Sponsorship & Exhibitor Prospectus - Expo · 2 HSeHNSW EXPO 2019 Sponsorship Prospectus Welcome...

International Convention Centre Sydney22 November 2019

Sponsorship & Exhibitor Prospectus

1

HSeHNSW EXPO 2019 Sponsorship Prospectus

Contents

Welcome 2

About HealthShare NSW and eHealth NSW 3

Expo Theme 4

Benefits of Being Involved 5

Who Attends Expo 6 - 8

Thanks to our 2018 Sponsors 9

Marketing and Brand Exposure 10

Draft Program 11

Venue 12 - 13

Exhibition Package 14

Sponsorship Packages 15 - 38

Further Information 39

Terms and Conditions 40

2


WelcomeCelebrating 10 years, this is set to be our biggest year yet!

Launched in 2010, the HealthShare NSW & eHealth NSW Expo has grown significantly over the past decade to become a premier event on the NSW Health Calendar.

This vibrant, high energy annual event features keynote presentations from inspiring local and international identities as well as a busy trade exhibition showcasing the latest in healthcare ideas, technologies and the ways we work together with our colleagues and valued business partners.

Building on the rapid growth and success over the past 9 years, the expo showcases the businesses behind health and the high quality support offered to front line clinicians. It captures the spirit of working in collaboration and is designed to shine a light

on the inspiring work our people do every day to support one of the best healthcare systems in the world.

With numerous networking opportunities, the expo will enable you to position your organisation to reach as many delegates as possible, engage with your target market and develop and strengthen relationships with key decision makers from NSW health sector government agencies.

Promote your brand and organisation’s message while exploring new business opportunities. Read on to explore the broad selection of sponsorship opportunities on offer which we are confident will be of great benefit to your organisation.

3


About HealthShare NSW and eHealth NSW

HealthShare NSW is Australia’s largest public shared service organisation, providing essential support to the NSW public health system. Its more than 7,500

employees make a difference to the lives of patients in public hospitals and the community every day through the delivery of services including food, linen, patient

transport, procurement, ambulance cleaning and re-stocking, and equipment support services for people with mobility needs. We are also becoming increasingly involved as a problem solver for the various sections of NSW Health with the active

involvement of our solutions focused Business Performance team. HealthShare NSW saves NSW Health around $95 million per year and is

positioned strongly to drive innovation and service improvement for the sector.

For further information visit HealthShare NSW

eHealth NSW partners with NSW Health to plan, adopt and develop digital technologies and capabilities across the public health system that deliver and

enable excellent patient-centred healthcare now and into the future.eHealth plans and manages ICT investments, maintains standards, designs and procures systems, manages implementations and commissions and

provides ICT support services.Connecting and supporting Australia’s largest public health system, the work

of eHealth NSW’s ICT professionals makes a difference every day to the lives of the 140,000 health professionals who provide healthcare to the people of NSW.

For further information visit eHealth NSW

http://www.healthshare.nsw.gov.au/

http://www.ehealth.nsw.gov.au/

4


Expo ThemeExperience: 10 years of bringing our story to people Experience is this year’s theme and to mark the 10th anniversary of expo, we are lifting the profile of the event to be even bigger, better, more exciting and more engaging than ever as we commemorate 10 years of experience, 10 years of progress, 10 years of sharing our story and showcase how we’ve evolved as an experience leader over the 10 trusted years.

To illustrate the concept of experience, we reflect on the role that healthcare has played in helping shape the customer experience by connecting patients to providers and having experience leaders in experience-led organisations. We create experiences that connect, experiences that matter and experiences that bring dynamic, customer-centric visions and services to life. We celebrate the experience of our staff and partners in creating memorable patient experiences and embracing an environment where experience is encouraged to flourish and grow.

Enjoy the Expo ExperienceWe have been dreaming up ways to maximise the learning experience and bring some engaging immersive experiences to life at the event. The expo will offer a host of innovative and interactive experiential activations designed to transform the attendee experience, with attendees booking themselves into chosen sessions and a ‘create your own adventure’ experience throughout the expo day via the interactive expo app. We invite you to share our passion for creating an engaging expo experience at this year’s commemorative event.

5


Benefits of Being Involved Come to showcase your

work, learn about the latest innovations and develop new and significant partnerships in Healthcare for the benefit of NSW

Develop and deepen your network of contacts across NSW Health and align your organisation’s brand with NSW healthcare programs and priorities

Be involved in a direct marketing campaign to over 10,000+ healthcare professionals

Increased connections to new and established healthcare stakeholders and decision makers

Demonstrate your organisation’s commitment to supporting the healthcare community and position your organisation as a leader in its sector

Promote your brand, products and services to the healthcare sector and grow your customer base through the numerous engagement opportunities available during the expo

ENGAGE WITH OVER

2,100 EXPECTED DELEGATES

Networking Opportunities Connect with key

representatives from peak bodies and

NSW Government healthcare pillars

and agencies

Social Media Exposure

Gain exposure for your business through targeted

marketing campaigns, enewsletters, social

media coverage and a dedicated event website

Profile and Brand Promotion

Build your organisation’s profile within the healthcare

community throughout the state and align

your organisation’s brand with NSW

healthcare programs and priorities

Corporate Social Impact

Help our state’s healthcare

community with tools that boost productivity and connectivity and celebrate their

contribution to the healthcare ecosystem

6


Who Attends Expo?In 2018, the expo was attended by over 2,100 healthcare professionals, decision makers, thought leaders and the people who make things happen, 88% of which were NSW Health employees.

Expo brings together the people of NSW Health from the following organisations: eHealth NSW HealthShare NSW NSW Health Networks

and Agencies NSW Ministry of Health Local Health Districts

and Pillars Private Industry trade

exhibitors and sponsors

Expo has grown exponentially over the years

2018 Audience Overview: Who will you meet?

2011 2012 2013 2014 2015 2016 2017 20182010

459

610 601

756

1010

1235

1647

1960

2138

2138 Delegates

HealthShare NSW & eHealth NSW

1314

NSW Health (Ministry, LHDs

and Pillars) 529

Private Industry

295

7


Who Attends Expo?2018 Audience Demographic

Last year’s Expo statistics

28%

17%

14%

12%

10%

10%

5%

4%

Information Technology

Management

Project & Account Management

Administration

Clinical/Hospital

Finance, Procurement & Marketing

Executive

Other

SPEAKERS16

EXHIBITORS60

WEBSITE PAGE VIEWS

1,347APP USERS

WEBSITE VISITORS

14,844

2,138ATTENDEES

15SPONSORS

40,304

8


Who Attends Expo?Hear why Expo is a must attend event!

Here’s what people are saying about Expo

“I enjoyed meeting the people who came to our booth. We were able to

spread the message about our product. It was a very interesting day and I was

impressed by the esprit de corps of the eHealth and

HealthShare teams.”“The Expo format

reminded me of TEDx - that’s a high standard!”

“It is beneficial to be able to have face to face time

with vendors and business partners. You also get to

see what’s available.”

“Enlightening, educational and a day packed full of

value add.”

“Good learning experience and to get to know

more about some of the products in the market.”

“Great opportunity to see how organisations

related to ours are doing business and progressing

into the future.”

Absolut

ely a

mus

t

Interesting

Enjoyable

Great vibe

Engaging

Fant

astic

Educat

iona

lFun

Amazing!!! Valuab

le

Great

Info

rmat

iveInsightful

Energ

etic

Insp

iring

Loved it

Worthwhile

Rewar

ding

ProfessionalIn

spira

tiona

l

9


Thanks to our 2018 Sponsors

Coffee cart and headshot

Bike and blend juice stand

Awards and cocktail reception App sponsor

Gold Sponsor Gold Sponsor Gold Sponsor

Gold Sponsor Gold Sponsor Gold Sponsor

Lanyard Charge Station

Coffee cart Coffee cart Coffee cart

10


Marketing and Brand ExposureAmplify your company’s brand and profileAs a significant event on the NSW Health calendar, the expo will be widely marketed and promoted.

Get involved and you’ll receive brand recognition from promotion through the NSW Government’s extensive integrated marketing campaign including: Direct marketing campaign to more than 10,000+

healthcare professionals Dedicated sponsor profile and recognition on the

expo event website Event app branding, banners, sponsored posts

and push notifications EDMs, newsletters and event marketing materials Social media posts

Gifts and BenefitsIn order to comply with the NSW Ministry of Health Policy Directive, NSW Health staff are unable to accept gifts and benefits from commercial organisations. Furthermore, HealthShare NSW and eHealth NSW staff are unable to participate in competitions offering prizes that constitute a breach of this policy. Any exhibitors found in breach of this policy will be asked to cease any such competitions.

For more information please refer to the Gifts and Benefits Policy Directive

https://www1.health.nsw.gov.au/PDS/pages/doc.aspx?dn=PD2015_045

https://www1.health.nsw.gov.au/PDS/pages/doc.aspx?dn=PD2015_045

11


Draft Program

08:00am Registration & Trade Exhibition

09:00am CONFERENCE SESSION 1

11:10am Morning Tea & Trade Exhibition

TRADE EXHIBITION

12:30pm Lunch & Trade Exhibition

TRADE EXHIBITION

2:15pm Afternoon Tea & Trade Exhibition

2:45pm CONFERENCE SESSION 2

4:00pm Chief Executive Awards

4:45pm Sponsored Cocktail Reception

5:45pm Event concludes

12


International Convention Centre Sydney 14 Darling Drive, Sydney NSW

Venue

13

HS

eH

NS

W E

XP

O 2

019

Sp

on

sors

hip

Pro

spe

ctu

s

HA

LL 1

LEV

EL T

WO

FLO

OR

PLA

N

PLEN

ARY

CAFE

CIRC

ULAT

ION

MEE

TIN

GTO

ILET

SRE

GIS

TRAT

ION

BUSI

NES

SSU

ITE

2

THEA

TRE

GRE

EN R

OO

MS/

AMEN

ITIE

S

STAI

RSPU

BLIC

LIF

T

ESCA

LATO

RG

OO

DS

LIFT

29/0

3/20

17, D

RAW

ING

SU

BJEC

T TO

CH

AN

GE

PLEN

ARY

CAFE

CIRC

ULAT

ION

MEE

TIN

GTO

ILET

SRE

GIS

TRAT

ION

BUSI

NES

SSU

ITE

2

THEA

TRE

GRE

EN R

OO

MS/

AMEN

ITIE

S

STAI

RSPU

BLIC

LIF

T

ESCA

LATO

RG

OO

DS

LIFT

Ven

ue

14


EXHIBITION PACKAGE

Trade ExhibitorLaunch your company at the expo with this impactful, welcoming stand presence. Showcase your brand with customisable printed back wall, or opt for an upgraded premium package to further promote your brand and stand out from the crowd.

$4,000

As an exhibitor at expo, you will receive the following: 1 x shell scheme trade stand 3m x 3m

in a prime location 2.4m high seamless Toolis structure

with white infills 300mm high overhead backlit fascia 9sqm charcoal carpet 2 x spotlights on arm per 9sqm 1 x power outlet per stand

Stands are provided as an empty shell to be fitted out by the exhibitor. Exhibitors are responsible for obtaining or hiring any additional furniture or equipment required.

Exhibitors may select their preferred booth location when submitting payment via the event website. Booth selection will be based on the principle of “first in best dressed.”

Trade exhibitors will also receive 3 x complimentary expo passes. This includes attendance to all conference sessions, catering provisions (morning tea, lunch, afternoon tea) and an invitation to the networking cocktail function.

Exhibitors can purchase additional conference and exhibition passes for a reduced rate via the expo website (available from August 2019).

All exhibitors will receive a company logo and detailed listing within the official expo event app.

Our official expo builder and stand, furniture and equipment supplier is Moreton Hire who are also available for custom build stands. Contact details will be provided upon securing an exhibition package.

Example premium package option

http://www.moreton.net.au/

15


SPONSORSHIP PACKAGES

Platinum PartnerAs the one and only Expo Platinum Partner, your organisation will receive the highest level of exposure and recognition in the lead up and during the event.

$20,000

In the lead up: Dedicated Platinum Partner feature page on the expo website to

showcase your company Corporate logo listed on event app as Platinum Partner 1 x banner ad on the event app as Platinum Partner (sponsor to

provide artwork) Announcement on social media posts acknowledging your

company as Platinum Partner Acknowledgement on all eDMs and documentation distributed to

invitees and attendees Recognition of Platinum Sponsorship in HealthShare NSW and

eHealth NSW eNewsletters

During the event: Exclusivity as Platinum Partner of the HealthShare NSW & eHealth

NSW Expo Opportunity to conduct a 10 minute presentation in the speaker

lounge showcasing your company, products and services 1 x double trade stand exhibition space (6m x 6m) in a premium

location Corporate logo on holding slide displayed during the plenary

conference sessions Corporate logo on lectern displayed during the plenary

conference sessions Verbal acknowledgement at official opening and closing of the

conference program Sponsored announcements throughout the day encouraging

delegates to visit your display 2 x customised push notifications to all attendees via the expo

event app Inclusion in the event app gamification challenge to promote your

brand and encourage visitors to visit your booth 8 x expo passes including attendance at conference sessions,

catering and networking cocktail reception Additional conference and exhibition passes can be purchased at

a reduced rate of 30% off the ticket price 4 x invitations to attend the VIP breakfast on the morning of expo

with the Chief Executives and Senior Executives of HealthShare NSW and eHealth NSW

SOLD

16



Experience PartnerElevate your brand, make a lasting impression on visitors and stand out from the crowd as the exclusive Expo Experience Partner. Own the largescale high profile Virtual Visit Experience Zone with premium placement at the entry of the expo trade hall ensuring you’ll receive a high level of exposure, traffic and recognition in the lead up and during the event. As the Expo Experience Partner we will thrust you to centre stage occupying poll position on the grid and ensure the limelight is on you.

$20,000

In the lead up: Recognition on the expo website, including a 100-word profile,

logo and hyperlink to your organisation’s website Corporate logo listed on event app as Experience Partner 1 x banner ad on the event app (sponsor to provide artwork) Announcement on social media posts acknowledging your

company as Experience Partner Acknowledgement on all eDMs and documentation distributed to

invitees and attendees Recognition of Sponsorship in HealthShare NSW and eHealth

NSW eNewsletters

SOLD

17



$20,000

Experience Partner (Cont.)

During the event: Exclusivity as Experience Partner of the HealthShare NSW &

eHealth NSW Expo 6m x 6m x 4m high painted wooden structure Virtual Visit

Experience Zone Your brand and logo prominently displayed on customised

6m x 4m graphic wall Vinyl decal flooring and walling detail themed with your brand

and corporate colours 2 x built-in interactive touchscreens featuring interactive virtual

visit navigation, live stream content, event social wall and ability to showcase your corporate video and materials

Opportunity to conduct a 10 minute presentation in the speaker lounge

Verbal acknowledgement at official opening and closing of the Conference Program

Sponsored announcements throughout the day encouraging delegates to visit your zone

2 x customised push notification to all attendees via the expo event app

Inclusion in the event app gamification challenge to promote your brand and encourage visitors to visit your activation zone

4 x expo passes including attendance at conference sessions, catering and networking cocktail reception

Additional conference and exhibition passes can be purchased at a reduced rate of 20% off the ticket price

3 x invitations to attend the VIP breakfast on the morning of expo with the Chief Executives and Senior Executives of HealthShare NSW and eHealth NSW

SOLD

18

HSeHNSW EXPO 2019 Sponsorship ProspectusSOLDSPONSORSHIP PACKAGES

Expo App

Reinforce your brand, amplify your audience exposure and yield the highest rate of audience engagement through this premium sponsorship package. As the expo event app sponsor you can create a customised brand experience with the following benefits.

Splash ScreenMake a strong first impression and enjoy full visibility to every attendee when they launch the app with exclusive rights to the prime digital real estate of the highly coveted splash-screen ad space on the app home page. The full-screen ads are automatically sized to fit iPhone, iPad, and Android devices.

Exclusive Home Screen IconAll sponsors and exhibitors will receive a detailed listing but as our exclusive app sponsor you will be entitled to feature your logo as a dedicated icon on the home screen that links directly to your sponsored listing for maximum visibility.

Banner AdvertisingBanner ads are placed on the main screen for ultimate visibility to ensure you generate consistent exposure to each and every attendee throughout the event. The exclusive app sponsorship entitles you to 2 x different banner ads, one leading attendees to your organisation listing and another leading attendees to your webpage or designated pdf. Post event you will receive a full page report detailing the number of banner impressions (# of views) and taps (# of ‘taps’ to your website) along with other data.

$19,000

EXPO IS PAPERLESS!

19


Expo App (Cont.)

Other benefits: Exclusivity of the HealthShare

NSW & eHealth NSW Expo Event App sponsorship

Recognition on the expo website, including a 100-word profile, logo and hyperlink to your organisation’s website

Announcement on social media posts acknowledging your organisation as the expo Event App Sponsor

Acknowledgement on all eDMs and documentation distributed to invitees and attendees

Recognition of sponsorship in HealthShare NSW and eHealth NSW eNewsletters

Opportunity to conduct a 10 minute presentation in the speaker lounge showcasing your company, products and services

Sponsored announcements throughout the day encouraging delegates to visit the app

1 x trade stand exhibition space (3m x 3m) in a prime location




Push notifications Instantly reach attendees with important information. Similar to text messages, push notifications appear on the screen of an attendee’s device, even if the event app is closed, to ensure your alert is always seen. You will be entitled to send 1 x push notification to all attendees. The notification is an ideal way for you to connect with more attendees and can be linked to a website, pdf, area within the app such as your company listing, your survey or simply encourage people to visit your booth.

Gamification PlacementEngage with attendees while having some fun. To drive traffic to your exhibitor booth, there will be an activity where attendees will have the opportunity to earn points for completing a specific challenge. As the app sponsor your challenge will sit within a branded category and will have the highest amount of points associated with them. This means that visiting your booth will be of the highest priority for delegates when competing in the designated challenge.

20



Networking Coffee Station An exclusive Networking Coffee Station will inevitably be an extremely popular and well visited focal point throughout the expo day. This 6m x 4m purpose built space located in prime position at the entry of the expo hall will be the only zone of this type within the trade expo hall.

$14,500

In the lead up: Recognition on the expo website, including a 100-word profile,

logo and hyperlink to your organisation’s website Corporate logo listed on event app

During the event: Exclusive naming rights of your designated Coffee Station with

your company name Your brand and logo prominently displayed on

customised graphic walls Sponsored announcements throughout the day Area set up with barista bar and high cocktail tables with stools Barista Bar coffee station – coffee machine and barista to make

coffees all day Opportunity to provide branded paper cups and t-shirts for

baristas (sponsors to supply) Delegates will be encouraged to bring their own keep cups –

opportunity for sponsor to supply branded keep cups to further promote your brand in this space





SOLD

21


$10,500

SOLDSPONSORSHIP PACKAGES

Gold PartnersAs a Gold Partner of the expo, your organisation will receive a high level of exposure and recognition in the lead up and during the event.

In the lead up: Recognition on the expo

website, including a 100-word profile, logo and hyperlink to your organisation’s website

Corporate logo listed on event app

1 x banner ad on the event app (sponsor to provide artwork)

Announcement on social media posts acknowledging your organisation as a Gold Partner



During the event: Verbal acknowledgement at

official opening and closing of the Conference Program





22


Chief Executive AwardsThe Chief Executive Awards reflect the dedication of our staff and celebrate the strong leadership and achievements of individuals and teams, culminating in a presentation ceremony which takes place on the main stage in the Plenary at the expo. As the Awards sponsor, your organisation will receive significant acknowledgement in the lead up and during the expo.

$10,000


website, including a 100-word profile, logo and hyperlink to your organisation’s website



Announcement on social media posts acknowledging your organisation as the Chief Executive Awards Sponsor



During the event: Exclusivity of the HealthShare

NSW & eHealth NSW Chief Executive Awards sponsorship

Five (5) minute speech during the Awards presentation

Company Representative onstage to present trophies to winning recipients

Corporate logo on holding slides displayed during the Awards presentation

Verbal acknowledgement at official opening and closing of the Awards presentation

Corporate logo displayed at the event




10 x company representatives invited to attend the Awards presentation


23



Juice Bar Bike n BlendA unique opportunity to align your brand with this fun and healthy ‘make your own pedal powered smoothie’ blender bike activation. The award winning blender bikes are so unique they stop people in their tracks, making it easy for your team to start a conversation. Engage with delegates and give them an experience to remember, while promoting cycling, healthy living and sustainability. Sponsorship inclusions:

$8,500


website, including logo and hyperlink to your company website





During the event: Designated area set up

and styled as a an outdoor fun zone

Award winning blender bikes provided and set up in space

Tables of chopped fruit and vegetables ready for use and topped up throughout the day

2 x assistants to help manage people and keep the areas tidy

Your personalised branding featured on blender bikes and cups

Your customised graphics to be displayed prominently in the presentation space

Power supplied 1 x customised push

notification to all attendees via the expo event app

Sponsored announcements throughout the day encouraging delegates to visit your display




SOLD

24



Corporate Head Shot BoothCreate a memorable impression with this ultimate event traffic driver with one of the most popular spots in the room. The professional headshot photo booth delivers ROI that can’t be achieved by any other tradeshow activity. Provide delegates with something of value – a corporate headshot they can use for their social media profiles, annual reports, resumes, company publications and LinkedIn profile image. Relax and get to know your customers with organic face to face interactions while you share your brand with them.

$8,500







During the event: Customised and styled area

set up as a photo studio Dedicated professional

photographer Assistant to manage people

flow and capture guest details Instant, custom data capture

photography sent instantly to visitors

Your personalised branding and logo featured prominently on graphics in the space


Sponsored announcements throughout the day encouraging delegates to visit your display




25



Interactive Photo BoothAllow your brand to cut through the noise and stand out with one of the most enjoyable and fun activations at the expo. More than just a photo booth – this is a customisable platform of creative tools and professional services that allows you to create highly shareable content for your brand. An immersive experience in the purest form, theme the studio in your corporate colours and create a bold space where your brand is front and centre while providing delegates with a fun, memorable interactive experience. Photos are tagged with the event hashtag and your branding and automatically printed and emailed in seconds right on the spot like magic!

GIF Booth - Capture short burst of video, play them forward, then backwards – essentially a boomerang GIF which I highly shareable and very addictive to make. Animated overlays and colours can be applied.

$8,500







During the event: Customised and styled area

set up as a creative space complete with props and stage set

Dedicated professional photographer

Assistant to manage people flow and capture guest details

Instant, custom data capture photography sent instantly to visitors for social media sharing

Your personalised branding and logo featured prominently in the space

Your personalised branding on digital images


Sponsored announcements throughout the day encouraging delegates to visit you




SOLD

26



10 Year Anniversary PartnerAlign your brand with the celebration of the 10 Year Anniversary of expo. To mark the 10th anniversary, we will feature a customised activation at the expo guaranteed to drive traffic to engage in a fun selfie-style opportunity with a 10 Year Anniversary showcase wall. Your brand will be the star of the show on this customised balloon entrance feature.

$8,000





Announcement on social media posts acknowledging your company as 10 Year Anniversary Partner



During the event: Exclusivity as 10 Year

Anniversary Partner of the HealthShare NSW & eHealth NSW Expo

Your personalised branding and logo featured prominently on customised graphic wall


Sponsored announcements throughout the day encouraging delegates to visit you




27


$8,000


Silver PartnersAs a Silver Partner of the expo, your organisation will receive a moderate level of exposure and recognition in the lead up and during the event.







During the event: 1 x trade stand exhibition

space (3m x 3m) in a prime location




5 SOLD

1 AVAILABLE

28



Networking Cocktail ReceptionThe Expo Networking Cocktail Reception is an opportunity to interact and mingle with expo delegates as well as HealthShare NSW and eHealth NSW Chief Executives and senior executives to wrap up an action packed day of activity. As the Networking Cocktail Reception sponsor, your organisation will receive significant acknowledgement in the lead up to and during the expo.

$7,500





Announcement on social media posts acknowledging your organisation as the Cocktail Reception Sponsor



During the event: Exclusivity of the HealthShare

NSW & eHealth NSW Networking Cocktail Reception sponsorship

Corporate logo on holding slide displayed during the Networking Cocktail Reception

Verbal acknowledgement at official opening and closing of the Networking Cocktail Reception

Five (5) minute speaking opportunity during the Networking Cocktail Reception

Corporate logo and banner displayed at the Networking Cocktail Reception




10 x company representatives invited to attend the Networking Cocktail Reception


SOLD

29



Networking LunchLeverage the captive audience during the much sought after lunch break as the exclusive Expo Lunch Partner. This is the one guaranteed time that all expo visitors will be in the one place to enjoy a feed – the most popular time of the day!

$6,500







During the event: Exclusivity of the

HealthShare NSW & eHealth NSW Networking Lunch sponsorship

Verbal acknowledgement at official opening and closing of the Lunch

Corporate banners x 3 displayed in prominent locations adjacent food stations during the Lunch (sponsor to provide)




30



LanyardYour brand won’t be missed with each delegate wearing it at the event! All delegates, VIPs and exhibitors will receive a lanyard when entering the event and your logo will be in prime position.

$5,500

In the lead up: Recognition on the expo website, including

logo and hyperlink to your company website


During the event: Exclusivity of your sponsor logo on

delegate lanyards Includes a minimum of 2,500 printed

lanyard to be handed out onsite Includes up to 3 colour print

on each product (sponsor to provide logo)



1 x invitation to attend the VIP breakfast on the morning of expo with the Chief Executives and Senior Executives of HealthShare NSW and eHealth NSW


Name BadgeActivate your brand and turn attendees into walking billboards with your sponsor logo displayed on every delegate name badge.

$3,500

Sponsorship inclusions: Logo and hyperlink on expo website Full colour logo printed on delegate name badges 1 x expo pass including attendance at conference sessions,


a reduced rate of 10% off the ticket price 1 x invitation to attend the VIP breakfast on the morning of expo


YOU

R LO

GO H

ERE

YOUR LOGO HERE

SOLD

31



RegistrationStand out from the crowd and make sure visitors see your logo first with this impactful onsite sponsorship opportunity on arrival. Customised arrival kiosk wraps with your branding and on arrival sign-in touch screens using real estate on the screen to highlight your branding will guarantee you are seen by all attendees as they check in to the event. A valuable way to provide your brand with high visibility to event attendees.

$5,500

Sponsorship inclusions: Logo and hyperlink on expo website 6 x customised branded kiosk wraps Branding on arrival touch screens and i-pads 2 x expo passes including attendance at conference sessions,




OnArrival Kisok Wrap OnArrival Sign-In Screen

Your brand here

Your brand here

32


Bronze PartnersAs a Bronze Partner of the expo, your organisation will receive exposure and recognition in the lead up and during the event.

$5,000(8 available)




During the event: 1 x trade stand exhibition

space (3m x 3m) in a prime location



1 x invitation to attend the VIP breakfast on the morning of expo with the Chief Executives and Senior Executives of HealthShare NSW and eHealth NSW

33



VIP Networking BreakfastEnsure your brand is at the forefront at the start of the day with exclusivity as the Expo VIP Breakfast sponsor. The Expo Breakfast kicks off the day’s activities and takes place onsite the morning of the expo. It provides a unique opportunity to network with Chief Executives and senior executives of HealthShare NSW and eHealth NSW. The breakfast is held for a 45 minute duration and is attended by a selection of invited guests only including senior executives and expo sponsors.

$4,500

In the lead up: Recognition on the

expo website, including logo and hyperlink to your company website

Corporate logo featured on personalised VIP Networking Breakfast invitations


During the event: Exclusivity of the

HealthShare NSW & eHealth NSW Networking VIP Breakfast sponsorship

Verbal acknowledgement at official opening and closing of the Breakfast

Corporate banner displayed at the event (sponsor to provide)

6 x company representatives invited to attend the VIP Networking Breakfast



SOLD

34



Morning TeaLeverage the captive audience during the morning tea break as the exclusive Expo Morning Tea Partner. This is guaranteed to be one of the busiest times in the expo space with all expo visitors in the one place to enjoy a feed!

$4,500

In the lead up: Recognition on the expo website, including logo and hyperlink to

your company website Corporate logo listed on event app

During the event: Exclusivity of the HealthShare NSW & eHealth NSW Afternoon

Tea Sponsorship Verbal acknowledgement at official opening and closing of the

Afternoon Tea Corporate banners x 2 displayed in prominent locations adjacent

food stations during the Afternoon Tea (sponsor to provide) 2 x expo passes including attendance at conference sessions,





Afternoon TeaLeverage the captive audience during the afternoon tea break as the exclusive Expo Afternoon Tea Partner. This is guaranteed to be one of the busiest times in the expo space with all expo visitors in the one place to enjoy a feed!

$4,500

In the lead up: Recognition on the expo website, including logo and hyperlink to

your company website Corporate logo listed on event app

During the event: Exclusivity of the HealthShare NSW & eHealth NSW Morning Tea

Sponsorship Verbal acknowledgement at official opening and closing of the

Morning Tea Corporate banners x 2 displayed in prominent locations adjacent

food stations during the Morning Tea (sponsor to provide) 2 x expo passes including attendance at conference sessions,




35


Water Bottles & Water FilterExclusive sponsorship to supply branded reusable water bottles for all expo delegates. Sponsor to supply 2,500 reusable bottles. Meet social health and sustainability goals through encouraging people to drink more water, look after the environment and waterways as well as reduce single use water bottle waste with your very own branded portable filtered drinking water station. The portable station provides a contemporary aesthetic and marketing opportunity that inspires engagement, a healthy lifestyle, environmental stewardship and promotion of a positive public message.

$4,000

Sponsorship inclusions: Logo and hyperlink on expo website Sponsor to supply artwork (subject to organiser approval) Full custom branding of the Water Filter Station 1 x expo pass including attendance at conference sessions,

catering and networking cocktail reception Additional conference and exhibition passes can be purchased

at a reduced rate of 10% off the ticket price 1 x invitation to attend the VIP breakfast on the morning

of expo with the Chief Executives and Senior Executives of HealthShare NSW and eHealth NSW

36



Charge BarsCharging stations are a people magnet. Free charging will attract lots of visitors to your area, providing an ideal opportunity to network and discuss your products or services with expo delegates. Differentiate yourself from your competitors by providing a unique service to a broad range of prospective customers.

You can also use the custom graphic to promote your social pages or promotions you’re running.

The charge bar can recharge up to 16 devices at once and caters for all smartphones and tablets.

$3,5001 SOLD, 1 AVAILABLE

Sponsorship inclusions: Full custom branding of your very own Charge Bar Sponsor to supply artwork (subject to organiser approval) Logo and hyperlink on expo website 1 x expo pass including attendance at conference sessions,




YOUR BRAND HERE

37



Onsite BrandingCombine this package as an added bonus feature to maximise your exposure, reinforce your brand and drive traffic to your trade booth or activation with added visibility at the event. Define your space from the ground up, set your space apart from the rest and help promote your message and brand loyalty at expo.

$3,500

Sponsorship inclusions: Floor Tile Graphic: Full colour directional signage 1m x1m floor

graphic customised with your logo and branded, styled and themed in your corporate colours directing traffic to your expo booth or activation

Banner: Your corporate banner displayed in the Expo Hall throughout the event

Push Notification: 1 x message sent directly to attendees mobile device which can be scheduled in advance

Banner Ad: 1 x rotating clickable banner ad appearing at the top of the mobile event app screen to create brand awareness

Social Wall Sponsored Post: 1 x customised post to be displayed within the event app social media wall, online and projected onto live screens at the event

Your brand here

38



Event App Add on FeaturesMaximise your brand exposure and reinforce your brand loyalty by adding to any existing sponsor package with one or more of the following options.

Product Description Cost

Push NotificationMessage sent directly to attendees’ mobile device which can be scheduled in advance

$1,500

Banner Ad

Rotating clickable banner ad appearing at the top of the mobile event app screen to create brand awareness

$1,000

Gamification Inclusion in the game to drive traffic to your booth $1,000

Social Wall Sponsored Post

Customised post to be displayed within the event app social media wall and projected onto live screens at the event

$500

Sponsor Listing In-app profile sponsor listing $500

39


Further InformationBespoke OpportunitiesAlign your brand with the expo and contact us to discuss tailored partnership opportunities.

If there is something special that you would like to create, speak to the team today and we can see how we can help you deliver it.

For more information about bespoke opportunities contact [email protected] or Marie Perre, Event Manager, HealthShare NSW on 02 8644 2274.

Sponsorship and Exhibition BookingSecure your involvement early by completing and submitting the Sponsorship and Exhibition Booking Form. Please consult the expo website for package availability. All prices quoted exclude GST.

For all enquiries, please contact: Marie PerreEvents Manager, HealthShare NSW Email: [email protected] Tel: 02 8644 2274 Mob: 0428 304 903

mailto:HSNSW-ehnswexpo%40health.nsw.gov.au?subject=

http://www.hsnsw-ehnswexpo.health.nsw.gov.au/sponsorship/booking_form/_nocache

mailto:HSNSW-ehnswexpo%40health.nsw.gov.au?subject=Expo%202019%20Enquiry

40


Terms and ConditionsThis document contains the standard terms and conditions of participating in events in 2019 as organised by HealthShare NSW that form part of the contract. It should be read in conjunction with the Sponsorship and Exhibition Prospectus.The Contract1. The term “Organiser” refers to HealthShare NSW.2. The term “Exhibitor” includes any person, firm, company

or corporation and its employees and agents identified in the Booking Form or other written request for exhibition space.

3. The term “Sponsor” includes any person, firm, company or corporation and its employees and agents identified in the Booking Form or other written request for sponsorship.

4. A “contract” is formed between the Organiser and Exhibitor and/or Sponsor when the Organiser accepts the signed Booking Form and receives 100% of the total amount owing as payment in full.

5. The Organiser may cancel the contract at their discretion if the full amount is not obtained within 28 days of receipt of an invoice. The Organiser will generate an invoice upon receipt of a completed Booking Form. Additionally, the Organiser reserves the right to cancel the contract by returning the amount paid within 28 days of receipt.

The Application6. The Organiser reserves the right to refuse application or

prohibit any Exhibitor and/or Sponsor from participation without assigning a reason for such refusal or prohibition.

Obligations and Rights of the Organiser7. The decision of the Organiser is final and decisive on any

question not covered in the contract.8. The Organiser agrees to allocate the Exhibitor an

exhibition space as close as possible to their desired location.

9. The Organiser reserves the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re‑allocated by the Organiser.

10. The Organiser reserves the right to change the exhibition floor layout if necessary.

11. The Organiser is responsible for the control of the exhibition area only.

12. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to visitors.

13. The Organiser agrees to provide the Exhibitor with an Exhibitor Manual prior to the exhibition for the purpose of communicating required actions on the part of the Exhibitor.

14. The Organiser has the right to take action based on verbal or written directions including those contained in the Exhibitor Manual. This is to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person or property and to maximise the commercial success of the exhibition.

15. The Organiser may refuse without limitation to permit activity within the exhibition or may require cessation of particular activities at their discretion.

16. The Organiser reserves the right to specify heights of walls and coverings for display areas.

17. The Organiser reserves the right to disapprove the content and presentation of the Exhibition catalogues, acknowledgments and printed matter with respect to the exhibition.

18. The Organiser will determine the hours during which the Exhibitor will have access to the exhibition venue for the purpose of setting up and dismantling.

19. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition.

20. The Organiser will specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The Exhibitor agrees to abide by these.

21. The Organiser will accept no liability for loss or damage of equipment displayed or used by the Exhibitor.

22. The Organiser will arrange for daily cleaning of the aisles outside the exhibition open hours.

Obligations and Rights of the Exhibitor23. The Exhibitor must ensure that all accounts are finalised

and paid by the start date of the exhibition.24. The Exhibitor must use allocated space only for the

display and promotion of goods and/or services within the scope of the exhibition.

25. The Exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition.

26. The Exhibitor must comply with all directions/requests issued by the Organiser including those outlined in the Exhibitor Manual.

27. The Exhibitor must comply with all applicable laws, including laws in relation to occupational health and safety. The Exhibitor will therefore act with care to avoid damage to persons or property in the exhibition.

28. The Exhibitor must ensure the cleanliness and tidiness of their allocated space. Upon the conclusion of the exhibition the Exhibitor will promptly remove all exhibits, tools and other materials as outlined in the Exhibitor Manual. If the Exhibitor fails or refuses to do so, the Organiser will make arrangements for this to be done by an external party at a cost to be paid by the Exhibitor.

29. The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition space.

30. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to the commencement of the exhibition. Exhibitors failing to do so may be denied access to the exhibition to set‑up or may be requested to cease building.

31. The Exhibitor is responsible for all items within their allocated exhibition space.

32. The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit.

33. The Exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser. In any case all permanent damage will result in the Exhibitor paying for all repairs. An invoice will be issued after the event and will be payable within 14 days.

34. The Exhibitor agrees to comply with all instructions relating to delivery times. The Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or damaged prior to the delivery date specified or on return.

35. The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition.

36. The Exhibitor agrees to conduct all business transactions within their allocation exhibition space unless otherwise approved by the Organiser.

37. The Exhibitor will source all furniture and equipment that is in addition to that supplied by the Organiser as outlined in the Sponsorship Prospectus.

38. All exhibits must be staffed by at least one attendant during all exhibition hours.

39. Dismantling or removing a trade stand before the official closing of the event is prohibited.

40. Exhibitions must be confined to the booth space allocated and not intrude into or over aisles. Canvassing or distributing advertising material beyond the allocated booth space is prohibited.

41. Exhibitors are prohibited to distributing food and/or beverages within their exhibition booth.

42. Exhibitors are to position speakers and other sound devices to direct sound in to the booth rather than into the aisle. Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth.

43. Photographing the booth is allowed however it must be contained to the exhibitor booth only, unless permission is sought from other exhibitors.

44. Instructions regarding storage will be outlined in the Exhibitor Manual distributed prior to the exhibition. Under no circumstances are goods permitted to be stored in public areas.

Stand Services and Construction45. Official contractors will be appointed by the Organiser

to undertake stand construction plus supply furniture, electrics, telecoms and IT equipment. This is for insurance and security reasons and details will be included in the Exhibitor Manual. All non‑official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for Insurance, Public Liability and OH&S. Access will be denied without such documentation.

Insurance and Liability46. All Exhibitors must have Public Liability Insurance for the

period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser.

47. Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable.

48. Whilst the Organiser will endeavour to protect exhibition property whilst on display at the exhibition, it must be clearly understood that the venue, the Organising Committee and the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever.

49. The Organiser shall not be liable for any loss, which the exhibitor may incur as a result of the intervention of any Authority, which prevents the use of the premises or any part thereof in any manner whatsoever.

50. The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Organiser will not be accountable for the level of commercial activity generated.

Payment and Cancellation51. The Organiser will generate an invoice upon receipt of a

completed Booking Form. 100% of your total exhibition fee must be paid within 28 days of receipt of an invoice. Stand selections will not be finalised until payment is received.

52. Payments are to be made in Australian dollars. All prices quoted in the prospectus exclude GST. A $40 administration fee will apply to overseas payments to cover currency conversion, bank and international fees.

53. Payments are to be made payable to: HealthShare NSW.54. In the event that the Exhibitor fails to occupy their

allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund.

55. In exceptional circumstances the Organiser may consider Exhibitor cancellation; but only if the following conditions are complied with:

a. The request for cancellation is submitted in writing.

b. The request is received at least three (3) months prior to the commencement of the exhibition.

c. The Organiser is able to re‑let the cancelled space in its entirety.

d. The reason for the cancellation is, in the opinion of the Organiser, well founded. This excludes bankruptcy, liquidation, and receivership.

56. Should an Exhibitor cancel their involvement with the event, the following cancellation fees would apply: Within 0–30 days from the event, 100% of total exhibition fee. 31 – 60 days from the event, 75% of total exhibition fee. 61 – 90 days from the event, 50% of total exhibition fee. Exceeds 90 days from the event, 20% of total exhibition fee. Organiser would arrange for any applicable monies to be refunded to Exhibitor in a timely fashion upon receipt of applicable documentation.

57. In the event that the Expo is cancelled or delayed through no fault of event management, the venue or the sponsors, including but not limited to fire, flood, labour disputes, natural disasters, power outage, or other similar events then the Exhibitor shall not be entitled to any refund or claim for loss or damage.

The information contained in this prospectus is correct at the time of publication and is subject to change without notice.

Sponsorship & Exhibitor Prospectus - Expo · 2 HSeHNSW EXPO 2019 Sponsorship Prospectus Welcome...

Documents

Transcript of Sponsorship & Exhibitor Prospectus - Expo · 2 HSeHNSW EXPO 2019 Sponsorship Prospectus Welcome...