SPONSORSHIP · George Street, Dunedin has great new examples of redesigning our public space to...

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SPO

NSO

RSH

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DUNEDIN15 – 18 September 2020

Level Logo Profile

Stand space

Inclusive registrations

Conference dinner

Keynote speaker Speaker Welcome

functionDelegate satchel

Catering break

Name badges

Satchel insert

Exhibitors’ Quiz

Delegate list

Platinum ✔ ✔ 3 ✔ ✔ ✔ x ✔ ✔ x ✔ ✔ ✔

Gold ✔ ✔ 2 x x ✔ ✔ x ✔ ✔ ✔ ✔ ✔

Silver ✔ ✔ 1 x x ✔ x x ✔ x ✔ ✔ ✔

Bronze ✔ ✔ 1 x x x x x ✔ x ✔ ✔ ✔

Barista cart ✔ x x x x x x x x x ✔ ✔ ✔

Mobile app ✔ x 1 x x x x x x x ✔ ✔ ✔

Business lounge ✔ x x x x x x x x x ✔ ✔ ✔

Supporting ✔ x x x x x x x x x ✔ ✔ ✔

Exhibition ✔ ✔ 1 x x x x x x x ✔ ✔ ✔

Supporting ✔ x x x x x x x x x ✔ ✔ ✔

Comparison Table

WELCOME The 2020 biennial 2WALKandCYCLE conference will be held in Dunedin, New Zealand. From the innovative separated cycleways on major arterials to the proposed urban realm enhancements along George Street, Dunedin has great new examples of redesigning our public space to encourage walking and cycling. The rapid implementation of road safety improvements for the cluster of five central city schools is another must-see.

Dunedin is a compact city, making for an easy stroll between conference venues, accommodation, museums, galleries, and theatres. Dunedin is home to the University of Otago, New Zealand’s oldest university, an innovative polytechnic and dynamic inventive technology sectors. The thriving student population generates a vibrant youth culture, and the City is renowned for its music, fashion, food and art.

Stay an extra day or two to enjoy a city steeped in heritage and natural scenic beauty. Stroll among New Zealand’s largest concentration of Victorian and Edwardian buildings, visit the local farmers market or join a walking tour of Dunedin’s emerging street art scene. Close to town, visitors can tour historic Olveston or stroll through the Botanic Gardens. Take a trip further afield to visit Larnarch Castle, Orokonui Sanctuary, or travel out to Taiaroa Heads to see albatross, penguins, fur seals and sea lions. Hire a bike and cycle along paths either side of Otago Harbour, hit some of the city’s mountain biking trails, or visit the region’s rail trails. Alternatively, get out onto the harbour on a local cruise, or try your hand at kite surfing or sea kayaking.

The theme for 2WALKandCYCLE 2020 is ‘walking and cycling: everybody’s business’. Investment in walking and cycling is often considered to be a ‘nice to have’ if there is money left over after providing for cars. Likewise, the convenience of driving often takes precedence over active modes when hard decisions have to be made during transportation system management. It emphasises that the many forms of walking and cycling have a central role to play in meeting society’s health, wellbeing, and climate change targets.

2WALKandCYCLE 2020 will showcase ways to enable us to achieve this goal and will inform our journey towards transport systems for the future. It will re-examine the balance between competing demands for space and resources, and ways to rebalance our transport system to better provide for walking, cycling and public transport.

The conference will be attended by engineers, urban planners, architects, academics, politicians, advocates and others from a broad range of organisations such as local and central government, consultancies, universities, businesses and departments focusing on health along with advocacy groups.

If you have walking and/or cycling products or services, you need to be at this conference. 2WALKandCYCLE: everybody’s business will be an important step forwards in the growth of active transport in New Zealand.

Andy SmithSponsor Convenor

PLATINUM$12,500 + GSTE X C L U S I V E

O N S I T E B E N E F I T S• Primary naming rights to conference

dinner• Opportunity for creative and innovative

involvement with dinner• Sponsor acknowledgement at the

opening function • Primary naming rights to paper bag• Promotional literature can be inserted

in the paper bag to a maximum size A4. We are actively discouraging the use of paper brochures.

• Primary naming rights to keynote speaker

• Sponsor’s signage on the main stage• Maximum opportunity for audio visual

exposure of company logo• Opportunity to purchase additional

speaking time• Single stand space (3m x 1.8m) • Three complimentary tickets to the

entire conference including social functions

• Participation in an exhibitors’ quiz

P R I N T B E N E F I T S• Logo featured at appropriate level in

event signage where sponsors are acknowledged

D I G I T A L B E N E F I T S• Acknowledged as a sponsor on the

conference website• Link to sponsor’s website on mobile

appLogo featured at appropriate level for all virtual attendees

• Opportunity to purchase advertising opportunities on website

• Opportunity to purchase advertising opportunities pre and post for all virtual sessions

• Logo featured at appropriate level in event signage where sponsors are acknowledged

• Access to delegate database (subject to their agreement)

•

GOLD

$7,500 + GSTT W O A V A I L A B L E

O N S I T E B E N E F I T S• Primary naming rights at the welcome

function. Dependent on number of gold sponsors this may need to be shared.

• Opportunity for creative and innovative involvement with the welcome function

• Primary naming rights to name tags• Promotional literature can be inserted

in the paper bag (or equivalent) to a maximum size A4. We are actively discouraging the use of paper brochures.

• Maximum opportunity for audio visual exposure of company logo

• Opportunity to purchase speaking time• Single stand space (3m x 1.8m) Two

complimentary tickets to the entire conference, including social functions






app Logo featured at appropriate level for all virtual attendees




• Access to conference delegate database (subject to their agreement)

MOBILE APP

$6,000 + GSTE X C L U S I V E

Subject to sponsorship a mobile app will be provided at the conference. A smart phone application can be used on the internet and all smartphones. The app will provide information on the conference and social programme, regular updates, session room plans, speaker, sponsor and exhibitor profiles and can be used to add calendar information to individual’s diaries (by creating their own itinerary on the device/app).

For the build up to, and during, the 2WALKandCYCLE Conference the app can be used for live announcements (e.g. changes to programme, social feeds) and will have a contact us page specifically linked to the app sponsor. The front page of the app will feature the sponsor’s logo, details and conference branding. This package offers an excellent opportunity for your company to be promoted directly to delegates in the most personal way possible; via their mobile phone. An online demonstration can be arranged for anyone interested in this opportunity.

O N S I T E B E N E F I T S• Signage around registration area

promoting the app• Promotional literature can be

inserted in the bag (or equivalent) to a maximum size A4

• Opportunity to purchase speaking time • One complimentary ticket to the entire

conference, including social functions





app• Logo featured at appropriate level for

all virtual attendees• Opportunity to purchase advertising

opportunities on website• Opportunity to purchase advertising

opportunities pre and post for all virtual sessions



SILVER

$5,000 + GSTT H R E E A V A I L A B L E

O N S I T E B E N E F I T S• Major naming rights to one conference

lunch on Wednesday, Thursday or Friday.

• Opportunity for creative and innovative involvement with sponsored lunch or morning and afternoon teas

• Promotional literature can be inserted in the paper bag (or equivalent) to a maximum size A4. We are actively discouraging the use of paper brochures.

• Opportunity for audio visual exposure of company logo

• Opportunity to purchase speaking time at conference

• Single stand space (3m x 1.8m) • One complimentary ticket to the entire

conference, including social functions • Participation in an exhibitors’ quiz

P R I N T B E N E F I T S • Logo featured at appropriate level in


D I G I T A L B E N E F I T S • Acknowledged as a sponsor on the







• Access to conference delegate atabase (subject to their agreement)

BUSINESS LOUNGE $4,500 + GSTE X C L U S I V E

The business lounge will be located in a central position, designed to give delegates a quiet space to work on their laptops and recharge batteries for all equipment. The lounge will be filled with furniture and décor to complement your organisation’s corporate colours, a recharge bar, magazines, the daily paper, and your company promotional material. You can add banners etc as well. O N S I T E B E N E F I T S• Naming rights to the business lounge• Branding on the recharge bar (to be

paid for by sponsor)• Label on magazines with sponsor’s logo• Promotional literature or product

(supplied by sponsor) can be inserted in the paper bag to a maximum size A4. We are actively discouraging the use of paper brochures.

P R I N T B E N E F I T S• Acknowledged in promotional material

as the business lounge sponsor









BARISTA CART

$4,500 + GST E X C L U S I V EFirst 50 cups per day free all consumption thereafter at cost

In these coffee loving days, it is hard to find a sponsorship opportunity better than this. You will have the exclusive opportunity to connect with a large portion of delegates as they come for their coffee fix!

Fixed costs associated with the provision of the coffee cart including labour per day are included in this opportunity. The first 50 cups are included and all coffee consumption over and above this will be charged to your company at costs following the meeting based on the number of cups served. O N S I T E B E N E F I T S• Naming rights to the coffee cart, open

prior to conference each day plus during break times

• Opportunity for the barista staff to wear company branded t-shirts, caps etc (provided by the sponsor)

• Branded signage by the espresso coffee cart (provided by the sponsor)

• Opportunity for coffee to be served in branded coffee cups (provided by the sponsor)

• Promotional literature or product (supplied by sponsor) can be inserted in the paper bag to a maximum size A4. We are actively discouraging the use of paper brochures.

P R I N T B E N E F I T S• Acknowledged in promotional material

as the espresso coffee cart sponsor


sponsor’s page of the conference website

• Link to sponsor’s website on mobile app

• Access to conference delegate database (subject to their agreement) after the conference

BRONZE

$3,500 + GSTN O L I M I T

O N S I T E B E N E F I T S• Major naming rights to one morning

tea or afternoon tea on Wednesday, Thursday or Friday. (Dependent on number of bronze sponsors this may need to be shared.)

• Promotional literature can be inserted in the paper bag (or equivalent) to a maximum size A4. We are actively discouraging the use of paper brochures.


• Opportunity to purchase speaking time • Single stand space (3m x 1.8m)• One complimentary ticket to the entire

conference, including social functions • Participation in an exhibitors’ quiz

P R I N T B E N E F I T S • Logo featured at appropriate level in


D I G I T A L B E N E F I T S • Acknowledged as a sponsor on the

conference website• Link to sponsor’s website on mobile app• Logo featured at appropriate level for all

virtual attendees• Opportunity to purchase advertising





SUPPORTING

$1,500 + GSTN O L I M I T

O N S I T E B E N E F I T S• Promotional literature or product

(supplied by sponsor) can be inserted in the paper bag to a maximum size A4


• Opportunity to present organisation on a poster board set up for the duration. Please note that you need to provide all the display equipment.

• Tickets can be purchased to attend the conference – you will need to register should you wish to attend




D I G I T A L B E N E F I T S

• Acknowledged as a sponsor on the conference website

• Link to sponsor’s website on mobile app

• Logo featured at appropriate level for all virtual attendees





TRADE EXHIBITIONS I N G L E B O O T H - N O L I M I T

$3,000 + GSTD O U B L E B O O T H - N O L I M I T

$5,000 + GSTThe Exhibition area will be located in the Fullwood Room, Dunedin Centre.

Pre-session tea and coffee, morning tea, lunches and afternoon teas will be served in the exhibition area to encourage delegates to spend time viewing the exhibits.

O N S I T E B E N E F I T S• Opportunity to present company at a

booth set up for the duration of the conference, this is valued at $3,000 + GST.

• The booth has a 3 metre back-wall, side walls of 1.8 metres and a height of 2.3 metres.

• The booths include one 10 amp power supply (4-way multi-box), two x 150 watt spotlights and an ID Fin for signage and company name in one colour with 20 letters allowed per sign

• Your company logo may be added to the signage, but at an additional cost to yourself.


• Opportunity to purchase speaking time at conference

• Promotional literature can be inserted in the paper bag to a maximum size A4. Please note we are actively discouraging the use of paper brochures.

• One complimentary ticket to the entire conference, including social functions












(subject to their agreement)

D I G I T A L A D V E R T I S I N G • Pop up video or image on two

webpages, selected by sponsor $1,000 + GST

• Pop up video or image on one webpage, selected by sponsor $ 500 + GST

• Virtual advertising pre and post sessions POA

Contact us to discuss options

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SPEAKINGTo redeem this offer your investment must be a Trade Exhibitor or higher.

L E V E L O N E

$500 + GSTLevel one entitles you to present your company/organisation to the delegates of this conference for a five minute presentation before either a morning or afternoon break. There are four spots available.L E V E L T W O

$750 + GSTLevel two entitles you to present your company to the delegates of this conference for a ten minute presentation before lunch. There are three lunch spots available.

Please note that these spots will be on a first in first served basis, (with first consideration applied to platinum, gold, silver and bronze sponsors). As much as this is a captured audience, we cannot guarantee a full attendance.

Terms and Conditions C O N F E R E N C E R E G I S T R A T I O NFor sponsorship packages that include complimentary registrations you will be asked to nominate the recipient of the complimentary registration.

Please note all other attendees (including those manning the booth) will need to register for the conference. They can register as an exhibitor, single day or full delegate.

Please refer to the website for pricing details.

P A Y M E N TA confirmation letter and invoice will follow containing the detail of the agreement; payment is due within 14 days of the date displayed on the invoice. 2WALKandCYCLE Conference reserves the right to withdraw and/or re-allocate sponsorship if payment is not received by the due date.

To comply with all the obligations as specified under each level of sponsorship or trade exhibition, it is the responsibility of each exhibitor and/or sponsor to provide appropriate material by the date(s) specified.Failure to meet the due date for payment may result in the cancellation of all or part of the obligations agreed between the parties.

The Organising Committee reserve the right to charge interest on all outstanding debts or for any collection costs relating to outstanding invoices.

P R O M O T I O N A L M A T E R I A L If your sponsorship package entitles you to placement of material in the conference bag, inserts are to be provided by the sponsor and must be no bigger than what has been specified. These must be delivered to the Dunedin Centre in order to be placed inside the conference paper bag.

C A N C E L L A T I O N P O L I C YAfter the official booking has been accepted by the Organising Committee, if the sponsorship or floor space can be resold to another company, the sponsor/exhibitor will receive a full refund, less administrative fees of 20% of the total sponsorship and or exhibition rate. If not able to be resold, the sponsor/exhibitor will be liable to pay the following fees:

50% of the total sponsorship/exhibition rate, if the cancellation request is received in writing before 14 August 2020.100% of the total sponsorship/exhibition, if the cancellation request is received in writing after 14 August 2020.Please note that all cancellation fees are payable irrespective of whether the invoice for sponsorship has been paid or not.

Participation as a sponsor or exhibitor is at the discretion of the organisers and the organisers reserve the right to approve sponsorship materials.

The sponsor will fully reimburse the 2WALKandCYCLE Conference for all claims, losses or expenses arising as a result of any breach or failure to perform any of the terms of the sponsorship agreement.

The Organising Committee reserves the right to charge interest on all outstanding debts for any

collection costs relating to outstanding invoices.

If, for reasons beyond the control of the conference organising committee, the conference is cancelled, the sponsorship fee will be refunded after deduction of expenses already incurred.

I N S U R A N C E / L I A B I L I T YSponsors and exhibitors must ensure that they are adequately covered for public liability insurance. This refers to damage or injury caused to third parties/visitors in the vicinity of an exhibition stand.Neither 2WALKandCYCLE Conference Organising Committee, Harding Consultants, Exhibition Hire and Dunedin Venues, nor any of their staff, employees, agents or other representatives shall be held accountable for, or liable for, and the same are released from accountability, or liability for any damage, loss, harm or injury to the person or any property of the exhibition, however caused or any of its staff, employees, agents or other representatives.

In the event of industrial disruption and/or equipment failure due to power supply problems, 2WALKandCYCLE Conference Organising Committee, Harding Consultants, Exhibition Hire and Dunedin Venues will not be held liable and accept no responsibility for loss of monies incurred by sponsors or exhibitors or damage to property.

The conference organisers accept no liability fordamage to exhibits by loss, damage, theft, fire,storms, strikes, riots, or any cause whatsoever. Exhibitors are advised to insure against such liability.

H E A L T H & S A F E T YWe take the health and safety of our delegates, exhibitors and suppliers seriously. An exhibitor manual will be provided to exhibitors closer to theconference. This will ask details around compliance

when packing in your stand and workingthroughout the conference. Please note that allelectronic equipment plugged in onsite must betagged and tested.By agreeing to exhibit at the conference, youagree to adhere to Dunedin Venues and HardingConferences Health and Safety Policies.

D E L E G A T E D E T A I L SProvision of delegate details is subject to privacylaws.

T E R M S & C O N D I T I O N S A C C E P T A N C EBy submitting the sponsorship online form youacknowledge and accept the sponsorship terms.Sponsorship and Exhibition must be booked onlinevia the relevant portals available on the conferencewebsite:https://www.2walkandcycle.org.nz/sponsors

C O N T A C T U SIf you wish to discuss other packages outside thoselisted, please contact:

H A R D I N G C O N F E R E N C E SGlenda HardingT: 03 352 5598M: 027 436 3083E: [email protected]: https://www.2walkandcycle.org.nz/

https://https://www.2walkandcycle.org.nz/sponsors.html

https://www.2walkandcycle.org.nz/

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