Spring 2013 Training Materials

1

Spring 2013Training MaterialsRetake, and Reading,

Mathematics, andScience

NEW AP Procedures(Advance Placement)

• AP answer documents will capture two IDs:Block L (Page 1): Social Security NumberBlock T (Page 4): Student Identifier

• Student Identifier = 130 + 7 digit MDCPS ID130#######

• Students should be instructed to provide both IDs

NEW AP ProceduresMatching and Reporting

• Students should provide both IDs to facilitate matching and score reporting– Social Security Number will be required to link

students’ 2013 scores to any past AP results • If a student is unsure of their SSN, this field should be left

blank– Students will access their score reports online using

the Student Identifier• Paper score reports will no longer be provided beginning

in July 2013

Agenda

• Overview• CBT Readiness Activities• Daily Administration

Schedule• Students To Be Tested• Test Accommodations• Test Materials• CBT Test Sessions• Security Numbers• Test Administration and

Security Procedures• Test Invalidations• Defective Materials

• School Assessment Coordinator (Before, During, and After)– Receive Materials/Maintain Security– Communicate Policies with

parents/students– Train Test Administrators and

Proctors– Prepare for Testing– Monitor Test Administrations– Supervise Test Administrations– Conduct CBT Clean-up Activities– Pack Materials for Return– Return Schedule

• Comment Forms• Contact Information 4

5

Overview

These training materials are designed to highlight important information regarding test administration policies and procedures.

Not all information from the test administration manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

Readiness ActivitiesCBT Only

• Complete Certification Tool• Install TestNav and TestHear • Run System Check• District-wide Infrastructure Trial: April

2, 2013

6

Computer-Based Assessment CertificationCBT Only• The Computer-Based Assessments Certification process

must have been completed and submitted by March 4, 2013.

• Schools are responsible for providing information about the number and types of computers to be used for computer-based testing and the number of students to be tested on each day of the administration window.

• Schools must also respond to questions about whether readiness activities have been completed.

7

District-Wide Infrastructure TrialCBT Only

Infrastructure Trial: Tuesday, April 2nd• Simulates a computer-based test using mock test items to test the

vendor’s, District’s, and schools’ hardware and network capacity prior to the operational administration.

• Set up the Trial to use all computers scheduled to be used concurrently during the Spring 2013 administrations.

• Manage the test sessions in the PearsonAccess Training Center – Use the tools provided by Pearson to determine network user

capacity and bandwidth requirements– Takes approximately thirty minutes for users to log in, complete

the exercise and submit the test• Complete a brief survey at http://www.surveymonkey.com/s/3C2MLX3

by April 3rd to certify that the trial was conducted to identify any problems that need to be addressed prior test administration. 8

http://www.surveymonkey.com/s/3C2MLX3

http://www.surveymonkey.com/s/3C2MLX3

9

Retake Daily AdministrationSchedule

10

RMS Daily AdministrationSchedule

11

RMS Daily AdministrationSchedule

12

Students to be Tested

FCAT 2.0 Reading, Mathematics, and Science• In general, all Florida public school students enrolled in tested

grade levels (Grades 3–10) participate in the FCAT/FCAT 2.0, per Section 1008.22(3)(c)8, Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level in which they are enrolled.– Reading Grades 3-10– Mathematics Grades 3-8*– Science Grades 5 and 8*

*Except for middle school students in courses requiring an EOC (Algebra 1, Geometry, Biology 1).

13


FCAT 2.0 Reading Retake • For students who entered Grade 9 in the 2009-2010 school

year or after and are pursuing a standard Florida high school diploma, earning a passing score on the Grade 10 FCAT 2.0 Reading test is a graduation requirement.

• The following students are eligible to participate in this administration of the FCAT 2.0 Reading Retake:– Retained Grade 10 or Grades 11-12 regular high school

students who have not yet earned a passing score.– Students previously eligible for the FCAT Reading who

have not passed must now take and pass FCAT 2.0 Reading.

Students to Be Tested

FCAT Mathematics Retake • For students who entered Grade 9 in the 2009-2010 school

year or earlier and are pursuing a standard Florida high school diploma, earning a passing score on the Grade 10 FCAT Mathematics test is a graduation requirement.

• Regular high school and adult students who have not yet

earned a passing score on the Grade 10 FCAT Mathematics are eligible to participate in this administration of the FCAT Mathematics Retake.

• Students who entered Grade 9 in the 2010-2011 school year or after do NOT take an FCAT Mathematics test.

14

File Download Manager (FDM)

15

16


Special Program StudentsProgram District

NumberSchool Number

Participation Status

Registration/Reports

FLVS Full-Time K-8 71 0300 MUST Florida Virtual School Program

Full-Time 9-12 71 0400

FL Virtual Academy K-8 50 7079

Miami-Dade Online Academy 13 7001 MUST Miami-Dade Online Academy

Florida Home Education 13 9998 MAY Home Education Office

McKay Scholarship 13 3518 Private-MAYPublic-MUST

ESE Office

Florida Tax Credit Scholarship 97 9999 MAY Registration - Region Reports - FLDOE

Merrick Hospital/Homebound* 13 9732 MUST Merrick HHIP

17


English Language Learners (ELLs)• All ELL students are expected to participate in the

FCAT/FCAT 2.0 Retake, and Reading, Mathematics and Science tests no matter how long these students have been receiving services.

• See Appendix A of the manual for information regarding accommodations.

18


Students With Disabilities• All students with disabilities participate in the statewide

assessment program by taking one of the following: – FCAT/FCAT 2.0 without accommodations,– FCAT/FCAT 2.0 with accommodations, or– Florida Alternate Assessment.

• All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.

• See Appendix A of the manual for information regarding accommodations.

Administration Accommodations Students With Disabilities• Accommodations stated in the student’s current IEP

or 504 plan− Flexible Presentation− Flexible Responding− Flexible Scheduling − Flexible Setting− Assistive Devices and Tools

• Unique Accommodations Request (Briefing ID #: 12973)

• Extraordinary Circumstances (Briefing ID #: 12973)19

Test Accommodations Field in ISIS• Verify that all students requiring special assessment test materials have the proper test

accommodation documented in ISIS– Test Accommodations field on the Additional ESE Information screen in ISIS.

• Please refer to Weekly Briefing # 12973.

• Test Accommodations codes include the following:− C - Contracted Braille − U - Uncontracted Braille− L - Large Print− O - One item per page− P - Paper format test booklet instead of CBT− G - Large Print, Paper or CBT− R – Reading Passage booklet for CBT only− A – Accommodated CBT test form− Q - Unique accommodation, other

• Note: Large Print is considered a “Unique Accommodation” if it is CBT test.– Request must be submitted for FLDOE approval with justification. 20

Accommodated Test FormsCBT OnlyTest Hear: Assigning an Accommodated Form Click “Specify” or “Override” on the Session Details screen to assign a specific form.

21

Form Name in PearsonAccess

Accommodations Offered

Lrg Prt Large PrintZoom ZoomCon Color ContrastScr Rdr Screen ReaderLrg Prt+ Con Large Print and Color ContrastLrg Prt+Scr Rdr Large Print and Screen ReaderLrg Prt+ Con+Scr Rdr Large Print, Color Contrast, and Screen

ReaderZoom+ Con Zoom and Color ContrastZoom+Scr Rdr Zoom and Screen ReaderZoom+Col Con +Scr Rdr Zoom, Color Contrast, and Screen ReaderCon+Scr Rdr Color Contrast and Screen ReaderAssistive Devices Assistive Devices

22

Special Documents

• Test Administrators must familiarize themselves with the information in the Special Documents section, including:– Test configurations and materials needed for testing– Scripts/instructions for students who test using special

documents– Student responses– Providing accommodations

• Ensure that the correct procedures are followed for administering tests to students using special documents.

• Student responses must be recorded properly in all special documents before they are submitted for scoring.

• Refer to the Special Document sections of the manual to ensure the proper handling of these materials.

Administration Accommodations English Language Learners (ELLs)

• Students who are currently receiving services in a program operated in accordance with an approved district LEP plan:− Flexible Setting− Flexible Scheduling

Additional Time− Assistance in Heritage Language− Approved Dictionary

• ELL students in levels 1-4 only23

Section 504 - Initial Evaluation• The 504 Team must review a variety of records including

written documentation of the impairment:• District / State / Achievement Assessments• Report Card Grades• Teacher Observations• Classroom Performance / Portfolio• Functional Assessment of Behavior or Behavior

Intervention Plan• Medical Information – must be written documentation• Adaptive Behavior• Other

What To Do – Temporary Section 504• When a student sustains an impairment / injury during

FCAT administration, they may be eligible for Section 504– You may consider scheduling the test on an available

make-up day, if possible, to provide more time to collect written medical documentation from the parent and schedule a 504 Eligibility Meeting

• Contact the Staffing Specialist for assistance and directions on proceeding with a Section 504 Eligibility Meeting / Plan

• Send / provide a Notification of Meeting to the parent • Only a designated LEA may facilitate a Section 504

Meeting

SPED Office Contacts

NORTH North Central (305) 827-3025– Alfreida Robinson

▪ Instructional Supervisor– Elena Hernandez

▪ Lead Staffing Specialist

North (305) 827-3025– Kate Cadieux

▪ Instructional Supervisor– Cindy O’Donnell


SOUTH South Central (786) 268-4757− Kathy Maguire

▪ Instructional Supervisor– Lourdes Alonso


South (786) 268-4757− Helene Chait

▪ Instructional Supervisor– Maria McMann Sifre


27

Test MaterialsGRADE SUBJECT TEST MATERIALS

ITEM TYPESMultiple- Choice

Gridded- Response

3Reading •Reading Test and Answer Book

Mathematics •Mathematics Test and Answer Book•FCAT 2.0 Ruler (Session 2 only)

4Reading •Reading Test and Answer Book

Mathematics •Mathematics Test and Answer Book•FCAT 2.0 Ruler (Session 2 only)

5

Reading •Reading Test Book•Reading Answer Folder

Mathematics(Accommodations only)•Mathematics Test and Answer Book •Mathematics Reference Sheet

Science•Science Test Book•Science Answer Book

28

Test Materials

GRADE SUBJECT TEST MATERIALSITEM TYPES

Multiple- Choice

Gridded- Response

6Reading

(Accommodations only)•Reading Test Book•Reading Answer Folder

Mathematics•Mathematics Test Book•Mathematics Answer Book•Mathematics Reference Sheet

7Reading

(Accommodations only)•Reading Test Book•Reading Answer Folder

Mathematics•Mathematics Test Book•Mathematics Answer Book•Mathematics Reference Sheet•Four-Function Calculator

29



Gridded- Response

8

Reading •Mathematics & Reading Test Book•Mathematics & Reading Answer Book

Mathematics•Mathematics & Reading Test Book•Mathematics & Reading Answer Book•Mathematics Reference Sheet•Four-Function Calculator

Science•Science Test Book•Science Answer Book•Periodic Table of the Elements•Four-Function Calculator

9 Reading(Accommodations only)•Reading Test Book•Reading Answer Folder

10 Reading(Accommodations only)•Reading Test Book•Reading Answer Folder

30



Gridded- Response

Retake

FCAT 2.0Reading

(Accommodations only)•Reading Retake Test and Answer Book

FCATMathematics

(Accommodations only)•Mathematics Retake Test and Answer Book•Mathematics Reference Sheet•Four-Function Calculator

Test MaterialsCBT Only• Student Authorization Tickets• Session Rosters• Test Group Code• Seal Code (if applicable)• Florida Computer-Based Testing Work Folders• CBT Worksheets• Reading Passage Booklets (eligible students as an

accommodations as noted on the IEP or Section 504 Plan)

• Approved calculators• Mathematics Reference Sheets 31

ePATCBT Only

• Electronic Practice Assessment Tool available at www.FLAssessments.com/ePATs.

• Provides students an opportunity to practice using the computer-based platform prior to testing.

• Download ePAT launcher separately from practice test content.• Accommodated ePATs are also available. Launcher is bundled

with the practice test content for accommodated forms. • Scripts and instructions for downloading ePATs are under the

Resources tab. Note: If a student has previously participated in an ePAT for the grade level and subject test he or she will take, the student is not required to participate in an ePAT session.

32

http://www.flassessments.com/ePATs

33

Test Materials Chain of Custody Form

• Schools are required to maintain a Test Materials Chain of Custody Form (available in PearsonAccess and in Appendix C of the Spring 2013 RMS Manual).– Record accurate information on

the form, including: Dates activities are completed, Names of the persons

performing activities involving the materials, and

Information about the locked storage room.

– Retain electronic or hard copies of completed forms

Non-Certified School Personnel District-Level Certification Form

• Non-certified school personnel designated by the school administrator to assist the school test coordinator in handling secure materials for statewide assessments must be granted approval by the FLDOE. (Please refer to Weekly Briefing ID #: 13512.)− Deadline to submit completed form

to SAET for approval is March 8, 2013. Signed FCAT 2.0 Test

Administration and Security Agreement Form must also be submitted with form.

− The approval will be valid for the remainder of the school year.

34

35

Preparing Test Materials

• School personnel must adhere to the following policies as they prepare test materials:– The Chain of Custody form must be maintained at all times.– Shrink-wrapped packages of secure materials may be opened no sooner than

three (3) days prior to the FCAT/FCAT 2.0 Retake; and no sooner than five (5) days prior to the FCAT/FCAT 2.0 RMS test administration. Sealed test books must not be opened.

– Only the school assessment coordinator may open the shrink-wrapped packages and affix PreID labels. Non-certified personnel assisting the school assessment coordinator in

handling secure materials must have approval from the FLDOE.– Students are not permitted to assist in preparing secure materials

before testing or in organizing and returning materials after testing.– All secure materials must be returned to locked storage and remain there until

testing.

36

PreID Labels

• The PreID file is based on student enrollment at your school as of:– Wave 1: January 18, 2013– Wave 2: February 22, 2013

• FIVE elements MUST be correct on a student PreID label:– Student name– Florida ID number– District number– School number– Grade level

• On Retake PreID labels ONLY, an incorrect grade level may be corrected by gridding.

37

PreID Labels

• Affix the label in the box in the lower left corner of the student grid sheet.• Do not remove labels once they have been affixed.• Do not place a label over another label.• Do not use PreID labels from previous administrations.• Do not use a preidentified document for any student other than the student for

whom it is preidentified.

38

PreID Labels

• If the student name, Florida ID number, district number, school number, OR grade level is INCORRECT on a USED answer document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document.

• Ensure the replacement document has the same form code if the replacement is one of the following:– Grade 3 Reading Test and Answer Book– Grade 3 Mathematics Test and Answer Book– Grade 4 Reading Test and Answer Book– Grade 4 Mathematics Test and Answer Book

• If any student information is missing from a student label that has been affixed to a document, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information on a student label CANNOT be corrected in this manner.

Student Grid Sheet

• The box in the upper left corner of the student grid sheet must be completed by each student.

• Do not write or mark outside the student demographic information boxes. It will adversely affect the scanning and scoring of the documents. 39

Test SessionsCBT Only• Sessions created through the PreID upload will have one of

the following prefixes to identify the tested subject: – Grade 5 Mathematics—M05-Mathematics – Grade 6 Reading—R06-Reading – Grade 7 Reading—R07-Reading – Grade 9 Reading—R09-Reading – Grade 10 Reading—R10-Reading – FCAT Mathematics Retake—MRT-Mathematics– FCAT 2.0 Reading Retake—RR2-Reading

• All students testing on the computer that were captured in the PreID file will be in a class called FL CLASS. 40

Verifying Students CBT Only• Print the Session Roster for each test session (Grade 5

Mathematics, Grade 6 Reading, etc.)– Compare against school generated list to verify eligibility, and– Verify Student Name and Florida ID number for accuracy

• Place verified students in new test sessions or keep them in the original session.

• Add new students using the Create New Student wizard and place them in a test session

• Maintain a list of test sessions to provide to the technology coordinator to cache test content for all sessions.– Test sessions can be cached beginning on:

• April 1 for Retakes• April 8 for Reading (Grades 10 and 7)• April 15 for Reading & Mathematics (Grades 5, 6, & 9) 41

42

Security Numbers

• A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books).

• Written documentation of the number ranges must be maintained at all times during distribution and return of materials.– Pre-populated Administration Record/Security Checklists with

security numbers for all secure documents assigned to each school are provided in PearsonAccess

– A blank copy of the checklist is provided in Appendix C of the Spring 2013 RMS Manual and in PearsonAccess

43

Administration Record/Security Checklist• Security number(s) of the

document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing.

• Security numbers of secure materials not already listed on the pre-populated checklist MUST be added to the record with the names of the students to whom the test materials are assigned.

• To access the pre-populated checklist in PearsonAccess, go to

− Test Setup > Order Additional Materials and Tracking > Reports, and select Security Checklist Detail from the drop-down list.

State and District Requirements

• Florida Test Security Statute (1008.24)

• Florida State Board of Education Test Security Rule (6A-10.042)

• Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp.

– Adopted by School Board– General Guidelines• School Procedural Checklist (FM-

6927)• District Monitors

44

http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

Test Security Policies and Procedures: Prohibited Activities

• Reading the passages, test items, or performance tasks.• Revealing the passages, test items, or performance

tasks.• Copying the passages, test items, or performance tasks.• Explaining or reading test items or passages for

students.• Changing or otherwise interfering with student responses

to test items.• Causing achievement of schools to be inaccurately

measured or reported.• Copying or reading student responses.

45

General Security Guidelines

Do• Provide secure storage• Restrict access

– 3 or fewer keys• Handle secure materials,

including affixing of labels in a limited-access area

• Secure visual barriers on computer workstations

• Maintain documentation– Chain of custody– Book assignment to students

• Train test administrators and proctors

• Monitor students during lunch break or extended breaks

Do Not• Allow unauthorized access to

materials or content• Open secure materials prior to

date allowed• Allow untrained or uncertified

staff to test students• Coach or provide assistance

during test administration• View, review, copy, or debrief

test content

46

47

Electronic Devices

• School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.), even if they do not use them.

− “Possession” is defined as “within arm’s reach,” even if the electronic device is not visible.

− Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing or breaks.

• If a student is found to be in possession of ANY electronic devices during testing or during a break, his or her test must be invalidated.

• Students and parents/guardians must be made aware of this policy prior to testing.

Reporting Testing Irregularities • All school staff are professionally responsible for ensuring appropriate

test administration procedures and reporting any irregularities.• Security Breaches: Test administrators should report any test

irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately.

• Missing Materials: Schools must investigate ANY report of missing materials immediately. − Specified in Standards, Guidelines, and Procedures for Test

Administration and Test Security School Assessment Coordinator/Principal Student Assessment and Educational Testing Region Center and/or appropriate District Administrative Office Appropriate investigative unit, if applicable

Note: School personnel must be prepared to provide documentation and information in support of investigations of any testing irregularity. 48

Caveon Forensic Analyses

• Caveon will analyze data to identify highly unusual test results for two primary groups: – Students with extremely similar test

responses; and – Schools with improbable levels of similarity,

gains and/or erasures.• Flagging only the most extreme results

49

50

Test Invalidation

• The purpose of invalidation is to identify when the validity of test results has been compromised.

• Test administrators should discuss possible invalidations with school assessment coordinators, and the situation should be investigated immediately.

• When a student’s test is invalidated for any reason listed in the “Test Invalidation” section on pages 22-23 of the Spring 2013 RMS Manual, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials.

Defective Materials

• Test Books– If a defective book is identified during Session 1 of testing, the

student should be given a replacement book with the same form code (on the lower left corner of the front cover). If a replacement book with the same form code is not available, the student may use a book with any form code, and the replacement code should be gridded on the student grid sheet.

– If a defective book is identified during Session 2, the student should be given a replacement book with the same form code. If a replacement book with the same form code is not available, the student may use a book with any form code, and erase the form code bubble on the student grid sheet. Do NOT bubble the replacement form code on the student grid sheet.

51

Defective Materials (cont.)

• Answer Documents– The DNS bubble MUST be gridded in the following circumstances:

o The answer document is defective and used.o A student name, Florida ID number, district number, school number,

or grade level is incorrect on a PreID label affixed to a USED answer document.

o A student label has been placed over another label on a USED answer document.

– If a student discovers an answer document is defective during testing, the student must be given a replacement and must, under close supervision, transcribe the exact responses from the defective document into the replacement when the test session is over.

o The DNS bubble(s) must be gridded on the defective answer document and it should be returned with all other NOT TO BE SCORED materials. 52

Defective Materials (cont.)

• Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been properly packaged for return with all other NOT TO BE SCORED materials:– The preidentified answer document belongs to a student who has withdrawn

before testing begins.– The preidentified answer document belongs to a student who was absent

during the entire testing window.– The answer document is defective and unused.– The preidentified information is incorrect and the answer document is

unused.• If a secure test document is soiled:− Transfer the student’s response to a replacement document, if possible.− Securely destroy the test document at the school with a witness.− Email Mara Ugando at [email protected] the description of the

incident and include the document type and security number.53

mailto:[email protected]

54

School CoordinatorBefore Testing• Receive Materials/Maintain Security

– Box contents are listed on pages 241-242 of the manual.– Keep materials secure at all times.– Maintain an accurate Test Materials Chain of Custody Form– No more than three individuals may have access to the locked storage

area.– You may open shrink-wrapped materials or begin preparing (e.g.,

applying student labels) no sooner than three (3) days prior to the FCAT/FCAT 2.0 Retake; and no sooner than five (5) days prior to the FCAT/FCAT 2.0 RMS prior to testing

– Save the original boxes for returning special document materials. – Ensure that an adequate supply of working calculators is available prior

to the beginning of test administration.– If you need additional materials or if you have questions, contact the

Test Distribution Center at 305-995-3743.

55

School CoordinatorBefore Testing

• Communicate Testing Policies to Parents/Guardians and Students– Electronic Devices Policy—If students are found with ANY electronic

devices during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing.

– Leaving Campus—If students leave campus before completing the test (for an appointment, illness, etc.), they WILL NOT be allowed to complete the test. Ensure that parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days.

– Testing Rules Acknowledgment—Before beginning a test, students will sign below a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

56


• Train Test Administrators and Proctors– You are responsible for training all test administrators

and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.

– Test Administrators must be certified educators. – Distribute Test Administration Manuals and instruct

administrators to read all appropriate sections. Make sure they have manuals on each day of testing.

– Test administrators who will be administering the test to students using large print, braille, and/or one-item-per-page materials must be trained in the use of these test materials.

57


• Train Test Administrators and Proctors

• Sign and return an FCAT/FCAT 2.0 Test Administration and Security Agreement, which indicates that you

− Have received training− Have read the Test Security Statute and State

Board Rule− Have read all applicable portions of the Test

Administration Manual(s)− Understand and agree to adhere to all test

security and administration policies and procedures

• Sign and return a Test Administrator Prohibited Activities Agreement

58


• Train Test Administrators and Proctors– Ensure that all test administrators are aware that they must maintain the

following according to the requirements in the manual:o Records of Required Administration Informationo Seating Chartso Security Logs

– Materials to Assemble: o Signs (located in Appendix C)o Pencils for studentso Watch or Clock o Calculators for Grades 7, 8, and Retake Mathematics, as well as Grade 8

Scienceo Reference Sheets for Grades 6-8 Mathematics (and for students taking the

Grade 5 Mathematics or Mathematics Retake with paper-based accommodations)

o Periodic Tables of the Elements for Grade 8 Scienceo Rulers for Session 2 of Grades 3 and 4 Mathematics

59

School CoordinatorBefore Testing• Train Test Administrators and Proctors

– Supervise test administration and ensure the following:o Students are using only No. 2 pencils and have appropriate test materials

as applicable: Student Authorization Tickets, work folders, CBT worksheets, calculators, Reading Passage Booklets, and reference sheets.

o Students do not have books, notes, scratch paper, or electronic devices of any kind during testing, even if they do not use them

o Students sign the Testing Rules Acknowledgment or check box and enter the correct test group code.

o Students do not talk or make any disturbanceo Students are working independentlyo Students are working in the correct session and recording their answers

in the appropriate area


• Train Test Administrators and Proctors– Read the appropriate administration scripts VERBATIM to students. Please

read the important information and adhere to the instructions between the SAY boxes.

– Keep accurate time for each test session and display times for students.– It is not appropriate to use cell or classroom phones, grade papers, or work

on the computer during testing.– While you may encourage students to continue working, you may not talk

with them about test items or help them with their answers. – If students finish the test before the allotted time for the session has

elapsed, you may encourage them to go back and check their work.– Test materials may not be returned to students once the materials have

been collected.– Maintain test security at all times and report violations or concerns to your

school assessment coordinator immediately.60

61


• Train Test Administrators and Proctors• School Personnel may

− Prepare, distribute, and collect materials under direct supervision of the test administrator

− Complete student grid sheets• Non-school Personnel may

− Assist in monitoring test administration only − Only be used as an “extra” pair of eyes

• M-DCPS students may NOT serve as proctors.

*Adult (proctor or test administrator) to student ratio.• It is strongly recommended that a proctor be assigned to every testing room

Required Ratio for FCAT/FCAT 2.0 Administrations

Ratio*

Paper-based 1:30

Computer-Based 1:25


Method of Delivery Scenario Use scripts in

the…

Computer

Students will test using regular CBT forms (may require administration accommodations, such as flexible scheduling, flexible setting, etc.) Spring 2013 CBT ManualStudents will test using accommodated CBT forms (e.g., zoom, large print, color contrast, screen reader, assistive devices)

Paper

Students will test using regular print paper-based materials.

Spring 2013 RMS ManualStudents will test using large print, braille, or one-item-per-page paper test materials as an accommodation 62

•Test Scripts

School CoordinatorBefore TestingCBT Only• Train CBT Test Administrators and Proctors

• If a student’s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues, or contact the school assessment coordinator to resume that student’s test in Pearson Access.

• If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved.

• If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.

• At the end of Session 2, assist students with accessing the student comment form at www.FLAssessments.com/SpringCBTStudentCommentForm, as needed. 63

http://www.flassessments.com/SpringCBTStudentCommentForm

School CoordinatorBefore TestingCBT OnlyProvide instructions for test administrators to handle these circumstances.

• A student has not participated in a practice test session. • A student has trouble logging in the first time. • A student cannot see the shading on the Test Group Code

screen. • A test administrator does not have a Student Authorization

Ticket for a student. • A Student Name or Florida ID is not correct (e.g.,

misspelled) on the Student Authorization Ticket. • A test administrator is concerned that a student is unable

(e.g., too ill) to finish the test. • A student Exits the test to finish later and logs out of the

test session. • A student is in the wrong test session. • A student is kicked out of a test session. 64

School CoordinatorBefore TestingCBT OnlyPearsonAccess: School User Accounts•School user accounts are necessary to complete the CBT test activities.•Create or reset your password for each Pearson site (operational and training center).•Create school user accounts for test administrators in Pearson site (operational). •Two different school user accounts may be set up:

− Individual accounts for each test administratoro Test administrator will set up unique password.

− Generic accounts linked to the school assessment coordinatoro The password will be the same for all test administrators.o These accounts can be randomly assigned.

• Test administrators may monitor and resume students with a school user account. 65

66


Testing Rules Acknowledgment• Prior to testing, students must listen to the testing rules read

by the test administrator and then sign below a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

• The Testing Rules Acknowledgment is located on the inside front cover of the test book or test and answer book.

• If a student does not sign below the acknowledgment at the beginning of Session 1 of a test, the test administrator should record it on the Administration Record and allow student to test.

67


Test Group Code• A test group code is a security measure to identify

groups of students tested together. − Generate a four-digit numeric code to assign to each

testing room. • Test group codes must be recorded with required

administration information and on seating charts.• Students mark the appropriate class test group code on the

test document (paper-based) or enter the test group code after the “Welcome” screen (CBT).

• If students are absent for a test session, a different unique code must be used for each make-up session.

Test Code & Test Group Code

Test Code Test Group CodeA six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number used to identify groups of students tested together, which is created by school assessment coordinators. This is entered after the Welcome screen in TestNav and before students see the first question.

68

69


Required Administration Information• Test Administrators must record and maintain the following

Required Administration Information:– Students assigned to the room– Attendance information– Test group code– Unique security number of secure documents assigned to

each student– Grade level– Accommodations provided– Signatures of test administrator and school assessment

coordinator– Dates for when documents are received and returned

70


Seating Charts• An accurate seating chart must be maintained for each testing room for

each test session. Seating charts must record the following information:– Room name/number– Grade level/subject– Student names and their location in the room during testing– Date– Session starting time– Test administrator name– Names of proctors (if applicable)– Test group code

• All seating charts must indicate the front and back of the room, as well as the direction the students are facing.

• If the seating configuration changes during testing, a new seating chart must be created.

71


• A Security Log must be maintained for each testing room.

• Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

School CoordinatorBefore TestingCBT OnlyArrange ePATs• Before a student can participate in this computer-based administration,

the student must complete the correct ePAT to become familiar with the computer-based system.

• To access instructions for downloading and installing the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs. The technology coordinator will need to download and install the software.

• Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing.

• Accommodated practice forms are available at www.FLAssessments.com/ePATs.

72



73

School Coordinator Before TestingPBT and CBTTest Sessions •For all FCAT 2.0 tests, Session 1 MUST be completed before Session 2.

•A student with a flexible scheduling/extended time accommodation must complete one session before continuing to the next session.

•Test administrators are required to use ALL of the allotted time in each session and should not end a session early.

School CoordinatorBefore TestingCBT OnlyCreate Test Sessions• Test sessions were created automatically via the

PreID upload. • These can be temporary sessions for the purpose

of verifying student information, or they can be test sessions you plan to use for testing.

74

75

School CoordinatorBefore TestingCBT Only

• Use classrooms whenever possible.• Make sure that each room is free of distractions and has

– Comfortable seating– Good lighting– Sufficient workspace– Adequate ventilation

• Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible.

• Make sure that:– students are not facing each other when seated at tables.– students are not in seating (stadium or staggered) that allows

them to easily view other students’ answers.– there is at least three feet between students– students cannot view others’ computer screens (visual barriers

are installed)• Remove or cover all visual aids on student desks or

displayed in the room, such as posters showing mathematical and scientific concepts.

http://upload.wikimedia.org/wikipedia/en/a/aa/AHSNYCAFED.jpg

School CoordinatorBefore TestingCBT Only

• Ensure that all software applications, including Internet browsers, are closed on all student workstations.

• Start TestNav, type in the correct URL, and open each student workstation to the student login screen.

• Ensure that the test administrator has a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended.

76

School CoordinatorDuring TestingCBT OnlyTest Session Management

TASK DESCRIPTIONMANUA

L PAGE(S

)

Start test sessionsA session must be started in PearsonAccess before students can begin the test.

146

Monitor session details

Keep track of each student’s testing status in PearsonAccess.

146-147

Resume students’ tests

If a student exits the test (intentionally or unintentionally) and will finish later.

147-148

77

Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.

78

School CoordinatorDuring Testing

• Supervise Test Administration– Provide test administrators with additional materials during

testing, as necessary.– Monitor each testing room to ensure that test administration

and test security policies and procedures are followed. – Be available during testing to answer questions from test

administrators.– Technical issues that are not immediately resolved must

be reported to Student Assessment and/or Region ITS staff for support and guidance.

– Make sure that Security Logs, seating charts, and records of required administration information are being maintained in each testing room.

79

School CoordinatorAfter Testing

• Maintain Security– After ANY administration, initial OR make-up, materials

must be returned to you immediately.

– Materials must be placed in locked storage between test sessions.

– Secure materials should never remain in classrooms or be taken from the school’s campus overnight.

– Report any testing irregularities or security breaches to your district assessment coordinator immediately.

School CoordinatorAfter TestingCBT Only

TASK DESCRIPTIONMANUA

L PAGE(S)

Mark a student’s test “complete”

Mark a student’s test complete if a student exits the test and will not resume the same test.

152-153

Stop test sessionsA test session cannot be stopped until all students are in “Completed” or “Marked Complete” status or until “Ready” students have been removed.

153

Invalidate tests Any tests that should not be scored must be invalidated. 154-155

Record accommodations

All accommodations used by students must be recorded in PearsonAccess. 154-155

80Important Note: Manually “stop” test sessions by the end of each testing window. Record invalidations and accommodations, if applicable, by the end of each testing window.

School CoordinatorAfter TestingCBT Only

• Delete all not started sessions and Stop all started sessions• Please remember the following:

– Absent students should be removed from the test session (not marked complete).

– If absent students have already been marked complete, nothing else needs to be done.

– Students in “Ready” status must be removed from the session before it can be stopped.

– If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked complete.

• CBT clean-up activities must be completed on the last day of the testing window by 4:00 pm – Retake: April 19– Reading (Grades 10 and 7): April 24– Reading & Mathematics (Grades 5, 6, & 9): April 30

81

82


• Verify that all distributed secure materials have been returned. • Ensure that the DNS bubble has been gridded on invalidated

tests and place the tests with TO BE SCORED materials.• Ensure that the DNS bubble has been gridded on any defective

answer documents and return them with NOT TO BE SCORED materials.

• Store any approved four-function calculators as directed by your district assessment coordinator.

• File the FCAT/FCAT 2.0 Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements.

• Copy the seating charts, required administration information, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.

83


Document Count Forms– Verify that you have included all documents from make-up

sessions before you complete the forms.– Complete Document Count Forms by following the instructions on

the form.

– For Grades 3–10 TO BE SCORED materials, complete a separate Document Count Form for each grade level and document type.

– Retake TO BE SCORED materials must be sorted by document type ONLY (you may place materials for more than one grade level under one Document Count Form).

– Separate Document Count Forms must be completed for any special program student documents (Home Education, Virtual School, etc.).

84

Ensure that the correct district and school numbers are gridded.

Grid the correct document type,number of documents under theform, and special documenttype, if applicable.

85


Paper Bands• Documents for each grade level and document type must be banded

separately. You may use more than one paper band per grade level and document type, if necessary.

• Follow these steps for each paper band you use:– In the space labeled District/School Number, write your district number and your

school number OR the special program school number. – Count the number of TO BE SCORED answer documents that will be banded in each

paper band. Write that number under Number of TO BE SCORED Documents Contained in This Paper Band.

– Under Number of Banded Stacks per Document Count Form, number the paper bands 1 of n, 2 of n, etc., where n is the total number of banded stacks per Document Count Form.

– Place a paper band around each stack of TO BE SCORED answer documents. The Document Count Form must be under the paper band on top of the stack labeled 1 of n.

– Seal the paper band and be sure that it securely holds the documents.

86


Note: Place invalidated documents marked DNS below the Document Count Form and include in count.

Miami Dade Online Academy(13/7001)

MerrickHospital /Homebound(13/9732)

87


Special Documents Return Envelope should contain documents for one student only. Materials for one student may be placed in more than one envelope.

88


Return Labels

• BLUE labels—Grade 3 TO BE SCORED Materials• RED labels—Grades 4–9 TO BE SCORED Materials• OLIVE labels—Grade 10 and Retake TO BE SCORED

Materials• WHITE labels—Large Print and One-Item-Per-Page TO

BE SCORED Materials• PINK labels—Braille TO BE SCORED Materials• YELLOW labels—All NOT TO BE SCORED Materials,

including Special Documents

Return Schedule “TO BE SCORED” Only

COLOR LABEL BOXES(Total the number of boxes per color label)

SCHOOL RETURN DATES(No exceptions)

OLIVE – Grades 10 and Retake Special Documents for students in these grade levels must also be returned.

Senior High Schools and Alternative Centers:Thursday or Friday, April 18 - 19, 2013

BLUE – Grade 3 ONLY* Special Documents for students in Grade 3 must also be returned.

Elementary Schools and K-8 Centers:Monday - Wednesday, April 22 - 24, 2013

RED – Grades 4 – 9

WHITE – TO BE SCORED Large Print and One-Item-Per-Page PINK – TO BE SCORED Braille

Elementary, K-8 Centers, Middle, and High Schools:Monday - Wednesday, April 29 - May 1, 2013

89Adult Centers: Hand-deliver ALL FCAT/FCAT 2.0 Retake materials including calculators on April 15-17, 2013 to the Test Distribution Center (TDC), 13135 S.W. 26th Street, Miami, FL 33175 by 3:30 p.m.

90

School CoordinatorAfter TestingDistrict Assessment Coordinator ONLY Box•Original Administration Record/Security Checklists or school’s developed form with all the required information•Original Security Logs•CBT Work Folders (used and unused) (CBT only)•CBT Worksheets (used and unused) (CBT only)•Reference sheets and Periodic Table of the Elements (used and unused)•Original Seating Charts•Original Chain of Custody Form (PBT only) •Session Rosters (CBT only)•Seal Codes (CBT only)•Original Accounting for All Secure Documents (PBT only)•Original School Procedural Checklist (FM-6927)

Write District Assessment Coordinator ONLY on the side of each box.Note: Please retain copies of all of the above documents for your records for one calendar school year.

Pick-up Schedule“NOT TO BE SCORED” Only

91

MATERIALS PICK-UP SCHEDULE

Yellow (Include within this total the number of all NOT TO BE SCORED Special Documents yellow labeled boxes)

District Assessment Coordinator Only Box

May 6 – 16, 2013

Please note that approved four-function calculators remain at the school site, except for talking calculators.

Comet Delivery Services will pick-up NOT TO BE SCORED materials and District Assessment Coordinator Only Box from schools, as follows:

92

Comment Forms

• Test administrators and school assessment coordinators are encouraged to complete an RMS comment form located at www.FLAssessments.com/SpringRMS.

• Please note that the test administrators and school assessment coordinators involved in administering a computer-based test should complete a separate CBT comment form.

• FDOE and Pearson appreciate feedback from district and school personnel.

http://www.flassessment.com/SpringRMS

Reminders

Test Security Policies and Procedures• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test Security

Statute, s. 1008.24, F.S. (see Appendix B), district and school personnel are required to maintain test security before, during, and after testing.

• Please remember that inappropriate actions can result in student or classroom invalidation and/or loss of teaching certification.

• All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual(s), read the Statute and Rule in Appendix B, and then sign an FCAT/FCAT 2.0 Test Administration and Security Agreement.

• All test administrators must be certified educators and must sign the Test Administrator Prohibited Activities Agreement.

• School assessment coordinators must maintain an accurate Test Materials Chain of Custody Form.

93

94

Reminders

• Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator.

• Under NO circumstances may a student’s parent/guardian be present in that student’s testing room.

• If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.

• FCAT 2.0 Rulers for Session 2 only of Grades 3 and 4 Mathematics will be provided on perforated sheets with other test materials. Rulers must not be distributed for Session 1.

95

Student Assessment and Educational Testing

Maria C. Bruguera, Director

Email: [email protected] or

Mara Ugando, Staff Specialist

Email: [email protected]

Phone: 305-995-7520

Fax: 305-995-7522

Contact Information



Spring 2013 Training Materials

Documents

Transcript of Spring 2013 Training Materials