Sports Commission &Park & Recreation Commission

2020 Joint-MeetingThursday, February 27, 2020Aurora Hills Community Center

AGENDA

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• Introductory Remarks Commission Chairs• FY 2021 Budget Jane Rudolph• Capital Improvement Program (CIP) Jane Rudolph• Public Spaces Master Plan Implementation Irena Lazic

• Athletic Field Utilization Peter Lusk• Planning Process Overview Marco Rivero• Equity in Arlington Commission Discussion• Commission Business Items Commission Chairs

BUDGET OVERVIEW - CALENDAR

Department Director

Jane Rudolph

Community Recreation Division

Cheryl Johnson47.27 FTEs

Athletic Facilities Division

Peter Lusk75.53 FTEs

Parks and Natural Resources

DivisionKurt Louis

106.00 FTEs

Planning and Development

DivisionLisa Grandle

19.00 FTEs

Deputy Director

Jennifer Fioretti20.50 FTEs

BUDGET OVERVIEW – ORGANIZATIONAL CHART

Management, $7,866,570 , 16%

Cooperative Extension /Urban Agriculture, $243,277 , 1%

Planning, $1,967,098 , 4%

Parks & Natural Resources, $15,265,006 , 31%Athletic & Facility Services,

$11,129,355 , 23%

Community Recreation,

$6,496,568 , 13%

Supplemental, $6,223,540 , 13%

$49,207,342

FY 2019 Adopted Budget – $42,221,254FY 2020 Adopted Budget – $43,103,220

FY 2021 PROPOSED OPERATING BUDGET - EXPENSES

Fees, $10,865,487 , 83%

Grants, $75,264 , 0%

Other, $2,199,598 , 17%

$13,140,349

FY 2019 Adopted Budget – $10,215,480FY 2020 Adopted Budget – $10,323,095

FY 2021 PROPOSED OPERATING BUDGET – REVENUE

• Long Bridge Aquatics & Fitness Center and Expanded Park (~40 FTEs; $2.5 million)• Lubber Run Community Center (~6.2 FTEs; $0.7 million)• Urban Forester Position and Equipment (1.00 FTE; $188,000)• Increase to Tree Maintenance Funding ($250,000)• Restructure Roving Monitors program(2.00 FTEs; $70,000)• Conversion of Community Center staff to permanent (15.60 FTEs; $596,875)• Adjustment to Capital staff funding sources ($240,000)• Community Engagement Position (1.00 FTE; $50,000)• Historical Interpretation Programmer (1.00 FTE; $0)• Extension of one-time funding for DPR activities at Lee Center ($100,000)• Increased funding to “keep up” with capital improvements ($137,000)• Increase Outdoor Rental Fees ($115,000)• Annual changes for contractual increases, program participation changes, and personnel costs

FY 2021 PROPOSED OPERATING BUDGET – CHANGES

• Lubber Run• DPR staff will begin moving into the facility in summer

2020• Projected opening date in fall 2020• Pro-rated funding in FY21 budget

• Long Bridge Aquatics & Fitness Center• Two early positions partially funded in FY20 budget –

hiring in April 2020• Projected opening date in early calendar year 2021• Pro-rated funding in FY21 budget

FY 2021 PROPOSED OPERATING BUDGET –LUBBER RUN AND LONG BRIDGE AQUATICS & FITNESS CENTER

• FY 2019 Fee Reductions: $960,000

Fee Reductions (Formally Qualified)FY

2014FY

2015FY

2016FY

2017FY

2018FY

2019Total Households qualified for fee reduction at any point in the fiscal year

2,306 2,098 2,155 2,340 2,343 2,467

Members in Qualified Households taking advantage of income-based fee reduction in the fiscal year

1,914 2,222 2,341 2,697 2,811 3,089

FY 2021 PROPOSED OPERATING BUDGET – FEE REDUCTIONS

• FY 2019 – 2028 CIP – Total Funding $3.4 billion• $600 million for Arlington Public Schools• $2.8 billion for County projects• DPR portion of funding: $228 million

• DPR Program Categories• Maintenance Capital• Synthetic Turf Program• Land Acquisition and Open Spaces• Master Plans• Trail Modernization Program

CAPITAL IMPROVEMENT PROGRAM (CIP)

Maintenance Capital (FY19-FY20 ONLY) Fort Scott Park Gunston Bubble Replacement Gunston Park Grass Field Replacement Gunston Park Playground and Picnic Shelter Lacey Woods Park Lubber Run Pedestrian Bridge Replacement Madison Manor Park Marcy Road Park Monroe Park Towers Park Westover Park Grass Field Replacement Capital Asset Manager Position Facility Condition Assessment/ Capital Asset

Program Feasibility Studies Field Funds

Master Plans Arlington Boathouse Crystal City Parks and Open Spaces Drew Park Four Mile Run Near-Stream

Improvements Gateway Park Jennie Dean Park Long Bridge Park (4th Field) Mosaic Park (Phase II) Re-envisioning Quincy Park and Central

Library Rosslyn Highlands Park + Shirlington Park Three Urban Parks in Ballston-Virginia

Square

Synthetic Turf Program Barcroft Baseball & Rectangular Greenbrier (Yorktown High School) Gunston Diamond, Rectangular & Bubble Kenmore Middle School Long Bridge #1, #3 & #4 Rocky Run Thomas Jefferson Lower & Upper Virginia Highlands Wakefield High School Washington Liberty High School Williamsburg Middle School

FY 2019 – 2028 CIP – PROGRAM CATEGORIES - DETAIL

$165,350$12,631

$12,001

$9,748

$18,840

$4,611

General Obligation (GO)BondsShort Term Finance (STF)

Pay As You Go (PAYG)

Developer Contributions

Other Funding

Tax Increment Financing(TIF)

CIP– FUNDING SOURCES – FY 2019 - 2028

CIP– FUNDING BY PROGRAM – FY 2019 - 2028

Pay-Go Funding: $720,000Short Term Financing: $773,000

• James Hunter Dog Park – Synthetic Turf Replacement • Virginia Highlands Park Field – Synthetic Turf Replacement • Field Fund• Capital Asset Manager• Feasibility Studies• Fitness/Community Center Equipment Replacement Cycle

FY 2021 – FY 2030 CIP – PROPOSED PARKS MAINTENANCE

• Next Steps –• Operating Budget:

• DPR Work Session with County Board – March 10 at 3:00pm• PAYG Work Session with County Board – April 2 at 3:00pm• Public Hearings – March 31 at 7:00pm and April 2 at 7:00pm• County Board Adopts April 2020

• CIP:• Online survey for feedback through April 30• Community Forum – March 19

• Walter Reed Community Center at 6:30pm• RSVP required by March 13

• Proposed CIP released May 2020• Work Session and public hearing schedule to be determined• County Board Adopts July 2020

BUDGET – NEXT STEPS

PUBLIC SPACES MASTER PLAN (PSMP)IMPLEMENTATION

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AGENDA

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PSMP Priorities PSMP-IAC Biophilic Cities Network Casual Use Spaces FNRP Field Availability & Utilization

PUBLIC SPACES MASTER PLAN

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Adopted 04/25/19

COUNTY BOARD GUIDANCE

present the charter to the Couny Board in July 2019-Jane/Irena

Committee kick-off in the fall 2019

TASKS ESTIMATED TIMELINE

Reappoint the PSMP Implementation Advisory Committee (PSMP-IAC) Kick-off meeting- October 1, 2019

Field availability & utilization (Priority Action 4, Action Step 1.2.5., page 60) Initiated in December 2019

Update the Natural Resources Management & Urban Forest Master Plans (Priority Action 10, Action 3.1., page 96) Initiate in Spring 2020

Refine the Casual Use Space concept (Action Steps 1.3.1, 1.3.2 page 61) Initiate in Spring 2020

Update the County’s zoning regulations as they relate to parks and public spaces (Action Step 1.5.10., page 68) Initiate in Summer/Fall 2020

Review options and identify a preferred formal process for adding lights to athletic fields (Action Step 1.5.5., page 67) TBD

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PSMP IMPLEMENTATION ADVISORY COMMITTEE (PSMP-IAC)

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Purpose: The PSMP-IAC is established by the County Manager to provide guidance on the implementation of the PSMP.

Priority Scope: Consider the steps necessary for implementation of priorities as outlined by the County Board at the time of the PSMP adoption on April 25, 2019.

Long Term Scope: Track the implementation of the 214 recommendations and policies.

PSMP-IAC MEMBERSHIP

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Park and Recreation Commission (2 members), Co-Chair

Department of Parks and Recreation (2 members), Co-Chair

Arlington Public Schools

Bicycle Advisory Committee

Economic Development Commission

Environment and Energy Conservation Commission (E2C2)

Fiscal Affairs Advisory Commission

Pedestrian Advisory Committee

Planning Commission

Sports Commission

Urban Forestry Commission

PSMP-IAC TOPICS COVERED TO DATE

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October 1, 2019 - Kickoff Meeting

December 9, 2019 - Introduction to Field Availability & Utilization

February 10, 2020: o Biophilic Cities Network o Field Availability & Utilization (1st Engagement Prep)

Upcoming meetings:o March 9, PSMP-IAC meetingo March 23, Field Availability & Utilization Public Meeting

BIOPHILIC CITIES NETWORK

JOINING THE BIOPHILIC CITY NETWORK

1. RESOLUTIONThe County Board adopted the resolution in December 2019

2. BIOPHILIC CITIES APPLICATION Submitted in February 2020

PSMP ACTION STEP 3.3.1.Explore opportunities to participate in and join the Biophilic Cities movement.

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CASUAL USE SPACES

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Priority Action 51.3. Ensure access to spaces that are intentionally designed to support casual, impromptu use and connection with nature. (page 61)

1.3.1. Undertake an inventory of casual use spaces to better understand their distribution and gaps.

1.3.2. Explore opportunities to develop standards for casual use spaces.

1.3.3. When developing plans for public spaces, include intentionally designed casual use spaces where appropriate.

Next Steps: Refining definition Inventory & mapping Standards

FORESTRY & NATURAL RESOURCES PLAN

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Kickoff with NRJAG in Spring

Public outreach will include: stakeholder

interviews, focus groups and workshops,

open houses & other public meetings

Anticipated project duration- 18 months

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FIELD UTILIZATION & PSMP

Priority Action 4:1.2.5. Analyze athletic field utilization to improve data on the current use and assess future athletic field needs.

The County will work with the community to determine a set of use assumptions that will enable consistent evaluation of field utilization and capacity. This will be used in conjunction with the Level of Service recommendations (see 1.2.4.). (pg. 60)

1.2.4. Conduct a public space needs assessment, including a statistically valid survey and Level of Service analysis, on a 5-year cycle.

As the County needs, trends and population projections may change, conducting a needs assessment and reviewing and updating Level of Service analysis and methodology on a regular basis would allow the County to keep pace with these changes and adjust its recommendations accordingly. In addition, the County will periodically evaluate existing and gather new data on public space amenities, such as casual use spaces, natural lands, dog parks/runs, trails, athletic fields, community gardens, etc., to refine the Level of Service standards and approaches in the future.(pg. 60)

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FIELD UTILIZATION & PSMP

What is Athletic Field Allocation?• Current definition - Potential total amount of hours allocated per

field, per season.

What are Field Scheduling Variables?• Inclement weather cancellations.• Capturing non-reserved or drop-in use.• Arlington Public Schools use.• Field Density.• Activity start & end times in the spring & fall seasons.

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FIELD UTILIZATION & PSMP

What is Athletic Field Availability?• Agreed upon hours athletic fields are available, incorporating field

scheduling variables.

What Does This Mean For Field Utilization?• Athletic Field Availability must be defined before understanding

utilization.• Are field users honoring field allocations?

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FOCUS AREAS

Focus AreasField Classification • Who Can Play on This Field

• Age & Field Size

Start Time • When Can Play Start on This Field• Volunteers & Coaches

End Time • When Does Play End on This Field• Sunset• Age Ranges

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FEEDBACK OPPORTUNITIES

2 Feedback opportunities:

In-person meeting o When: Monday, March 16 o Where: Walter Reed Community Center Gymnasium o Time: 7:00 pm – 9:00 pmo Athletic Fields, Parks, Metro Stops, and Other Areas in the County

Online Feedbacko When: Monday, March 17 o Time: One-Month

Area Map:

PLANNING PROCESS MAP

PLANNING PROCESS OVERVIEW – PENTAGON CITY PHASED DEVELOPMENT SITE PLAN (PDSP) UPDATE PLANNING STUDY

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What is Included? Most of Pentagon City PDSP parcels (except

for Met Park)

River House site (west of S. Joyce St)

Pentagon Centre PDSP Block

Properties west of S. Lynn Street

What is Excluded?

Planning Process Kicks-off- March 2020

Approximately 12 months (from kick-off)

Anticipated to conclude in early 2021

Anticipated Timeline

Approved Site Plan Projects:• Metropolitan Park 6, 7/8 (1400 S. Eads St. / 501 15th Street South) Park Master Plan (PMP) anticipated for existing park and expanded park areas

combined. Community Engagement opportunities scheduled in person February 20th, April 2nd and April 29th. Online Engagement will be provided.

• LCOR/Verizon (400 11th Street South) PMP anticipated for New Park at South Eads Street and Army Navy Drive

(previously known as the “Teardrop Parcels). PMP process anticipated to be six (6) months and will begin this year.

• Crystal Houses (1900 S. Eads Street) The County Board approved the site plan, including space for a corner park at

23rd Street South and South Fern Street, as well as a previously approved interior park, informally known as “20th and Eads Street Park”.

PLANNING PROCESS OVERVIEW: NATIONAL LANDING

Active Site Plan Projects:• 1900 Crystal Drive Crystal City Sector Plan (CCSP) calls for an approximately 74,200 sq. ft.

park space known as “Center Park”. Per the CCSP, the park should provide a mix of casual use opportunities,

festivals/large gathering activities, temporary retail kiosks, among other amenities.

Additionally, the applicant will design, construct, and maintain a grand staircase linking the park to development. The grand staircase may include park elements as envisioned within the CCSP.

Provide for public access easements to the existing Center Park space (anticipated master planning and development of new Center Park is TBD).

PLANNING PROCESS OVERVIEW: NATIONAL LANDING

Preliminary Site Plan Projects:• River House (1400 S. Joyce St.)

• Crystal Plaza I (2001 Richmond Highway)

• Crystal Plaza V/Crystal City Block M (2200 Crystal Drive)

• 2525 Crystal Drive

*Each project will involve a public space process and/or SPRC discussion as part of it’s review.

PLANNING PROCESS OVERVIEW: NATIONAL LANDING

CIP Funded Projects:• 15th Street Park (Planning, Design and Construction) – FY 2021 Construction Approx. 33,500 sq. ft. median area featuring extensive landscaping, paved

walks, seating areas, a central water feature, and pavilion.

• 101 12th Street South, Crystal Gateway North (Planning, Design and Construction) – Out Year Funding Approx. 54,000 sq. ft. public space that will tie into Long Bridge

Esplanade.

• Metro Market Square (Planning) – Out Year Funding Approx. 43,900 sq. ft. public space which will provide a new entrance to

Crystal City Metro station on east end of the plaza.

PLANNING PROCESS OVERVIEW: NATIONAL LANDING

Other Projects:• Crystal City Water Park (1601 Crystal Drive) No formal application submitted as of this date. Possible redevelopment

of the existing park space with renovated and additional park amenities (existing park contains: water features, retail kiosk, casual use spaces, landscaping, bicycle repair station, among other amenities).

Possible improved connections to the adjacent Mt. Vernon Trail and Virginia Railway Express (VRE) station.

PLANNING PROCESS OVERVIEW: NATIONAL LANDING

PLAN LEE HIGHWAY

Key Planning Elements:1. Land Use2. Housing3. Transportation4. Public Spaces5. Building Form, Height and

Urban Design6. Historic Preservation and

Cultural Resources7. Economic Vitality8. Sustainability9. Public Facilities

Planning AreaCore Study Area

Residential Edges

Study Area

Purpose of the Study:

To develop an Area Plan - a comprehensive, high-level vision for the corridor to guide long-term public and private investment.

2019 –2020

2020 –2021

Existing Conditions

Education

Validate / refine the vision

Develop/evaluate land use scenarios

Develop network recommendations

Refine goals

Draft the plan

Review, feedback and refinements

Presentation and adoption of final plan

Final feedback and refinement

We are here

Mile

ston

es

Existing Conditions Analysis Report

Metrics for Success

Character Area Report

Preliminary Concept Plan

Draft Plan Final Plan

PLANNING PROCESS - MILESTONES

NEXT STEPS FOR 2020

* Schedule of tasks and key events shown are subject to change as progress is realized.

• Complete Phase 1 Work:

• Development of Character Area Analysis - 1st Q thru 2nd Q 2020

• Ongoing Working Group and Community Forum Meetings

• Character Area Analysis Report - 2nd Q 2020

• Community Open House/Meeting #3: 2nd Q 2020

• Begin Phase 2 Work:

• Development of Land Use Scenarios - 2nd Q thru 3rd Q 2020

• Ongoing Working Group and Community Forum Meetings

• Land Use Scenario Analysis and Key Planning Elements Report: 3rd Q 2020

• Community Meeting # 4: 4th Q 2020

In September, 2019 the County Board passed an equity resolution.

• Whereas, community conditions that affect individual opportunity and well-being include the economy, environment, housing, land use policy, public facilities and infrastructure, healthcare, neighborhoods, education, and social connectedness.

• Whereas, equity is defined as all populations having access to community conditions and opportunities needed to reach their full potential and to experience optimal well-being.

• Whereas, Arlington seeks to build on its work addressing disparities with Arlington Public Schools and through initiatives such as Bridges Out of Poverty, Destination 2027, the Child Care Initiative, Housing Arlington, Cultural Equity Taskforce, Engage Brigade, Digital Equity Initiative.

ARLINGTON COUNTY BOARD EQUITY RESOLUTION

Be it Resolved by the Arlington County Board that Arlington County is Committed to:

• Establishing a vocabulary that will ground Arlington County Government and the community in a shared understanding of the term equity and related terminology.

• Assessing and analyzing whether our plans, programs, services, policies, and public engagement efforts exacerbate disparities given their orientation to respond to community complaints or concerns.

• Developing a policy or framework for an equitable approach to decision-making, defining strategies to address and resolve disparities and allocating an appropriate distribution of resources to support identified strategies.

ARLINGTON COUNTY BOARD EQUITY RESOLUTION

Who Benefits?Who Is Burdened?

Who Is Missing?

How Do We Know?

ARLINGTON COUNTY BOARD EQUITY RESOLUTION

• What does equity mean to Sports Commission & Park and Recreation Commission constituents?

• What can the Commissions do to advance equity or the equity conversation?

COMMISSION BUSINESS ITEMS

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• Commission Discussion

• Questions

• Approval of Minutes – Sports Commission

• Approval of Minutes – Park and Recreation Commission