Sponsorship Prospectus - Ontario Association of Architects · 2011-10-05 · e-mail....

2012

The Westin Ottawa

Ottawa

May 9 – 12, 2012

Sponsorship Prospectus

OAA CONFERENCE 2012 SPONSORSHIP PROSPECTUS Page | 1

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How can you help, and what can we offer you? First and foremost, we are looking for support from organizations that want to help us do something that matters. Our goal is to create a space for engaged discussion and collaborative learning, which continues to garner greater understanding and connections among Ontario’s dynamic architecture community. We have been so fortunate in receiving great support from our sponsors, year over year. We need your help to make this event a reality. We can promise you exposure, access and input. Your enthusiasm and support will be a big part of our success, both in terms of attendance and momentum for the future. We look forward to welcoming you as a sponsor this year!

This sponsorship campaign is being managed by MCC – Moore Carlyle Consulting

For further information about the sponsorship opportunities available for the 2012 OAA Annual Conference, please contact: Alicia Kalozdi-MacMillan, Sponsorship Coordinator tel. 416- 621-6622 x. 401 fax. 416-621-0363 e-mail. [email protected] Our sponsorship team will be reaching out over the next couple of weeks to discuss the sponsorship program with you. Please note that these packages are a guideline. We are open to customization in order to find the best package to suit your needs. We are also willing to consider packages which include ‘in kind’ donations for all of our attendees or in kind contributions to offset operating expenses for the conference.


Who is the Ontario Association of Architects (OAA)?

The Ontario Association of Architects is a self-regulating organization governed by the Architects Act. The Association is dedicated to promoting and increasing the knowledge, skill and proficiency of its members, and administering the Architects Act, in order that the public interest may be served and protected. Membership includes 3,034 licensed architects, 1,276 intern architects, and 766 associates (honorary, life, retired, student associates, Licensed Technologist OAA and non-practising). There are 1,423 architectural practices in Ontario. Ontario architects are highly trained professionals bound by regulations made under the Architects Act. To be licensed as an architect, an individual must gain a minimum of three years practical experience, pass extensive examinations, and attend the OAA Admission Course. Following licensure all architects must participate in a continuing education program. The annual conference is one vehicle that architects can use to obtain their required continuing education units.

OAA Headquarters, Toronto


Thank you to our 2011 Sponsors!


The Music of Architecture – Architect as Conductor

Celebrate the symphony -- a changing environment wherein the Conductor

Architect becomes integral in the process so that every player "contributes,

builds and benefits" together.

The Conference’s musical theme will be used to introduce and renew teamwork in the building

environment. There is circadian rhythm, a chi--the circulating life force whose existence and

properties are the basis of much Chinese philosophy and medicine, financial cycle, seasonal

cycle, a celestial cycle--all based on harmonious existence; and each one impacting the

other. Consequently architects work with engineers, interior designers, building officials,

property managers, the community, bankers and owners; in order to achieve a harmonious

whole where each aspect is coordinated. The role of the Conductor Architect is to make it

happen: not to diminish any one, discipline, or interest but to ensure that the overall balance,

tempo, and agenda result in a symphony of ideas. This is reflected in Integrated Design from

functional programming, capital planning, to site planning, building design, operation and

maintenance. Unlike an orchestra, however, our ‘musical scores’ are becoming more complex

by the year; and our instruments are constantly being updated so we need to upgrade our skills

on a continual basis. The Conductor skillfully knows enough about each musician's instrument

to instruct them on how to play as an orchestra to best achieve a balanced and unified sound:

music.


Who will attend?

Total anticipated attendance this year is 1,000 participants, including:

Leaders in architecture and design

Emerging talents in architecture and design

Students entering the field

Associate members

Media

Attendees include architects (principals, associates, project architects) and interns. Architects design and produce documents that indicate how the building and interior is to be constructed, and review the actual construction to ensure quality, building code and construction budget adherence. These buildings range from churches, schools, offices and houses to prisons, to name a few and include low rise and high rise structures. The process involves many products, legalities and stakeholders. By being involved in the conference, sponsors have an opportunity to showcase their products and services to decision makers. Year Location Attendance Projected 2012 Attendance

2012 Ottawa 1,000 Annual Attendance since 2005 2011 Toronto 1,799 2010 Windsor 762 2009 Toronto 1,496 2008 Niagara Falls 904 2007 Toronto 1,815 2006 Ottawa 777 2005 Toronto 794

We encourage Sponsors to support our GOING GREEN initiative “A green meeting incorporates environmental considerations to minimize its negative impact on the environment.”

- Green Meeting Industry Council

One of the ongoing initiatives for OAA Conferences is our GOING GREEN program, established in 2008, in an effort to reduce waste, encourage sound environmental practices by delegates, and heighten environmental awareness. As our society becomes more environmentally conscious, there is a need to develop appropriate, practical standards that optimize our use of finite resources. Please support us in our Going Green initiative.


Schedule

TUESDAY, MAY 8

5:00 p.m. - 9:00 p.m. Registration

WEDNESDAY, MAY 9

7:00 a.m. - 8:00 p.m. Registration

7:30 a.m. - 8:30 a.m. Continental Breakfast

8:00 a.m. - 2:00 p.m. Council Meeting

8:00 a.m. - 6:00 p.m. Admission Course Lectures

10:00 a.m. - 10:30 a.m. Morning Break

3:30 p.m. - 4:00 p.m. Afternoon break

5:00 p.m. - 7:00 p.m. OAA Annual General Meeting

7:30 p.m. – 8:30 p.m. Exclusive Sponsor VIP Reception

THURSDAY, MAY 10




8:30 a.m. - 5:30 p.m. Continuing Education Sessions and Tours


12:00 p.m. - 1:45 p.m. Opening Keynote Speaker Luncheon

3:30 p.m. - 4:00 p.m. Afternoon Break

5:30 p.m. - 7:00 p.m. Alumni Events

7:00 p.m. - 10:00 p.m. Opening Reception

FRIDAY, MAY 11






12:00 p.m. - 1:45 p.m. Networking Lunch

3:30 p.m. - 4:00 p.m. Afternoon Break

6:00 p.m. - 7:00 p.m. Presidents' Reception

7:00 p.m. - 10:00 p.m. Celebration of Excellence Awards Ceremony and Dinner

SATURDAY, MAY 12


8:00 a.m. - 9:30 a.m. Registration




Title Sponsors receive the following benefits: Pre-Conference

Returning Sponsors – First right of refusal of sponsorship opportunity for 2013

Link on the OAA Conference web pages to the sponsor’s website

Announcement in conference related OAA e-newsletters acknowledging sponsorship (distribution to 5,000 OAA e-mails)

One set of OAA Practice Mailing list labels (or Excel spreadsheet) – approximately1,420 listings on request

During the Event Four (4) tickets to your sponsored event

Two (2) tickets to all other social events

Invitation to the Exclusive VIP Reception

Choice on location of 10’ x 10’ Sponsor display area at the hotel. Each display area to contain an 8’ table, 2 chairs. Sponsor is responsible for set-up and tear-down.

90 second embedded video on the OAA Website, sponsor page

First selection to attend any available Continuing Education sessions at Conference, based on sessions available May 8 (1 seat per sponsor to a maximum of 3 sessions).

Opportunity to place one (1) piece of additional signage at the sponsored event. Please note that sponsor is responsible for the production, set up and removal of the signage.

Placement of advertisement and/or promotional favour at each place setting of sponsored event. Piece to be provided by Sponsor with prior approval from OAA

Sponsor will receive a formal thank you during the event

Opportunity to thank the speaker [scripted] at your selected event

Inclusion in the passport traffic driver. Delegates will be directed to your sponsor area to receive a “stamp” on their passport from you, the sponsor. A completed passport will then qualify them for a prize from the OAA.

GREEN signage throughout the Conference indicating sponsorship level

Sponsor’s name printed on event specific GREEN signage

Acknowledgement in the Conference Pocket Guide

Post-Conference Acknowledgement in Post-Conference Report on

the OAA Website Acknowledgement in Perspectives Magazine

Awards Edition Acknowledgement in electronic OAA Annual

Report for 2012 (on-line spring 2013) Announcement in bi-weekly OAA e-newsletter

acknowledging sponsorship (distribution to 4,500 OAA e-mails)

$15,000

Title

Sponsorship

Opportunities

Opening Keynote Luncheon __________________________________________________

Be a part of an excellent opportunity to showcase your organization at this sit-down, collegial event where your company will be sure to be noticed. The Opening Keynote Luncheon and Keynote Speaker is one of the events our members look forward to at the Conference. It is the ‘kick off’ social gathering--the first opportunity to meet and greet others attending the Conference. This event is hosted on Thursday, May 10, 2012

Opening Reception __________________________________________________

The Opening Reception is the premier networking evening at the Conference. Place your organization/company’s name front and center at this opening event. This event is hosted on Thursday, May 10, 2012

President’s Reception and Celebration of Excellence Awards Ceremony and Dinner __________________________________________________

Your sponsorship will provide the opportunity to be involved with one of the social highlights of the Conference – The Awards Dinner and Presentations Gala. The evening begins with an elegant cocktail reception showcasing the exhibit of the OAA award winners, a great beginning to an evening of celebration. The annual OAA Awards offer Ontario architects, students and interns an opportunity to showcase their best work and increase public appreciation of the services provided by the architectural profession. This event is hosted on Friday, May 11, 2012


$9,000

Sponsorship

Opportunities

Sponsors receive the following benefits: Pre-Conference

Announcement in conference related OAA

e-newsletters acknowledging sponsorship

(distribution to 5,000 OAA e-mails)

Link on the OAA Conference web pages to the

sponsor’s website

One set of OAA Practice Mailing list labels (or

Excel spreadsheet) – approximately 1,420 listings

on request

During the Event Two (2) tickets to all social events


10’ x 8’ Sponsor display area at the hotel. Each

display area to contain an 8’ table, 2 chairs.

Sponsor is responsible for set-up and tear-down.

60 second embedded video on the OAA Website,

sponsor page

Opportunity to attend any available Continuing

Education sessions at Conference based on

sessions available May 8 (1 seat per sponsor to a

maximum of 2 sessions )

Placement of advertisement and/or promotional

favour at each place setting of sponsored event.

Piece to be provided by Sponsor with prior

approval from OAA

Sponsor will receive a formal thank you during the

event

Inclusion in the passport traffic driver. Delegates

will be directed to your sponsor area to receive a

“stamp” on their passport from you, the sponsor.

A completed passport will then qualify them for a

prize from the OAA.

GREEN signage throughout the Conference

indicating sponsorship level

Sponsor’s name printed on event specific GREEN

signage

Acknowledgement in the Conference Pocket

Guide


the OAA Website Acknowledgement in Perspectives Magazine

Awards Edition Acknowledgement in electronic OAA Annual

Report for 2012 (on-line spring 2013) Announcement in bi-weekly OAA e-newsletter

acknowledging sponsorship (distribution to 4,500 OAA e-mails)

Networking Lunch __________________________________________________

Lunch 2012 will bring attendees together to focus on the theme of the Conference by discussing issues and viewpoints about "The Music of Architecture - Architect as Conductor". It is an opportunity for diverse voices to be heard, to create awareness and consider the options and impacts; a fantastic opportunity for all members to interact and share in the important factors that will shape our future. This event is hosted on Friday, May 11, 2012


$7,500

Sponsorship

Opportunities



sponsor’s website






on request

During the Event Two (2) tickets to your selected sponsored event

Two (2) tickets to one other social event of your

choice



display area to contain an 8’ table and 2 chairs.


30 second embedded video on the OAA Website,

sponsor page

Opportunity to attend an available Continuing

Education session at Conference, based on

sessions available May 8 (1 seat per sponsor to 1

session)


event





prize from the OAA.




signage


Guide


the OAA Website

Acknowledgement in Perspectives Magazine

Awards Edition

Acknowledgement in electronic OAA Annual

Report for 2012 (on-line spring 2013)

Announcement in bi-weekly OAA e-newsletter

acknowledging sponsorship (distribution to 4,500

OAA e-mails)

Décor at the Opening Keynote Luncheon __________________________________________________

Sponsoring the Opening Keynote Luncheon and Keynote Speaker ensures that your organization is highly visible and provides you with the opportunity to reach the entire delegation.

Décor at the Opening Reception __________________________________________________

Assist in the design of an event to remember. This package includes the florals and linens for the food stations as well as a stage treatment. The branding for the night will be inspired by your corporate colours and identity.

Entertainment at the Opening Reception __________________________________________________

Assist in the design of an event to remember. This package includes inclusion of live entertainment. Choose from interactive options based on the final theme design. These entertainers will incorporate your brand identity into their performance.

Décor at the Celebration of Excellence Awards Ceremony and Dinner __________________________________________________

This is an excellent opportunity to showcase your organization at this prestigious, gala event. The Celebration of Excellence Awards Ceremony and Dinner is one of the social highlights of the Conference.


$6,500

Sponsorship

Opportunities






sponsor’s website



on request

During the Event Two (2) tickets to your selected sponsored event

Two (2) tickets to the Networking Lunch



display area to contain an 8’ table and 2 chairs.


Opportunity to have a (text only) sponsored

message posted on the OAA Website, sponsor

page


event





prize from the OAA.




signage


Guide


the OAA Website


Awards Edition





OAA e-mails)

The Reception Stations __________________________________________________

This is a fantastic opportunity to highlight your organization as an event within the event. This opening reception is one of the most popular social evenings of the Conference. You will be able to host a food or beverage (based on venue) station that is branded with your logos. Your space will include choice of the station to ensure that traffic and hospitality flows. Selection of stations is based on a first-come, first-serve basis. (4 Available)

Décor at the Networking Lunch __________________________________________________

Make an impact by showcasing your organization at this sit-down, collegial event where your company will be sure to be noticed. The Networking Lunch is one of the events our members look forward to at the Conference.

Master of Ceremonies at the Celebration of Excellence Awards Ceremony and Dinner __________________________________________________

A high profile Emcee makes the Awards Ceremony a memorable event.

GOING GREEN Lanyard/Neck Wallets __________________________________________________

Neck wallets make it easy for attendees to wear their name badges and keep other small items with them, including business cards and pens. Your organization’s logo will be printed on the lanyard of the neck wallet and will be seen by the Conference attendees throughout the Conference. This is an exclusive opportunity and is available on a first come, first served basis.


$5,500

Sponsorship

Opportunities

Continuing Education Sessions – Several Opportunities Available __________________________________________________

One of the most important aspects of the Conference is education. Sponsoring a continuing education session will ensure that your organization is highly visible. Sponsorship of a continuing education session includes the opportunity to provide a 30 to 60 second scripted introduction of the speaker of the session and seating for one sponsor representative in the session. .

Continental Breakfast - Daily __________________________________________________

Be the ‘first’ sponsor of the day at the popular Continental breakfast. Select from one of three (3) opportunities where your organization’s name will be printed on event specific signage placed on the breakfast tables.


Announcement in conference related OAA e-

newsletters acknowledging sponsorship



sponsor’s website



on request

During the Event Two (2) tickets to Opening Reception

Two (2) tickets to the Networking Lunch


Continuing Education Sponsors only - Seating (1

chair provided) for one sponsor representative in

the session

Table Top Space- limited restrictions on the type

of signage that can be used. Space includes a 6’

foot table and 2 chairs. (For an additional $1000 a

10’ x 8’ section can be made available, while

availability lasts)







prize from the OAA.


signage


Guide

Post-Conference

Acknowledgement in Post-Conference Report on

the OAA Website


Awards Edition





OAA e-mails)


$4,000

Sponsorship

Opportunities

Refreshment Breaks – Five Opportunities Available __________________________________________________

As a Refreshment Break sponsor, you have the opportunity to take advantage of sponsorship exposure at the very popular refreshment breaks between continuing education sessions throughout the Conference. Select from one of five (5) opportunities where your organization’s name will be printed on event specific signage placed on the refreshment break table. .

Refreshments at the Annual General Meeting (AGM) __________________________________________________

Take advantage of sponsor exposure during the AGM by sponsoring the refreshment table. Your company’s name and logo will be printed on event specific signage placed on the refreshment tables.

Charge and Recharge Station __________________________________________________

Do you want attendees to remember your company? Provide them with a complimentary professional massage and an area where attendees can interact with colleagues, charge their cell phones, PDAs, or iPhones, and relax!



During the Event Two (2) tickets to Opening Reception





signage


Guide

Opportunity to provide materials and/or business

cards to be placed on a hand out table in the

registration area.

NOTE: piece must follow GOING GREEN

initiative guidelines

Post-Conference

Acknowledgement in Post-Conference Report on

the OAA Website


Awards Edition



Announcement in bi-weekly OAA

e-newsletter acknowledging sponsorship



$2,000

Sponsorship

Opportunities

Tours __________________________________________________

Architectural tours are always a popular part of the Conference. This opportunity offers you the opportunity to sponsor up to fifteen (15) tours taking place during the Conference. As a sponsor, you will also receive one complimentary ticket to the sponsored tour. Your organization’s name will be printed on event specific signage placed on the buses and tour guide signs. Information about your organization would be available to guests at the tour/conference desk—(information to be shipped at the sponsor’s expense to venue).



During the Event 1 ticket to the Opening Reception

1 ticket to your sponsored tour





signage


Guide

Opportunity to provide materials and/or business

cards to be placed on a hand out table in the

registration area.

NOTE: piece must follow GOING GREEN

initiative guidelines


the OAA Website


Awards Edition





OAA e-mails)


Terms and Conditions The Organizing Committee will allocate sponsorships on a ‘first-come, first-served’ basis. A sponsorship is secured only on receipt of contract and full payment. All payments are final. The Organizing Committee reserves the right to refuse a sponsorship request. The Organizing Committee reserves the right to amend the rules and regulations governing sponsorship.

$1,500

Conference

Supporter

Supporter __________________________________________________

Join us as a valued supporter of the Conference. You will have the opportunity to interact with leaders and emerging talent in the diverse areas of architect and architectural practice.



During the Event GREEN signage throughout the Conference

indicating sponsorship level Acknowledgement in the Conference Pocket

Guide

Post-Conference

Acknowledgement in Post-Conference Report on the OAA Website

Acknowledgement in Perspectives Magazine Awards Edition

Acknowledgement in electronic OAA Annual Report for 2012 (on-line spring 2013)

Announcement in bi-weekly OAA e-newsletter acknowledging sponsorship (distribution to 4,500 OAA e-mails)

Sponsorship Prospectus - Ontario Association of Architects · 2011-10-05 · e-mail....

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