Spring 2011End-of-Course Mathematics Exams

Proctor Training

Jack B. Monpas-Huber, Ph.D.Director of Assessment & Student Information

Shereen Henry, M.Ed.P-12 District Mathematics Specialist

Last updated: 5-18-11

Test materials provided

Class rosters

Ruler / protractor

Glossary

Mathematics Formula Sheet

Trigonometric Table

Allowable Tools / Calculator Policy

Test booklets

No scratch paper – graph paper is included within the test booklet

Who takes what

Grade 7* Grade 8* Grade 9 Grade 10* Grade 11** Grade 12**

State math assessment graduation requirement

Algebra EOCGeometry EOC

Algebra EOCGeometry EOC

One EOC One EOC Pass state exam ORCAA Option OR 2 math credits post 10th

Pass state exam ORCAA Option OR 2 math credits post 10th

Currently taking Math Skills

-- Year 1 Makeup Year 1 Makeup**

Year 1 Makeup**

Currently taking Algebra I

Algebra EOCGrade 7 MSP

Algebra EOCGrade 8 MSP

Algebra EOC Algebra EOC Algebra EOC** Algebra EOC**

Currently taking Geometry

Geometry EOCGrade 7 MSP

Geometry EOCGrade 8 MSP

Geometry EOC Geometry EOC Geometry EOC**

Geometry EOC**

Currently taking Algebra II or above

Year 1 MakeupGrade 7 MSP

Year 1 MakeupGrade 8 MSP

Year 1 Makeup Year 1 Makeup Year 1 Makeup**

Year 1 Makeup**

*All students must test per AYP requirement.**State test only necessary if student has yet to meet state math standard

District schedule for EOC

Absenteeism

If B day students are absent for Parts 1 and 2, can make them up on A Day

Testing must be completed within the first week

Test security

State laws governingAll test content is confidential and secure. No part of any test content may be reproduced or transmitted in any form by any means.

Ensuring test security1.Test material must not be revealed to students prior to testing2.Students must not be given inappropriate assistance that lead the students to the correct answer, materials on the walls or blackboards that assist students in finding correct answers, or explanations that lead the student to the correct answers3.Test material has to be maintained in a secure manner before, during, and after administration

Responsibilities of test proctors

• Attend all required training sessions and read all assigned training materials required for each assessment

• Provide a positive test taking environment

• Administer assessments according to the Directions for Administration manual and any supplemental materials provided by your district and OSPI

• Ensure that assessment documents are given only to the student identified in the coding

• Maintain confidentiality concerning secure assessment content (i.e., questions, passages, performance tasks and individual student results)

• Document and report any testing irregularities/breach in test security to school or district assessment coordinator

• Complete a Test Security Assurance Form

Calculators

• Not required

• Students should be thoroughly familiar with calculator they plan to use on assessment

• Need access to the following functions:• Exponents• Square root• Cube root (for all EOC exams)• Trigonometric functions (for Geometry)

• Proctors must clear memory before and after each testing session. If calculator cannot have its memory cleared, or be enabled in Press-to-Test mode prior to test administration, the calculator cannot be used.

• Students may not bring stored examples into the testing environment, access programs during testing or take test questions out of the classroom

What can be on the walls

Remove or cover anything on the walls that may help students answer questions

The following are permitted:•Simple number line

no fractions, decimals, marking of prime and composite numbers•Glossaries for Non-Mathematics terms*•Mathematics Formula Sheet*•Trigonometry Table*

*Provided with, or included within, testing materials

Proctoring basics

No cell phones•Cell phones, iPods, and other communications devices transmit information, capture images and disrupt testing. They must be turned off and kept out of view and out-of-reach during testing.•Use of cell phones during testing will result in an irregularity and possible invalidation•It is important that staff establish and communicate this policy to students

MonitoringMonitor students and watch for the following:•Be sure students are following the directions given at the beginning or the session (you may reread the directions to the student, if needed)•Be sure students are using only authorized tools•Watch for use of cell phones or other electronic devices

Proctoring and student work completion

NOT OK

Proctors must not . . .•Point out incorrectly answered questions•Point out questions that have not been completed•Examine a student booklet, find it incomplete, and direct student to complete it•Read test questions to students (except as necessary to administer assessment or if it is an allowable IEP or ELL accommodation)

OK

Proctors may . . .•Encourage students to do a thorough job and check for completeness BEFORE the students turn in their booklets WITHOUT proctors checking student booklets

Reporting a perceived error

• If there appears to be an error on the assessment, instruct students to complete that section of the assessment. Do not attempt to provide your own remedy. The state will provide a remedy if needed for all students in the state.

• Assure students that items proven to contain errors will not affect their score

• Contact the SAC and or DAC. The DAC will contact the OSPI Assessment Operations office

• For security reasons, DO NOT copy the problem, share with colleagues or transmit the information via e-mail, photocopying, or text messaging

Documenting irregularities – individual

What to do•Consult your School Assessment Coordinator (SAC) and/or Dept. Head regarding all irregularities•Document the testing irregularity on the front cover of the student booklet in the “Notes: Proctor/Coordinator Use” box also located on the front cover of the test booklet•Complete a Testing Irregularity Report

What’s an individual irregularity?

Documenting irregularities – group

What’s a group irregularity?

•Allowing, participating in, assisting in or encouraging any unauthorized access to secure test content (i.e. test booklets, accommodated forms, online test questions, etc.) prior to, during, or after testing

•Disclosing any portion of secure test materials or disclosing secure test content with students, teachers or other educators before, during or after testing

•Leaving in view of students, materials other than those noted in the Assessment Coordinators Manual and Directions for Administration Manuals

•Providing student access to tools or materials not allowed for that test

•Failing to follow all directions pertaining to the administration of a test as specified in the Directions for Administration manual. This includes failure to clear the memory of calculators used on a test as directed in the manual

•Providing accommodations not documented on the student’s IEP, 504 or ELL plan or providing accommodations that are not approved in the Washington State Accommodations for State Assessment Guidelines

•Reviewing student work in the test booklets

•Attempting to artificially inflate the scores of students

•Unforeseen interruption in test administration

•Failing to return all test materials in your supervision

Documenting irregularities – group

What to do•Consult your School Assessment Coordinator (SAC) and/or Dept. Head regarding all irregularities•Document the testing irregularity on the front cover of the student booklet in the “Notes: Proctor/Coordinator Use” box also located on the front cover of the test booklet•Complete a Testing Irregularity Report

• Indicate test proctor name, student name and SSID number, when applicable• Check type of irregularity• Describe event and actions• Attach supporting documentation