Spring 2013 Florida Alternate Assessment...

Spring 2013

PROCEDURAL MANUAL

FLORIDA DEPARTMENT OF EDUCATION BUREAU OF EXCEPTIONAL EDUCATION AND STUDENT SERVICES

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Table of ContentsIntroduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Reminders for the 2013 Florida Alternate Assessment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Test Administration Policies and Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Test Document Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Test Security Policies and Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Florida Statute and State Board of Education Rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Missing Materials/Breaches of Administration Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Security Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Location of Security Number – Test Booklet & Student Answer Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14Sample Security Checklists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Test Invalidation Policies and Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Defective Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Test Administrator Responsibilities Before Testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Receive Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Test Administrator Responsibilities During Testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Maintain Test Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Test Administrator Responsibilities After Testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Return Materials to the School Coordinator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

School Coordinator Responsibilities Before Testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Receive Test Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Spiraling of Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Track Security Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Train Test Administrators. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

School Coordinator Responsibilities During Testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Supervise Test Administration and Maintain Test Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

School Coordinator Responsibilities After Testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Prepare Materials for Return. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Prepare Your School’s TO BE SCORED Materials for Return. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Sample Document Count & Return Summary Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Packaging Diagram for TO BE SCORED Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Prepare Your School’s NOT TO BE SCORED Materials for Return. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29District Coordinator ONLY Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

District Coordinator Responsibilities Before Testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Receive Test Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Tracking Security Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33Training. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

District Coordinator Responsibilities During Testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Monitor Test Administration and Maintain Test Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Overage Distribution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

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District Coordinator Responsibilities After Testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35Prepare Materials for Return. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

To Be Scored Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35Packaging Diagram for To Be Scored Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36Not To Be Scored Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37Packaging Diagram for Not To Be Scored Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Materials Return List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Sample Materials Return List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

District Coordinator ONLY Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Return To Be Scored Materials (Light Blue Labels). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40Return Not To Be Scored Materials (Light Green Labels). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Appendix A Florida Test Security Statute and Rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Florida Test Security Statute. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Florida State Board of Education Test Security Rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Appendix B Test Administration and Security Agreement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Appendix C Do Not Disturb Sign & Cover Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

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Introduction

IntroductionThepurposeofthismanualistoprovideareferencefordistrictsandschoolsonspecificproceduresandsecuritymeasurestobeimplementedduringtheFloridaAlternateAssessmentadministration.Althougheachdistrictcandeterminebestpracticesintermsofrolesandresponsibilities,theFloridaDepartmentofEducation(FDOE)providesthefollowingrecommendations:

•Districtassessmentcoordinator-managethedistrict’sprocessofdistributionandcollectionoftestmaterials,includingtrainingofschoolcoordinatorsregardingtestsecurityandprocedures,andimplementingsecuritymeasures.

•Alternateassessmentcoordinator-responsiblefortrainingtestadministratorstoassessstudents.

•Schoolcoordinators-managetheprocessofdistributionandcollectionoftestmaterialsandenforcesecuritymeasuresattheschool.

Please note that the term, “district coordinator,” is used throughout this manual to mean either district assessment

coordinator or alternate assessment coordinator.

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Reminders for the 2013 Florida Alternate Assessment

Reminders for the 2013 Florida Alternate Assessment

1. Thestudenttestingwindowfor2013runsfromMonday, February 25, 2013 through Friday, March 29, 2013.TestmaterialsarescheduledtoarrivebetweenFriday, February 15, 2013andWednesday, February 20, 2013.Oncematerialshavebeeninventoriedatadistrict-level,theycanbedistributedtoschoolsfortesting.

2. Therewillbetwoformsoftheassessmentforeachgradelevel,Form AandForm B.Bothformswillcontainatotalof20itemsforeachacademicarea.

3. Thesecurityofalltestmaterialsmustbemaintainedbefore,during,andaftertestadministration.PleasecarefullyreadtheTestSecurityPoliciesandProceduresonpages11-15toensurethatyouarefollowingthecorrectprocedures.Districtcoordinatorsmustrequirethatprincipals,schoolcoordinators,andtestadministratorssignaFloridaAlternateAssessmentTestAdministrationandSecurityAgreement,providedinAppendixB.

4. TOBESCOREDmaterials(light-bluelabels)andNOTTOBESCOREDtestmaterials(light-greenlabels)areprocessedbytwoseparatecontractors.Readinstructionscarefullytoensurethematerialsarebeingsenttothecorrectlocation.

5. TOBESCOREDmaterialsmustbereceivedbyPiedraDataServicesnolaterthan:Friday, April 05, 2013 (shippedonorbeforeThursday,April04,2013).

6. NOTTOBESCOREDmaterialsmustbereceivedbyShred-Itnolaterthan:Friday, April 26, 2013(shippedonorbeforeThursday,April25,2013).

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Test Administration Policies and Procedures


Test Document ConfigurationDocumentsfortheSpring2013FloridaAlternateAssessmentadministrationarelistedbelowbygradelevel.

GRADE 3

Form A1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. CutoutCardsPacketforReading5. CutoutCardsPacketforMathematics6. CutoutStripsPacketforReading7. EnvelopeforReading/Mathematicscutoutmaterials8. OversizedenvelopeforstorageofAuxiliaryMaterialsset

Form B1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. CutoutCardsPacketforReading5. CutoutCardsPacketforMathematics6. CutoutStripsPacketforReading7. EnvelopeforReading/Mathematicscutoutmaterials8. OversizedenvelopeforstorageofAuxiliaryMaterialsset

GRADE 4

Form A1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. CutoutCardsPacketforReading5. CutoutCardsPacketforWriting6. CutoutStripsPacketforReading7. CutoutStripsPacketforWriting8. EnvelopeforReadingcutoutmaterials9. EnvelopeforWritingcutoutmaterials10.OversizedenvelopeforstorageofAuxiliaryMaterialsset

Form B1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. CutoutCardsPacketforReading5. CutoutCardsPacketforWriting6. CutoutStripsPacketforReading

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GRADE 5

Form A1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. ResponseBookletforScience(spiral-bound,11”x17”)4. PassageBookletforReading5. CutoutCardsPacketforReading6. CutoutCardsPacketforScience7. CutoutStripsPacketforScience8. EnvelopeforReadingcutoutmaterials9. EnvelopeforSciencecutoutmaterials10.OversizedenvelopeforstorageofAuxiliaryMaterialsset

Form B1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. ResponseBookletforScience(spiral-bound,11”x17”)4. PassageBookletforReading5. CutoutCardsPacketforReading6. CutoutCardsPacketforMathematics7. CutoutCardsPacketforScience8. CutoutStripsPacketforScience9. EnvelopeforReadingcutoutmaterials10.EnvelopeforSciencecutoutmaterials11.OversizedenvelopeforstorageofAuxiliaryMaterialsset

GRADE 6

Form A1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. CutoutCardsPacketforReading5. CutoutStripsPacketforReading6. EnvelopeforReadingcutoutmaterials7. OversizedenvelopeforstorageofAuxiliaryMaterialsset

Form B1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. CutoutCardsPacketforReading5. EnvelopeforReadingcutoutmaterials6. OversizedenvelopeforstorageofAuxiliaryMaterialsset

7. CutoutStripsPacketforWriting8. EnvelopeforReadingcutoutmaterials9. EnvelopeforWritingcutoutmaterials10.OversizedenvelopeforstorageofAuxiliaryMaterialsset

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GRADE 7

Form A1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. OversizedenvelopeforstorageofAuxiliaryMaterialsset

Form B1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. OversizedenvelopeforstorageofAuxiliaryMaterialsset

GRADE 8

Form A1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. ResponseBookletforScience(spiral-bound,11”x17”)4. PassageBookletforReading5. CutoutCardsPacketforWriting6. CutoutCardsPacketforScience7. CutoutStripsPacketforReading8. CutoutStripsPacketforWriting9. CutoutStripsPacketforScience10.EnvelopeforReadingcutoutmaterials11. EnvelopeforWritingcutoutmaterials12.EnvelopeforSciencecutoutmaterials13.OversizedenvelopeforstorageofAuxiliaryMaterialsset

Form B1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. ResponseBookletforScience(spiral-bound,11”x17”)4. PassageBookletforReading5. CutoutCardsPacketforMathematics6. CutoutCardsPacketforWriting7. CutoutCardsPacketforScience8. CutoutStripsPacketforReading9. CutoutStripsPacketforWriting10.EnvelopeforReadingcutoutmaterials11. EnvelopeforWritingcutoutmaterials12.EnvelopeforSciencecutoutmaterials13.OversizedenvelopeforstorageofAuxiliaryMaterialsset

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GRADE 9

Form A1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. CutoutCardsPacketforReading5. EnvelopeforReadingcutoutmaterials6. OversizedenvelopeforstorageofAuxiliaryMaterialsset

Form B1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. CutoutCardsPacketforReading5. EnvelopeforReadingcutoutmaterials6. OversizedenvelopeforstorageofAuxiliaryMaterialsset

GRADE 10

Form A1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. CutoutCardsPacketforReading5. CutoutCardsPacketforWriting6. CutoutStripsPacketforReading7. CutoutStripsPacketforWriting8. EnvelopeforReadingcutoutmaterials9. EnvelopeforWritingcutoutmaterials10.OversizedenvelopeforstorageofAuxiliaryMaterialsset

Form B1. TestBooklet2. ResponseBookletforReadingandMathematics(spiral-bound,11”x17”)3. PassageBookletforReading4. CutoutCardsPacketforReading5. CutoutCardsPacketforWriting6. CutoutStripsPacketforReading7. CutoutStripsPacketforWriting8. EnvelopeforReadingcutoutmaterials9. EnvelopeforWritingcutoutmaterials10.OversizedenvelopeforstorageofAuxiliaryMaterialsset

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GRADE 11

Form A1. TestBooklet2. ResponseBookletforScience(spiral-bound,11”x17”)3. CutoutCardsPacketforScience4. CutoutStripsPacketforScience5. EnvelopeforSciencecutoutmaterials6. OversizedenvelopeforstorageofAuxiliaryMaterialsset

Form B1. TestBooklet2. ResponseBookletforScience(spiral-bound,11”x17”)3. CutoutCardsPacketforScience4. CutoutStripsPacketforScience5. EnvelopeforSciencecutoutmaterials6. OversizedenvelopeforstorageofAuxiliaryMaterialsset

Scannablestudentanswersheetsarenotgrade-specificdocumentsunlesstheyhavebeenpreidentifiedforaparticularstudent.TestadministratorsshouldrefertotheFloridaAlternateAssessment2012-2013AdministrationManualfordetailedinstructionsoncompletingstudentanswersheets.

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Test Security Policies and Procedures


Florida Statute and State Board of Education RuleFloridaStateBoardofEducationRule6A-10.042,FAC,wasdevelopedtomeettherequirementsofthetestsecuritystatute,Section1008.24,F.S.,andappliestoanyoneinvolvedintheadministrationofastatewideassessment.Theruleprohibitsactivitiesthatmaythreatentheintegrityofthetest.SeeAppendixAforthefulltextoftheFloridaTestSecurityStatuteandRule.Examplesofprohibitedactivitiesarelistedbelow:

• Revealingthepassages,testitems,orperformancetaskspriortotesting

• Copyingthepassages,testitems,orperformancetasks

• Interpretingtestitemsorpassagesforstudents

• Changingorotherwiseinterferingwithstudentresponsestotestitems

• Causingachievementofschoolstobeinaccuratelymeasuredorreported

The security of all test materials must be maintained before, during, and after test administration. Under no circumstances are students permitted to handle secure materials before or after test administration.

PleaserememberthatafterANYadministration,materialsmustbereturnedimmediatelytotheschoolcoordinatorandplacedinlockedstorage.Nomorethan3personsshouldhaveaccesstothelockedstorageroom.Testbookletsandanswersheetsshouldneverbeleftunsecured.Securematerialsmaynotremaininclassroomsorbetakenoutofthebuildingovernight.Materialsmustbetrackedbyusingthesecuritynumbersdescribedlaterinthissection.Secure documents should never be destroyed (e.g., shredded, thrown in trash, etc.), except for soiled documents, as described on page 13.

Districtcoordinatorsmustrequirethatprincipals,schoolcoordinators,andtestadministratorssignandreturntheFloridaAlternateAssessmentTestAdministrationandSecurityAgreement,providedinAppendixB,statingthattheyhavereadandagreetoabidebyalltestadministrationandsecuritypoliciesandprocedures.Additionally,anyotherpersonwhoassiststheschoolcoordinatorortestadministratormustsignandreturnanagreement.TestadministratorsmustNOTadministertheFloridaAlternateAssessmenttotheirfamilymembers.Studentsrelatedtotheirassignedtestadministratorshouldbereassignedtoanalternatetestadministrator.

Pleaserememberthatinappropriateactionsbyschoolordistrictpersonnelcanresultinscoreinvalidations.

DistrictsmustensurethatstudentsbeassessedonlyONCEduringthisadministration.Intheeventastudentisassessedmorethanonceanditcannotbedeterminedwhichtestwastakenfirst,bothscoreswillbeinvalidated.

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Missing Materials/Breaches of Administration Procedures Schoolcoordinatorsmustverifythatallsecurematerialsidentifiedonthepackinglistarereceivedandshouldreportanymispackagedmaterialsoranymissingsecuredocumentstotheirdistrictcoordinatorimmediately.TheFDOEmaintainsarecordofthequantityofsecurematerialsandtheuniquesecuritynumberofeachsecuredocumentsenttoandreturnedbyallschools.IndividualsresponsibleforhandlingsecureFloridaAlternateAssessmentmaterialsareaccountableforthesecuredocumentsassignedtothem.Testadministratorsshouldreportanymissingsecurematerialstotheschoolcoordinatorimmediately.

If, after a thorough investigation, a secure document is not found or a breach of administration procedure is identified, the school coordinator must contact the district coordinator.ThedistrictcoordinatormustsendawrittenreportoftheincidenttotheBureauofExceptionalEducationandStudentServicesattheFDOEwithin10workingdaysafterthebreachhasbeendiscovered.Formsdesignedtoreportmissingmaterialsandbreachesintestprocedurescanbefoundonlineatwww.fl-alt.com/materials.CompletetheformsandfaxthemtotheFDOEat(850)245-0953oremailthemtotheBureauasindicatedontheforms.

Ifthereisreasontobelievethatasecuredocumenthasbeenstolen,theschoolcoordinatorshouldcontactthedistrictcoordinatorimmediately.ThedistrictcoordinatormustthencallKarenDenbroederorAngelaNathanielattheFDOEat(850)245-0475todiscussaplanofaction.Thisactionmayincludetheinvolvementoflocallawenforcementpersonnel.ItistheintentoftheFDOEtoprosecutesuchcasestothefullestextentofthelaw.

DetailedreportsmustbesubmittedtotheBureauofExceptionalEducationandStudentServiceswithin30calendardaysoftheinitiationoftheinvestigation.Thisreportmustincludethenatureofthesituation,thetimeandplaceoftheoccurrence,thenamesofthepersonsinvolved,adescriptionofthecommunicationbetweenthedistrictcoordinator’sofficeandschoolpersonnel,howtheincidentwasresolved,andwhatstepsarebeingimplementedtoavoidfuturelossesorbreaches.

Security NumbersAsecuritynumberisusedtoaccountforeachsecuredocument.Seepage14forsamplesofsecuredocuments,showingthelocationofeachsecuritynumber.

Securitynumbersconsistofasevencharactercodefortestbookletsandasix-digitnumberforanswersheets.Thepackinglistwillindicatethenumberrangesoftestbookletsassignedtoeachschool.ThePreIDrosterwillincludetheanswersheetsecuritynumbersassignedtoeachstudent.Written documentation of the number ranges must be maintained at all times during which secure materials are distributed and returned. Please note that test booklet and answer sheet security numbers will not match. Security numbers for these test materials must be tracked independently.

SampleSecurityChecklistsareprovidedonpage15.Sincetestmaterialsmayneedtobecheckedoutseveraltimes,securitynumbersfortestbookletsandanswersheetshavenotbeenprintedonthechecklists.Theschoolcoordinatormayusetheseliststorecordthesecuritynumbersofthe

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documentsassignedtoeachstudent,andreceivedandreturnedbyeachtestadministrator.Boththetestadministratorandtheschoolcoordinatormustsignnexttoeachassigneddocument.Thesecuritynumber(s)ofthedocument(s)receivedandreturnedbyeachtestadministratorshouldalwaysberecordedandverifiedatthecompletionofeachdayoftesting.Ifatestbookletoranswersheetisnotreturned,statethereasonontheSecurityChecklist.

Ifsecurematerialsaredistributedfromdistrictoverage,theschoolcoordinatorshouldaddthesecuritynumbersofthosematerialstotheSecurityChecklistalongwiththenamesofthestudentstowhomthematerialsareassigned.

Auxiliarytestmaterialshavebeendesignedtobeusedmorethanonce.Aseparatechecklisthasbeenprovidedfortrackingthedistributionandreturnofmaterialstolockedstorage.Sincethereareseveralpiecesineachgrade-levelauxiliarymaterialsset,thesematerialsdonotcontainsecuritynumbers.

Ifatestbookletoranswersheetissoiled(e.g.,withbloodorvomit),thedistrictcoordinatorshoulddocumentthesecuritynumberandsubmitareportform,whichcanbefoundonlineatwww.fl-alt.com/materials.FaxoremailacopyofthereportformtobothPiedraDataServicesandtheBureauofExceptionalEducationandStudentServicesasindicatedontheform.Attheirdiscretion,schoolpersonnelmaytransferresponsestoareplacementdocumentandthendestroythesoileddocumentsasdirectedbythedistrictcoordinator.Soiledauxiliarymaterialsshouldbedestroyedandreplacedwithanewset.

16

Test Invalidation Policies and Procedures

Test Invalidation Policies and Procedures

Defective MaterialsTestmaterialsthataredefectiveshouldbereplaced.Examplesofdefectivematerialsmightincludeprintingerrors;ripped,torn,orcrumpledsheets;oranswersheetsincorrectlycompletedusingapenormarker.Ifdefectivematerialsareidentifiedbeforeorduringtesting,usereplacementmaterialsasnotedbelow.

Test Booklets Ifatestbookletisdefective,useanunmarkedreplacementtestbookletofthesamegradelevelandformversion(AorB).ReturnthedefectivebookletwithNOTTOBESCOREDmaterials.

Auxiliary Materials Ifadefectivesetofauxiliarymaterialsisidentified,schoolsmayeitheruseauxiliarymaterialsfromanothersetforthesamegradelevelandwiththesameformversion(AorB) ormustrequestanewsetfromtheirdistrictcoordinators.ReturnthedefectiveauxiliarymaterialswithNOTTOBESCOREDmaterials.

Answer Sheets Ifadefectivestudentanswersheetisfound,replacetheformwithanewnon-preidentifiedanswersheet.Completeallstudentdemographicinformationonthereplacementdocument(refertoFloridaAlternateAssessment2012-2013AdministrationManualforinstructionsonenteringstudentdemographicinformation).Ifscoreshadalreadybeenenteredforanyacademicareas,transferitemresponsestothenewanswersheet.SetthedefectiveanswersheetasideandreturnitwithallotherTOBESCOREDmaterials.ThedefectiveanswersheetmustbemarkedasDNS(DoNotScore)byfillinginthebubblelocatedatthebottomofpage1oftheform.OnlyONEvalidscannablestudentanswersheetmaybesubmittedperstudentforofficialscoring.

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Test Administrator Responsibilities Before Testing

Test Administrator ResponsibilitiesBefore TestingPleaserefertotheFloridaAlternateAssessment2012-2013AdministrationManualfordetailedinstructionsontestadministration.

Receive MaterialsTheschoolcoordinatorwillprovidethetestmaterialsneededtoadministertheFloridaAlternateAssessment;however,reviewtheFloridaAlternateAssessment2012-2013AdministrationManualtodeterminewhichteacher-gatheredmaterialsareneededforeachgradeleveladministration.Securematerialsshouldbepickeduppriortoeachadministration.Youshouldverifythatyouhaveallnecessarymaterials.SeeTestDocumentConfigurationsection(pages6-10)foralistofdocuments,bygrade,neededforeachadministration.

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Test Administrator Responsibilities During Testing

Test Administrator ResponsibilitiesDuring TestingMaintain Test SecurityMaintaintestsecurityatalltimesandreportviolationsorconcernstotheschoolcoordinatorimmediately.AdheretotheTestSecurityPoliciesandProceduresonpages11-15andtheFloridaAlternateAssessmentTestAdministrationandSecurityAgreementthatyousignedpriortotesting.

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School Coordinator ResponsibilitiesBefore TestingReceive Test MaterialsInventorythecontentsofyourboxeswithin24hoursofreceiptandreportmissingmaterialstoyourdistrictcoordinatorimmediately.Requestadditionalmaterialsasnecessary.

Thedistrictcoordinatorwillprovideyouwiththefollowingmaterials,asappropriateforyourschool:

Test Booklets & Auxiliary Materials• PackingList• TestBooklet(s)• AuxiliaryMaterialsSet(s)

Scoring & Administration Materials• PackingList• StudentPreIDRoster• PreidentifiedAnswerSheet(s)• Non-preidentifiedAnswerSheet(s)(overage)• FloridaAlternateAssessmentSecurityChecklists• SchoolAdministration&ReturnMaterialsKit–grayenvelope

▪School Coordinator Responsibilities After Testing▪DocumentCount&ReturnSummaryForm▪ Coversheetsforreturninganswersheets▪ Testing–DoNotDisturbsign▪Light BlueLabel(s)–TOBESCOREDmaterials▪Light GreenLabel(s)–NOTTOBESCOREDmaterials▪ TOBESCOREDmaterialsreturnenvelope▪DistrictCoordinatorONLYreturnenvelope

• Additionalinformation-(onehardcopyincluded–photocopyasneeded):

▪ Florida Test Security Statute & RuleandFlorida Alternate Assessment Test Administration & Security Agreement

Ifyouneedadditionalmaterialsorhavequestions,contactyourdistrictcoordinator.

School Coordinator Responsibilities Before Testing

21

Pleaseadheretothefollowingpolicieswhenopeningsecuretestmaterialpackages:

• Onlytheschoolcoordinatorandpersonsdesignatedbythebuilding/siteadministratormayopenthepackages.

• Students are not permitted to handle test documents before or after testing.

• Allsecurematerialsmustbereturnedtolockedstorageandremainthereuntiltestingbeginsaswellasbetweentestingsessions.

• Teachersmayhaveaccesstothetestbookletsandauxiliarymaterialspriortotestinginordertofamiliarizethemselveswithandorganizetestmaterialsbeforetesting,butmaterialsmustbecheckedoutofandbackintotheschool’slockedstorageroomeachday.ASecurityChecklisthasbeenprovidedforthepurposeoftrackingthesematerialsateachschool(samplesshownonpage15).

FollowthesestepsforeachESEstudentparticipatingintheSpring2013FloridaAlternateAssessmentinyourschool:

1. VerifythatthestudentisstillenrolledintheschoolandthatthestudentwillbeparticipatingintheSpring2013FloridaAlternateAssessment.

2. Verifyallstudentdemographicfieldsonpreidentifiedanswersheets.RefertotheFloridaAlternateAssessment2012-2013AdministrationManual(pages37-45)fordetailedinstructionsonfillinginthedemographicsectionofnon-preidentifiedanswersheets.

School personnel are responsible for verifying student information.


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Track Security NumbersMaintainarecordofthesecuritynumbersoftestmaterialsyoureceivefromthedistrictcoordinator.Thelocationsofsecuritynumbersareshownonpage14.Afterthereturnedmaterialsareinventoried,thedistrictcoordinatormayreceivealistofallmissingsecuretestmaterialsandmayneedtorefertotheserecords.

Train Test AdministratorsTestadministratorswhowillbeadministeringtheFloridaAlternateAssessmentmustbetrainedintheuseofthosetestmaterials.Forquestionsregardingteachertrainingortrainingmaterials,contactyourdistrictalternateassessmentcoordinator.

EnsurethateachtestadministratorsignsaFloridaAlternateAssessmentTestAdministrationandSecurityAgreementbeforetestingbegins.Collectandfilethesignedagreementsinasecurelocationattheschool.Signedagreementsmustbestoredforoneyear.

Spiraling of MaterialsTestbookletshavebeencollatedspecificallybygradelevelandformtypetoensurethatapproximatelyhalfofthestudentsacrosstheStatewillreceiveFormAoftheassessmentandtheotherhalfwillreceiveFormB.Forgradelevelswithmorethanonestudent,yourschool’sshipmentwillincludebothFormAandFormBversionsoftheassessment.Bothversionsoftheassessmentcontain20itemsperacademicarea.

Unless only one student is being tested in a grade level, test booklets MUST be assigned to students in the following sequence for each grade level: A, B, A, B, etc. or B, A, B, A, etc. The key is to alternate form types from one student to the next within each grade level instead of using all Form A test booklets first and all Form B test booklets last.

Thetestbookletswillbebandedtogether.

If your school has more than one student participating in alternate assessment for a given grade level,youmayassignthetestbookletstostudentsastheywerepackaged,rotatingformtypeswitheachstudent.Thetestbookletsforthatgradelevelwillbeshrink-wrappedinanA,B,A,BorB,A,B,Asequence.Assignthebookletonthetopofthestackfirstandthenalternateformtypesthereafter.Forexample,ifyourschoolhas5studentsparticipatingingrade9,youmayhave3FormAand2FormBtestbooklets.AssigntheFormAtestbookletonthetopofthestackfirstandthenalternateformtypestofollowthissequence:A-B-A-B-A.Conversely,youmayreceive2FormAand3FormBtestbookletsforthose5studentsinyourshipment.Inthiscase,assigntheFormBtestbookletontopofthestackfirstandthenfollowthesequenceB-A-B-A-B.TheTestBooklet&AuxiliaryMaterialsPackinglistwillcontainthequantitiesofFormAandFormBtestbookletsincludedinyourshipmentforeachgradelevel.

If your school only has one student participating in alternate assessment for a given grade level,thetestbookletandaccompanyingauxiliarymaterialsprovidedinyourshipmentforthisgradelevelwillbeeitherFormAorFormB.


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School Coordinator Responsibilities During Testing

School Coordinator ResponsibilitiesDuring TestingSupervise Test Administration and Maintain Test SecurityProvidetestadministratorswithadditionalmaterialsduringtestadministration,asnecessary.Contactyourdistrictcoordinatortorequestadditionalmaterials,ifneeded.

Monitortestingactivitiestoensurethattestsecuritypoliciesandproceduresarefollowed.Beavailableduringtestingtoanswerquestionsfromtestadministratorsabouttestsecurityandprocedures.

SecurityChecklistsmustbemaintainedbyeachschoolinordertotracktestmaterialsdistributedandreturned.PleaseseeTestSecurityPoliciesandProcedures:SecurityNumbersonpage12formoreinformationoncompletingSecurityChecklists.

Eachschoolcoordinator,principal,andtestadministratormustsignandreturnaFloridaAlternateAssessmentTestAdministration&SecurityAgreement.Thesematerialsshouldbefiledbytheschoolcoordinatorinasecurelocationattheschoolforaone-yeartimeperiod.

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District Coordinator ONLY Envelopes1. PlaceacopyofeachofthecompletedmaterialslistedbelowintheDistrictCoordinatorONLY

envelope:

• SecurityChecklists• DocumentCount&ReturnSummaryForm

2. FiletheoriginalSecurityChecklistsinasecurelocationatyourschool.

3. Placeanynon-securematerials,suchasunusedDocumentCount&ReturnSummaryForms,unusedreturnlabels,unusedcoversheets,etc.,inthissameenvelope.

4. Sealtheenvelopeandreturntoyourdistrictcoordinatorunlessotherwiseinstructed.

5. Youmaybeaskedbyyourdistrictcoordinatortoholdthisenvelopeforreturnatalaterdate.Heorshemayaskyoutodestroythesematerialsafterscoresforthisadministrationhavebeenreported.

School Coordinator Responsibilities After Testing

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District Coordinator ResponsibilitiesBefore TestingReceive Test MaterialsShipments are scheduled to arrive between Friday, February 15, 2013 and Wednesday, February 20, 2013.

Youwillreceivethreeseparateshipments:

•OnlineLogin,VerificationInstructions,&ProceduralManual

•TestBooklet&AuxiliaryMaterials

•Scoring&AdministrationMaterials

Reviewthepackingliststoensurethatthecorrectgrade-levelmaterialshavebeensentforeachparticipatingschool.Uponreceivingyourshipments,ensurethateachschoolreceivestherangeofboxesassigned.Ifanyboxesaremissing,callPiedraDataServicesat(305)254-9986orsendanemailtofl-alt@piedradata.com.Instructschoolcoordinatorstoinventorythecontentsoftheirboxeswithin24hoursofreceiptandreportanymissingmaterialsimmediately.

1. Online Login Details, Verification Instructions, & Procedural Manual-shipmentwillarriveinawhitemailerwiththegreen&blueFloridaAlternateAssessmentlogoattached.

Districtpackagewillinclude:

• Lettercontaininglogindetailsfortheonlinemanagementsystem.• InstructionsonhowtoaccesstheFloridaAlternateAssessmentOnlineVerificationSystem.TheverificationwindowisDecember 03, 2012throughDecember 21, 2012.

• TwocopiesoftheSpring2013ProceduralManual.

2. Test Booklets & Auxiliary Materials-shipmentwillarriveinwhiteboxeswiththegreen&blueFloridaAlternateAssessmentlogoprintedonthesides.Acopyofallschoolpackinglistsfortestbooklets&auxiliarymaterialswillbeincludedinthefirstboxofdistrictoveragematerials.

Schoolboxeswillinclude:

• PackingList• GradeLevelTestBooklets• GradeLevelAuxiliaryMaterialsSets

Districtboxeswillinclude:

• PalletMap(ifapplicable)• PackingLists(districtoverageandcopiesofallschoolpackinglists)• GradeLevelTestBooklets(districtoverage)• GradeLevelAuxiliaryMaterialsSets(districtoverage)

3. Scoring & Administration Materials –shipmentwillarriveinboxeswiththeFloridaAlternateAssessmentlogoprintedonthesides.

District Coordinator Responsibilities Before Testing

32

Schoolenvelopeswillinclude:

• PackingList• StudentPreIDRosters• PreidentifiedAnswerSheets• Non-preidentifiedAnswerSheets(overage)• FloridaAlternateAssessmentSecurityChecklists• SchoolAdministration&ReturnMaterialsKit–grayenvelope

▪ School Coordinator Responsibilities After Testing▪ DocumentCount&ReturnSummaryForm▪ Coversheetsforreturninganswersheets ▪ Light BlueLabel(s)–TOBESCOREDmaterials ▪ Light GreenLabel(s)–NOTTOBESCOREDmaterials▪ TOBESCOREDreturnenvelope▪ DistrictCoordinatorONLYreturnenvelope

• Additionalinformation-(onehardcopyincluded–photocopyasneeded):

▪ Florida Test Security Statute & RuleandFlorida Alternate Assessment Test Administration & Security Agreement

Districtboxeswillinclude:• PackingList• Non-preidentifiedStudentAnswerSheets(districtoverage)• DistrictAdministration&ReturnMaterialsKit—grayvinylenvelope

▪ SecurityChecklist–hardcopyprovidedforreferenceandphotocopying ▪ Florida Alternate Assessment Test Administration & Security

Agreement–hardcopyprovidedforreferenceandphotocopying▪ NOTTOBESCOREDMaterialsReturnInstructions▪ MaterialsReturnList▪ AdditionalLight BlueLabels-TOBESCOREDmaterials▪ AdditionalLight GreenLabels-NOTTOBESCOREDmaterials▪ AdditionalDocumentCount&ReturnSummaryForms▪ UPSReturnShippingLabelsand/orfreightcarrierBillofLading


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Tracking Security NumbersMaintainarecordofthesecuritynumbersfromthesecureoveragematerialsyoudistributetoeachschool.Securitynumberlocationsareshownonpage14.Adviseschoolcoordinatorsthattheyareresponsiblefortrackingthesecuritynumbersofthedocumentstheydistribute.Afterthereturnedmaterialsareinventoried,youmayreceivealistofanymissingstudentanswersheetsandmayneedtorefertoyourrecords.

TrainingSchoolcoordinatorsmustbetrainedinproceduresfortestdistribution/returnandsecurityprocedures.

EMPHASIZE RETURN INSTRUCTIONS.Makeitclearthatitistheresponsibilityoftheschoolcoordinatortopackagethematerialscorrectly.Mispackaged materials will delay reporting of student results. TO BE SCORED materials sent to the incorrect contractor will most likely be irrecoverable. Reviewthefollowingwhentrainingschoolcoordinators:

• DocumentCount&ReturnSummaryForm• PackagingandReturningMaterials

Ensurethatallsecuritypoliciesandproceduresarefollowed.TheFloridaAlternateAssessmentTestAdministrationandSecurityAgreementisprovidedinAppendixB.Requirethatprincipals,schoolcoordinators,andtestadministratorscompletetheagreement,whichshouldbefiledbytheschoolcoordinatorinasecurelocationattheschoolforoneyear.Sincetheseagreementsareforinternalrecordsonly,donotreturnthemtoPiedraDataServicesortheFDOE.


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Monitor Test Administration & Maintain Test SecurityBeavailableduringtestingtoanswerquestionsfromschoolcoordinatorsandtosupplyadditionalmaterials.Monitorschoolstoensurethattestadministrationandtestsecurityproceduresarefollowed.

Overage DistributionOveragematerialsshouldbedistributedinthefollowingmanner:

• Ifaschoolrequestsadditionalorreplacementauxiliary materials only,theymustspecifythegradelevel(3-11)andtestformtyperequired(i.e.,FormAorB).Otherwise,theauxiliarymaterialsmaynotcorrespondwiththetestbookletstheschoolisintendingtouse.

• Ifaschoolrequestsadditionalorreplacementtest booklets only,theymustspecifythegradelevel(3-11)andtestformtyperequired(i.e.,FormAorB).Otherwise,thetestbookletsmaynotcorrespondwiththeauxiliarymaterialssetstheschoolisintendingtouse.

• Forschoolsrequiringnewtest booklets and auxiliary materials,distributeacombinationofFormA&FormBmaterialsforeachgradelevel,followingthespiralingofmaterialssequencedescribedonpage22.Forexample,ifaschoolrequiresmaterialsfor5additional9thgradestudents,theymayreceive3FormAand2FormBtestbooklets(orconversely,2FormAand3FormBtestbooklets)aswellas1FormAand1FormBauxiliarymaterialsset.Schoolsareexpectedtoshareauxiliarymaterialssetsforupto3students.

District Coordinator Responsibilities During Testing

District Coordinator ResponsibilitiesDuring Testing

35

Prepare Materials for ReturnRefertothegrayvinylDistrictAdministration&ReturnMaterialsKitforadditionalinstructionsonreturningmaterials.

Youshouldreceivetwotypesofpackagesfromtheschoolcoordinatorsaftertesting:light blue-labeledenvelopes(TOBESCOREDmaterials)andlight green-labeledboxes(NOTTOBESCOREDmaterials).

SeeSchoolCoordinatorResponsibilitiesAfterTestinginthismanualforthecontentsofeachboxandsamplesofthereturnlabels.

Followthestepsbelowasschoolcoordinatorsreturnmaterialstoyou:

TO BE SCORED Materials

1. CheckincomingTOBESCOREDenvelopestoverifythatschoolcoordinatorshavenumberedthelight blue-labeledenvelopescorrectly(i.e.,Envelope1of1).Envelopeswithbluelabelswheretheschoolnumbershavebeencompletedbyhandshouldbereviewedtoensurecorrectschoolnumbershavebeenentered.Additionallabelsmaybeusedfromyouroveragematerials(foundinDistrictAdministration&ReturnMaterialsKit).Donotcopylabels.

2. LocatetheoriginalScoring&AdministrationMaterialsbox(es)youreceivedfromPiedraDataServices.Iftheanyoftheboxesaredamaged,replacethemwithsturdy,undamagedboxes.

3. Gatheralllight blue-labeledTOBESCOREDenvelopesandplacethemintheScoringandAdministrationbox(es).

4. Next,locateallunusedanswersheets(shrink-wrappedorloose)fromyourdistrictoveragematerialsandplacetheanswersheetsintheScoring&AdministrationMaterialsbox.

5. LocatethegrayvinylenvelopemarkedDistrictAdministrationandReturnMaterialsKitandfindthelight bluepreprintedTOBESCOREDdistrictreturnlabel(s).AffixonelabeltoeachScoring&AdministrationMaterialsboxbeingreturned.Labelsmaybeplacedoveranyexistingshippinglabels(e.g.,vendororcarrierlabels).InthespacemarkedBOX__OF__,numberthedistrictboxesforreturn.Donotcopylabels.SeeTOBESCOREDmaterialspackagingdiagramonnextpage.

6. Securelysealtheboxeswithpackingtape.

7. Keepallsecurematerialsinlockedstorageuntiltheyarepickedup.

District Coordinator Responsibilities After Testing

District Coordinator ResponsibilitiesAfter Testing

39

District Coordinator ONLY Envelopes1. Opentheenvelopes,reviewthechecklists,andmakesurethatyouhavenotifiedtheFDOEif

anysecuretestmaterialsaremissing.Usetheappropriateformfoundonlineatwww.fl-alt.com/materials.Completethenecessaryinvestigationandfiletherecords.

2. VerifythattheSecurityChecklistsandDocumentCount&ReturnSummaryFormswerecompletedandfilethem.

3. Separateanynon-securematerials,suchasunusedDocumentCount&ReturnSummaryForms,unusedreturnlabels,unusedcoversheets,etc.fordisposal.

4. Donotdestroyanymaterialsuntilscoresforthisadministrationhavebeenreported.


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Return TO BE SCORED Materials (Light Blue Labels)TO BE SCORED Materials Return Deadline: Received no later than Friday, April 5, 2013 (shippedonorbeforeThursday,April4,2013).

RefertothegrayvinylDistrictAdministration&ReturnMaterialsKitforcompletereturninstructions.

Readthefollowinginstructionscarefully.Inparticular,notethatthereturndeadlinesforTOBESCOREDandNOTTOBESCOREDmaterialsaredifferent,andreviewtheshippinglabelstoensurethematerialsarebeingsenttothecorrectlocation.

ADDITIONAL NOTE:AllTOBESCOREDandNOTTOBESCOREDmaterialsforyourdistrictMUSTbepickedupbythespecifieddates.Designateapersontobeavailableatthepickupsiteonthescheduledpickupdate.

ContactPiedraDataServicesat(305)254-9986orfl-alt@piedradata.comifyouhaveanyproblemswiththepickupofmaterials.

1. Removeorblackoutanyoldshippinglabels,includingtheoriginalshippingbarcode,andensurebox(es)aresecurelysealedwithshippingtape.

2. LocatetheBLUE UPSGroundreturnshippinglabel(s)thatwereincludedinyourDistrictAdministration&ReturnMaterialsKit.TheUPSReturnShippingLabel(s)areprintedonabluelabelandaddressedtoPiedra Data Services in Palmetto Bay, Florida.IfyoudonothavealabeladdressedtoPiedraDataServices,youmustrequestalabelbycallingPiedraDataServicesat(305)254-9986.UPS cannot pick up any box without this label.Donotphotocopylabelsforreturnofmaterials.Youmustusetheshippinglabelsprovidedtoyouinordertoguaranteethatyourboxescanbeaccuratelytracked.Donotuseoldshippinglabelsthatyoumayhaveleftoverfrompasttestadministrations.

3. AffixtheBLUEUPSGroundreturnlabeltothebox.Theshippinglabelisself-adhesive.Peelthebacksheetfromtheshippinglabelandaffixthelabeltothebox.

4. Important: Keep a record of all shipping information so that you can easily track your packages. The Tracking Number on your receipt can be used for tracking purposes. Boxes can be tracked online at http://www.ups.com/us or by calling 1-800-PICK-UPS (1-800-742-5877).

Please be aware that TO BE SCORED and NOT TO BE SCORED materials are returned to different locations. TO BE SCORED

materials accidentally sent to the incorrect contractor will most likely be irrecoverable.


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FollowtheseinstructionstoreturnyourTOBESCOREDmaterials.YoumusteithercontactUPSorPiedraDataServicestoarrangeapickupofthesematerials.There is NO prescheduled pickup day. Pleasenotethatitisadvisabletoscheduleyourpickupatleastonebusinessdaypriortotheactualdayyouwanttheboxescollected.Youwillnotbechargedanyshippingorpickupfees.

Haveyourshippinglabelreceipt(s)onhandwhenyoumakeyourrequest.Requestapickupbyusingoneofthefollowingmethods:

• Usehttps://www.fl-alt.com–logintotheFloridaAlternateAssessmentManagementSystemwebsiteusingyourassignedusernameandpassword.Selectthe“UPSPickupRequest”menu.Completetherequiredfields.Makesureyouenterthefollowingdetails:pickupdate,shipmentpickuptimerange,numberofpackages,andestimatedtotalweightofallboxes.Clickthe“SubmitRequest”button.Youwillbesentanemailconfirmingyourpickuprequest.

• CallPiedraDataServicesat(305)254-9986andrequestapickup.

• GivethepackagestoyourregularUPSdriver.


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ADDITIONAL NOTE: AllTOBESCOREDandNOTTOBESCOREDmaterialsforyourdistrictMUSTbepickedupbythespecifieddates.Designateapersontobeavailableatthepickupsiteonthescheduledpickupdate.

ContactPiedraDataServicesat(305)254-9986orfl-alt@piedradata.comifyouhaveanyproblemswiththepickupofmaterials.

Scheduling of pickups:Pleasereadthefollowingsectioncarefully.ThepickupofNOTTOBESCOREDmaterialscannotbescheduleduntilafterTOBESCOREDmaterialshavebeendeliveredtoPiedraDataServices,asdescribedbelow:

1. UponreceiptofTOBESCOREDmaterials,PiedraDataServiceswillsendaconfirmationemailtothedistrictcoordinatoracknowledgingthereceiptoftheshipment.Theemailwillcontainalistofallschoolsforwhichanenvelopewasincludedintheshipment.

2. DistrictcoordinatorsareaskedtocheckthelistofschoolsprovidedbyPiedraDataServicesagainsttheirownrecordswithin2businessdaysofreceiptoftheemail.Iftherearenoanomalies,districtcoordinatorsareaskedtosendanemailtofl-alt@piedradata.comconfirmingthattheirrecordsmatchthoseofPiedraDataServices.Ifthereareanydiscrepancies,thedistrictcoordinatorshouldcontactPiedraDataServicesimmediatelyat(305)254-9986.

3. OnceaconfirmationemailfromthedistrictcoordinatorhasbeenreceivedbyPiedraDataServices,arepresentativewillcontactthedistrictcoordinatortoschedulethepickupofNOTTOBESCOREDmaterials

Return NOT TO BE SCORED Materials (Light Green Labels)NOT TO BE SCORED Materials Return Deadline: Received no later than Friday, April 26, 2013 (shippedonorbeforeThursday,April25,2013).

Detailed instructions for returning NOT TO BE SCORED materials will be included in your gray vinyl District Administration & Return Materials Kit.Dependinguponthesizeofyourdistrict,materialswilleitherbepickedupbyUPSorR+LCarriers.NOTTOBESCOREDmaterialswillbeshippedtoShred-ItinFortLauderdale.


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Appendix A

Florida Test Security Statute and Rule

Appendix A - Florida Test Security Statute and Rule

45

Florida Test Security Statute1008.24 Florida Test Security Statute

1) Itisunlawfulforanyoneknowinglyandwillfullytoviolatetestsecurityrulesadoptedbythe StateBoardofEducationformandatorytestsadministeredbyorthroughtheStateBoardof Educationtostudents,educators,orapplicantsforcertificationoradministeredbyschooldis trictspursuanttos.1008.22,ortheCommissionerofEducation,or,withrespecttoanysuch tests,knowinglyandwillfullyto:

(a) Giveexamineesaccesstotestitemspriortotesting;

(b) Copy,reproduce,oruseinanymannerinconsistentwithtestsecurityrulesallorany portionofanysecuretestbook;

(c) Coachexamineesduringtestingoralterorinterferewithexaminees’responsesinany way;

(d) Makeanswerkeysavailabletoexaminees;

(e) Failtofollowsecurityrulesfordistributionandreturnofsecuretestmaterialsas directed,orfailtoaccountforallsecuretestmaterialsbefore,during,andaftertesting;

(f) Failtofollowtestadministrationdirectionsspecifiedinthetestadministrationmanuals; or

(g) Participatein,direct,aid,counsel,assistin,orencourageanyoftheactsprohibitedin thissection.

(2) Anypersonwhoviolatesthissectionisguiltyofamisdemeanorofthefirstdegree,punishable asprovidedins.775.082ors.775.083.

(3) Adistrictschoolsuperintendent,apresidentofapostsecondaryeducationalinstitution,ora presidentofanon-publicpostsecondaryeducationalinstitutionshallcooperatewiththe CommissionerofEducationinanyinvestigationconcerningtheadministrationof atestadministeredpursuanttostatestatuteorrule.

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Florida State Board of Education Test Security Rule6A-10.042 Maintenance of Test Security

(1) Testsimplementedinaccordancewiththerequirementsofss.1001.02(2)(d),1008.22,1012.56, 1004.93(7),1008.29(8),and1008.30,FloridaStatutes,shallbemaintainedandadministeredin asecuremannersuchthattheintegrityofthetestsshallbepreserved.

(a) Testitemsshallbepreservedinasecuremannerbyindividualswhoaredevelopingand validatingthetests.Suchindividualsshallnotrevealinanymanner,verballyorin writing,thetestitemsunderdevelopment.

(b) Testsorindividualtestitemsshallnotberevealed,copied,orotherwisereproducedby personswhoareinvolvedintheadministration,proctoring,orscoringofanytest.

(c) Examineesshallnotbeassistedinansweringtestitemsbyanymeansbypersons administeringorproctoringtheadministrationofanytest.

(d) Examinees’answerstoitemsshallnotbeinterferedwithinanywaybypersons administering,proctoring,orscoringtheexaminations.

(e) Examineesshallnotbegivenanswerkeysbyanyperson.

(f) Personswhoareinvolvedinadministeringorproctoringthetestsorpersonswhoteach orotherwiseprepareexamineesforthetestsshallnotparticipate,direct,aid,counsel in,orencourageanyactivitywhichcouldresultintheinaccuratemeasurementor reportingoftheexaminees’achievement.

(g) Eachpersonwhohasaccesstotestsortestitemsduringthedevelopment,printing, administration,orscoringofthetestsshallbeinformedofspecificationsformaintaining testsecurity,theprovisionsinstatuteandrulegoverningtestsecurity,andadescription ofthepenaltiesforbreachesoftestsecurity.

(h) Duringeachtestadministration,schooldistrictandinstitutionaltestadministration coordinatorsandcontractorsemployingtestadministratorsandproctorsshall ensurethatrequiredtestproceduresarebeingfollowedatalltestadministrationsites. OfficialsfromtheDepartmentareauthorizedtoconductunannouncedobservationsof testadministrationproceduresatanytestadministrationsitetoensuretesting proceduresarebeingcorrectlyfollowed.

(2) Testmaterials,includingalltestbookletsandothermaterialscontainingsecuretestitems, answerkeys,andstudentresponses,shallbekeptsecureandpreciselyaccountedforin accordancewiththeproceduresspecifiedintheexaminationprogramadministrationmanuals andothercommunicationsprovidedbytheDepartment.Suchproceduresshallincludebutnot belimitedtothefollowing:

(a) Alltestmaterialsshallbekeptinsecure,lockedstoragepriortoandafteradministration ofanytest.

(b) Alltestmaterialsshallbepreciselyaccountedforandwrittendocumentationkeptby testadministratorsandproctorsforeachpointatwhichtestmaterialsaredistributed andreturned.

(c) Anydiscrepanciesnotedinthenumberorserialnumbersoftestmaterialsreceivedfrom contractorsshallbereportedtotheDepartmentbydesignatedinstitutionalorschooldis trictpersonnelpriortotheadministrationofthetest.

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(d) Intheeventthattestmaterialsaredeterminedtobemissingwhileinthepossessionof aninstitutionorschooldistrict,designatedinstitutionalorschooldistrictpersonnel shallinvestigatethecauseofthediscrepancyandprovidetheDepartmentwithareport oftheinvestigationwithinthirty(30)calendardaysoftheinitiationoftheinvestigation

Ataminimum,thereportshallincludethenatureofthesituation,thetimeandplaceof occurrence,andthenamesofpersonsinvolvedinorwitnesstotheoccurrence.Officials fromtheDepartmentareauthorizedtoconductadditionalinvestigations.

(e) Inthosecaseswheretheresponsibilityforsecuredestructionofcertaintestmaterials isassignedbytheDepartmenttoadesignatedinstitutionalorschooldistrictpersonnel, theresponsibleinstitutionalorschooldistrictrepresentativeshallcertifyinwritingthat suchdestructionwasaccomplishedinasecuremanner.(f) InthosecaseswheretestmaterialsarepermittedbytheDepartmenttobemaintained inanistitutionorschooldistrict,thetestmaterialsshallbemaintainedinasecure mannerasspecifiedbytheinstructionsprovidedbytheDepartment.Accesstothe materialsshallbelimitedtotheindividualsandpurposesspecifiedbytheDepartment.

(3) Inthosesituationswhereanemployeeoftheeducationalinstitution,schooldistrict,or contractor,oranemployeeoftheDepartmentsuspectsastudentofcheatingonatestor suspectsotherviolationsoftheprovisionsofthisrule,areportshallbemadetotheDepartment ortestsupportcontractor,asspecifiedinthetestadministrationprocedures,withinten(10) calendardays.Thereportshallincludeadescriptionoftheincident,thenamesofthepersons involvedinorwitnesstotheincident,andotherinformationasappropriate.Officialsfromthe Departmentareauthorizedtoconductadditionalinvestigations.

(4) ViolationsoftestsecurityprovisionsshallbesubjecttopenaltiesprovidedinstatuteandState BoardRules.SpecificAuthority120.53(1)(b),1008.24,1001.02(2)(d)FS.LawImplemented 120.53(1)(b),1008.24,1001.02(2)(d),1008.22,1012.56,1004.93,1008.29,and1008.30 FS.History-New7-5-87,Amended10-26-94.

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Test Administration and Security Agreement

Appendix B

Appendix B- Test Administration and Security Agreement

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School Name and Number Print Name

Date Signature

Spring 2013Florida Alternate Assessment

Test Administration & Security Agreement

Florida Department of EducationBureau of Exceptional Education and Student Services

FloridaStateBoardofEducationRule6A-10.042,FAC,wasdevelopedtomeettherequirementsofthetestsecuritystatute,Section1008.24,F.S.,andappliestoanyoneinvolvedintheadministrationofastatewideassessmenttest.Theruleprohibitsactivitiesthatmaythreatentheintegrityofthetest.SeeAppendixAofthismanualfortheFloridaTestSecurityStatuteandRule.Examplesofprohibitedactivitiesarelistedbelow:

• Revealingthepassages,testitems,orperformancetaskspriortotesting• Copyingthepassages,testitems,orperformancetasks• Interpretingtestitemsorpassagesforstudents• Changingorotherwiseinterferingwithstudentresponsestotestitems• Causingachievementofschoolstobeinaccuratelymeasuredorreported

All personnel are prohibited from examining or copying the test items and/or the contents of student test booklets and answer sheets. The security of all test materials must be maintained before, during, and after the test administration. Please remember that after ANY administration, materials should be returned immediately to the school coordinator and placed in locked storage. Secure materials may not remain in classrooms or be taken out of the building overnight.

The use of untrained test administrators increases the risk of test invalidation due to test irregularities or breaches in security.

I, ,havereadtheinformationandinstructionsprovidedinallapplicablesectionsoftheFlorida Alternate Assessment Spring 2013 Procedural Manual.IagreetoadministertheFloridaAlternateAssessmentaccordingtotheseprocedures.Further,Iwillnotrevealordiscloseanyinformationaboutthetestitemsorengageinanyactsthatwouldviolatethesecurityofthetestandcausestudentachievementtobeinaccuratelyrepresentedorreported.

50

Do Not Disturb Sign & Cover Sheets(Photocopy and use as needed)

Appendix C

Appendix C - Do Not Disturb Sign and Cover Sheets

TESTINGPlease Do

NotDisturb

COMPLETEDANSWERSHEETS

REASONNOT

ASSESSED

DNS(Do Not Score)

ANSWERSHEETS

UNUSEDANSWERSHEETS

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