Municipal Association of Victoria

Annual Conference & Dinner

Sponsorship opportunities

17 October 2019Sofitel Melbourne on Collins

MAV Annual Conference and Dinner17 October 2019, Sofitel Melbourne on Collins

The Municipal Association of Victoria The Municipal Association of Victoria (MAV) is the peak representative body for local government in Victoria. The MAV has a legislated responsibility to represent the interests of councils through policy formulation, advocacy work and insurance services.

Formed in 1879 and incorporated by an act of Victorian Parliament in 1907, the MAV today enjoys the support of Victorian councils, who are our financial members.

Determined to increase the capability and effectiveness of the sector, we conduct a wide range of activities. These include lobbying, campaign and issues management, procurement, research, councillor and professional development, event management and more.

The MAV has been long-recognised as an influential and respected representative body by both local and state government.

The MAV Annual Conference and Dinner explores prominent local government issues and future challenges facing the sector, as well as providing an understanding of emerging services and capabilities to assist and improve councils.

With an audience comprised of councillors, mayors, CEOs and senior management from Victorian local councils, over 150 delegates are expected to attend the single day conference program, while over 250 are expected to attend the gala dinner.

This leading local government conference represents an outstanding opportunity to promote commercial products and services demanded by a sector with an annual expenditure of over $8 billion.

The conference will provide one-of-kind opportunities for sponsors and exhibitors to showcase their capabilities in product and service provision and engage with senior decision makers within the Victorian local government sector.

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MAV Annual Conference and Dinner17 October 2019, Sofitel Melbourne on Collins

About local governmentIn Victoria, local government is made up of 79 councils representing over 5.5 million people. Councils are area-based, representative governments with a legislative and electoral mandate to manage local issues and plan for the community's needs.

Local government is recognised in the Victorian Constitution 1975 as a:

‘distinct and essential tier of government consisting of democratically elected councils having the functions and powers that the Parliament considers are necessary to ensure peace, order and good government of each municipal district’.

Councils operate within a legislative framework established by the Victorian Parliament through the Local Government Act 1989, which specifies local government powers, duties, roles, responsibilities and functions.

Local government facts Victoria has 79 municipalities:

o 31 metropolitan (including 10 interface councils)

o 48 rural and regional (including 10 regional cities)

o Populations range from 2,900 to more than 313,500

o Land area varies from 10.8 sq km to 22,000 sq km

o Each also varies in rate base, needs, infrastructure and resources.

Each municipality manages significantly different budgets: o Rural council budgets average $69 million

(smallest is approximately $10.3 million)o Metropolitan council budgets average

$211 million (largest is approximately $705 million)

Governed by 641 democratically elected councillors: o 400 male councillorso 240 female councillors

Employs 43,469 people o 26,609 female employeeso 16,856 male employeeso 4 gender neutral employees

Annual revenue of $9.9 billion Responsible for $91.2 billion in community

infrastructure and assets such as roads, bridges, town halls, recreation and leisure facilities, drains, libraries and parks.

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MAV Annual Conference and Dinner17 October 2019, Sofitel Melbourne on Collins

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MAV Annual Conference and Dinner17 October 2019, Sofitel Melbourne on Collins

Sponsor and exhibitor opportunities and provisionsThe 2018 MAV Annual Conference and Dinner provides a unique opportunity to:

Promote your products and services to a sector responsible for 43,469 employees and $8 billion in annual expenditure.

Raise and enhance your organisation’s profile among local government senior decision-makers who are hard to reach key influencers from Victorian councils.

Leverage the MAV brand that is a trusted and respected name within the local government sector.

Network with potential and current clients.

Several different sponsor and exhibitor opportunities are available, offering varying provisions and budget options (please note all prices exclude GST).

*Length and content of sponsor speaking opportunity subject to MAV approval.

Principal Sponsor $30,000 + GST

Acknowledgement as Principal Sponsor by chairperson throughout the conference, including welcome and close

Exhibition area (with trestle table and chairs) Keynote address speaker selection and introduction of speaker to plenary session* Signage in plenary room Logo inclusion on projection screens throughout the day Sponsorship and logo acknowledged pre and post conference across all MAV marketing

and communication channels Six conference exhibitor passes which includes morning tea, lunch, afternoon tea and

conference entry Four dinner passes

Dinner Sponsor $15,000 + GST

Exclusive dinner function sponsorship – only sponsor with a brand presence for the entire evening

Exhibition area during the conference (with trestle table and chairs) Acknowledgement by dinner chairperson throughout the dinner, including welcoming and

close Prominent placement of signage throughout the dinner venue Speaking opportunity (up to 5 minutes) during the dinner function* Sponsorship and logo acknowledged pre and post conference across all MAV marketing

and communication channels Two conference exhibitor passes which includes morning tea, lunch, afternoon tea and

conference entry Four dinner passes

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MAV Annual Conference and Dinner17 October 2019, Sofitel Melbourne on Collins

Morning Tea Sponsor$6,000 + GST

Exhibition area (with trestle table and chairs) Acknowledgement as Morning Tea Sponsor by chairperson before delegates break for

morning tea Speaking opportunity (2-3 minutes) to the plenary before morning tea* Logo on screens during the speaking opportunity Opportunity to place a free-standing banner at the exhibition entrance during morning tea Opportunity to offer merchandise that could be used for morning tea (eg; mugs, serviettes) Two conference exhibitor passes which includes morning tea, lunch, afternoon tea and

conference entry Two dinner passes

Lunch Sponsor $6,000 + GST

Exhibition area (with trestle table and chairs) Acknowledgement as Lunch Sponsor by chairperson before delegates break for lunch Speaking opportunity (2-3 minutes) to the plenary before lunch* Logo on screens during the speaking opportunity Opportunity to place a free-standing banner at the exhibition entrance during lunch Opportunity to offer merchandise that could be used for lunch (eg; mugs, serviettes) Two conference exhibitor passes which includes morning tea, lunch, afternoon tea and

conference entry Two dinner passes

Afternoon Tea Sponsor$6,000 + GST

Exhibition area (with trestle table and chairs) Acknowledgement as Morning Tea Sponsor by chairperson before delegates break for

afternoon tea Speaking opportunity (2-3 minutes) to the plenary before afternoon tea* Logo on screens during the speaking opportunity Opportunity to place a free-standing banner at the exhibition entrance during afternoon tea Opportunity to offer merchandise that could be used for afternoon tea (eg; mugs,

serviettes) Two conference exhibitor passes which includes morning tea, lunch, afternoon tea and

conference entry Two dinner passes

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MAV Annual Conference and Dinner17 October 2019, Sofitel Melbourne on Collins

SPONSORSHIP APPLICATION FORM1. Definitionsa. ‘The Event’ is the MAV Annual Conference & Dinner

which will take place on 17 October 2019 at the Sofitel Melbourne on Collins.

b. ‘Application’ means an application to be a sponsor or exhibitor.

c. ‘Sponsor’ means any person, firm, body corporate, unincorporated association or authority allocated space by the organiser of the event and includes all employees, agents and representatives of such person, firm, body corporate, unincorporated association or authority.

d. ‘Organiser’ means the Municipal Association of Victoria, its employees, agents and contractors.

e. ‘Venue’ means the Sofitel Melbourne on Collins.2. Application for Participation and Acceptancea.A binding contract comes into existence in accordance with

the Application and Terms and Conditions upon the Organiser’s acceptance of the Application.

b.The Organiser has the right to reject or accept any Application.

3.Sponsor Obligationsa.The Sponsor will provide all necessary information and

material required for the Organiser to carry out its obligations to the Sponsor, by the dates stipulated by the Organiser.

b.The Sponsor will make good and compensate Venue for damage caused by any act or omission of the Sponsor or other persons arising from or in connection with the use of the exhibition venue by the Sponsor.

c. The Sponsor must have the display space ready with all exhibits completed and available for display by the time specified by the Organiser before the opening of the Exhibition.

d.Sponsors are responsible for any damage or loss of own goods and equipment left in the Venue or function area prior to or after the function and must secure all goods and equipment during the Event.

e.All Sponsor deliveries to the Venue must be prior advised to the Venue and must be marked with the name and date of the Event and Sponsor.

4. Exhibition Space: Standard Fittings, Design and Signsa.The Organiser agrees to provide the Exhibition booth and

fittings, as detailed in this application, whereby applicable to the sponsorship level selected.

b.The Organiser will ensure that booth positions will be allocated according to sponsorship value and on a first served basis should value be equivalent.

5.AssignmentThe Sponsor may not assign its rights under the agreement without the Organiser’s prior written consent.6.Terms of PaymentThe agreement will be terminated if the Sponsor does not pay the required fee prior to the event. In the event of termination by the Organisers, the Sponsor will not be entitled to any form of compensation.7. WithdrawalsThe Sponsor will not withdraw, cancel, alter or reduce in any way their Application.In the event the Sponsor withdraws after receipt of signed application and confirmation of acceptance, the following terms shall apply: Withdrawal, cancellation or reduction of agreement 60

days before event 50% of sponsorship value will be charged.

Withdrawal, cancellation or reduction of agreement 30 days before event 75% of sponsorship value will be charged.

Withdrawal, cancellation or reduction of agreement <30 days before event 100% of sponsorship will be charged.

8. Insurance and Indemnitya.The Sponsor shall take out and maintain a policy of public

liability insurance for an amount of not less than $5,000,000 during the Event.

b.The Sponsor will indemnify the Organisers against any cost, claim, liability and expense to which the organisers are in any way subject arising from or in connection with any act or omission of the Sponsor.

9. ComplianceThe Sponsor will comply with all applicable laws and regulations and all reasonable directions from the Organiser and the owner of the exhibition venue.

Complete the Sponsorship Application Form and return to the MAV Confirmation of your booking will be acknowledged by email The MAV will raise an invoice for your prompt payment Payment must be received before the event date

PLEASE PRINT

Company Name ABN

Address

Suburb State Postcode

Contact Name Position

Telephone Mobile

Email

Sponsor / Exhibitor level applying for:

Sponsorship level(tick one only)

Amount(ex GST)

Total Amount(incl GST)

Principal Sponsor $30,000 $33,000

Dinner Sponsor $15,000 $16,500

Morning Tea Sponsor $6,000 $6,600

Lunch Sponsor $6,000 $6,600

Afternoon Tea Sponsor $6,000 $6,600

We accept the sponsor package as outlined in this proposal and agree to the terms and conditions outlined on this application form. We agree to pay the sponsorship fee indicated (incl. GST) in accordance with the details provided.

Authorised Signature

/ /Print Name Date

Return to:Julie-Ann Undrill, Manager, Events and Sponsorship Phone: 9667 5557 Fax : 9667 5550 Email: jundrill@mav.asn.au

MUNICIPAL ASSOCIATION of VICTORIA ABN 24 326 561 315

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MAV Annual Conference and Dinner17 October 2019, Sofitel Melbourne on Collins

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