Sponsorship and Exhibition - Sales Manual · ESPEN 2012 c/o MCI Suisse SA 75, Rue de Lyon 1211...

THE EUROPEAN

SOCIETY FOR

CLINICAL

NUTRITION AND

METABOLISM

Sponsorship and Exhibition - Sales Manual

Achieving Goals in Nutrition

2

Dear Colleagues and Friends,

On behalf of the Spanish Society of Parenteral and Enteral Nutrition(SENPE), the Local Organising Committee has the pleasure and privilegeto welcome you to the 34th Congress of the European Society ofClinical Nutrition and Metabolism (ESPEN) which will be held in Spain inthe historic and cultural city of Barcelona from the 8th to the 11th ofSeptember 2012.

In close collaboration with the members of ESPEN Committees, we havedesigned an attractive educational and scientific programme, whichbroadly covers the fields of nutrition and metabolism. In harmony with themotto of the Congress “Achieving goals in nutrition”, the Congress willaddress the practical aspects of nutritional treatment, defining goals innutrition care and presenting the advances in the last years. We count withrenowned international faculties to join Barcelona for discussing the mostrecent data in their field of expertise.

Barcelona, the capital of Catalonia, with more than one million six hundredthousand residents, is located in the north east of Spain. The city is safeand friendly, and it’s a nice place to go sightseeing and visiting wonderfulmuseums.

The Congress will take place in the “International Convention Centre ofBarcelona” (CCIB), located in The Diagonal Mar Area, a new window tothe sea. The CCIB is conveniently located, with more than 4,800 hotelrooms and restaurants in walking distance, and within less than 10minutes of the centre of the old city by a direct subway line, bus, or by taxi.

We welcome you to the 34th ESPEN Congress in Barcelona, 2012.

The Local Organising Committee

Mercè Planas, President

José Manuel Moreno, Vice-President

Juan Carlos Montejo, Scientific Committee

María Cristina Cuerda Compés, Educational and Clinical Practice Committee

Welcome Message

Congress Secretariat

ESPEN 2012c/o MCI Suisse SA75, Rue de Lyon1211 Geneva 13SwitzerlandPhone: +41 22 33 99 595Fax: +41 22 33 99 601 E-mail: [email protected]

Information regarding the Congress is available through the ESPEN website atwww.espen.org

Congress Venue

Centro de Convenciones Internacionalde Barcelona (CCIB)Rambla Prim, 1-1708019 BarcelonaSpainwww.ccib.es

Sponsorship and Exhibition

Contact details

Exhibition and sponsorship contact:ESPEN 2012c/o MCI Suisse SA75, rue de Lyon1211 Geneva 13 - SwitzerlandContact person: Christophe de RhamPhone: +41 022 33 99 627Fax: +41 022 33 99 601Email: [email protected] www.mci-group.com

3

Organizing Committees

LOCAL ORGANISING COMMITTEEMercè Planas, PresidentJosé Manuel Moreno, Vice-PresidentJuan Carlos Montejo, Scientific CommitteeMaría Cristina Cuerda Compés, EducationalCommittee

LOCAL SCIENTIFIC COMMITTEEJuan Carlos Montejo, ChairpersonJulia Álvarez Hernández, Pere Marsé, EduardCabré, Mercedes Cervera, Jordi Salas, AlfonsoCruz Jentoft, Laura Frías, Amaya Peñalva

LOCAL EDUCATIONAL AND CLINICALPRACTICE COMMITTEEMaría Cristina Cuerda Compés, ChairpersonPilar García Peris, Rosa Burgos Peláez,Consuelo Pedrón Giner, Sergio Ruiz Santana,Pilar Gomis Muñoz, Cleofé Pérez Portabella-Maristany, Lorena Arribas Hortiguela

CENTRAL ESPEN EXECUTIVE COMMITTEEPierre Singer, ChairpersonMiguel León-Sanz, General SecretaryAndré Van Gossum, TreasurerMercè Planas, President 2012 Barcelona

CENTRAL ESPEN SCIENTIFIC COMMITTEE Yves Boirie, ChairpersonStephan C. Bishoff, Dileepraj Lobo, Permanent MembersJuan Carlos Montejo, Rotating Member

CENTRAL ESPEN EDUCATIONAL AND CLINICAL PRACTICE COMMITTEEAlessandro Laviano, ChairpersonMaría Cristina Cuerda Compés, Rotating Member Zeljko Krznaric, Physician Sylwia Osowska, PharmacistMatthias Pirlich, PhysicianMarian van Bokhorst-de van der Schueren,Dietitian

AssociatedRocco Barazzoni, IT Officer Nicolaas E.P. Deutz, Editor Clinical NutritionClaude Pichard, LLL Course Director

4

WHAT MAKES ESPEN UNIQUE?

The ESPEN Audience

Evolution of the Number of participants, 2005-2011

ESPEN normal years

ESPENsmall years

5


The ESPEN Audience

Geographical breakdown

Top 10 Countries

2011

Worldwide

6


The ESPEN Audience

Delegates Fields of Interest

Fields of Interest %

Medicine (see details of subspecialties in next table and graph) 35.67%

Dietetics 21.53%

Nutritionist 16.94%

Industry 10.98%

Others (accompanying persons, exhibitors, etc.) 6.75%

Nursing 3.62%

Pharmacy 3.20%

Students 1.31%

7


The ESPEN Audience

Medicine Subspecialties

MEDICINE details of SubspecialtiesOne delegate could chose several subspecialties %

Critical Care Medicine 16.82%

Gastroenterology 13.59%

Internal Medicine 11.62%

Anaesthesiology 10.08%

GI Surgery 10.03%

Endocrinology 7.95%

General Practitioner 7.51%

Oncology 6.19%

Geriatrics 5.81%

Other Surgical Subspecialties 5.42%

Paediatrics 4.99%

8


A. The ESPEN Programme

Educational Programme

Evolution of the numberof LLL courses,

2005-2011

Evolution of the number

of participantsto the

LLL courses,2005-2011

9


A. The ESPEN Programme

Scientific Programme

Evolution of the number

of acceptedabstracts,

1999-2011

The exhibition will take place at CCIB inBarcelona, Spain.

The Exhibition is an integral part of the 34th

ESPEN Congress. As an exhibiting company, youwill enjoy prime exposure and direct marketingopportunities with the key players and decisionmakers in the field. The floorplan is designed to maximise theexhibitor’s exposure to the delegates. All coffeebreaks and lunches will be held in the exhibitionarea. Particular attention will be given to signageand decoration enabling an easy and convenientCongress.

Exhibition ScheduleSet upThursday 6 September 2012 09:00-23:00Friday 7 September 2012 08:00-23:00Saturday 8 September 2012 08:00-11:00** Only final set-up, no unloading, heavy set up must befinalised on 2 September. Aisles must be clear.

Exhibition opening hoursSaturday 08 September 2012 13:00-18:00Sunday 09 September 2012 09:00-18:00Monday 10 September 2012 09:00-18:00Tuesday 11 September 2012 09:00-12:00

DismantlingTuesday 11 September 2012 12:00-23:00

Stand Space Rental (minimum 9 sqm)The price for stand space only is € 650* persquare meter and includes:J Exhibition SpaceJ 2 exhibitor badges per 9 sqm, 1 additional

badge for each additional 9 sqm bookedJ Welcome ReceptionJ Coffee BreaksJ Lunch box on Sunday and MondayJ Company listing in the Final Programme

10

Shell Scheme RentalThe price is € 780* per square meter andincludes:J Exhibition SpaceJ Shell Scheme frame J Lighting J Electrical socketJ Electrical power J CarpetingJ 1 Waste paper basketJ 1 table, 3 chairs for 9 sqmJ Fascia Board for company nameJ 2 exhibitor badges per 9 sqm, 1 additional

badge for each additional 9 sqm bookedJ Welcome ReceptionJ Coffee BreaksJ Lunch box on Sunday and MondayJ Company listing in the Final Programme

Please note that you will be able to orderadditional services in the technical manualdistributed to all exhibitors in May 2012.

Exhibition LayoutExhibitors occupying space-only stands arerequired to submit by 27 June 2012 adetailed plan of their stand as well as a 3Dplan to MCI for approval.For island stands, widely open and accessiblestands on four sides are mandatory. For sideto side stands, a wall of max. 2,50 m can bebuilt in between the 2 stands.Maximum constructible height 4,00 m forcorporate sponsors and 3,00 m for otherexhibitors.

Exhibitor RegistrationAll exhibitors must be registered and will receivea badge displaying the exhibiting companyname. Two exhibitor badges are given for thefirst 9 square meters booked and one additionalbadge for each additional 9 square metersbooked. Any additional exhibitors will be chargedan exhibitor registration fee of € 120.An exhibitor registration form will be included inthe exhibitors’ technical manual.All exhibitors need to wear the badge of theCongress.

*All above prices do not include Spanish VAT

EXHIBITION OPPORTUNITIES

Amendments to Exhibition LayoutWhile every effort is made to preserve thepublished layout of the exhibition, the Organizersshall be entitled to vary the layout if this is in thegeneral interest of the exhibition.

Manning of StandsExhibitors will be required to ensure that theirstands are manned during the opening hours ofthe exhibition and must not dismantle theirstands before the published closing time.

NoiseExhibitors may not use audible electronic,mechanical apparatus, or open audio systemswhich may be heard outside the exhibitor’sassigned space. The Organizers reserve the right to require anyexhibitor to discontinue any activity that maycause annoyance or interference with others.

Give-aways and Distribution of Printed MaterialsGive-aways and printed material may only bedistributed in the space rented by the exhibitor inthe exhibition hall, in hospitality suites, or atsatellite symposia. No such material may bedistributed in any hotel used by the meeting.Product identification is permitted on give-aways.Contests, lotteries, raffles and any otherincentives are subject to approval by theOrganisers.

Company ProfileA complete listing of all exhibitors, including a100-word entry profile will be featured in thefinal programme handed out onsite to allregistered participants. Companies will have to send their profileby 4 June 2012 at the latest by email [email protected] the profile not have been receivedand confirmed by MCI before the abovementioned deadline it will not be printed inthe final programme.

Product DisclaimerThe acceptance of a product or service forexhibition does not in any manner constitute anendorsement by the Organisers.Each exhibitor and/or sponsor is responsible forthe material and information they make availableat the Meeting. Exhibitors and sponsors shouldonly present material and information which has

been approved by their legal departments andwhich is in compliance with the legislation of thehost country of the Meeting.It is the responsibility of exhibitors and sponsorsto address these issues and any conflicts arisingfrom such matters directly among themselves asthe Organizers will not arbitrate in any way inlegal issues of this nature.The International Pharmaceutical CongressAdvisory Association's (IPCAA) Code of Conduct,Medical Congress Guidelines and HousingGuidelines, and the Code of Practice of theEuropean Federation of Pharmaceutical Indus-tries and Associations (EFPIA) should also beadopted.

Security and InsuranceThe Organizers will not be held responsible forany loss or damage to exhibitors’ goods andexhibitors are reminded that they should take outtheir own insurance to cover for their belongings.

Health and Safety at Work RegulationsIt is the responsibility of the exhibitor/sponsor toensure that his contractor, employees, displaysand exhibits comply with the latest legislationregarding Health and Safety at Work regulations.

Cancellation of Exhibition and CongressIt is mutually agreed that in the event of total orpartial cancellation of the Congress due to fire,strike, natural disaster (either threatened or actual),government regulations or causes which wouldprevent its scheduled opening or continuance,this agreement will be terminated immediately,and ESPEN shall determine an equitable basisfor the refund of a portion of the exhibit or otherfees, after due consideration of expenditures andcommitments already made. Under no circum-stances is ESPEN responsible for any exhibitor'sexpenses (such as travel, lodging, or exhibitshipping), or any other incidental or conse-quential damages.

Questions?

Any query concerning the exhibition arrangements should be directed to:

Christophe de RhamMCI Suisse SA75, rue de Lyon1211 Geneva 13 – SwitzerlandPhone: +41 (0)22 33 99 627Fax: +41 (0)22 33 99 601Email: [email protected]

11

EXHIBITION OPPORTUNITIES

12

SATELLITE SYMPOSIA

Holding a satellite symposia session at the ESPEN congress is one of the most popular, highly visibleand highly impacting sponsorship opportunities available to your organisation. A maximum of 3simultaneous satellite symposia per time slot will be authorised during ESPEN 2012. With suchlimited availability we strongly advise you to contact us early if you are interested in securing aspecific time slot.

Satellite Symposia Sessions, the Benefits to You

• A high level of visibility and the opportunity to highlight your organisation's position as a leaderin the fields of nutrition and metabolism

• A highly respected forum for presenting important innovations and cutting-edge research

• A captive audience of the leading doctors, nutritionists and scientists actively practicing in theresearch and treatment of patients

• Increased recognition and goodwill among thought leaders in the clinical nutrition field

Satellite Symposia Slot Timetable

Saturday 8 September 2012 Time Slots 12:00-13:30

Room Gaudi Room Miro Room Goya (Rooms 115-116-117) (Room 112) (Rooms 113-114)

1800 seats 780 seats 700 seats

€€ 47 500 €€ 40 500 €€ 39 500

Sunday 9 September 2012 Time Slots 18:00-19:30

Room Gaudi Room Miro Room Goya(Rooms 115-116-117) (Room 112) (Rooms 113-114)


€€ 47 500 €€ 40 500 €€ 39 500

Monday 10 September 2012 Time Slots 16:00-17:30

Room Gaudi Room Miro Room Goya(Rooms 115-116-117) (Room 112) (Rooms 113-114)


€€ 47 500 €€ 40 500 €€ 39 500

Satellite Symposia Include

• Room rental, slot of 1h30

• Signage board advertising the symposium next to the registration area

• Audio Visual equipment and technicians, speaker lectern and presidential table

• Opportunity to brand the speaker lectern and presidential table

• Display table at the meeting room entrance

• Complimentary full delegate registrations (15 for room Gaudi, 11 for room Miro and 9 for room Goya)

• Complimentary symposium only access cards

• Insert in the congress bags

• Acknowledgement in the final programme

• Symposium programme in the final programme and the ESPEN website as provided by thesponsor

• Use of ESPEN congress logo on symposia invitations

Important

All the speakers of the Satellite Symposia must be registered prior to the Congress by theCompany/Sponsor taking a Symposium slot, and their hotel and trip paid accordingly.All satellite symposia must be held at the Congress Centre during the official time slots offered bythe ESPEN. Companies holding a Satellite Symposium outside the Congress Centre and/or outsidethe official Satellite Symposia slots will be fined with EUR 50,000, and they will not be invited toparticipate at the following Congress.

All programmes must be submitted to the Scientific Committee for approval not later thanWednesday, 4 June 2012All Satellite Symposia Programmes will be published in the Final Programme as submitted by thecompany/ sponsor

Bar code readers will be available at ESPEN for an additional charge and will entitle companies totrack their potential visitors.

Satellite Symposia General Guidelines

• Sponsors of Satellite Symposia may select topics and speakers.

• Sponsored Satellite Symposia programmes, handouts and invitations must be submitted

to the Congress Secretariat for approval

• In addition to the sponsorship fee, Sponsors must cover travel, accommodation and onsite costsfor speakers and chairs

• Signposting, additional display or distribution of posters, brochures or any promotional materialoutside the Satellite symposium rooms or outside the company exhibition stands and hospitalitysuite are not allowed

• ESPEN assumes that speakers and chairpersons of the Satellite Symposia will be contacted by thecompanies themselves to notify them of the time and place of sessions, to arrange for theirregistration, travel and accommodation

• ESPEN does not require speakers at the Satellite Symposia to submit abstracts of their lectures asthey will not be published on the Congress Abstract book. Companies can, however, publish theirabstracts for distribution at the entrance of the Satellite Symposium lecture room.

• Times and dates of the Satellite Symposia sessions will be announced on the congress website.The full session programme will be published in the final programme distributed on-site. Anypromotional material to be placed in the Congress Centre will require approval from ESPEN13

SATELLITE SYMPOSIA

SPONSORSHIP AND ADVERTISING OPPORTUNITIES

Stand out from the crowd, sponsoring/advertising gives youthe advantage and can play a key part in helping youachieve your congress objectives. Sponsoring/advertisingensures your company high level exposure to seniorrheumatology specialists and the opportunity to showcaseyour brand as a leading provider in the pharmaceuticalindustry. On page 15 of this brochure you will find a table whichgives an overview of all the sponsorship and advertisingopportunities available at ESPEN. The table is designed tohelp you to compare, evaluate and easily understand theassociated benefits related to each individual opportunity.To help you in your selection you will see that the table issplit into 4 different sections:

Section 1 – ‘Get a Head Start’ these opportunities will allowyou to target the delegates in advance of the event

Section 2 – ‘Create the perfect 1st impression’ theseopportunities will allow you to catch the delegate’sattention upon arrival at the event

Section 3 – ‘Maximum floor Impact’ these opportunitieswill allow you to really make your brand/product stand outon the exhibition/congress floor

Section 4 – ‘Drive stand traffic’ these opportunities willallow you to drive additional traffic to your stand

You will also see that each opportunity is measured against4 different types of benefit:

Benefit 1 - High Volume/Contact - allowing you tomaximise your visibility and increase brand/productawareness

Benefit 2 - Drive Brand Awareness – allowing you tomaximise awareness, strengthen your brand positioning

Benefit 3 - Be Different – allowing you to emotionalise,retain customers, put your brand/product in a position thatis seen as ‘unique and innovative’

Benefit 4 - Longevity – allowing you to prolong yourexposure post event

The main benefit for each opportunity is indicated with ared tick ✓ and the additional associated benefits of anopportunity are indicated with a blue tick ✓

We know that in today’s challenging economic climate andmore than ever before it is essential to be able to justifyyour spend and ensure your funds are being invested inthe right places. We hope that this new summary table andbenefit evaluation tool will enable to you to efficiently andeffectively identify the opportunities that will best achieveyour specific marketing goals.

Benefits and visibility through sponsorshipsESPEN is dedicated to all issues relevant to the field ofclinical nutrition and metabolism and promotes:• Basic and clinical research• Basic and advanced education• Organization of consensus statements about

clinical care and care quality control

The aims of ESPEN are to encourage the rapid diffusion ofknowledge and its application in the field of Parenteral andEnteral Nutrition or, more broadly, Clinical Nutrition andMetabolism.ESPEN is the European’s leading and best attended eventin the clinical nutrition and metabolism calendar, a meltingpot of the latest findings and trends, this event is a not tobe missed milestone.

Connecting you – ESPEN 2012 will offer uniqueopportunities to network with international and regionalexperts and to learn from and connect with leading thinkersand expert decision makers in clinical nutrition

Different positioning – ESPEN 2012 congress helpsbridge the gap between science and practice. Sessiontopics will cover a broad range of scientific areas translatinginto nutritional science as well as the translation of currentscience into clinical practice.

2012 congress partnerships – ESPEN aims to form longterm relationships with its sponsorship partners. ESPENoffers not only an increased visibility at the annual congressbut also the opportunity to gain concrete advantages.Connecting you with over 4,000 medical doctors, patients,health professionals, nutritionists and representatives fromthe pharmaceutical industry, if you are looking to expandyour current business relationships, prospect for newones or launch a new service/product; do not miss outon the following great sponsorship platforms.

Designed to suit all budgets, sponsoring the ESPEN2012 event will help you to gain a significant com-petitive advantage.

SPONSORSHIP CAN HELP YOU TO:• Maximise your exposure• Emotionalize and strengthen the brand/product and its

positioning• Retain customers• Increase the visibility• Drive sales• Reach out and influence thousands of key individuals

before, during and after the event.14

SPONSORSHIP AND ADVERTISING SUMMARY TABLE

The main benefit for each opportunity is indicated with a red tick ✓and the additional associated benefits of an op-portunity are indicated with a blue tick ✓

BENEFIT 1 BENEFIT 2 BENEFIT 3 BENEFIT 4

1. GET A HEAD START HIGH VOLUME/ DRIVE BRAND BE DIFFERENT LONGEVITYCONTACT AWARENESS

Website Banner ✓ ✓ ✓

Delegate badge mailing voucher ✓ ✓ ✓

2. CREATE THE PERFECT FIRST IMPRESSION

Congress Bags (all delegates) ✓ ✓ ✓

Congress Bags Tags ✓ ✓ ✓ ✓

Lanyards (all delegates) ✓ ✓ ✓ ✓

Final programme (all delegates) ✓ ✓ ✓

Mini programme (all delegates) ✓ ✓ ✓

Pads and Pens (all delegates) ✓ ✓ ✓

3. MAXIMUM FLOOR IMPACT

Cyber café ✓ ✓

Wireless access ✓ ✓ ✓

Coffee Break ✓ ✓

Lunch Break ✓ ✓

4. DRIVE STAND TRAFFIC

Book mark (all delegates) ✓ ✓ ✓ ✓

Bags Inserts (all delegates) ✓ ✓ ✓

City Maps (all delegates) ✓ ✓ ✓ ✓

Wining and dining guide (all delegates) ✓ ✓ ✓ ✓

Transportation Pass (all delegates) ✓ ✓ ✓

SPONSORSHIP AND ADVERTISING OPPORTUNITIES

4. Once you have picked the items that will best allow youto achieve your congress goals and that fit within yourbudget, fill in the form at the back of this brochure andreturn immediately to:

ESPEN 2012C/o MCI Suisse SA75, rue de LyonCH 1211 Geneva 13 SwitzerlandPhone: +41 22 33 99 595Fax: +41 22 33 99 601E-mail: [email protected]

1. Define your congress goals2. Study the sponsorship and advertising summary table

on the next page and identify the item/s that willallow you to best achieve your congress goals (shouldyou require some advice please do not hesitate tocontact us.

3. Once you have picked your item/s please consult the‘What’s included’ section The ‘What’s Included’ sectionwill explain exactly what is included with each item,show the associated benefits you will receive andmostly importantly give you the cost.

15

Sponsoring/Advertising at ESPEN 2012. It’s a Simple 4 Step Procedure:

16

This section of the brochure gives you the price of each opportunity and details the exact exposure you can expect toreceive from your investment. The benefits related to each item are translated from the table into a visual graph format.The main benefit of an opportunity being indicated in red, the additional associated benefits being highlighted in blue. Ifan opportunity is exclusive it is indicated in the top left hand corner.

1. GET A HEAD START

Website Banner – 3’800 Euros + VAT

Associating your brand with the ESPEN website is one of the most cost effective waysof increasing brand awareness and footfall to your stand in advance of the event. Youalso benefit from a prolonged exposure because website advertisements remain activefor 3 months after the event. Attendees visit the website to register their attendance atthe event, plan their visit and read the latest news.

This opportunity includes: • A banner on the side of the page selected, company logo and a link to your website• Acknowledgement in the ESPEN 2012 final programme• Acknowledgement in the ESPEN 2012 website

Delegate badge mailing voucher – 5’500 Euros + VAT

A pre event direct mailing opportunity and the perfect way to drive additional traffic toyour stand. The delegate badges will be sent 1 week before the congress. Why not getyour company logo and stand number seen before the congress has even started?Don’t forget, the more unique and creative your ‘call to action’ message, the moreeffective this opportunity will be. This opportunity is the perfect way to drive your brandand get into the mind of the delegate before any of your competitors

This opportunity includes: • Up to 50 words of promotional text, banner, company logo and a link to your website on the email sent together with

delegate badges • Acknowledgement in the ESPEN 2012 final programme• Acknowledgement in the ESPEN 2012 website

WHAT IS INCLUDED?

EXCLUSIV

E

2. CREATE THE PERFECT FIRST IMPRESSION

Congress bags (supplied by ESPEN) – 27’500 Euros) / (supplied by the sponsor 10’000 Euros)

Capture the attention of over 4’000 delegates when they reach the congressWhat is the very first item the delegate receives upon arrival at ESPEN 2012? From the very first minute capture the delegate’s attention by sponsoring the officialcongress bag. Provide the delegate with convenience and your company with excellentvisibility. This opportunity ensures that your brand will reach all ESPEN 2012 attendees.

This opportunity includes: • 1 Corporate logo or 1 product logo on the congress bag • Acknowledgment in the official ESPEN 2012 final programme• Acknowledgment on the official ESPEN 2012 website

Congress bag tags ( supplied by ESPEN ) – 12’500 Euros

Engage with over 4’000 delegatesEnsure that each delegate’s congress bag remains with its rightful owner during thecongress by sponsoring the congress bag tags. Each congress bag will have a congressbag tag in which the delegate can insert their business card. This opportunity can alsoextend your exposure as the delegate can use the bag tag post congress for their futuretravels. This opportunity ensures that your brand will reach all ESPEN 2012 attendees.

This opportunity includes: • 1 Corporate logo or 1 product logo on the back on the bag tag• Acknowledgment in the ESPEN 2012 final programme• Acknowledgment on the ESPEN 2012 website

Lanyards supplied by the sponsor 12’000 Euros + VAT

Prominent branding exposureSponsoring of the ESPEN 2012 lanyars is a highly visible branding opportunity. Thelanyard will be attached to each delegate’s badge hence offering opportunity forprominent branding exposure. Delegates must wear their badges throughout the wholeconference

This opportunity includes: • 1 Corporate logo or 1 product logo on the lanyard • Acknowledgment in the official ESPEN 2012 final programme• Acknowledgment on the official ESPEN 2012 website

EXCLUSIV

E

EXCLUSIV

E

EXCLUSIV

E

17

18

Final Programme advertising

Advertise in the final programme, the reference tool everyone wants a copy of !Put your name in the hands of the largest gathering of Clinical nutrition and metabolismspecialists from Europe and around the world. The final programme is distributed to alldelegates on-site inside the official ESPEN 2012 Congress bag. The program containsthe final definitive scientific programme, the social program and general informationabout the congress. The delegates will use the Final Programme to plan and organisetheir activities on a daily basis and as a reference tool after the meeting is over.

Final programme advertising opportunities (A4):• 4th cover page – Cost 11’500 Euros + VAT• 2nd or 3rd cover page – Cost 9’500 Euros + VAT• Inside page – Cost 7’000 Euros +VAT

Mini Programme – 15’000 Euros + VAT

Position your brand at the heart of the delegateThe Mini Programme is a pocket sized conference overview and exhibition plan thatconveniently fits into the back of the delegate’s badge. All participants receive a Mini Programme upon collection of their badge. The MiniProgramme will be used as a daily reference tool at the conference

This opportunity includes: • An advertisement on the back of the ESPEN 2012 Mini Programme• Acknowledgment in the ESPEN 2012 final programme• Acknowledgment on the ESPEN 2012 website

Pads and Pens (Provided by the sponsor) – 12’000 Euros

Be at the fingertips of every single delegate who attends ESPEN 2012The pads and pens are inserted into all the official congress bags. During the congressyou will be providing the delegate with convenience should they wish to take notesduring the congress sessions or exchange contact details with a new industry colleague.Even after ESPEN 2012 you can continue to provide convenience if the delegate decidesto take these items back home for further useThis opportunity ensures that your brand will reach all ESPEN 2012 attendees.

This opportunity includes: • 1 corporate logo on pads/pens• Acknowledgment in the ESPEN 2012 final programme• Acknowledgment on the ESPEN 2012 website

EXCLUSIV

E

EXCLUSIV

E

3. MAXIMUM FLOOR IMPACT

Cyber Cafe – 37’500 Euros + VAT

Target ESPEN 2012 attendees onlineDespite widespread mobile technology and wireless connectivity, internet cafes/zonesremain busy features at congresse. Sponsors of the Cyber Café this area will be able toengage with users of the service in a variety of ways, not least via the screens of everyterminal in the Cyber Cafe. The service will be offered free-of-charge to attendees.

This opportunity includes: • Provision of 12 computers, servers and internet connection• Opportunity to display company logo and information on screen saver• Opportunity to brand the cafe with signage and branded mouse pad • Acknowledgement in the ESPEN 2012 final programme • Acknowledgement on the ESPEN 2012 website

Wireless Access – 15’000 Euros + VAT

Highly targeted interactive advertising opportunityThousands of delegates access the internet wirelessly during ESPEN 2012 and thesponsor of Wireless Access will have the opportunity to engage with those professionalsevery time they do so. Ensure delegates will see your online messages at a time youcan predict and plan for.

This opportunity includes: • Sponsor’s logo and message on the WIFI welcome page• Acknowledgement in the ESPEN 2012 final programme • Acknowledgement on the ESPEN 2012 website

Networking Coffee Break – 5’000 Euros + VAT (5 available)

Associate your brand with an official networking break at ESPEN 2012Capture a highly targeted audience by sponsoring one or all ESPEN networking coffeebreaks. The coffee break is the perfect opportunity for attendees to interact with otherdelegates, to make new contacts, meet existing contacts, and exchange information andideas outside of the congress sessions.

This opportunity includes: • Sponsor acknowledgement at all coffee areas with signage• Possiblity to display literature, information in designated areas• Coffee, tea and biscuits/snacks supplied• Acknowledgement in the ESPEN 2012 final programme• Acknowledgement on the ESPEN 2012 website

19

EXCLUSIV

E

EXCLUSIV

E

Official Lunches – 10’000 Euros + VAT (2 available)

Associate your brand with the official delegate lunchesCapture your audience by sponsoring one or all of your events’ lunches. Lunchtime isthe time when atttendes meet and network with other attendees as well as take a littletime to browse literature, the event programme or plan their exhibit floor “route”.

This opportunity includes: • Sponsor acknowledgement at all lunch areas with signage• Possiblity to display literature, information in designated areas• Lunch served to all delegates• Acknowledgement in the ESPEN 2012 final programme• Acknowledgement on ESPEN 2012 website

4. DRIVE STAND TRAFFIC

Book mark – 9’500 Euros + VAT

Make sure that delegates remember your brand when reading their favouritebooks

This opportunity includes: • Sponsor’s logo on the book mark inserted in all congress • Acknowledgement in the ESPEN 2012 final programme • Acknowledgement on the ESPEN 2012 website

Congress Bags Inserts – 3’500 Euros + VAT

Reach out to all ESPEN 2012 delegates by including one insert in each officialESPEN 2012 congress bags inviting the delegates to visit your stand for example

This opportunity includes: • Insertion of a flyer in each official ESPEN 2012 congress bags • Acknowledgement in the ESPEN 2012 final programme • Acknowledgement on the ESPEN 2012 website

20

Barcelona City Map – 10’000 Euros + VAT

Engage with ESPEN 2012 delegates by providing them with a solutionHelp guide the EULAR delegate around the city of Barcelona. A city map is given to alldelegates within their congress bag. Should the delegate need assistance to find aspecific location, the map is instantly available. By providing the delegate with suchconvenience, your company logo is sure to remain in their mind

This opportunity includes: • Advertisement on the back of the city map• Acknowledgement in the ESPEN 2012 final programme • Acknowledgement on the ESPEN 2012 website2012 Wining and Dining Guide 10’000 Euros + VAT

ESPEN 2012 Wining and Dining Guide 10’000 Euros + VAT

Make sure that delegates remember your brand when enjoying a very nice mealor tapas in BarcelonaA ESPEN Barcelona “wining and dining” guide will be inserted in all congress bags andwill feature a list of recommended restaurants to enjoy the best of Spanish cuisine.

This opportunity includes:• Distribution to all participants in the congress bags• Back cover page advertisement in the wine and dine guide• Acknowledgement in the ESPEN 2012 final programme • Acknowledgement on the ESPEN 2012 website

Barcelona Transportation Pass – 12’500 Euros + VAT

Accompany all delegates when they travel throughout BarcelonaESPEN will be providing a transportation pass valid for the duration of the Congress toall delegates.To collect the transportation pass, delegates will have to go to the transportation deskwhere you will be acknowledged with your sponsor logo.By providing the delegate with such convenience, your company logo is sure to remainin their mind

This opportunity includes: • Logo of the sponsor on the transportation voucher• Corporate signage at the transportation desk• Acknowledgement in the ESPEN 2012 final programme • Acknowledgement on the ESPEN 2012 website

EXCLUSIV

E

EXCLUSIV

E

EXCLUSIV

E

21

SPONSORSHIP OPPORTUNITIES

All payments must be made in Euros.By Bank Transfer Bank: UBS SA - 1211 Geneva 2, SwitzerlandCompany: MCI Suisse SA for ESPEN 2012Account N°: 369.393.71L Clearing: 240SWIFT: UBSWCHZH80AIBAN: CH180024024036939371LBy ChequeCheques must be made in Euros, payable to:ESPEN 2012 c/o MCI Suisse SA75, rue de LyonCH-1211 Geneva 13, Switzerland

Cancellation Policy

Cancellations and changes to your original bookingmust be made in writing to MCI.For cancellations made:J From confirmation date to 16 December 2011:

15% of the total cost of each item will beretained.

J From 17 December 2011 to 13 April 2012: 50% of the total cost of each item will beretained.

J From 14 April 2012: 100% of the total cost ofeach item will be retained.

J No refund will be possible.

22

* All above prices do not include Spanish VAT

Special Requests

ESPEN is aware that sponsorship of any of the listeditems may not suit your current marketing needs.ESPEN is therefore open for any other sponsorshipsuggestion that we will carefully analyse and send toESPEN Executive Committee for approval.Please feel free to contact us.Any query concerning the sponsorship arrangementsshould be directed to:Christophe de RhamMCI Suisse SA75, rue de LyonCH-1211 Geneva 13 - SwitzerlandPhone: +41 (0)22 33 99 627Fax: +41 (0)22 33 99 601Email: [email protected]

Payment Schedule

50% of the total amount due will be invoiced onreceipt of booking forms. No booking will be confirmed until the deposit hasbeen paid.Final down payment to be made by 15 June 2012.5% interest on late payment from1st September ifinvoices not paid at the time of the Congress start.

Barcelona

Please note that all acknowledgements of your company and listing of company name and address will be generated from the following information.It is mandatory to complete and sign this form to confirm your sponsorship. This form will be considered as a contract.

Please complete and send to:MCI Suisse SA – C/o Christophe de Rham - 75, rue de Lyon - CH-1211 Geneva 13 - SwitzerlandFax: + 41 22 33 99 601 – E-mail: [email protected]

34th ESPEN CONGRESS Barcelona • 8-11 September 2012

EXHIBITION APPLICATION FORM AND CONTRACTCOMPANY COMPANY VAT NUMBER

CONTACT NAME

ADDRESS

POSTAL CODE CITY COUNTRY

TELEPHONE FAX

E-MAIL

WEBSITE

P.O. NUMBER IF APPLICABLE

We wish to reserve an exhibiting space. Our preferred positions are:

l STAND No(s): 1st choice_______________ 2nd choice_______________ 3rd choice_______________ 4th choice__________

l SQUARE METER SPACE ONLY (EURO *650 / sq. meter)

l SQUARE METER SHELL SCHEME (EURO *780 / sq. meter)

We require: _________________ sq. meters (minimum size 9 sq. meters)

Special note: Please specify if your stand must not be located adjacent to a particular competitor.

Date Signature and stamp

* Spanish VAT is not included

PAYMENT SCHEDULE50% of the total amount will be invoiced on receipt of booking forms.Final down payment to be made by 15 June 2012.5% interest on late payment from1st September if invoicesnot paid at the time of the Congress set-up.All payments must be made in EUROS.

By Bank TransferBank: UBS SA – 1211 Geneva 2, SwitzerlandCompany: MCI Suisse SA for ESPEN 2012Account N°: 369.393.71LClearing: 240SWIFT: UBSWCHZH80AIBAN: CH18 0024 0240 3693 9371L

By ChequeCheques must be made in Euros, payable to ESPEN 2012 c/o MCI Suisse SA, 75, rue de LyonCH-1211 Geneva 13, Switzerland

CANCELLATION POLICYCancellations and changes to your original booking must be made in writing to MCI.

For cancellations made:l From confirmation date to 16 December 2011

15% of the total cost of each item will be retained.l From 17 December 2011 to 13 April 2012

50% of the total cost of each item will be retained.l From 14 April 2012

100% of the total cost of each item will be retained.l No refund will be possible.

We hereby agree to pay the required 50% deposit in EURO as soon as we receive the corresponding invoice. Balance of the payment is to be made at the latest by 15 June 2012.5% interest on late payment from1st September if invoices not paid atthe time of the Congress set-up.

I have read and agree with the ESPEN terms and conditions. I have taken all the steps to ensure that anyone working on the project is aware of these terms and conditions.










SATELLITE SYMPOSIA AND SPONSORED SESSIONSCOMPANY COMPANY VAT NUMBER

CONTACT NAME

ADDRESS


TELEPHONE FAX

E-MAIL

WEBSITE


SATELLITE SYMPOSIA

Satellite Symposium Price Date

Room Gaudi Rooms 115-116-117 1800 seats € 47500 l Saturday 8 September 2012 12:00-13:30 lRoom Miro Room 112 780 seats € 40500 l Sunday 9 September 2012 18:00-19:30 lRoom Goya Room 113-114 700 seats € 39500 l Monday 10 September 2012 16:00-17:30 l










SPONSORSHIP BOOKING APPLICATION FORMCOMPANY COMPANY VAT NUMBER

CONTACT NAME

ADDRESS


TELEPHONE FAX

E-MAIL WEBSITE


We would like to book the following Sponsorship Items:

SPONSORSHIP ITEMS PRICE l✓

Final Programme (A4) Back Cover Page € 11500 lInside Cover Page € 09500 lInside Page € 07000 l

Mini/Pocket Programme (A6) Exclusive Sponsorship € 15000 lInserts Insert in Congress Bags € 03 500 lPromotional Material Congress bags (production cost + royalty fee) € 27500 l (production cost + royalty fee)

€ 10000 l (royalty fee)Congress bags tags € 12500 l Notepads and pens € 12000 l Lanyards for badge holders € 12000 l Transportation pass € 12500 lBookmark € 09500 lCity Map € 10000 lWine & Dine guide € 10000 l

Other Sponsorship Cyber Café € 37500 lOpportunities Wireless Access € 15000 l

Website banner € 03 800 lDelegate badge mailing voucher € 05500 lCoffee Break € 05000 l per coffee breakLunch (participation) € 10000 l per lunch break

1st priority: _________________________ 2nd priority :____________________________ 3rd priority :___________________________













26

PLENARY LECTURES

O Barcelona Special Lecture O Sir David Cuthbertson Lecture O Arvid Wretlind Lecture

SCIENTIF IC SESSIONS BASIC SCIENCE AND CLIN ICAL

O Foetal programming and nutritionO “Metabolomics” meets metabolismO Quantitative and qualitative metabolic goals in ICUO The gut and chronic diseasesO Drug-nutrients interactions in cancerO Sarcopenia-cachexia: the goal is the function!O Regenerative medicine: stem cells to organ transplantationO Myosteatosis and metabolic consequencesO Respiratory failure and sleep apneaO Disability-related nutritional goalsO Symbiotic life with microbes: questioning the stoolO Clinical and biological impact of micronutrientsO Proteolytic systems: repairing or destroying? O Dysglycemia and clinical outcomesO ESPEN Research AwardsO Clinical Nutrition symposiumO Hot topics

EDUCATIONAL & CLIN ICAL PRACTICE SESSIONS

O Quality and safety in nutrition careO Nutritional screening and implementationO Bariatric surgeryO Intestinal Fistulae treatmentO Nutrition in the communityO Nutrition in psychiatric disorders

LLL – SESSIONS

O Compromised gutO Approach to parenteral nutritionO Nutrition in Metabolic SyndromeO Nutrition in Neurological disorders

Main Topics of ESPEN 2012

E X H I B I T I O N L AYO U T A N D C O N G R E S S V E N U E O V E R V I E W

E X H I B I T I O N L AYO U T A N D C O N G R E S S V E N U E O V E R V I E W

Entrance Entrance

Rest Area

Rest Area Rest Area

Catering Area

Rest Area

G R O U N D F LO O R

F I R S T F LO O R

O Main Entrance

O Exhibition, Posters

O Catering

O Registration Area

O Session Rooms

O Speakers’ Preview

O LLL Courses

O SIG Meetings

O Hospitality Suites

Speakers’ Preview

LLL Courses

SIG Meetings

Hospitality Suites

Session Rooms

Exhibition, Posters and Catering

Registration Area

Exhibition Entrances

115 - 117

113 - 114

112

Deadlines

Deadline for Corporate Sponsors to returntheir application form. Attribution made on a1st come, 1st served basis12 October 2011MCI to confirm attribution of sponsorship on a 1st come 1st served basis20 October 2011Sponsorship and Exhibition Sales Manual sent to other potential sponsors and exhibitors24 October 2011Opening of abstract submission: 9 January 2012Closing of abstract submission: 13 April 2012Opening of late breaking abstract submission: 14 May 2012Early registration deadline: 30 May 2012Company Profile: 4 June 2012Satellite Symposium programme for approval: 4 June 2012

Deadline for late breaking abstracts (posters only): 21 June 2012

Exhibition layout for approval: 27 June 2012

D A T E S T O R E M E M B E R

Sponsoring & Exhibition cancellation

From confirmation to 16 December 2011: 15% of the total cost of each item will be retainedFrom 17 December 2011 to 13 April 2012: 50% of the total cost of each item will be retainedFrom 14 April 2012: 100% of the total cost of each item will be retained

Exhibition set up

Thursday 6 September 2012 09:00-23:00Friday 7 September 2012 08:00-23:00Saturday 8 September 2012 08:00-11:00** Only final set-up, no unloading, heavy set up must

be finalised on 7 September. Aisles must be clear.

Exhibition opening hoursSaturday 08 September 2012 13:00-18:00Sunday 09 September 2012 09:00-18:00Monday 10 September 2012 09:00-18:00Tuesday 11 September 2012 09:00-12:00

DismantlingTuesday 11 September 2012 12:00-23:00

Sponsorship and Exhibition - Sales Manual · ESPEN 2012 c/o MCI Suisse SA 75, Rue de Lyon 1211...

Documents

Transcript of Sponsorship and Exhibition - Sales Manual · ESPEN 2012 c/o MCI Suisse SA 75, Rue de Lyon 1211...