Sport ClubCouncil Meeting

10/23/13

Points of Contact

YOUR SPORT CLUB PROGRAM MANAGERS ARE YOUR 1ST POINT OF CONTACT. Only after you have attempted contacted them, should you

proceed to contact Tyler.

Program Manager office phone #: (785) 864-4519

Program Manager office email: sclubs@ku.edu

Office fax #: (785) 864-1777

Contact information for Tyler Spencer Office phone #: (785) 864-0792

Office email: tyler.spencer@ku.edu

Cell #: (270) 779-4554

ONLY USE CELL IN EMERGENCY SITUATIONS

ITT deadlines

If using restricted: Must submit ITT 15 business days prior to travel

MUST MEET WITH PROGRAM MANAGER 10 BUSINESS DAYS PRIOR TO TRAVEL

Confirm hotel/rental reservations 2 weeks prior to trip *** This is not the sport club staff’s job! It is your job to

set up hotel and vehicle rentals. If you do not know how to, ask.

Late information for Intent to Travel Forms

If you’re giving your Program Managers hotel/car rental/etc. information only a couple days prior to your trip, you will not be funded using restricted fees for the missing information.

All paperwork is turned into your program manager first!

Unlabeled/mislabeled Paperwork

Announcements

Travel Receipt logs

If your gas receipts exceed $0.55 per mile – then you will not get reimbursed for the excess spent.

Do not list lodging/rentals/etc. if they have been prepaid by Tyler Only list those expenses if you need reimbursed for the

purchases

Please remember to pick up room receipts and turn into Tyler as soon as you get back

Fill out both pages of the travel receipt log thoroughly to ensure proper reimbursement.

Do not mark on receipts

DO NOT FORGET TO SIGN THE BOTTOM OF THE 2ND PAGE!!!

Receipt Logs Cont…

When turning in receipt logs:

List how your club did at the event!

Generated Income

Membership Must have a waiver on file

Must have paid dues through SOFAS account

Must be an active member of club on Rock Chalk Central

Member’s list Member’s full name

Amount member paid

Date dues were deposited

Last day to deposit dues (to be applicable for FY 15 allocations): 1/31/13

Next meeting: Will hand out updated records of generated income and member’s list.

Spring 2014 Facility Requests

DUE TODAY

Spring Events

If your club is planning on hosting any spring events using any KU facilities – submit game & event facility requests NOW

Shenk Closing

Shenk will be closing for the winter on Friday, 11/21/13Weather permitting

CPR Certification

11/4/13

5pm – 7pm

Notify Tyler if you would like to attend by 11/1/13.

Capital Improvement Reminder

Eligible Clubs

Quidditch

Disc Golf

Boxing

Bowling

Judo

Rock Climbing

Ki Aikido

DanceSport

Men’s Rugby

Clubs on standby

Women’s Ultimate

Jiu Jitsu

Softball

Martial Arts Storage Closet

Keep it clean – or items left awry will be confiscated!

Sport Club Banners

We are looking into getting banners for clubs Please send us every title you have won

National Championships, Regional Wins, national ranking, and league titles, etc

Active Shooter Video

KU Public Safety Recommendation Video http://www.youtube.com/watch?v=5VcSwejU2D0 

Constitution Announcements

Club ConductYou represent the University of Kansas and the Sport Club Program.

Treat everyone with dignity and respect.

This includes your program managers, coordinator, and all rec facility staff.

Upcoming Important Dates: Supplemental Request Hearing/Exec Board: 12/4/13

Requests due: 12/2/13

Sport Club Council Meeting:12/4/13

Sport Club Officer Leadership Workshop: 1/29/14 Financial/Travel Session 7-8:30pm

Policy Review Session 8:45-9:45pm

Generated Income Deadline:1/31/14

The

End!