Spring 1 English Language Acquisition and Title III Eligible Immigrants Spring 1 Training v1.11,...

Spring 1

English Language Acquisition and Title III Eligible Immigrants

Spring 1 Training v1.11, April 04, 2012

Who’s Supposed to Be Here

Individuals assigned toCALPADS maintenance

Supervisor of staffassigned to CALPADS


Training Sequence

Essential 1:Overview & Requirements

Essential 2:Interface & Administration

Essential 3:Data Submission

Fall 1

Fall 2 Spring 1

Essential 4: Anomalies


Rules

Mute yourself

HOLDSilence

cellphones

Name & LEA 1conversation

at a time


Agenda

60 minutesReports

RolesPurpose Data Submission

Wrap-Up


Purpose


Information Reported in Spring 1

The English fluency status of students whose primary language is a language other than English

English Language Acquisition (ELA)

Students born outside the country

Title III Eligible Immigrants


Purpose of English Language Acquisition Reporting

CA Department of

Education

Language acquisition status

Title III LEP grants

Language Census Report

LEP countsUS

Department of Education

Title III Biennial and other reports


Purpose of Title III Eligible Immigrant Reporting

CA Department of

Education

Eligible immigrant growth

Student National Origin Report (SNOR)

Title III immigrant

grants

Eligible immigrant counts


Roles


Spring Roles

SSID Enrollment (SENR)

Student Information (SINF)

Reports>Enrollment/Title III Eligible Immigrants/English Learners

Spring 1 Data Collection Certifier

Superintendent Certifier


Data Submission


Which Schools Need to Report?

Participants IMM ELAS

Sector

Public Y Y

Non-Public Private N N

Non-Public Nonsectarian N N

School Instructional Level

Pre-Kindergarten O N

Elementary Y Y

Intermediate/Mid/Jr Y Y

High School Y Y

K-12 School Y Y

Adult Education N N

Postsecondary N N

Ungraded N N Legend

Y = Yes N = No O = Optional

Participants IMM ELAS

School Type

Traditional (non-educational options schools) Y Y

County Community Y Y

District Community Day Y Y

Division of Juvenile Justice Y Y

Continuation High Schools Y Y

Opportunity Y Y

Alternative Schools of Choice Y Y

State Special Schools Y N

Special Education Y Y

ROP/ROC N N

Closed schools are still expected to report English Learners (ELs) who were reclassified after the prior year’s Census Day


Important Dates

Census DayMarch 1

Certification deadline Amendment deadline


Important Dates

Sun Mon Tue Wed Thu Fri Sat

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31Legend

Submission window(1st – 28th)

Amendment window(29th – 18th)

Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

March

April

28

18

1Census Day

Certificatio

n

Deadline

Amendment Deadline


English Language Acquisition

Enrolled on Census

Day

K-12

Reclassified during report period

K-12Report period = 3/2 of prior year through Census Day


Title III Eligible Immigrants

Enrolled on Census Day

Pre K (optional) K-12


How To Submit Data

Online

Request SSIDs and submit student information for new

students. Enter ELA and Title III Fields for all

students.

BatchSSID Enrollment (SENR)

andStudent Information (SINF)


Spring Fields

Group Type Fields Used For Spring Categories

Active ELs & Reclassified Fluent

SENR Student School Start DateStudent School Exit Date

SINF Grade LevelEnglish Language Acquisition Status CodeEnglish Language Acquisition Status Start DateEffective Start DateEffective End Date

Title III SENR Student School Start DateStudent School Exit Date

SINF Student Birth Country CodeEnrolled in US School Less Than Three Cumulative Years IndicatorEffective Start DateEffective End Date

See the CALPADS Data Guide listed on the Resources slide at the end of the presentation for more specific details on which fields and values are used to determine each count on the Spring reports


Updating Records Online


ELA Fields

Title III Fields

20

English Language Acquisition Fields Online

Enter when and only when English Language Acquisition Status Code is RFEP

Required

Conditional


English Language Acquisition Rules

Once a student’s English Language Acquisition Status has been reported, the only changes (other than corrections) allowed are:

TBD EL, RFEP, IFEP, EO

EL RFEP

A student’s initial English Language Acquisition Status may not be RFEP


Title III Fields Online

Required

Conditional

Required if born outside the US Required if born outside the US or ELA Status = English Learner (EL)


Reports


Reports To Review

2.1Title III Eligible Immigrants - Count

2.8

English Language Acquisition Status – Count by Primary Language

2.9

English Language Acquisition Status – Census Comparison

2.12

English Language Acquisition Status – ELs Reclassified RFEP

Aggregate Reports


2.1 Title III Eligible Immigrants – Count

# Title III Eligible Immigrants

School Code School Name Fall Spring

5814530 FCMAT High 82 80

5814531 CSIS Middle 43 40

1237654 Somewhere Elementary 214 210

Total - Selected Schools 339 330


CDE will use the higher of the two counts (Fall & Spring) for the SNOR

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2.8 English Language Acquisition Status – Count by Primary Language

English Language Acquisition Status (ELAS)

School Code School Name Primary Language Grade # EL # IFEP # RFEP # TBD Total ELAS FEP (IFEP RFEP)

5814530 FCMAT High 01 - Spanish 09 127 26 106 0 259 132

10 93 27 128 0 248 155

11 82 31 128 0 241 159

12 48 30 123 0 201 153

All 350 114 485 0 949 599

03 – Cantonese 11 5 0 2 0 6 2

All 5 0 2 0 6 2

05 – Filipino (Pilipino or Tagalog)

10 3 1 1 0 5 2

All 3 1 1 0 5 2


2.9 English Language Acquisition Status – Census Comparison

English Language Acquisition Status Count

Previous Academic Year Selected Academic Year

School Code School Name # EL # IFEP # RFEP # TBD

# FEP (IFEP + RFEP) # EL # IFEP # RFEP # TBD

# FEP (IFEP + RFEP)

% Change between Selected Academic Year EL’s and Previous Year EL’s

5814530 FCMAT High 20 3 3 5 6 22 5 3 1 8 +10%

5814531 CSIS Middle 10 6 2 2 8 9 6 3 0 9 -10%

1237654Somewhere Elementary

50 1 0 1 1 5 1 2 0 3 -90%


2.12 English Language Acquisition Status – ELs Reclassified RFEP

School Code School Name

(A) # EL reclassified RFEP in this school after prior

Census Day through current Census Day *

(B) # of students included in column A

who are still enrolled in this school onCensus Day

5814530 FCMAT High 91 64

5814531 CSIS Middle 42 21

1237654 Somewhere Elementary 20 11

Total - Selected Schools 153 96


Reports To Review

Supporting

Reports


ODS versus Snapshot

ODS

Spring 1 Snapshot =

Data pertaining to the Spring 1

SubmissionODS (Operational Data Store) =All current CALPADS data


Wrap-Up


Certification Requirements

Zero fatal errors

Review all aggregate reports


Spring 1 Steps

SSID Enrollment Student Information

2. Submit and post data

Fix fatal errors Review warnings

3. Resolve errors and review reports

Level 1 (Spring 1 Data Collection Certifier) Level 2 (Superintendent Certifier)

4. Certify


SIS Roles

1. Setup

34

Suggested Spring Timeline


3/1 Complete SIS Data Population

3/1-3/9 Upload files and correct errors or discrepancies as needed

3/9-3/16 Review certification reports, correct errors, and fix discrepancies

3/16-3/27 Distribute reports for review and approval

3/28 Certify (level 1 and level 2)

35

Common Problems


English Language Acquisition Status should never be blank. [CERT094]

English Language Acquisition Status Start date should not be blank unless English Language Acquisition Status is English Only (EO). [CERT093]

36

Common Problems


The English Language Acquisition Status Start date should not be later than the Effective Start Date. If the status date is accurate, the Effective Start Date should be changed to be equal to or greater than it. [CERT093]

37

Common Problems


A student with an ELA status of English Learner (EL), Initially Fluent English Proficient (IFEP), or Reclassified Fluent English Proficient (RFEP) should not have a primary language of English (00). [CERT090]

38

Recent Changes

DescriptionCALPADS will trigger an error if a student with an English Language Acquisition Status Code that is other than “RFEP” has a Student Proficient or Advanced for ELA Code of “Y” (new IVR SINF0252).


Reminders

Remember to review all reports before certifying

Pre-K students can be

submitted for Title III

Eligible Immigrants

EL or SNOR

coordinator should

review Title III reports

The last day to make changes that will be

included in the snapshotis the day before the

certification/amendment deadline


System Documentation

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

41

Resources

Document Description Sections

CALPADS File Specifications (Forms)

File layout and requirements for batch submission

SENR, SINF, & SPRG tabs

CALPADS Error List Detailed error message descriptions

Student Enrollment, Student Information, Student Programs, and Fall 1 Certification tabs

CALPADS Data Guide Detailed requirements Sections 2.1.1, 2.1.2, & 2.1.3

Data Mapping Guide For Spring 1

http://www.csis.k12.ca.us/library/calpads-training/#JA

CALPADS Calendar

http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp




http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

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Resources

English Language Acquisition Status Reporting Policies

http://www.cde.ca.gov/ds/sp/cl/documents/elas121411.dochttp://www.cde.ca.gov/ds/sp/cl/documents/elas121411.pdf




Support

Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210

E-mail: [email protected]

Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp


Training Evaluation

Please complete our survey

http://www.csis.k12.ca.us/survey/calpads-training/


http://www.csis.k12.ca.us/survey/calpads-training/

Spring 1 English Language Acquisition and Title III Eligible Immigrants Spring 1 Training v1.11,...

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