SPICS (Shipboard) Operation Manual

8/18/2019 SPICS (Shipboard) Operation Manual

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INDEX

Page

1. System Outline

1.1 Main Function －－－ 11.2 Basic Operational Flow (Routine Work) －－－ 31.3 Basic Operational Flow (Occasional Work) －－－ 41.4 System requirement －－－ 51.5 About the version up of program －－－ 5

2. System Start / Stop －－－ 6

3. Screen Description

3.1 [Menu] Screen －－－ 73.2 [Parts List] Screen －－－ 83.3 [Parts Detail] Dialog －－－ 93.4 [Consumed Parts List] Screen －－－ 103.5 [Consumed List] Dialog －－－ 113.6 [Parts Requisition] Screen －－－ 123.7 [Requisition List] Dialog －－－ 133.8 [Delivered Parts List] Screen －－－ 143.9 [Delivery List] Dialog －－－ 153.10 [History (Consumed Parts)] Screen －－－ 163.11 [History (Parts Requisition)] Screen －－－ 173.12 [History (Delivered Parts)] Screen －－－ 183.13 [Annual Report] Screen －－－ 19

3.14 [Master List (Equipment)] Screen －－－ 203.15 [Master List (Store)] Screen －－－ 21

4. Check Critical Spare Parts with Shortage condition －－－ 22

5. Input Consumed Parts / Qty －－－ 23

6. Make Parts Requisition －－－ 25

IHI Marine Co., Ltd.


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Page

7. Check Assessment Result －－－ 29

8. Input Delivered Parts / Qty (*) －－－ 31

9. Review Consumed / Requisition / Delivered Parts History －－－ 35

10. Make Annual Report (*) －－－ 38

11. Update Spare Parts Data －－－ 42

12. Update Master Data (Equipment) －－－ 46

13. Update Master Data (Store) －－－ 50

14. Setting of User Authority and Password －－－ 54

15. Setting of Controls －－－ 55

16. Database Backup / Restore

16.1 Database Backup －－－ 5616.2 Database Restore －－－ 57

17. Common Utility Functions

17.1 Code Search Function －－－ 5817.2 Filter Function －－－ 5917.3 Spare Parts Type Review & Modify －－－ 61


(*)Since Headquarters system has not been installed at the moment, export function of delivery parts and annual report can not be used.


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Page

Output Sample

Consumed Parts List －－－ 62Parts Requisition －－－ 63Delivered Parts List －－－ 64History (Consumed Parts) －－－ 65History (Ordered Parts) －－－ 66

History (Delivered Parts) －－－ 67 Annual Report －－－ 68Spare Parts List (All Parts) －－－ 69Spare Parts List (Detail) －－－ 70Equipment List －－－ 71Store List －－－ 72



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1. System Outline

- 1 -


This system facilitates spare parts control for onboard machinery. There are major functions for spare parts inventory control and

procurement of required spare parts etc. It consists of Headquarters System and Shipboard System installed on the ships managed under

this system. Moreover, the user are restricted for each function as below.

Section 9ReviewHistory

－－ReviewOrder Sheet

－Generate

Section 7ReviewOrder Assessment

－Input

－Select & Input

－Select & Input

Delivered Parts

Parts Requisition

－Select & Input

－Complete

－Complete

Section 5－ReviewConsumed Parts

Section 6Review

Section 8

－Complete

Review

ShipboardHeadquartersFunctionItem

1.1 Main Function User ： Administrator Approval Input Review A B C D

C

B

D

D

C

D

C

C

D

D

D

D

C

D

C

D

B

D


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- 2 -


－Modify/Add/DeleteSection 13ReviewMaster Data (Store)

－Modify/Add/Delete

－－ReviewMaster Data (Supplier)

Section 12ReviewMaster Data (Equipment)

Section 11ReviewMaster Data (Spare Parts)


－Modify (Spare Qty & SMS)


Section 14ModifyUser Authority and Password

Section 15ModifyControls

Section 16ExecuteData Backup / Restore

－Complete

Data Export / Import

－Input

Section 6,7,8,10

Section 10Review Annual Report

Execution

ShipboardHeadquartersFunctionItem

User ： Administrator Approval Input Review A B C D

A

B

C

D

B

C

C

C

D

D

D

D

D

B

C

D

C

D

C

D

A

B

C

C


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Consumed Parts

Screen

Input Consumed Spare Parts

（Sec.5)

Repair & Maintenance/

Trouble work

Make Parts Requisition

（Sec.6

）

1.2 Basic Operational Flow (Routine Work)

- Data Import

- Assessment

- Inquiry / Purchase

- Data Export

- Review Inventory Status

Shipboard

Headquarters

MenuScreen

Data Export

（Sec.6）

- 3 -

Parts Requisition

Screen

Consuming

Spare Parts MenuScreen

Data Import

（Sec.7）

Parts Requisition

Screen

Check Assessment Result

（Sec.7)Supplier

DeliveringSpare PartsInput Delivered Spare Parts（Sec.8）

Menu

Screen

Data Export (*)

（Sec.8）

Delivered PartsScreen

(*) Since Headquarters system has not

been installed at the moment, export

function of delivery parts and annual

report can not be used.


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Print Out Spare Parts List

（Sec. 10)Input Stock Taking Result

（Sec.10）

1.3 Basic Operational Flow (Occasional Work)

Shipboard

Headquarters

Menu

Screen

Data Export (*)

（Sec.10）

- 4 -

Parts

Screen

Spare Parts Data

Modify/Add/Delete

（Sec.11）

History

Screen

Review History

（Sec.9）

Stock Taking

Master

Screen

Equipment / Store Data

Modify/Add/Delete（Sec.12）

Make Annual Report

（Sec.10）

Annual Report

Screen

Parts

ScreenParts

Screen

(*) Since Headquarters system has not

been installed at the moment, export

function of delivery parts and annual

report can not be used.


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IHI Marine Co. Ltd.

XGA (1024 x 768) or higher-resolution monitor with 256 colorsMonitor

50MB （Depend on Package software number and kinds）Free hard-disk space

128MB (256MB recommended)RAM

Windows98SE/2000/XPOS

IBM PC/AT compatible with Intel Pentium II processor (or equivalent) and laterPC

The system requirement is as follows.

1.4 System requirement

1.5 About the version up of program

Ver.4.xx

In case of a small-scale revision of program.

In case of a large-scale revision of program.

- 5 -


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1. On the MS-Windows Desktop screen, double-click "ADMAX"

folder and “Spare Parts Inventory Control System" icon in that

folder.

.

ADMAX Spare Parts

Control

2. ”Password Input Dialog”(Fig.2-1) is displayed.Input password and press [Enter] key.

As default set, “C/E" (Chief Engineer) for administrator

authority is registered. Please change user authority and

password before actual operation.

As for user authority and password, refer to Section 14.

"Guidance Dialog”(Fig.2-2) is displayed.

3. Confirm your login name and authority.4. If you want to skip "Guidance Dialog” at next time, put check

mark on check box of ④.This setting can be reset by Control Change function. (Refer

to Section 17.3)

Fig.2-2 Guidance Dialog

②


Fig.2-1 Password Input Dialog

⑤

5. Select [Close] button.

”Menu Screen”(Fig.2-3) is displayed.

6. If you want to end the system, select [x] button of right upper

corner.

2. System Start / Stop

- 6 -

Fig.2-3 Menu Screen ⑥

④

(*)Since Headquarters system hasnot been installed at the moment,

this function can not be used.


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Ship List

Workflow


3. Screen Description

- 7 -

Fig.3-1 Menu Screen

3.1 [Menu] Screen

Department

Menu

Import & Export History

Operation button

Workflow

(*)Since Headquarters system has

not been installed at the moment,

this function can not be used.


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Spare parts

data

Fig.3-2 Parts List Screen

View Select

“All spare parts” or

“Shortage” or

“Un-received”


- 8 -


3.2 [Parts List] Screen

(1) CODE : Equipment code and/or spare parts code

(2) EQUIPMENT : Equipment name

(3) PARTS : Spare parts name(4) SMS : Spare parts type

(This title can be changed. Refer to Section 15)

(5) PART CODE : Maker’s spare parts’ code

(6) DRAWING NO : Drawing Number

(7) UNIT : Unit for spare parts

(8) WORK : Spare parts working quantity

(9) SPARE : Standard spare parts stock quantity

(10) ONHND : Current spare parts stock quantity

(11) ONODR : Un-received spare parts quantity

(12) REQD : REQD = SPARE – (ONHND + ONODR)

(13) ITEM CODE : Spare parts drawing + page + item number

(14) COST : Cost code for budget control

(15) PRICE : Spare parts unit price

(16) STORE : Store location

(17) REMARKS : Remarks

Sec. 3.3 Sec. 11 Sec. 17.2

Sec. 17.1

Sec. 17.3


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- 9 -

Fig.3-3 Parts Detail Dialog

3.3 [Parts Detail] Dialog

Spare parts

data

Sec. 11

Consumption,

Requisition &

Delivery

History

Page Scroll


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- 10 -

Consumed

spare parts

data

Fig.3-4 Consumed Parts List Screen

Property of spare

parts consumption

data


3.4 [Consumed Parts List] Screen


(2) EQUIPMENT : Equipment name(3) PARTS : Spare parts name

(4) SMS : Spare parts type








(11) CSMD : Consumed spare parts quantity




Sec. 3.5


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- 11 -

Fig.3-5 Consumed List Dialog

3.5 [Consumed List] Dialog

Consumption

History

① Make new consumption data

② Modify consumed date, maintenancecode, item and made on date

③ Delete specified consumption data

② ③①


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- 12 -

Fig.3-6 Parts Requisition Screen

3.6 [Parts Requisition] Screen

Sec. 3.7

Required

spare parts

data

Property of spare

parts requisition

data



(3) PARTS : Spare parts name







(9) SPARE : Standard spare parts stock quantity(10) ONHND : Current spare parts stock quantity


(12) ORDR : Required spare parts quantity

(13) ASSES : Assessed spare parts quantity by Headquarters





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- 13 -

Fig.3-7 Requisition List Dialog

3.7 [Requisition List] Dialog

Requisition

History

① Make new requisition data

② Modify requisition no., delivered date,port and made on date

③ Delete specified requisition data

② ③①


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- 14 -

Fig.3-8 Delivered Parts List Screen

3.8 [Delivered Parts List] Screen

Sec. 3.9

Delivered

Spare parts

data

Property of spare

parts deliverydata












(12) ASSES : Assessed spare parts quantity by Headquarters

(13) DELIV : Delivered spare parts quantity





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- 15 -

Fig.3-9 Delivery List Dialog

3.9 [Delivery List] Dialog

Delivery

History

② ③①

① Make new delivery data

② Modify delivered date, port and madeon date

③ Delete specified delivery data


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- 16 -

Fig.3-10 History (Consumed Parts) Screen

3.10 [History (Consumed Parts)] Screen

Consumed

spare parts

data

View Select

“Consumed” or

“Requisition” or

“Delivered”










(10) DATE : Spare parts consumption date

(11) CSMD : Consumed spare parts quantity

(12) CODE : Maintenance item code parts was consumed with

(13) MAINTENANCE : Maintenance item name parts was consumed with



Sec. 17.2

Sec. 17.1

Sec. 9


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- 19 -

Fig.3-13 Annual Report Screen

3.13 [Annual Report] Screen

spare parts

annual report

Sec. 17.2

Sec. 17.1




(4) SMS : Spare parts type(This title can be changed. Refer to Section 15)






(10) ONHND (LAST) : Delivery date(11) ONHND (LAST) : Delivery date

(12) TOTAL (CSMD) : Delivered spare parts quantity

(13) TOTAL (ORDR) : Delivery port

(14) TOTAL (ORDR) : Delivery port



(17) PRICE (UNIT) : Spare parts unit price(18) PRICE (TOTAL) : Spare parts unit price x quantity

Property of

annual report

Display another

annual report

Modify period,

made on and

made by.

Delete specified

annual report


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- 20 -

Fig.3-14 Master List (Equipment) Screen

3.14 [Master List (Equipment)] Screen

(1) CODE : Equipment code


(3) TYPE : Equipment type

(4) MODEL : Equipment model

(5) MAKER : Equipment’s Maker

Sec. 12

Equipment

data

View Select

“Equipment” or

“Store”

IHI M i C Ltd


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- 21 -

Fig.3-15 Master List (Store) Screen

3.15 [Master List (Store)] Screen

(1) CODE : Store code

(2) NAME : Store name

Sec. 13

Store data

View Select

“Equipment” or

“Store”

IHI M i C Ltd


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If there was critical spare parts with shortage condition, * mark is shown

on Menu Screen.

1. On the “Menu Screen”(Fig.4-1), select * mark on Ship list.

2. “Critical Spare Parts list with shortage condition Screen"(Fig.4-2) is

displayed.

3. Select [Menu] button to return to “Menu Screen".

4. Check Critical Spare Parts with Shortage condition

Fig.4-1 Menu Screen


Fig.4-2 Critical Spare Parts list with shortage condition Screen

①

- 22 -

③

IHI Marine Co Ltd


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1. On the “Menu Screen”(Fig.5-1), select [Input Consumed Parts / Qty].

2. “Select CSMD Parts Screen"(Fig.5-2) is displayed.If consumed spare parts data which has not been completed

existed, “Input CSMD Qty Screen"(Fig.5-3) is displayed instead of

Fig.5-2. (Go to Step 8)

3. Input Consumed Date.

4. Input Maintenance Code and Item if necessary.

5. Input Consumed Parts / Qty

Fig.5-1 Menu Screen


Fig.5-2 Select CSMD Parts Screen

①

- 23 -

③ ④⑥

⑤ ⑦

5. Select check box of consumed spare parts.

If you select same item again, selection is cancelled.

6. "Code Search" function or "Filter" function can be used to find

spare parts. (Refer to Section 17.1 & 17.2)

7. Select [Input CSMD Qty] button when you finish selecting all

consumed spare parts.

IHI Marine Co Ltd


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Fig.5-3 Input CSMD Qty Screen


- 24 -

8. “Input CSMD Qty Screen"(Fig.5-3) is displayed. In this screen, all

spare parts selected by step 5 are shown.9. If you wanted to select consumed spare parts again, select [Select

CSMD Parts] button to return to “Select CSMD Parts Screen“ and

you can select check box by same procedure as step 5.

10. Input consumption quantity for each spare parts.

Consumption quantity greater than on hand (ONHND) quantity can

not be input.

⑪ ⑩⑨ ⑫

Fig.5-4 Completed CSMD Parts Screen

On hand (ONHND) quantity is reduced by inputting consumption

quantity (CSMD), and requisition quantity (REQD) is calculated at

the same time by the following formula.

REQD = SPARE – (ONHND + ONODR)

11. Select [Complete] button if you finished inputting all consumptionquantity.

Please note that data cannot be corrected afterwards when you

select [Complete] button once.

12. “Completed CSMD Parts Screen"(Fig.5-4) is displayed.


IHI Marine Co Ltd


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1. On the “Menu Screen”(Fig.6-1), select [Make Parts Requisition

Sheet].2. “Select REQD Parts Screen"(Fig.6-2) is displayed. In this screen, all

spare parts of which REQD is greater than 0 (REQD > 0) are

shown.

Requisition quantity (REQD) is calculated by the following formula.


If required spare parts data which has not been completed

existed, “Input Order Qty Screen"(Fig.6-4) is displayed instead of

Fig.6-2. (Go to step 7)

6. Make Parts Requisition

Fig.6-1 Menu Screen


Fig.6-2 Select REQD Parts Screen

①

- 25 -

③

④

3. Select check box of required spare parts included in the same

equipment group. You make parts requisition for another

equipments group after step 13 in this section.


4. If [All Parts] button was selected, all spare parts registered in

database is displayed on “Select REQD Parts (All Parts)

Screen"(Fig.6-3) and you can select check box by same procedureas step 3.



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Fig.6-3 Select REQD Parts (All Parts) Screen

a e Co , d

- 26 -


spare parts. (Refer to Section 17.1 & 17.2)6. Select [Input Order Qty] button when you finish selecting all

required spare parts.

7. “Input Order Qty Screen"(Fig.6-4) is displayed. In this screen, all

spare parts selected by step 4 & 6 are shown.

8. If you wanted to select required spare parts again, select [Select

REQD Parts] button to return to “Select REQD Parts Screen“ and

you can select check box by same procedure as step 4 & 6.

⑪ ⑩

⑥

Fig.6-4 Input Order Qty Screen

9. Input Code No., URGENT, ROUTINE, DOCK USE, Requisition No.,

Delivered Date, Delivered Port and Remarks.

The Requisition No. has to be different one from the number already

input.

10. Input order quantity for each spare parts.

11. Select [Complete] button if you finished inputting all consumption

quantity.The persons who has "Administrator" or "Approve" authority are

only permitted to select [Complete] button.


select [Complete] button once.④

⑤

⑧

⑨



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Fig.6-5 Completed Parts Requisition Screen

- 27 -

12. “Completed Parts Requisition Screen"(Fig.6-5) is displayed.

13. Select [Menu] button to return to “Menu Screen".14. Repeat step 1-13 several times to make parts requisition of

another equipment group.

15. On the “Menu Screen”(Fig.6-6), select [Data Export].

"Export Period Dialog”(Fig.6-7) is displayed.

⑬

Fig.6-6 Menu Screen

⑮



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Fig.6-7 Export Period Dialog

- 28 -

⑯

Fig.6-8 Save File Screen

SPICS_SBS_aaa_ yymmdd-hhmm.xls

16. Input export period or select from calendar by [▼] button to

contain all the days when new Parts Requisition was made.17. If spare parts and/or Master data were modified during

export period, select “Master Data” button.

18. Select [OK] button. "Save File Screen"(Fig.6-8) is displayed.

19. Select drive and folder for saving export file.

File name is given as below. (*)

SPICS_SBS_aaa_yymmdd-hhmm.lzh

aaa: Ship codeyymmdd-hhmm: Export date & time

Modify file name if necessary. Then, select [Save] button.

20. Select [OK] at completion message dialog.

21. Export history is recorded on "Import & Export History".

22. Send export file to Headquarters as attached file of E-mail.

⑰ ⑱

⑲

21

Fig.6-9 Menu Screen

(*) Since Headquarters system has not been installed at the moment, requisition data

shall be exported to Excel file. File name is set as XXX-01, XXX-02. XXX is file name

input in "Save File Screen"(Fig.6-8) and sequential number(01, 02 --- ) is attached to

each requisition created in export period. These Excel file shall be sent to

Headquarters as attached file of E-mail.



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1. On the “Menu Screen”(Fig.7-1), select [Data Import]."Open File Dialog"(Fig.7-2) is displayed.

2. Select file for import. Then, select [Open] button. (*)

File name is decided by your company's standard.

Standard file name of our system is shown for your reference.

SPICS_HQS_aaa_yymmdd-hhmm.lzh

aaa: Ship code

yymmdd-hhmm: Export period & time.


4. Import history is recorded on "Import & Export History".

5. On the “Menu Screen”(Fig.7-3), select [Check Assessment Result].

Fig.7-1 Menu Screen

Fig.7-2 Open File Dialog

①

- 29 -

②7. Check Assessment Result

SPICS_HQS_aaa_ yymmdd-hhmm.xls

Fig.7-3 Menu Screen

④

(*) Since Headquarters system has not been installed at the moment,assessed data

shall be imported as Excel file. These Excel file shall be sent to Shipboard as attached

file of E-mail. Select all Excel file one by one to import to Shipboard system.



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6. “Parts Requisition (Assessed) Screen"(Fig.7-4) is displayed. In thisscreen, assessed result by Headquarters is shown.

7. Select [Select Requisition No.] button to check another assessment

result.

8. “Parts Requisition Dialog"(Fig.7-5) is displayed.

9. Select Parts Requisition which assess sign is true.

10.Select [OK] button.

11. “Parts Requisition (Assessed) Screen"(Fig.7-4) is displayed. In this

screen, selected assessed result by Headquarters is shown.


Fig.7-4 Parts Requisition (Assessed) Screen

Fig.7-5 Parts Requisition Dialog

⑦

- 30 -

⑨

⑥

⑩

⑫


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7. Input Delivered Date and Port.8. Select check box of delivered spare parts.


9. Select [Input Delivered Qty] button when you finish selecting all

delivered spare parts.

10. “Input Delivered Qty Screen"(Fig.8-5) is displayed. In this screen, all

spare parts selected by step 8 are shown.

11. If you wanted to select delivered spare parts again, select [Select

Delivered Parts] button to return to “Select Delivered Parts

Screen“ and you can select check box by same procedure as step

8.

Fig.8-4 Parts Requisition (Completed) Screen

Fig.8-5 Input Delivered Qty Screen

⑧

- 32 -

⑬

⑦

⑫

⑨

12. Input delivery quantity for each spare parts.

Delivery quantity greater than on order (ONODR) quantity can not

be input.

On hand (ONHND) quantity is added and On order quantity

(ONODR) is reduced by inputting delivery quantity.

Requisition quantity (REQD) are calculated at the same time by the

following formula.


⑩



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13. Select [Complete] button if you finished inputting all deliveryquantity.

The persons who has "Administrator" or "Approve" authority are




14. “Completed Delivered Parts Screen"(Fig.8-5) is displayed.


16. On the “Menu Screen”(Fig.8-6), select [Data Export].


Fig.8-5 Completed Delivered Parts Screen

- 33 -

⑮

Fig.8-6 Menu Screen

⑯

(*) Since Headquarters system has not been installed at the moment,

export function (Step 16-23) can not be used.



38/65

Fig.8-7 Export Period Dialog

- 34 -

⑰



17. Input export period or select from calendar by [▼] button to

contain all the days when new Parts Requisition was made.18. If spare parts and/or Master data were modified during

export period, select “Master Data” button.

19. Select [OK] button. "Save File Screen"(Fig.8-8) is

displayed.

20. Select drive and folder for saving export file.

File name is given as below.

SPICS_SBS_aaa_yymmdd-hhmm.lzhaaa: Ship code

yymmdd-hhmm: Export date & time



22. Export history is recorded on "Import & Export History".

23. Send export file to Headquarters as attached file of E-mail.

⑱⑲

⑳

22

Fig.8-9 Menu Screen



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1. On the “Menu Screen”(Fig.9-1), select [Review History].2. “History (Consumed Parts) Screen "(Fig.9-2) is displayed.

In this screen, all spare parts consumed in the last 12 months is

displayed.

3. Select [Period] button and “Period Setting Dialog”(Fig.9-3) is

displayed.

4. Input period or select from calendar by [▼] button to change period.5. Select [OK] button.

6. All spare parts consumed in changed period is displayed again.



8. Select [Requisition] button.

Fig.9-1 Menu Screen

Fig.9-2 History of Consumed Spare Parts Screen

①

- 35 -

③

9. Review Consumed / Requisition / Delivered Parts History

⑤

④

⑧

Fig.9-3 Period Setting Dialog

⑦



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9. “History (Parts Requisition) Screen"(Fig.9-4) is displayed.In this screen, all spare parts ordered in the specified period is

displayed.


displayed.


13. All spare parts ordered in changed period is displayed again.



15. Select [Delivered] button.

Fig.9-4 History (Parts Requisition) Screen

- 36 -

⑩

⑫

⑪

⑮

Fig.9-5 Period Setting Dialog

⑭



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16. “History (Delivered Parts) Screen"(Fig.9-6) is displayed.In this screen, all spare parts delivered in the specified period is

displayed.


displayed.


20. All spare parts delivered in changed period is displayed again.




Fig.9-6 History (Delivered Parts) Screen

- 37 -

⑰

⑲

⑱Fig.9-7 Period Setting Dialog

21

22

10 M k A l R t



42/65

1. On the “Menu Screen”(Fig.10-1), select [Print out Parts List].

2. “Parts List Screen"(Fig.10-2) is displayed. In this screen, allspare parts registered in master database are shown.

3. Extract spare parts by "Filter" function to each equipment or each

store etc. to check stock condition. (Refer to Section 17.2)

4. Select [Print] button to print out extracted spare parts list.


6. Execute stock taking and write down result to this spare parts list.

7. On the “Menu Screen”(Fig.10-1), select [Make Annual Report].8. “Annual Report Screen"(Fig.10-3) is displayed.

10. Make Annual Report

Fig.10-1 Menu Screen


①

- 38-

③ ④ ⑤

⑦


Fi 10 4 P t D t il Di l (Edit M d )


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9. Select spare parts whose on hand Qty and/or store location is

different from the current database.10. Select [Modify] button and “Parts Detail Dialog (Edit Mode)”(Fig.10-

4) is displayed.

11. Modify on hand Qty and/or store location.

12. Select [Save] button.

13. Select [Close] button to return to “Parts List Screen".

14. Select a next check button of spare parts to be modified

and do step 10～

13.15. When you finish modification, select [Complete].

The persons who has "Administrator" or "Approve" authority are




Fig.10-3 Annual Report Screen


⑪

- 39-

⑬

⑫

Fig.10-4 Parts Detail Dialog (Edit Mode)

⑨

⑩

⑮


Fig 10 7 Menu Screen


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16. “Completed Annual Report Screen”(Fig.10-6) is displayed.

17. Select [Menu] button to return to “Menu Screen".18. On the “Menu Screen”(Fig.10-7), select [Data Export].


19. Confirm Master Data check box is selected and select [OK] button.

Fig.10-6 Completed Annual Report Screen

- 40-

⑰

⑱

Fig.10-8 Export Dialog


⑲

(*) Since Headquarters system has not been installed at the moment,

export function (Step 18-24) can not be used.



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21

Fig.10-10 Menu Screen20. "Save File Screen"(Fig.10-9) is displayed.

21. Select drive and folder for saving export file.File name is given as below.

SPICS_SBS_aaa_yymmdd-hhmm.lzh

aaa: Ship code

yymmdd-hhmm: Export date & time



23. Export history is recorded on "Import & Export History".24. Send export file to Headquarters as attached file of E-mail.

23

11 Update Spare Parts Data


③


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1. On the “Menu Screen”(Fig.11-1), select [Update Parts List].

2. “Parts List Screen"(Fig.11-2) is displayed. In this screen, allspare parts registered in master database are shown.

3. Use “Code Search" function or “Filter “ function to find spare parts to

be modified. (Refer to Section 17.1 & 17.2)

4. Select spare parts to be modified.

5. Select [Modify] button and “Parts Detail Dialog (Edit Mode)”(Fig.11-

3) is displayed.

11. Update Spare Parts Data



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6. Modify data on “Parts Detail Dialog (Edit Mode)”.

Please note that CODE cannot be corrected.7. Select [Save] button.

8. Select [Close] button to return to “Parts List Screen".

9. Select a next check button of spare parts to be modified and do step

3 ～8.Revision flag (M) is put on subject spare parts. This flag will be

deleted after next Data Export.

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⑧

⑦

Fig.11-3 Parts Detail Dialog (Edit Mode)


Fig 11 6 Parts Detail Dialog (Additional Mode)


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10. If you want to append new spare parts data, select [Append] button

on "Parts List Screen"(Fig.11-5).

"Parts Detail Dialog (Additional Mode) "(Fig.11-6) is displayed.11. Input data on “Parts Detail Dialog (Additional Mode)”.



Append flag (A) is put on subject spare parts ". This flag will be

deleted after next Data Export.



⑪

⑬

⑫

Fig.11-6 Parts Detail Dialog (Additional Mode)

⑩



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14. If you want to delete spare parts data, select spare parts to be

deleted on "Parts List Screen"(Fig.11-8).

15. Select [Delete] button and confirmation message is displayed.16. Select [OK].

17. Deletion flag (D) is put on subject spare parts ".

Spare parts data with flag (D) will be completely deleted after next

Data Export.


⑮

⑭

12 Update Master Data (Equipment)


Fi 12 2 E i t Li t S


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1. On the “Menu Screen”(Fig.12-1), select [Update Master Data].

2. “Equipments List Screen"(Fig.12-2) is displayed. In this screen, allequipments registered in master database are shown.

3. Select equipment to be modified.

4. Select [Modify] button and “Equipment Detail Dialog (Edit

Mode)”(Fig.12-3) is displayed.

12. Update Master Data (Equipment)


Fig.12-2 Equipments List Screen

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Fi 12 4 E i t D t il Di l


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5. Modify data on “Equipment Detail Dialog (Edit Mode)”.

Please note that CODE cannot be corrected.6. Select [Save] button.

7. Select [Close] button to return to “Equipments List Screen".

8. Select a next check button of equipment to be modified and do step

3 ～7.

Fig.12-4 Equipment Detail Dialog

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⑦

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Fig.12-3 Equipment Detail Dialog (Edit Mode)


Fig.12-6 Equipment Detail Dialog (Additional Mode)


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9. If you want to append new equipment data, select [Append] button

on "Equipments List Screen"(Fig.12-5).

"Equipment Detail Dialog (Additional Mode) "(Fig.12-6) is displayed.

10. Input data on “Equipment Detail Dialog (Additional Mode)”.




Fig.12-7 Equipment Detail Dialog

⑩

⑫

⑪

g q p g ( )

⑨



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13. If you want to delete equipment data, select equipment to be

deleted on "Equipments List Screen"(Fig.12-8).

14. Select [Delete] button and confirmation message is displayed.

15. Select [OK].


⑭

⑬

13. Update Master Data (Store)


Fig.13-2 Equipments List Screen ②


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1. On the “Menu Screen”(Fig.13-1), select [Update Master Data].

2. “Equipments List Screen"(Fig.13-2) is displayed and select [Stores]button.

3. “Stores List Screen"(Fig.13-3) is displayed. In this screen, all

stores registered in master database are shown.

p ( )


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Fig 13 4 Store Detail Dialog (Edit Mode)


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4. Select store to be modified.

5. Select [Modify] button and “Store Detail Dialog (EditMode)”(Fig.13-4) is displayed.

6. Modify data on “Store Detail Dialog (Edit Mode)”.

Please note that CODE cannot be corrected.


8. Select [Close] button to return to “Stores List Screen".

9. Select a next check button of store to be modified and do step

4 ～8.

Fig.13-5 Store Detail Dialog

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Fig.13-4 Store Detail Dialog (Edit Mode)

Fig.13-3 Stores List Screen

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10 If you want to append new store data select [Append] buttonFig.13-7 Store Detail Dialog (Additional Mode)


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10. If you want to append new store data, select [Append] button

on "Stores List Screen"(Fig.13-6).

"Store Detail Dialog (Additional Mode) "(Fig.13-7) is displayed.

11. Input data on “Store Detail Dialog (Additional Mode)”.




Fig.13-8 Store Detail Dialog

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⑫


14 If you want to delete store data select store to be


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14. If you want to delete store data, select store to be

deleted on "Stores List Screen"(Fig.13-9).

15. Select [Delete] button and confirmation message is displayed.

16. Select [OK].


⑮

⑭

14. Setting of User Authority and Password



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"User Authority and Password" can be set for each user.

Management of password only can be performed by the user who has administrator authority. Other users can't select

[Password Change] button.

1. Select [Password Change] button on the "Menu Screen"

(Fig.14-1).

“Password Control Dialog"(Fig.14-2) is displayed.

Fig.14-2 Password Change Dialog


①2. Select [Modify] button.

3. Change "Password", "Name" and "Authority".

"Password" shall be less than 20 characters. And, "Name"shall be less than 40 characters.

Max.100 items can be registered.

4. If you want to save data, select [Save] button. If you want to

cancel data, select [Cancel] button.

5. If you want to close, select [Close] button.

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②

④⑤

15. Setting of ControlsFig 15-2 Controls Dialog



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"Various Controls" can be set by the user who has administrator

or approve authority. Other users can't select [Control Change]button.

1. Select [Control Change] button on the "Menu Screen"

(Fig.15-1).

“Controls Dialog"(Fig.15-2) is displayed.

Fig.15 2 Controls Dialog


2. Select various setting for the following controls.

- Guidance View

- Date Format

- Sort Type

- Bar Code Print

- Category Title

3. If you want to close, select [OK] button.

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②

③

①


16. Database Backup / RestoreFig.16-2 Backup & Restore Dialog

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1. Select [Database Backup & Restore] button on the “Menu

Screen"(Fig.16-1).

“Backup & Restore Dialog"(Fig.16-2) is displayed.

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2. [Database Backup] tab is selected. Then, select [Browse] button.

3. "Folder Selection Dialog" is displayed. Select proper folder to

save backup data. Then, select [OK] button.4. Select [Start] button.

5. After making backup, completion message is displayed.

Then, select [OK].

6. Select [Close].

④ ⑥

16.1 Database Backup

If the PC using ADMAX is troubled, the PC must be repaired or

renewed. In such case, it's impossible to recover the database inthe hard disk. Therefore, we recommend that you should take

database backup into outside media (MO, CD, DVD etc.)

periodicalｌy.The database in the install CD is a only initial database. Therefore,

the database can’t be recovered for operational data.

③

①


Fig.16-4 Backup & Restore Dialog

④16 2 Database Restore

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1. Before restore operation, PC shall be repaired or renewed.

And, ADMAX Spare Parts Inventory Control System (SPICS)

shall be installed.

Then, database backup file shall be copied into proper folder on

the PC.

2. Select [Database Backup & Restore] button on the “Menu

Screen"(Fig.16-3).

“Backup & Restore Dialog"(Fig.16-4) is displayed.

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②

3. Select [Database Restore] tab.

4. Select [Browse] button.

5. "Folder Selection Dialog" is displayed. Select proper folder saved backup file. Then, select [OK] button.

6. Select [Start] button.

7. After making restore, completion message is displayed.

Then, select [OK].

8. Select [Close].

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16.2 Database Restore



17. Common Utility Functions


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③

Fig.17-1 Parts List Screen (Code Search)

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②

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On the “Parts List Screen”, " Consumed Parts List Screen “, “Parts

Requisition Screen”, “Delivered Parts List Screen “, "History

Screen" and “Annual Report Screen", "Code Search" function can

be used for searching objective spare parts easily.

1. Select [Code Search] button on the “Parts List Screen”

(Fig.17-1).2. Select [+]mark of equipment and spare parts data.

Then, select [OK].

3. Selected spare parts is displayed.

17.1 Code Search Function


17.2 Filter Function


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②

On the “Parts List Screen”, " Consumed Parts List Screen “, “PartsRequisition Screen”, “Delivered Parts List Screen “, "History

Screen" and “Annual Report Screen", "Filter" function can be used

for extracting by setting of extraction conditions.

1. Select [Filter] button on the “Parts List Screen”(Fig.17-3).

2. Select or input extracting conditions.

Then, select [OK].

Multiple extracting conditions can be set at the same time.

3. Extracted data are displayed.

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17.2 Filter Function

Fig.17-3 Parts List Screen (Filter)



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(2) EQUIPMENT : Equipment name(3) COST : Cost code for budget control

(4) MAKER : Equipment’s maker name










(13) ONODR : Un received spare parts quantity

(14) REQD : REQD = SPARE – (ONHND + ONODR)


(16) STORE : Store location code and/or store name(17) UNIT PRICE : Spare parts unit price



③


17.3 Spare Parts Type Review & ModifyFig.17-6 Type Dialog


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③

On the “Parts List Screen”, " Consumed Parts List Screen “, “PartsRequisition Screen”, “Delivered Parts List Screen “, "History

Screen" and “Annual Report Screen", spare parts type (SMS) can

be reviewed & modified.

1. Select [SMS] button on the “Parts List Screen”(Fig.17-5).

2. “Type Dialog "(Fig.17-6) is displayed.

3. If you want to modify type, select [Modify] button.

4. Modify Type name on “Type Dialog (Edit Mode)”.



①

Fig.17-7 Type (Edit Mode) Dialog

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SPICS (Shipboard) Operation Manual

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