SPSDC 2017 - Do we need metadata in Office 365

SharePoint Saturday DC@valleelp #SPSDC

June 10th 2017

SharePoint Saturday

Chevy Chase, MDSharePoint Saturday DC

Louis-Philippe Vallée

Product Manager at Sharegate


Thanks to our Sponsors!!!


Louis-Philippe Vallée

@valleelp

https://en.share-gate.com/blog


LET’S LOOK BACK A LITTLE


NO MORE FILE SYSTEMS

OUR DOCUMENTS ARE

GOING TO SHAREPOINT


Migration project


ORDER IS ACHEIVED


OUR

AGENDA

NEW WAYSTO FIND

DOCUMENTS

THE METADATA

DO WE

NEED

METADATA?

PAIN


THE METADATA PAIN


PROJECT

NOT IN

TERM SET


FOR REAL ?


WORKS WITH OFFICE ONLINE

WARNING: YOU CAN’T CHECK IN

GREAT! BUT WHY METADATA THEN ?


FOR REAL ?

PLEASE.


MAKE IT

STOP!


Ben the IT admin


WE’LL USE DEFAULT VALUE SETTING


CAN I JUST …

SAVE AND

MOVE ON ?


Managing metadata is a pain

for end users and hinders

adoption


DELVE

1


Surfaces all types of information based on your permissions, position

and other personal info it knows about you and your colleagues.

AI-assisted

Microsoft

Graph


http://buff.ly/2sm39jV by Jeff Fried

http://buff.ly/2sm39jV

https://searchexplained.com/author/jeff-fried/


One of the biggest complaints of any

Intranet or document management

system is that people cannot find

documents, no matter how good the

taxonomy or search engine.


#Boards #Awesome


USE CASE:

TAG ALL USEFUL

DOCUMENTATION FOR

NEW EMPLOYEES


AUTHOR

#TAGS

FAVORITE

LOCATION

NEED MORE

METADATA?


GROUPS

2


EVERYBODY TALKS

ABOUT GROUPS


LETS

DIVE IN A LITLE

DEEPER


LETS SEE

WHAT IT

OFFERS

ONLY

SECURITY


…

SELF SERVICE FOR COLLABORATION


LETS SEE

WHAT IT

OFFERSMODERN

TEAM SITE


LETS SEE

WHAT IT

OFFERS

FOLDER


FOLDER ARE CREATED FOR EVERY CHANNEL IN TEAMS


USING FOLDERS


ONEDRIVE

SYNC

ON-

DEMAND

https://blogs.office.com/2017/05/11/introducing-onedrive-files-on-demand-and-

additional-features-making-it-easier-to-access-and-share-files/


WHAT ABOUT

THE SEARCH ?


LOCAL

SEARCH


GLOBAL

SEARCH

WHERE IS MY

REFINEMENT PANEL ?


GET BACK TO WHAT

YOU WERE DOING


I’M STILL

NOT SURE


WORK IN YOUR TEAM SITE BUT

PUBLISH TO ALL THE COMPANY


I’M STILL

NOT SURE


YOU ARE PROBABLY RIGHT


COLLABORATION

COPORATE DOCUMENT

MANAGEMENT

VS


Apply labels to content automatically if it matches

specific conditions

(sensitive information or matching keywords)

DATA RETENTION


Auto tag label only available with E5 subscription

https://support.office.com/en-us/article/Overview-of-labels-af398293-c69d-465e-a249-d74561552d30

Only one label at the time on a document

Not granular in a SharePoint Library


IN THE END, REMEMBER…


COLLABORATION IS MESSY

DON’T FORGET USERS


Join us at #SharePint after the conference!

Why? To network with fellow SharePoint

professionals

What? SharePint!!!

When? 4:45 PM

Where? Announced at Conference Wrap-Up

SPSDC 2017 - Do we need metadata in Office 365

Software

Transcript of SPSDC 2017 - Do we need metadata in Office 365