Sponsorship Prospectus -...

5th International Tracheostomy SymposiumSafer Tracheostomy Care Everywhere

Melbourne, AustraliaFriday October 11th 2019

SponsorshipProspectus

TracheostomyReview and

ManagementService


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InvitationThe Organising Committee of the 5th International Tracheostomy Symposium (ITS) is pleased to invite you to partner and participate in this exciting event on Friday October 11th 2019. The International Tracheostomy Symposium (ITS) is increasingly recognised as the premier event for tracheostomy specialists, doctors, nurses, allied health professionals, patients and families and industry partners to grow and learn together.

Hosted by:

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• Austin Health teams: • Tracheostomy Review and Management Service (TRAMS) www.tracheostomyteam.org• The Victorian Respiratory Support Service (VRSS) • Intensive Care Unit • The Victorian Spinal Cord Service (VSCS)

• The Global Tracheostomy Collaborative (GTC) www.globaltrach.org

• The Royal Children’s Hospital Melbourne (RCH) www.rch.org.au

Background The highly successful inaugural (2011) and 2nd ITS (2014) were hosted by Austin Health in Melbourne with over 600 medical professionals from 11 countries attending. The 3rd ITS (2016) and 4th ITS (2018) were then hosted in the USA respectively by Johns Hopkins Medical Centre (Baltimore) and by UT Southwestern Medical Centre (Texas) together with the Global Tracheostomy Collaborative (GTC).

The GTC was formed in 2012 by Dr David Roberson, Harvard and Boston Children’s Hospital, together with leaders in tracheostomy to create the world first tracheostomy quality collaborative aimed at improving tracheostomy care around the world. Austin Health TRAMS is a founding member of the GTC and the lead Asia Pacific site. Around the world, there are now 48 member hospitals, 1500 professional and 130 family members of the GTC.

The ITS has grown to attract attendance from a diverse group of medical specialists, patients and families. It is an exciting and unique meeting that has high energy and high exposure to those interested in tracheostomy care and quality improvement.

Aims

The symposium themes of Innovate, Improve and Inspire will be reinforced through out all sessions. We aim to partner and promote safer tracheostomy care and to advance research in this specialty area. The meeting will consist of international keynote speakers, scientific papers, patient and family sessions, panel discussions and poster presentations. Both adult and paediatric topics will be addressed. The 5th ITS is offered as an adjunct meeting to the World Congress of Intensive Care 2019.

http://www.globaltrach.org

http://www.rch.org.au


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5th ITS Committee and Advisory Group

Tanis Cameron MA -SLP (C) Manager Tracheostomy Review and Management Service (TRAMS) Austin Health, Melbourne Vice Chair Person GTC

Associate Professor Mark Howard MBBS, FRACP, GDEB, PhD Respiratory & Sleep Physician Director Victorian Respiratory Support Service (VRSS) Austin Health, Melbourne

Dr Brendan McGrath MB ChB MRCP FRCA EDIC DICM AHEA FFICM Consultant in Anaesthesia & Intensive Care Medicine University Hospital South Manchester, UK

Dr Stephen Warrillow FCICM FRACP Director and Staff Specialist, Intensive Care Unit Austin Health, Melbourne

Dr Michael Brenner MD, FACS Associate Professor of Otolaryngology – Head and Neck Surgery University of Michigan School of Medicine Ann Arbor, Michigan, USA

Dr David Roberson MD, MBA, FACS, FRCS President, Global Tracheostomy Collaborative

Dr Vinciya Pandian PhD, MBA, MSN, RN, ACNP-BC, FAAN Assistant Professor Johns Hopkins School of Nursing, Baltimore, USA

Joanne Sweeney B App Sc (Sp.Path), M App Ling Manager, Speech Pathology & Interpreter Services Austin Health, Melbourne

Jack Ross B App Sc (Physiotherapy) Senior Physiotherapist TRAMS and Victorian Spinal Cord Service (VSCS) Austin Health, Melbourne

Dr Naomi Atkins MBBS MPH FRACP Respiratory & Sleep Physician Medical Consultant (TRAMS) Austin Health, Melbourne

Dr Jo Harrison MBChB MRCP MRCPCH FRACP Paediatric Respiratory Physician, The Royal Children’s Hospital, Melbourne

Charissa ZagaB.SpPath, MPH, PhD candidate Senior Speech Pathologist, TRAMS and ICU Austin Health, Melbourne

Caroline Chao B Physio, M Physio (Cardiorespiratory) Senior Physiotherapist TRAMS and Victorian Respiratory Support Service (VRSS) Austin Health, Melbourne

Christine Knee Chong RN, Grad Cert Acute Care, MPHClinical Nurse Consultant, TRAMS Austin Health, Melbourne

Erin Ward MS, Ed, CAS Parent, Patient and Family Committee Chair GTC Boston, Massachusetts, USA

Associate Professor Sue Berney PhD Manager Physiotherapy Austin Health, Melbourne

Professor Elizabeth Ward Professor, Centre for Functioning and Health Research (CFAHR), Metro South Hospital and Health Service, Queensland Health, and Professor, School of Health and Rehabilitation Sciences, The University of Queensland

Mr Damien Phillips BSc, MBBS, FRACSOtolaryngology Head & Neck SurgeonAustin Health, Northern Health, The Royal Childrens Hospital Melbourne

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Sponsor the ITS!

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Gain exposure to Australian and international clinical experts and key stake-holdersExtend your brand and innovations into the regional and global marketLiaise directly with tracheostomy patients and caregivers to increase understanding of their needsBe a change-maker: Safer Tracheostomy Care EverywhereBecome part of this growing, exciting and successful collaborative

Friday October 11th 20190630 – 0730 Exhibition Bump In0830 – 1650 Symposium Program and Exhibition1600 – 1700 Exhibition Bump Out1700 – 1830 Cocktail Reception

Schedule at a Glance

At the 4th International Tracheostomy Symposium in Texas there were 400 delegates, 12 sponsors and 10 exhibitors and international attendees from 10 countries.

A professional planned marketing strategy will ensure the benefits of supporting the 5th ITS are widely known. This includes:

• Extensive international direct email campaigns

• Website and email promotions

• Advertising in professional journals

• A high level of exposure and brand visibility at the conference (dependent on sponsorship level chosen)


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The Destination: Melbourne, AustraliaSet on the shores of picturesque Port Phillip Bay, the southern-most city of mainland Australia is a thriving and cosmopolitan city with a unique balance of beautiful old buildings and stunning new architecture surrounded by parks and gardens. Melbourne is Australia’s leader in the arts, sports and fashion and has some of the finest restaurants in the country. Melbourne is renowned for its festivals and sporting events, staging an exciting variety of entertainment each year. Melbourne has the most live music venues in Australia and an ever-increasing number of chic inner-city bars for every level and style of socialising imaginable.

As the world’s most liveable city five years running, Melbourne has received perfect scores for healthcare every year. Victorians are a group of healthy and active citizens, we’re lucky to have one of the strongest healthcare systems in the world.

For further information about Melbourne visit www.visitmelbourne.com

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The Venue: Sofitel Melbourne on CollinsThis world class 5-star hotel offers a sophisticated elegance, inspired design and exquisite service. The luxurious accommodation offers floor-to-ceiling windows and breath-taking panoramic city, bay or park views.

The hotel is ideally located at the Paris-end of Collins Street in the heart of the shopping, dining and theatre district of Melbourne’s city centre. Ideally placed for both business and leisure travellers, the Sofitel Melbourne on Collins is within walking distance of the Melbourne CBD, Federation Square and Princess Theatre. Public transport options are within easy reach allowing for access to the rest of Melbourne and beyond.

For further information about Sofitel Melbourne on Collins visit www.sofitel-melbourne.com.au

http://www.visitmelbourne.com


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Sponsorship Levels at a Glance:

Platinum Sponsor $15000 (excluding GST)

Gold Sponsor $12000 (excluding GST)

Silver Sponsor $8000 (excluding GST)

Bronze Sponsor$3000 (excluding GST) $1500 (excluding GST) Corporate Rate Only Not for Profit Agencies

Barista Coffee Cart Sponsor $4000 (excluding GST)

Cocktail Reception Sponsorship $4000 (excluding GST)

Patient and Family Inspiration Sessions

$4000 (excluding GST)

Poster Area Branding Sponsor $2000 (excluding GST)

Symposium Program Handbook Advertisements

Full Page Colour Ads $1000 (excluding GST)

Half Page Colour Ads $500 (excluding GST)

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All amounts are listed in AUD$

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• Four complimentary registrations inclusive of the Cocktail Reception

• Logo on all sponsor signage at venue

• Acknowledgement from the Convenor during the Opening and Closing Sessions

• Recognition as Platinum Sponsor with logo in email marketing campaigns (from time of sponsorship confirmation)

• Complimentary prime table top exhibition location

• Company logo and website link on Symposium website with the tag line “Platinum Sponsor”

• Company logo and contact details on the Symposium Smart Phone App

• One promotional PDF flyer (supplied by sponsor, file size limits will apply) included on the Symposium Smart Phone App

• Company logo and 100 word synopsis in the Symposium Program with the tag line “Platinum Sponsor” (subject to production deadlines)

• Full page advertisement inside the Symposium Program (artwork to be supplied by production deadlines)

• Distribution of promotional items from your stand to delegates (supplied by sponsor at own expense)

• Delegate list ten working days prior to the Symposium (consenting delegates only and subject to Australian Privacy Laws)

• Ability to register any staff at the early bird rate, regardless of date registered

Additional OptionsIn addition to the Platinum Sponsorship entitlements listed, you will have the opportunity to sponsor one of the two options listed below:

• Delegate name badge & lanyards

• Notepad and Pen (supplied by sponsor)

• Three complimentary registrations inclusive of the Cocktail Reception



• Recognition as Gold Sponsor with logo in email marketing campaigns (from time of sponsorship confirmation)


• Company logo and website link on Symposium website with the tag line “Gold Sponsor”


• One promotional PDF flyer (supplied by sponsor, file size limits will apply) included on the Symposium Smart Phone App.

• Company logo and 75 word synopsis in the Symposium Program with the tag line “Gold Sponsor” (subject to production deadlines)

• Full page advertisement inside the Symposium Program (artwork to be supplied by production deadlines)



Platinum Sponsor$15000 (excluding GST)

Gold Sponsor$12000 (excluding GST)

Opportunities Available

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3$4000 (excluding GST)




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Sponsorship Packages

• Two complimentary registrations inclusive of the Cocktail Reception




• Recognition as Silver Sponsor with logo in email marketing campaigns (from time of sponsorship confirmation)

• Company logo and website link on Symposium website with the tag line “Silver Sponsor”



• Company logo and 50 word synopsis in the Symposium Program with the tag line “Silver Sponsor” (subject to production deadlines)

• One half page advertisement inside the Symposium Program (artwork to be supplied by production deadlines)



Silver Sponsor$8000 (excluding GST)


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• One complimentary registration inclusive of the Cocktail Reception



• Complimentary table top exhibition location

• Recognition as Bronze Sponsor with logo in email marketing campaigns (from time of sponsorship confirmation)

• Company logo and website link on Symposium website with the tag line “Bronze Sponsor”



• Company logo and 25 word synopsis in the Symposium Program with the tag line “Bronze Sponsor” (subject to production deadlines)


Bronze Sponsor$3000 (excluding GST) $1500 (excluding GST) Corporate Rate Only Not-For-Profit Rate Only


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Barista Coffee Cart Sponsor$4000 (excluding GST)

Exclusive Opportunity

Cocktail Reception Sponsorship$4000 (excluding GST)

The Barista coffee cart will offer delegates freshly made coffee free of charge during the Conference.

• One pull up banner next to the barista coffee cart (provided by Sponsor at own expense)

• Company logo in the Symposium Program Handbook (subject to timing of submission)

• Company logo and website link on the Symposium website

• Company logo on Symposium holding session slides

• One promotional PDF flyer (provided by organisation, file size limits will apply) included on the Conference Smart phone App.

• Opportunity to provide branded coffee cups/mugs (at sponsors own expense)

• Delegate list (subject to Australian Privacy laws)

The Cocktail Reception is the social highlight of the Symposium. By sponsoring this event, your organisation has the opportunity to be associated with an evening of pure enjoyment.

• Company logo in the Conference publications against this item (subject to timing of submission)

• Company logo and contact details on the Conference Smart Phone App

• Company logo and website link on the Conference Website

• 4 Complimentary tickets to the Cocktail Reception

• Naming rights to the reception on 11 October 2019

• Verbal acknowledgement by the reception MC on the night in a direct address to the attendees for up to 5 minutes

• 1 x pull up banner shown at the reception venue during the event (provided by sponsor at own expense)

Sponsorship Packages


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Advertisements will be offered in the Symposium Program Handbook - finished artwork is to be supplied by the sponsor, by the requested date.

Full Page Colour Advertisement $1000 (excluding GST)

Half Page Colour Advertisement $500 (excluding GST)

Exclusive Opportunity

Further Information For further information about sponsoring or exhibiting please contact the Symposium Secretariat:

Michelle Bye Event Manager Encanta Event Management T: (+61) 3 9863 7606 E: [email protected]

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Poster Area Branding Sponsor $2000 (excluding GST) Opportunities

Available

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The Symposium Poster Area space will be heavily populated with delegates through the duration of the Symposium.

• Naming rights to the Poster Area

• Organisation signage to be displayed in the Poster Area (supplied at sponsors own expense)

• Organisation Logo to be included on all print items referring to the Poster Area

Patient and Family Inspiration Session Sponsor$4000 (excluding GST) Opportunities

Available

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The patient and family sessions are always the highlight of this meeting. Lend support to these high energy, interactive, inspiring and informative sessions provided by patients, families and clinicians.

• Company logo against the Session on the Symposium website

• Company logo against the Session on the Symposium Smart Phone App

• Company logo and website link on the Symposium Website

• Company logo against the Session in the Symposium Program

• Company logo and 100 word synopsis in the Symposium Program

• Company logo against the Session on all versions of the program

• Company logo on the holding slide for your Session

mailto:[email protected]

CONTACT DETAILS

Please note all correspondence including invoices will be sent to the contact supplied below. Print clearly in BLOCK capitals

Organisation Name:

Contact Person:

Position:

Email:

Telephone: Mobile:

Address:

Suburb: State: Postcode:

Country Website

SPONSORSHIP APPLICATIONPlease tick appropriate box. All sponsorship and exhibition prices are in AUD and exclusive of 10% GST (Goods and Services Tax)

Package Investment

Platinum Sponsor $15000

Gold Sponsor $12000

Silver Sponsor $8000

Bronze Sponsor Corporate Rate Only

$3000

Bronze Sponsor Not-For-Profit Rate Only

$1500

Barista Coffee Cart Sponsor $4000

Cocktail Reception Sponsorship

$4000

Package Investment

Patient and Family Inspiration Session Sponsor

$4000

Poster Area Branding Sponsor $2000


Full Page Colour Advertisement $1000

Half Page Colour Advertisement $500

PLEASE SCAN AND EMAIL THIS COMPLETED FORM TO:

Encanta Event Management – ITS 2019 Secretariat

Suite 348, St Kilda Road Towers1 Queens RoadMelbourne VIC 3004P: +61 3 9863 7606E: [email protected]

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All amounts are listed in AUD$


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Amount to authoriseVISA MasterCardAMEX

Card Number Expiry Date

CCV NumberCardholders Name

Signature

Sponsorship• By returning a booking form via online or printed copy confirms your acceptance of these terms and conditions.• All bookings are subject to the Event Organiser’s approval and we reserve the right to refuse an application.• Encanta Event Management will take all diligent care to fulfil the sponsorship commitments as outlined in the Sponsorship & Exhibition Prospectus.• Sponsors are responsible for providing all their requirements by the due dates if requested by the Organisers.• Sponsors are responsible for providing all the information and/or artwork required by the Organisers by the due dates requested by the Organisers.• Encanta Event Management and the Event Organisers reserve the right to introduce new packages should the opportunity arise.• No sponsor will be listed as a partner in any official capacity until full payment is received.• Sponsors are required to make the necessary payments as per the payment schedule below (unless otherwise negotiated):- 50% due within one month of invoice date.- Remaining 50% is due by no later than Friday 12 July 2019.- Booking forms received after Friday 12 July 2019 require full payment at time of booking.• Sponsors are responsible for the security of their own equipment and materials during the event and in transit to and from the event venue.• All attendees must register officially and entry to the exhibition and sessions will not occur unless the attendee is wearing the appropriate identification.• No sponsor shall sublet, share, assign or apportion part or all of their booked package except upon written consent from the Organising Committee.All sponsors must agree to comply with the terms and conditions set out by the venueSponsorship cancellation policy• The submission of an application by a representative from your organisation is regarded as a firm booking.• All cancellations must be made in writing to the Organisers and notice acknowledged in writing by the Organisers.• Any reduction in a sponsorship (once accepted by the Organisers) will be considered a cancellation and the cancellation policy will apply.

• Should the balance payment be outstanding at time of cancellation, the sponsor/exhibitor is liable for the balance as per the cancellation policy.Cancellation datesBefore Friday 10 May 2019: A 25% cancellation fee of the total value of your confirmed package appliesBetween Saturday 11 May 2019 and Friday 12 July 2019: A 50% cancellation fee of the total value of your confirmed package appliesFrom Saturday 13 July 2019: 100% cancellation fee of the total value of your confirmed package applies

Exhibition• By returning a booking form via online or printed copy confirms your acceptance of these terms and conditions.• All bookings are subject to the organiser’s approval and we reserve the right to refuse an application.• Encanta Event Management and the Event Organisers reserve the right to alter any aspect of the program and floorplan without notice. Please refer to the website for the latest information on the event.• Encanta Event Management and the Organisers will take all diligent care to fulfil the exhibition commitments as outlined in the Sponsorship & Exhibition Prospectus.• Exhibitors are responsible for providing all the information and/or artwork required by the Organisers by the due dates requested by the Organisers.• Encanta Event Management and the Organisers reserve the right to introduce additional exhibition space should the opportunity arise.Encanta Event Manager reserve the right to change your space/booth booking to a new location• No exhibitor will be listed as a partner in any official capacity until full payment is received.• Exhibitors are required to make the necessary payments as per the payment schedule below (unless otherwise negotiated):- 50% due within one month of invoice date.- Remaining 50% is due by no later than Friday 12 July 2019.- Booking forms received after Friday 12 July 2019 require full payment at time of booking.• Exhibitors are responsible for the security of their own equipment and materials during the event and in transit to and from the event venue.• All attendees must register officially and entry to the

exhibition will not occur unless the attendee is wearing the appropriate identification.• All activities must comply with the medicines and medical devices code of conduct.• The exhibitor shall take all reasonable care when installing/dismantling their equipment and stand as not to cause damage to the venue carpet, walls, ceilings, fixtures and floors and the shell scheme booths supplied by the appointed stand contractor including panels, fascia, spotlights and furniture.• The exhibitor is deemed liable for repairs if the structures are damaged.• Exhibitor staff must provide their own safety vests and appropriate covered shoes for bump-in and bump-out days.• The Organisers reserve the right to request removal of any items that may be deemed unacceptable and impacts fellow exhibitors.• All promotion must be conducted from your booth.• Exhibitors must provide Public Liability insurance to a minimum ofA$10 million. A copy of the public and product liability certificate must be submitted to the Organisers at time of submitting their booking and must cover October 2019.• No exhibitor shall sublet, share, assign or apportion part or all of their booked space except upon written consent from the Organising Committee.All exhibitors must agree to comply with the terms and conditions set out by the venueExhibition cancellation policy• The submission of an application by a representative from your organisation is regarded as a firm booking.• All cancellations must be made in writing to the Organisers and notice acknowledged in writing by the Organisers.• Any reduction in exhibition allocation (once accepted by the Organisers) will be considered a cancellation and the cancellation policy will apply.• Should the balance payment be outstanding at time of cancellation, the exhibitor is liable for the balance as per the cancellation policy.Exhibition Cancellation datesA cancellation service fee of $550 for Table top displays on or before Friday 10 May 2019. Cancellations after this date will be liable for full payment.

PAYMENT

Method of payment (please indicate):

I require a tax invoice to make payment.

I have enclosed/will forward a cheque.

Cheques must be in Australian currency, drawn on an Australian bank and free of all charges. Cheques should be made payable to “ITF ITS 2019”

I wish to pay by bank transfer. Bank details will be supplied on your tax invoice issued with confirmation.

I wish to pay by credit card.

Note that a 3.3% merchant fee will be charged to all Sponsorship payments made by credit card. Please Note: All credit card payments will appear as “Encanta Event Management” on your statement.

I have read and understood the cancellation policy and accept all of its conditions.

Name (please print)

Organisation

Signed Date

TERMS AND CONDITIONS

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