509 Cert

Encryption

Uniform Electronic Transactions Act (UETA)

Electronic Signatures in Global and National Commerce Act (ESIGN), 2000

2014 EU ‘Electronic Identification and Trust Services for Electronic

Transactions in the Internal Market’ (eIDAS) regulation

NIST Digital Signature Standard

FDA CFR 21 part 11

Electronic signature regulations

EU Common Criteria EAL4+ certification

Can you use CoSign digital signatures? Yes!

Digital Transformation Part 1

• Documents organized with

meta-data, not just folder names

Digital Transformation Part 2

• Workflow to manage

business processes

and provide statistics

Digital Transformation Part 3

• Digital Signatures

complete your digital

transformation

• Online, signed,

original documents

Benefits

No more signed paper originals

Hard benefits: save time & printing, scanning, filing,

mailing. Auditable. Secure.

Soft benefits: “Why didn’t we switch to digital

signatures sooner?” Employee, customer and

partner delight.

Benefits

More Benefits: Visit your records department

“We’ll be saving $300K per year”

The Analysts agree…“Enterprise architects should include

e-signatures as part of an overall ECM and

BPM strategy… a foundational technology

along with records management, eDiscovery,

and other content services.”

“Dramatic savings, successful implementation,

no legal challenges”Source: The Forrester Wave™: E-Signatures, Q2 2013

xx% of digital signature projects reach ROI in 12 months or less

xx% of digital signature projects reach ROI in 3 months or less

81% of digital signature projects reach ROI in 12 months or less

25% of digital signature projects reach ROI in 3 months or less

Internal signers—signer works for the organization.

Partner signers—”Extranet” apps for trusted suppliers,

contractors, external staff Eg Vendors, DOT contractors, hospital

doctors.

Long term relationships with signers.

External signers—one-time or infrequent signers.

Eg customers, patients, clients, new hires who are

not yet in the corporate systems.

Internal, Partner & External Signers

“CoSign by ARX has the most advanced

digital signature capability in the field…easily

integrates with internal security and credential

management along with a strong central

administration”

Source: The Forrester Wave™: E-Signatures, Q2 2013

Digital Signatures are Independently Verifiable: Recipients do not need CoSign

Proof of document integrity and valid signature

Proof of signer identity

and intent

BYOD? Sure. Sign on any device, anywhere

Securely sign on any device at the office, at home, in the field

Connect CoSign digital signatures to anything

ECMs

Apps

Signature APIs

SharePoint 2013 support

Sign and verify documents, lists, and InfoPath forms

Full SharePoint Workflow support

Office 365 / SharePoint Online support

Full support for Hybrid configurations

SharePoint Server workflow support• CoSign signature tasks with

document preview

• WYSIWYG positioning and sizing of

signature fields

• Auto-sign actions

• Signature verification actions

• Signature field creation from text

anchors

• CoSign User Management

• SharePoint Designer

• K2

• Nintex Workflow

• Visual Studio Workflows

BLUF: Your most successful SharePoint Project

Happy users

Happy managers: Better understandingof their business processes

Happy IT: More adoption,Expand quality use of SharePoint

Happy Execs: save money, speed the organization

More info, free trial:www.arx.com/sharepoint

Photo credits: Ana Rodríguez Carrington, Patrick Goossens, www.audio-luci-store.it, Thomas Lillis IV, MedillNSZ, Kevin Krejci, iamtheo, Mikhail Koninin, Sam Churchill, Jens karlsson, Richard Foster

Visit us at booth 804