Sponsoring Student Organizations

Sponsoring Student Organizations

Chapter 19

Student organizations inspire students and bring curriculum to life

Objectives

• Identify the purpose and benefits of co curricular student organizations

• Identify the teacher’s/adviser’s responsibilities

Career and Technical Student Organizations

• Common purpose– Bringing business/industry and

education together in a working relationship

• Integration of learning– Not “clubs”—part of the

curriculum• Makes learning relevant• Incorporate academic standards• Reinforces what is learned in the

classroom


• Inspire young people to realize their potential

• Assume responsibilities of adult life

• Develop confidence and self-esteem

• Develop leadership abilities• Develop a spirit of cooperation• Develop a spirit of social

responsibility• Promote business skills


• Business Professionals of America– Founded in 1971– Mission: The preparation of a

world-class workforce, through the advancement of leadership, citizenship, academic, and technological skills

– Membership 2002• 2500 local chapters• 52,000 members• www.bpa.org

http://www.bpa.org/


• Future Business Leaders of America/Phi Beta Lambda– Founded in 1940– Mission: Bring business and

education together in a positive working relationship through innovative leadership and career development programs


• FBLA/PBL cont.– Membership 2002

• 13,000 local chapters• 240,000 members

• www.fbla-pbl.org

http://www.fbla-pbl.org/


• DECA and Delta Epsilon Chi– (Distributive Education Clubs of

America)– Founded in 1946– Mission: Enhance education of

students who have interest in marketing, management, and entrepreneurship

– Membership 2002• 170,000 members• 3700 chapters

• www.deca.org

http://www.deca.org/

Benefits of Student Organizations

• Promotes the program• Teaches workplace skills• Recognizes achievement• Develops leadership• Encourages professionalism• Develops social skills• Enhances student reputations• Schools develop positive publicity• Community-at-large takes pride

in accomplishments


• Promoting business education programs– Student organizations

promote enrollment in business and marketing programs

– Increase the visibility of the programs


• Reinforce workplace skills– Employers want employees

who can• Identify and solve problems• Prepare and achieve goals• Communicate effectively• Apply new information• Negotiate with others• Work in teams

– CTSO activities inspire students to develop these skills


• Recognizing student achievement– Students develop proper

attitude toward competition– Offer students opportunities

to experience both low-risk failure and success

– Prepare students for the competitive environment of life


• Developing leadership– Students are elected by their

peers as officers– Officers learn the

responsibilities of their offices• Learn to plan independent

meetings• Utilize parliamentary procedures

– Effective chapters ensure that all members share in the responsibilities


• Developing leadership cont.– Qualities of a leader

encouraged• Ability to inspire others• To do one’s best in producing

quality results• Exhibit honesty, sense of humor,

passion, risk-taking, respect for diversity, energy, organizing skills, and vision


• Encouraging professionalism and social skills– Offer student opportunities

to• Recruit members• Run a campaign• Compete


• Participating community service– Reciprocity—performing

service in exchange for shared expertise and hands-on learning

Curriculum Integration

• Making the classroom relevant– Provides assignments that

are authentic and applied through

• Leadership development• Career exploration• Community service• Fundraising activities


• Extracurricular approach– Local school district does not

support the student organization as a co curricular activity

– Advisers must use their ingenuity to bring this component to students as an extracurricular activity

• Requires meeting and working with students before and after school, during the lunch hour, or an activity period


– A regular meeting day, time, and place should be established

– Advisers should be in attendance but, students should run the meetings

• Practice parliamentary procedure• Practice adherence to an agenda• Practice the rules of meeting

protocol

– Officers should meet separately prior to general meetings to establish the agenda


• Program of work– Chapters are most effective when

members plan and implement a realistic program of work

• Projects and programs within the framework of the national organization

– Should include (but not limited to)• Preparing in conducting meetings and

programs• Managing chapter funds and budgets• Fundraising activities• Social and service activities• Public relations efforts

Table 1 p. 305

Responsibilities of the Adviser• General responsibilities includes, but is

not limited to– Becoming knowledgeable about the

policies and procedures of the organization

– Organizing a process for the selection of officers and then properly training them

– Holding regular organization meetings and insuring that each run efficiently

– Assisting with the development, coordination, and implementation of a well-defined yearly plan of action

– Being consistent with the enforcement of the organization’s rules and local school policies

Responsibilities of the Adviser

– Informing the school administration, governing board, parents, and community of chapter activities

– Preparing students for participation and competition in local, state, and national activities

– Supervising the financial operation and fundraising activities

– Providing instruction for students and leadership and personal development

– Maintaining continuity, stability, and membership as students graduate and leadership changes


• Legal responsibilities– Process required

documentation such as• Traveling forms• Medical releases• Insurance information• Parental/Guardian release

statementsPlace of these documents in a

binder and take them to all off-campus functions


• Legal responsibilities cont.– Secure parental/guardian

releases for students’ pictures and information that may be in publications such as newspapers, brochures, web sites, and videos


• Out-of-school travel responsibilities– Adviser should accompany

students to all activities– Parents/guardians should be

informed well in advance of trips about specific dates, travel times, location, and phone contacts


– Trip preparation may include• Filling out a requisition for a bus

and driver• Requesting a substitute teacher• Making a presentation to the

school board• Driving a school van

– May require a special category driver’s license

• Districts may have guidelines for the ratio of teachers to students

• May be requirements for male or female travelers


– Overnight trips offer new responsibilities

• Adviser must arrange accommodations

• Arrange guidelines and rules concerning

– Room assignments– Curfews– Bed checks


– Arrange hotel details in advance and consider

• Placement of students in non-smoking rooms

• Number of individuals per room• Presence of connecting doors

between rooms• Telephone usage• Locked beverage bars• Blocking access to rental movies• Method of payment (purchase

orders rather than credit cards)


– Adviser should review with students courtesies and protocols such as

• Checking in luggage• Table manners• Tipping procedures• What not to remove from a

hotel room


• Parent/Guardian communication– Students may work beyond school

hours and in unfamiliar settings– Teacher should communicate with

parents/guardians to insure they approve

– Advisers must know who has legal permission to pick students up

Supervision of Fundraising Activities

• Students learn– Leadership– Organization– Promotion– And marketing

• Students should select the project– Set realistic goals– Identifies deals


• School policies and procedures– Many schools have strict

guidelines– Secure written permission

for all activities– The intake of funds must be

closely monitored


• Community relations– Be aware of community

regulations such as• Permissions which may need to

be secured• Curfew ordinances


• Social and political standards– Be aware of norms of the

local community regarding social and political standards, religious beliefs, and local customs

Service Learning Activities• Students learn the

importance of – Honesty and integrity– The ability to work as a team

member– Respect for diversity

Preparation for Competition• A capstone for many students

– The reason many students become members

• The adviser is responsible for preparing students to perform– Student should be coached for

competitions– Student should be instructed in

testing basics• Darkening spots correctly• Not using acronyms or abbreviations• Printing neatly• Not folding or damaging a score

sheet

Preparation for Competition• The adviser should apprise

students of all guidelines and make certain– Entry forms are completed correctly– Documents are proofread for

grammar and spelling– Correct number of copies have been

submitted– Documents were addressed properly– Documents and folders are labeled

accurately

Preparation for Competition

– Students may be disqualified for minor infractions

• Using a pencil instead of the pen• Exceeding the time limit• Submitting a report with an

improper cover• Appearing in improper attire

– Students should• Arrange study sessions before

competitions• Rehearse speeches and

presentations• Scrutinize their own (and each

other’s) attire• Double check supplies and materials

Preparation for Competition

Advisers should reinforce to students that to be a winner, a student does not have to win a trophy. The most important benefit is the experience gained, the learning acquired, and the knowledge that the student gave their best effort.

Promotion of the Organization• Creating, building, and maintaining a

strong chapter are a constant challenge to the adviser

• Student recruitment– The adviser and current members must

reach out to new students– Student career fairs– School open houses– Classroom presentations– Personal letters of invitation– Incentive challenges with current

members– Brochures– Guest speakers– Field trips

• Begin early in the year when students are enthusiastic and not yet committed

Promotion of the Organization

• Administrative support– Required for success– The adviser must work to inform

administrators about the importance of the student organization by publicizing students’ involvement

• Newsletters• Faculty meeting presentations• Student presentations• E-mails• Invitation to social events• In-service workshops

Promotion of the Organization• Advertising media

– Continually advertise student success stories to all stakeholders

– News releases and pictures should be sent to local newspapers and publications in community venues such as school newspapers, church bulletins, civic organization newsletters

– Encourage students to create and regularly update a chapter web site

– Utilize the schools broadcasting capabilities

– Contact local and civic groups to make student presentations

Sponsoring Student Organizations

Documents

Transcript of Sponsoring Student Organizations