Speech Fundamentals: Visual Aids & Team Presentation
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Transcript of Speech Fundamentals: Visual Aids & Team Presentation
Speech Fundamentals:Visual Aids & Team Presentation
ENC 3254Speaking & Writing for Engineers
Presentations can be viewed from three stylistic perspectives
Structure andSpeech
Delivery
Archives, Cal-Tech
Visual Aids
Structure andSpeech
Delivery
Archives, Cal-Tech
Visual Aids
Why use Visual Aids?
ClarityInterest & Retention
VarietyDelivery Skills
Credibility
Audiences remember more when you use well-designed slides
10 20 30 40 50 60
Recall (%)
Hearand See
See
Hear
Types of Visual Aids
YOU Objects Flipcharts Handouts Marker or chalkboards Overhead Projectors Poster-boards Videos Computer-assisted presentations
Choose a format that is easily read
Arial
BOOK ANTIQUA
Choose legible type
Choose a helpful layoutwordswordswordswords
wordswordswords
words
Color can distinguisha presentation
Color affects how fastthe audience can read
The color combination that is read most quickly is black on yellow.
Color affects how fastthe audience can read
Color combinations need to have contrast—this one does not.
Color affects how fastthe audience can read
Combinations of red, green, and brown are difficult for many people to read.
Color affects the emotions of the audience
Avoid having a hot color such as red or orange as your background
color.
Headline
Body
Using a sentence-headline design quickly orients your audience
The sentence headline succinctly statesthe main assertion of the slide
Body supportswith words
Body supportswith images
compressor
combustor
turbine
Avoid complex images
DEAR-ATOR
HOTWELL
RGFAB
Avoid filler information
Roentgen discovered x-raysin 1895. He found that a cathode-ray tube producedfluorescence in a distant plati-num-barium-cyanide screen.
Avoid long lists• Corrosion• Acid rain• Toxic materials• Pulsed combustion• Energetic materials• Pyrogenic materials• Smog
Exclude details that the audiencedoes not need or cannot remember
Signposts
Where you are Where you are going Flowchart
Charts and Graphs
Visual Aid Usage Guidelines
Do you really need it? Check out environment and equipment. Refer to it only when showing it and show it only
when you refer to it (use blank slides). Do not read from the visual & do not talk to the visual! Make sure that your visual is big enough. Point out specifics. Do not distribute handouts during speech. Prepare in advance and PRACTICE!
Planning & Preparing Visual Aids
Enhance the meaning or impact of your speech. Limit the # of slides (1/minute). Start with a rough draft. Be sure your aid is simple. Limit the animation!! Do not simply have an outline of what you will say PowerPoint may supplement your demonstration,
but may not BE the demonstration
4 Important Design Concepts
Make it Big Keep it Simple Make it Clear Be Consistent
Structure andSpeech
Delivery
Archives, Cal-Tech
Visual Aids
Overview of Team Presentation Assignment 20-25 minutes (i.e. 4-6 mins/team member) 10 minutes for Q & A (audience will roleplay
committees) Intro/Background Technology Security LEED General Conclusion
Speaker Responsibilities
Individual Speakers: Intro with Attention
Preview Relate section to the
audience Body with transitions
between main points Conclusion
Vivid ending Everyone must
use Visual Aids
Moderator: Introduction Team transitions Conclusion/Q&A
Acting like a Team
Not just a series of presentations Agree on Q/A format Agree on who is responsible for what Plan out transitions Timer Slide progression Speaker should focus on the audience Team should look at the person speaking Roadmap! Rehearse together & with visuals!
Q/A
Develop list of possible questions and prepare answers
Ask for questions--if none, be specific Use wait time Suggest questions (One of the most
frequently asked…) Restate question Be sure to thank the audience and
sumup
Schedule your practice time!
Contact me with your preferred day April 11-17
Teams presenting on 11/16 • Practice presentation on 11th
MinimumIntro / Conclusion / TransitionsBody – Not Final
“The ability to communicate is everything.”
--Lee IacoccaFormer CEO, Chrysler Corporation