SpecsIntact Interagency Configuration Control and...

SpecsIntact Interagency Configuration Control and Coordinating Board Meeting

Date: April 19 - 21, 2011 Time: 9:00 am – 5:00 pm Location: National Institute of Building Sciences

Washington, DC Author: Cheryl Fitz-Simon

ATTENDEES:

Invited Attended Name Organization / Location

Steve Rider NASA (Washington) Frank Der, Chairman NASA (KSC) Sherri McMillion NAVFAC (Norfolk) Gardy Cruz NAVFAC (Washington) Pete Rossbach USACE (Washington) Steven Freitas USACE (Sacramento) Sheron Belcher USACE (Huntsville) Robert Iseli USACE (Ohio) Steve Maldony Abacus Technology (KSC) Dan Evans Abacus Technology (KSC) Jim Whitehead Abacus Technology (KSC) Mark MacKenzie Abacus Technology (KSC) Cheryl Fitz-Simon Abacus Technology (KSC) Maggie Muller Abacus Technology (KSC) Michelle Pizzuto Abacus Technology (KSC) Rick Hatcher URS (KSC) Richard Hungate URS (KSC) Alynne Skrabalak National Institute of Building Sciences (NIBS)

MEETING OBJECTIVES:

1) Introduction 7) Submittal Classification and Reviewer 2) SpecsIntact Update 8) Integration with Autodesk and Bentley BIM 3) NAVFAC NMCI Certification Update Software 4) NAVFAC Upgrade to MS Office 2007 9) Open Change Requests 5) Implementation of Formatted Tables 10) Priority of Work

throughout UFGS 11) Action Items 6) ACE-IT Issues

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Attachments & Bookmarks

In order to view the Bookmarks, select the Bookmark icon in the Navigation pane located to the left of the document. To see the file Attachments in order by Subject, from the Attachments Pane, click on the Description Column until the numbers are in sequence of 1 - 4.


DISCUSSION SUMMARY:

Subject 1: Introduction

1) Frank Der, NASA and Board Chairman, opened the meeting by welcoming everyone.

Subject 2: SpecsIntact Update

1) A SpecsIntact Update was presented by Dan Evans in which the following topics were discussed: a) New Features within 4.5.0 which was released April 14, 2011

(1) Generates paragraph numbers automatically for both numeric and alphanumeric (a) No manual editing of numbers or spaces (b) Numbers are no longer hardcoded inside the Title tags

(2) Add left margins for subparts below article (3) Numeric or alphanumeric paragraph numbers (4) Requires major documentation changes (5) Fully Backward Compatible

(a) New software will work with old and new projects and Sections (6) Provides capability to mix Old and New Sections in the same Job or Master, although not

recommended for Alphanumeric Jobs. b) Counted over 56,000 SpecsIntact users since 2004 c) Technical Support averages 2535 calls per year since 2009 d) SpecsIntact Web Site and Documentation had massive updates due to Automatic Paragraph

Numbering, MasterFormat 2010 and longer Master/Job Names. including: (1) QuickStart Guides

(a) Traditional which will no longer be updated. (b) Numeric (c) Alphanumeric

(2) Help (3) Knowledge Base (4) SpecsIntact Section Templates

(a) UFGSBasic.tpl (b) UFGSBasic_Auto.tpl (c) UFGSBracketed.tpl (d) UFGSBracketed_Auto.tpl

(5) Help Center updates (major) (6) Graphic updates (major) (7) Added new links for technical and non-technical UFGS Change Requests (8) Performed general maintenance (9) Coming Soon:

(a) New Learning guide for “Advance Editing Tools and Techniques”:

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a) Reference Wizard b) Submittals c) Bracket Replacement d) Tailoring e) Screencasts

e) UFGS (1) Alynne Skrabalak is the UFGS Coordinator (2) Maggie Muller documented the UFGS release procedures thoroughly for transition

f) Upcoming Conferences SpecsIntact Team will be supporting: (1) NASA Facilities Engineering and Real Property Conference, May 9 – 13, 2011, Nashville, TN.

(a) Dan Evans and Cheryl Fitz-Simon attended and presented SpecsIntact (b) Richard Hungate attended and presented the UFGS

(2) CSI Contruct2011, September 13 – 17, 2011, Chicago, IL (a) Steve Freitas and Cheryl Fitz-Simon are the presenters with assistance from Jim

Whitehead and Richard Hungate. 2) During the October 2011 SI-CCCB, an in depth discussion took place amongst attendees regarding

formatted tables and their margin settings. This discussion will resume at the November 2011 SI-CCCB Meeting in which Jim Whitehead will attend.

Subject 3: NAVFAC NMCI Certification Update

1) Sherri McMillion provided an update to the NAVFAC Certification status, as follows: a) Jim Whitehead submitted SpecsIntact 4.5.0 NAVFAC on April 8, 2011. b) After receipt, NMCI has 45 days to certify the version since SpecsIntact is on the fast track. c) The certification should occur sometime early to mid June. d) Once certified, it takes a week to push down v4.5.0 to all users, except that it will take up to a

couple of weeks for those with the Scientific and Engineering seats. e) Sherri McMillion stated the August release of the UFGS master be the first release with

Automatic Numbering as well as Formatted Tables. f) See Subject 5 below for more information on the incorporation of Formatted Tables.

Subject 4: NAVFAC Upgrade to MS Office 2007

1) Cheryl Fitz-Simon stated the upgrade to Microsoft Office 2007 is causing problems with publishing to Word since they do not have a version of SpecsIntact the supports 2007.

2) Since NAVFAC will be pushing down v4.5.0, they are not overly concerned with this issue. 3) Jim Whitehead has been working with Dean McCarns, NAVFAC in regards to adding the Word

Template into the Microsoft Office Trust Center. 4) With each new SpecsIntact build, the version number of the template is changed, which is a direct

result of the ThinApp version. Since the filename changes, NAVFAC must add the latest template with each new release.

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5) Sherri McMillion questioned on whether we were planning any SpecsIntact releases in the near future. At this time, there are no releases on the schedule, as the next set of priorities will determine when that will occur. It is possible with the release the UFGS Master with automatically numbered paragraphs and the incorporation of Formatted Tables, may require a maintenance release.

6) In the event a maintenance release is required, Dan Evans and Jim Whitehead will inform the board members as soon as possible, and provide a copy to NAVFAC for certification.

7) This is not an issue for Army since they certify version 4.5.x.

Subject 5: Implementation of Formatted Tables throughout the UFGS

1) Since NAVFAC will have v4.5.0 by mid June, Cheryl Fitz-Simon questioned whether it would be possible to convert the UFGS Master over to the Automatic Paragraph Numbering by the August 2011 release.

2) Steve Freitas also felt this would be a good time to begin the implementation of Formatted Tables, but wanted to clarify whether this was an automated process or a manual process. In answer to his question, implementing Formatted Tables throughout the UFGS is a manual process, which requires additional work for all three of the database managers.

3) Sheron Belcher recommended each agency devise a plan for implementing Formatted Tables throughout their databases.

4) Sherri McMillion stated that each of the agencies should begin with the most commonly used specifications, such as Mechanical.

5) Sheron wanted the board to be aware that implementing Formatted Tables would take time to complete since it would affect the database managers and their current workloads.

6) Sherri McMillion stated that implementation of Formatted Tables throughout the UFGS should commence immediately following the May release.

Subject 6: ACE-IT Issues

1) Cheryl Fitz-Simon stated that in some cases some users cannot publish to MS Word. We know that it’s related to permission issues, but have not been able to find out exactly what permission is causing the problem.

2) Steve Freitas stated that he recently ran into this very issue where ACE-IT changed something, which affected some jobs, but not others. Since it is inconsistent, he has not been able to pin point the problem.

3) Sheron Belcher stated that she was confident it is related to the permissions as well, but that the technician did not document what he did to correct the problem. As a result, they cannot pass the fix along to others having the same problem.

4) Frank Der suggested that when Steve runs into this problem again, he should forward the job to the SpecsIntact Technical Support to see if the problem could be replicated.

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Subject 7: Submittal Classification and Reviewer

1) A customer contacted the Technical Support desk because they have several A/E Firms working on the same Job and reviewing the Submittals, therefore they would like the reviewer to reflect “G A/E2. At this time, the Classification and Reviewer cannot contain digits, only characters.

2) Frank Der suggested that they could use something like A/EA, A/EB, A/EC. 3) Sherri McMillion thought we should consider opening this up since they are beginning to require

UFGSs for Design Build, and their contractors could use A/E1, A/E2, A/E3, etc. 4) RMS only recognizes the first character of the reviewer so that wouldn’t be an impact for Army. 5) The SI-CCCB felt as though this is an internal/administrative issue that we should not be resolving.

Subject 8: Integration with Autodesk and Bentley BIM Software

1) Dan Evans and Cheryl Fitz-Simon suggested that we table this topic until the SI-CCCB reconvenes in November, since Jim Whitehead was unable to attend this meeting.

2) This subject is a result of a Change Request submitted by Tom Hinshaw in which he would like to incorporate “widgets” in SpecsIntact for BIM.

3) Steve Freitas stated that if we add links, we have to choose between relative linkage and specific linkage since there’s a lot to consider.

4) Sherri McMillion stated that transitioning this to the O&M Data and the Public Works side is going to be complicated. The board must see how design, construction and maintenance fit together in order to determine how to implement.

5) Sherri McMillion would like to keep up with the BIM group to see if there is additional funding available next year for SpecsIntact.

Subject 9: Open Change Requests

1) The SI-CCCB reviewed the priority 1 - 3 Open Change Requests, which are commented and attached. 2) They have requested that the SI Team continue reviewing the priority 4 and 5’s and be prepared to

cover those at the next SI-CCCB meeting in November.

Subject 10: Priority of Work

1) Dan Evans and Cheryl Fitz-Simon presented the suggested Priority of Work list to the SI-CCCB Board as recommended by the SpecsIntact Team. a) BIM Integration b) Software Redesign c) Submittal Wizard d) Report Modifications

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e) SI PDF Capability 2) The Board would like to see the Requirements Analysis for the following enhancements prior to

providing a new list of priorities by the next SI-CCCB meeting in November: a) BIM Integration b) Software Redesign c) Submittal Wizard d) SI PDF Capability

3) If possible, the board would like the SpecsIntact developers to implement some of the approved CRs that can be completed and closed quickly.

Subject 11: Action Items

# Action Items Person Assign Date

Due Date

Item Status

1 Forward customer support issues relating to the UFGS to Sherri, Pete and Frank

Technical Support Staff

05/03/07 TBD Ongoing

2 Send email to all SpecsIntact users informing them of the availability of the ThinApp version of SpecsIntact.

Steve Freitas 11/01/07 12/21/07 In Progress

Along with this Steve will post on the Technical Excellence Network.(TEN) 3 6 Months prior to the Alternate Paragraph Numbering

Prepare an ECB regarding warning for the Alternate Paragraph Numbering Release

Sheron Belcher 11/04/09 TBD OBE

Notice will be posted on TEN rather than ECB 4 6 Months prior to the Alternate Paragraph Numbering

send a Web Notification List and post warnings on the SI Web Site

Cheryl Fitz-Simon 11/04/09 TBD Complete 03/2011

5 Email the Consensus COBie Specification to the SI-CCCB for review

Richard Hungate 11/04/09 11/06/09 Ongoing

This action is now with Steve Rider. 6 Email the UFGS Working Group with the Submittal Item

character length for RMS Steve Freitas 11/05/09 Ongoing

7 Submit New CR to Add \ Manage Attachments within a project and generate a report


8 Submit New CR to modify the Search and Replace Functions to not only search on the tags, but also to replace tags in both the SI Explorer and SI Editor.


9 Submit New CR for Table placement with full document margin.


10 UFC 01-300-02 will be modified to clarify the usage of list and item designation in 2-2.3 and Appendix A

Steve Freitas 11/05/09 In Progress

Almost complete. Steve will forward the latest version of the UFC 1-300-02 to the SI-CCCB 11 Draft Notification notice and email to SI-CCCB for

approval regarding the discontinuation of MasterFormat 1995 prior to posting on January 2011

Cheryl Fitz-Simon 10/27/10 12/15/10 04/29/11

12 Add Notification to the SpecsIntact Web Site that the Support for MasterFormat 1995 will discontinue as of January 2012.


13 Add Notification to all email notifications that the Support for MasterFormat 1995 will discontinue as of January 2012.


14 Send Email requesting Status of Cobie Specification to Sherri, Pete and Frank

Richard Hungate 10/27/10

Comment: Frank will follow-up with Steve Rider 15 Send the Master and UFGS Coordinator procedures to

Sherri McMillion Maggie Muller 10/27/10 10/29/10 11/2010

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# Action Items Person Assign Date

Due Date

Item Status

16 Create CR to Modify the Add Section Templates dialog to allow users to add the Section Title and Scope at the same time.

Steve Freitas 10/28/10 12/06/10 08/2011

17 Update Section Templates to match the CSI Section Format 2007 prior to next SI Release

Cheryl Fitz-Simon Sheron Belcher

10/28/10 02/2010 Complete 04/2011

18 Schedule the Large Conference room at NIBS for the next UFGS Working Group and SI-CCCB, April 19 – 20, 2011.

Pete Rossbach 10/28/10 11/15/10 Complete

19 Setup Conference Rooms for the Breakout Meetings and Joint UFGS Meeting at the Construct2011

Frank Der 10/28/10 11/30/10 Complete

20 Email Updated Open Change Requests with List of suggested priorities to the SI-CCCB

Michelle Pizzuto 10/28/10 12/03/10 Complete 03/2011

21 Review SpecsIntact Web Search for comments and incorrect information regarding SpecsIntact

Dan Evans 04/21/11 11/2011

22 Add Old Submittal Format Options to the SI-CCCB Agenda for the next meeting (Property Options)

Cheryl Fitz-Simon 04/21/11 09/2011

23 Provide the Requirements Analysis for SpecsIntact Redesign for the next SI-CCCB

Jim Whitehead 04/21/11

24 Schedule WebEx Conference with the SI-CCCB to discuss BIM Integration in or to provide RA

Jim Whitehead 04/21/11 08/2011

25 SI Team review the Open Change Requests 4’s and 5’s for possible OBE’s or no longer required CRs and report the results at the next SI-CCCB

SI Team 04/21/11 11/2011

26 Report the CSI Presentation Schedule to the SI-CCCB prior to the CSI Construct2011

Steve Freitas 04/21/11 06/2011

27 Schedule Beach House for the next SI-CCCB Frank Der 04/21/11 09/2011

The Next SI-CCCB Meeting will be Held November 1 – 3, 2011

At Kennedy Space Center, FL

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SpecsIntact Open Change Requests With

SpecsIntact Team Priority Recommendations 3/22/11

The SpecsIntact team would like to recommend the following Change Requests be considered as the next set of priorities:

1. BIM Integration CR 09-024 2. Software Redesign CR 09-019 3. Submittal Wizard CR 09-022 4. Report Modifications Multiple CRs 5. SI PDF Capability CR 09-002

You will find the Recommendations bookmarked in this PDF. I did not flag each Report Modification CR, but only one of the larger tasks. You will also find bookmarked, two Change Requests that the team feels should be considered to be withdrawn, also three Change Requests that are a “Work In Progress” for the upcoming release of SpecsIntact 4.5.0.

All Open Change Request(Grouped By Assigned Rating, & Sorted By Control Number)

1620's Assigned A Rating Of - 1Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 21, 2002

Date Completed:001004 SUBPART NUMBERING Many Architects doing work for the private sector (and in compliance withCSI's Section Format and Page Format) choose to number the Sub-Partsdifferently from what is currently allowed in SI. Instead of beginning theirnumbering with Part 1, and following with Subpart 1.1, and then withSubpart 1.2., they number utilizing Part 1, then Subpart 1.A, and followingwith Subpart 1.B. Our firm is wanting to use SI, but about 90% of ourarchitectural clients don't use the numbering system as SI is currentlyconfigured.

See Continuation On Page 2.

Submitter:Assigned Rating: 1

Programming Estimate:THOMAS SHAW 1 year

Board CommentsPending Analysis by Development Team.

Presented once again at the November 21, 2002 board meeting. Boardchanged 1620 status to accepted.

Version:Change was: ACCEPTED

SI Recommendation Implementing this request would impact the master text for all three Agencies, and wouldrequire significant software changes.

Submitter's Recommendation Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-017 Allow the Primary Master to Be Moved to Another Working

DirectoryCurrently you cannot move a Primary Master to another Working Directory.If you only have one Master, to move it you must first create a "Dummy"Master and then set it as the Primary Master. Then right-click on the"Orginal" Master and move it. Then you must go to Connect Masters andchange the Primary Master from "Dummy" to "Orignal", then you mustdelete the "Dummy" Master. This seems like a lot of steps to move a Master.


Programming Estimate:MICHELLE PIZZUTO 1-2 weeks

Board Comments Version:Change was: ACCEPTED

SI Recommendation The SpecsIntact team recommends this as a high priority. This would be beneficial tocustomers and save time on the corresponding support calls.

Submitter's Recommendation Note for programmer: Test solution thoroughly. When Umberto implementedthe ability to move Jobs and Masters to new working directories, he excludedthe primary Master. Unfortunately, he did not document the reasons for thislimitation. There may have been some gotchas that he was concerned about.Or, the inability to move the primary might have been a mere oversight. Itwas not tested thoroughly, because the SI explorer used to incorrectly reportthat the primary Master was moved when you tried to do this. It was not. TR963 corrected this erroneous message.

Additional Notes

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Work in Progress

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Work in Progress


Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-022 Submittal Wizard Tagging submittals in the submittal article is difficult and frustrating for new

users, and even sometimes for experienced users. It is even morecomplicated when reviewers and reviewer classification codes are needed.This is one of the biggest sources of frustration for new users.

Also, submittals are not standardized, so it is easy to define slightly differentsubmittals without intending to.


Programming Estimate:JIM WHITEHEAD 6 months

Board CommentsThe board recommends when adding a Submittal to the Section, have theSubmittal Wizard prompt the user to add it to the Submittal Article. Also toallow a choice to add the Submittal Item to multiple SDs. Update theSubmittal list that the wizard uses, with each Master release. Create extratags for each current function of the <SUB> tag.

Version:Change was: REQUIREMENTS ANALYSIS

SI Recommendation The SpecsIntact Team recommends this as the top priority after alternate paragraphnumbering is completed. This would be a great feature to add for customers. We alsorecommend that the board reassign open CR 02-016 a lower rating. CR 02-016 is anapproved CR for a similar feature, however, CR 02-016 would require Master TextPreparers to re-work the Master Text, whereas this CR would not.

Submitter's Recommendation Provide a Submittal Wizard in the SI Editor to automate the tagging ofsubmittal items. We could add great value to SpecsIntact by and improve thequality of the specs for many projects by creating a Submittal Wizard in theSI Editor.

This feature would be similar to the Editor's Reference Wizard, although thechallenges would be different because requirements for project submittals areless structured than for References. In particular, we might want to use a newor enhanced Submittal List from the full UFGS as a starting point for usersinserting submittal requirements in a Section. This enhanced Submittal Listwould list all Submittal Items and SD numbers in the Job or Master for whichit is run. Being able to choose from the existing UFGS submittals in auser-friendly Submittal Wizard would help to standardize these submittalitems, and reduce the possibility of errors.

Additional Notes


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SpecsIntact Team 3


Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-005 Officially Support the CSI MasterFormat 2010 Update CSI has released the MasterFormat 2010 Update, which is now the latest CSI

MasterFormat, and which differs little from MasterFormat 2004. SpecsIntactcurrently lists MF 2004 and MF 1995 as supported MasterFormats. CSI hasalso officially ceased MF 1995 support as of the end of 2009, although westill have customers who need this MF 1995 support in SpecsIntact.SpecsIntact 4.4.2 added support for the new Division 46 and the Div 44 titlechange of MF 2010 Update, but does not otherwise advertise support for MF2010.


Programming Estimate:JIM WHITEHEAD 1-2 weeks


SI Recommendation The SpecsIntact team is awaiting board approval/recommendation to say that SpecsIntactis MasterFormat 2010 compliant.

Submitter's Recommendation We should modify SpecsIntact to indicate support for the new CSIMasterFormat 2010 Update, instead of MF 2004. It is still too early to dropSI support for MF 1995, so we should continue to support it.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-013 Integrate SpecsIntact into REVIT and BENTLEY Currently there is no way to integrate SpecsIntact into either of the Industry

leading BIM programs. The suggestion is to have a Widget that willintegrate directly into the BIM program's current interface that will allowSpecification to be pulled into a current Job, or to allow a Job to be createdand the Sections then be pulled in based on properties attributed to BIMobjects.


Programming Estimate:THOMAS HINSHAW 6 months

Board Comments Version:Change was: REQUIREMENTS ANALYSIS

SI Recommendation The SpecsIntact team, upon board approval feels this should be worked with CR 09-024regarding BIM.

Part of the time estimate includes a requirements analysis.

Submitter's Recommendation I would like to request that an interface be written that would link SpecsIntactto Bentley and Autodesk (Revit) BIM software for generating a pullspecification.

Additional Notes


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Work in Progress

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SpecsIntact team 1


1620's Assigned A Rating Of - 2Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Jul 18, 2000

Date Completed:001008 REFERENCE REPORT MODIFICATION Presently the Reference Verification Report, Duplicate References and TitleDiscrepancy Reports print as individual reports. From the Print Menu underthe report options you only have the option to select the "ReferenceVerification Report:. There is no separate option to print the DuplicateReferences and the Title Discrepancy Reports. Regardless you will get allthree reports when you request the Reference Verification Report. Due toseveral calls from our Users, I recommend that the "Reference VerificationReport" and "Duplicate Reference Report" be combined into one report (seeattached example). Add a separate report selection for the "Title DiscrepancyReport". This will not only save paper but make it easier for the Users toidentify all the Reference related errors on report. Also, by giving them thechoice of printing the "Title Discrepancy Report" will save a tremendousamount of paper and aggravation since the current process prints the reportwhether they want it or not. The Submittal Verification Report is alreadydone this way.


Programming Estimate:CHERYL FITZ-SIMON 2 months

Board Comments32-Bit Application


SI Recommendation It is our recommendation to implement this in a future 32-bit release. It would also behelpful to add additional identifying information to the reports, such as Job/Master name,directory and date.

6/8/09 The SpecsIntact team recommends that this be worked with the other CR'sregarding Report handling, and be one of the next programming tasks assigned.

Submitter's Recommendation 7/26/02, 10:17:18 AM - FITZSCL - There are several approved 1620s that should beworked in conjunction with this enhancement, all having to do with report changes.

991013, 991007, 001023, 01-035 and 02-020

6/7/2004, 10:05:32 AM - HORVAJR - Per Cheryl Fitz Simon: This CR was one of theones that had been put in a long time ago, but is still valid. The purpose of the CR was toget the Reference Title Report (Title Discrepancies) broken out as it's own report instead ofbeing grouped in with the Reference Verification Report. This way the users and MasterText preparers are not forced to print it when they only want to see the UnresolvedReferences.

Unfortunately, this is a tricky and complicated area and it will take some time. One of theproblems we still have with the Reports is the "Forced Print". If you use the "ProcessOnly" against your entire Job, then r-click on the Reference Verification Report (becausethat is all you want), you get all the associated Reference Reports. Same thing when youwant to print just the Submittal Verification Report you are "forced" to print the SubmittalRegister.

This is still an area that needs a lot of work! It is frustrating to the users. We give them thechoice to print their reports but force them to print things they do not select!

Additional Notes


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team #4


Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 21, 2002Date Completed:02-019 AUTOMATIC GENERATION OF REFERENCE ARTICLE FOR

JOBS and MASTERSCurrently the process to Generate New Reference Articles in Section, is onlyavailable in Masters. In order to do this on a Job using the UFGSREF Masteris confusing and time consuming to the users. Recommend adding a newfeature to Process \ Reference Processing for Job \ Reconciliation to updateReference Article.



Board CommentsDeferred for further consideration


SI Recommendation We recommend this feature be implemented for the processing of jobs. It would simplifythis process considerably for our users and save support time for the Technical SupportDesk.

Submitter's Recommendation Add new feature to Process \ Reference Processing for Job \ Reconciliation to"Update Reference Articles". This would update all references found in thesection as well as the UMRL, but leave the references that were not found inthe UMRL intact.

6/8/2009, 2:15:26 PM - MLGARCI1 - This would benefit customers using both Jobs andMasters. In Jobs this would include processing against the Supplemental Reference Listalso.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 21, 2002Date Completed:02-020 PRINTING REPORT NOT SELECTED When Processing & Printing a job with the reconciliation process and no

reports have been selected in the print dialog box, the Verification Reportsare printed anyway.


Programming Estimate:JOE LOONEY 3-4 weeks

Board CommentsA report should be generated to let the user decided whether or not theywould like to make the necessary corrections.


SI Recommendation This would be a good enhancement to implement. The users should not be forced to getreports when none has been selected.


Submitter's Recommendation If no reports are selected, then don't print them. It's OK to generate the reportif necessary, but since they have a different file extension, have the softwareonly print the .prn files.

7/26/02, 10:14:26 AM - FITZSCL - There are several approved 1620s that should beworked in conjunction with this enhancement, all having to do with report changes.

991013, 991007; 001008; 001023 and 01-035.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 02, 2006Date Completed:06-011 Show Revision when Using Rename Section Right now the only way you can show revisions when renaming a section is

by editing the section manually.


Programming Estimate:MARTHA MULLER 3-4 weeks


SI Recommendation This is recommended for implementation as submitter requested.

Submitter's Recommendation If "Use Revisions" is selected under the Option Tab in Job Properties, allowthe software to insert "Revisions" into the Banner as well as the SectionNumber and between Section Reference tags when renaming a section.

11/3/2006, 2:22:13 PM - HORVAJR - This change request was originally deferred on05/04/2006, then accepted at the 11/2/06 board meeting.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 01, 2007Date Completed:07-012 Add An Option to Remove Footer from the TOC When Printing the TOC, the default footer shows up, regardless of whether or

not you have information in the Header/Footer dialog box in theProcess/Print/Publish window. It is hard coded in to the Processing.


Programming Estimate:STEVE PRICE 1-2 weeks


SI Recommendation

Submitter's Recommendation Please add an option to remove the footer on the TOC.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Apr 02, 2009Date Completed:08-006 Search for Tags Only With Specified Attributes In the SI Editor, you can search for all tailoring option - TAI - tags, but you

cannot search for only TAI tags that contain specific tailoring options, suchas NAVFAC or FACEBRICK. Also, because these tailoring options are partof the tag, you cannot search for them using the Editor's normal text search.The need for attribute-based tag searching goes beyond TAI tags. It would beable to search for only those ITM tags with the INDENT attribute, forexample.




SI Recommendation The SpecsIntact team recommends implementing this CR to make the Search featureconsistent to the SI Explorer

6/8/09 The SpecsIntact team recommends this be one of the next programming tasksassigned.

9/23/10 The SpecsIntact team recommends that the search be modified also to choosewheather to search the Notes and redlined text.

Submitter's Recommendation Extend the existing Editor tag search dialog to allow user to limit a tag searchto only those matching tags that contain a specified attribute, or that contain aspecified attribute value combination.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-019 Create a Redesigned Version of SpecsIntact Currently the way to run SpecsIntact is by downloading the Program from the

SpecsIntact website and installing and running it via a local machine orNetwork. To stay up to date with the ever changing needs of the Customers,SpecsIntact should begin to create a web based version as well as the currentWindows based version


Programming Estimate:PATRICIA ROBINSON


SI Recommendation The SpecsIntact team recommends a requirements analysis to determine the needs of thecustomers.



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team #2


Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-024 Integrate BIM Data Into SpecsIntact <We need to develop a method to incorporate BIM data into SpecsIntact. We

can Extract BIM data from drawings-Specification Numbers-Materialproperties as tailoring options data. We can use Pivot Tables todevelop-unique Pull Table list of Specification sections-associated list oftailoring options


Programming Estimate:STEVEN FREITAS

Board CommentsThe board would like the results of the Requirements Analysis before the CSIConstruct 2010 conference.

Version:Change was: REQUIREMENTS ANALYSIS

SI Recommendation

Submitter's Recommendation 1. Develop an option in the SpecsIntact Add Sections Dialog Box to importPull Table into Sections listing.2. Develop an option in the SpecsIntact Tailor Sections Dialog Box to importlist of tailoring options to include in job.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:09-026 Insert Blank Page at the End of a Section that Doesn't end on an

Even PageWe frequently print/reproduce our specs double sided in order to save paperand reduce the paper bulk. Best practice dictates that each new spec sectionstarts on a front facing sheet. We typically manually enter a blank page atthe end of all spec sections which have an odd number of pages. It would begood to have a toggle which would give the option of automatically insertingthe extra blank sheet at the end of these odd numbered spec sections.


Programming Estimate:ADAM WEST 1-2 weeks


SI Recommendation The SpecsIntact team recommends this as a low priority. We recommend to number theseslip pages.

Submitter's Recommendation It would be good to have a toggle which would give the option ofautomatically inserting the extra blank sheet at the end of these odd numberedspec sections.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:09-027 Insert or Delete Multiple Rows in a Formatted Table Currently when adding rows to a table you can only add one row at a time.

This is inconvienant when you need to insert a large number of rows. Thesame is true when you want to delete multiple rows. Create a way to allowmultiple rows to be added or deleted.Submitter:

Assigned Rating: 2Programming Estimate:SHERON BELCHER 3-4 weeks


SI Recommendation The SpecsIntact team recommends this CR with the option to specify the number of rowsto insert.

Submitter's Recommendation Allow multiple rows to be added or deleted

Additional Notes


mlgarci1

SpecsIntact team 1


Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-012 Make the Search Feature in the Editor, Populate with the Recent

Explorer Search TermCurrently when searching a Job/Master in the Explorer the search resultsgenerate a list of Sections that contain the search term. When opening any ofthose Sections and using the Editor's Find feature to find the search term, itdoes not contain the original search term. It would be beneficial to have thelast search term used by either the Explorer or Editor to populate the searchfield instead of the current default, which is only having the last termsearched for by the Editor populate this field.


Programming Estimate:KELLY MACCARONE <7 days


SI Recommendation The SpecsIntact team recommends this Change Request.

Submitter's Recommendation When I search through a Job for text, and it's found, it would be nice if whensearching that section, that the 'search' box would then automatically populatewith the original searched-for-text so it doesn't have to be typed again.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-019 Allow Options for Front End Searches When searching the Front End for a Search Term, the search results often

populate with Sections in which the Search Term is only in the Notes or theRedlined Area. Add checkboxes in which the user can choose to searchNotes and/or Redlines.Submitter:

Assigned Rating: 2Programming Estimate:MICHELLE PIZZUTO


SI Recommendation




Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Dec 07, 1999Date Completed:991007 AUTOMATIC GENERATION SUBMITTAL REGISTER When creating the print files for the submittal register, an automatic

"Submittal Verification Results" report is printed along with the submittalregister. Errors related to submittal descriptions, submittal items andclassifications will be listed on this report. However, it doesn't do any goodbecause the submittal register continues to print before you even have theoption to fix the errors. It's a waste of paper and time because you will stillneed to go back into the job, fix the errors then reprint the SubmittalRegister.


Programming Estimate:MARTHA MULLER 2 months


SI Recommendation During the processing of the Submittal Register and the Submittal Verification Report, ifproblems exist on the Verification Report, pause the processing and allow the user tochoose to continue processing or generate the error report. Recommend this feature beincorporated into future releases of the 32-bit version of SPECSINTACT as a newenhancement.


We recommend the following options: 1) Print reports ONLY if errors found2) Print no Reports if no errors are found3) Prompt if errors are found4) Print both Reports and Sections regardless

Submitter's Recommendation When creating the print files for the Submittal Register, if there are errors onthe Submittal Verification Report, stop the process, flag the user that there areerrors and do not print the Submittal Register. Give them a chance to fix theerrors first.

05/23/00 - CLF: Spoke w/Jim Whitehead in reference to this 1620. Include all"Verification Reports" in this change request.

6/8/2009, 3:15:09 PM - MLGARCI1 - Work this in conjunction with 991013

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Dec 07, 1999Date Completed:991013 MODIFY PRINT PROCESS FOR THE SUBMITTAL

VERIFICATION REPORTWhen we finish a Job and we get it ready for the Electronic Biddset (EBS), itis really irritating to have to go through all the submittals and pull out theverification reports. Can you make this an optional choice, instead ofautomatically printing the Submittal Verification Report w/the SubmittalRegister, print it whenever we want?


Programming Estimate:KARENA SAMUEL 2 months


SI Recommendation In order not to cause additional confusion to our users, we recommend that if no errorsexist on the Submittal Verification Report that the report will not print. If errors are foundon the Submittal Verification Report give the user the capability of pausing the process inorder to print just the Report and not the Submittal Register. This should be worked inconjunction with #991007, since both 1620's have been submitted to enhance this process.This should be incorporated into the 32-bit version of SPECSINTACT as a newenhancement/feature.

6/8/09 The SpecsIntact team recommends that this be worked with the other CR'sregarding Report handling, and be one of the next tasks assigned.

Submitter's Recommendation This should be an option instead of automatically printing out whenever wewant the Submittal Register.

7/26/02, 10:16:18 AM - FITZSCL - There are several approved 1620s that should beworked in conjunction with this enhancement, all having to do with report changes.

001008; 001023; 1013, 1007, 01-035 and 02-020

6/8/2009, 3:14:29 PM - MLGARCI1 - Work this in conjunction with 991007

Additional Notes



1620's Assigned A Rating Of - 3Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 21, 2002

Date Completed:02-025 Re-Order Reference List When using Process / Reference Processing for selected..../ Generate NewReference Articles in Sections feature, the references are re-generated withinthe sections and placed in alphabetic order by the Organization Name. Whenthe Reference Id's are added they are not in numerical order. For example ifNFPA 70 and NFPA 101 were used in the body of the section and theprocessing was done, in the Reference Article NFPA 101 would be listedbefore NFPA 70. This should be worked with change request number 03-036in the section editor, and the reference wizard.



Board CommentsThis would be a good feature, but not a high priority.


SI Recommendation This would be a good enhancement to the Software, but is not a high priority.

Called Tara to receive her input.

Submitter's Recommendation When processing and re-generating new Reference Articles in the Sectionssort the Reference IDs by Alphabetic order according to the Acronym but alsoby numeric order. This is the way the References are typically ordered in theSections.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 21, 2002Date Completed:02-037 MOVE THE TEMPLATES INTO ONE LOCATION We use multiple working directories for jobs and masters, but the SI

Documents tool wants to save newly created templates to whichever defaultworking directory is selected in the Working Directory tool. As a result I havetemplates scattered across three directories, and must manually consolidatethem to one. Currently, when we create a new job we must browse to thelocation of the template, instead of having all master documents appear at adefault location when the templates tab is selected. This utility could beimproved by coding which allows selection on the Templates tab of a defaultlocation for templates and/or a drop-down list of locations to select from.Also, since master templates must be available to anyone creating a job, thebest location to default to would be that location where the primary master islocated (which in our case is our Alaska master).


Programming Estimate:JED DIXON 3-4 weeks


SI Recommendation We recommend working in conjunction with 02-036 (to Move the Location of SubmittedCRs) and allow users to optionally specify a single location for these files. If no location isspecified then we would continue to use the default working directory.




Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Jul 23, 2003Date Completed:03-016 SUBMITTAL REGISTER XXXX4288.TXT FILE When producing the Submittal Register through SpecsIntact using the UFGS

Master, the .TXT generated is "NAVY4288.txt" even though the SubmittalRegister Format for the Job is UFGS. This has been confusing to the Armypersonnel who must use the Navy4288.txt file to import into RMS.Submitter:

Assigned Rating: 3Programming Estimate:CHERYL FITZ-SIMON 3-4 weeks

Board CommentsSuggested name subreg.txt


SI Recommendation This would be moderately complex change to the SpecsIntact software, and it makes a lotof sense to incorporate. Non-army users don't see this file -- it is transparent to users whodo not have a separate program (RMS) to generate the Submittal Register. However, thenew Submittal Register Program will make the 4288.txt file more visible, as we will allowusers to open it from the new SASR program.

Submitter's Recommendation When the Jobs Submittal Register Format is UFGS modify the filename to be"UFGS4288.txt".

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Feb 04, 2004Date Completed:04-012 AUTOMATICALLY CHECK TYPED RIDS AND AUTOMATE

ADDRESS SECTION UPDATINGThe Editor now provides excellent automated RID checking and updating ofthe Section Reference Article and the Supplemental Reference List. Thisfeature is automatic when entering RIDs via the Reference Wizard, but notwhen typing RIDs manually. This forces users to remember to use theEditor's "Check Reference" command. Also, we don't have a way to updatethe Address Section for new Reference Organizations.




SI Recommendation 6/8/09 The SpecsIntact team recommends that this be one of the next programming tasksassigned.

Submitter's Recommendation 1) The SI Editor should automatically check any Reference Identifiers that auser updates manually. This optional feature should be enabled by default. 2) Provide a way to automate adding new Reference Orgs to the 01420Reference Address Section (along with the existing functionality forautomatically updating the Section Reference Article and Supp. Ref. List).This should work something like this:(a) If a Reference is not in the Section Reference Article or the MasterReference List, look in the UMRL (if available, and if this was not alreadychecked via previous Reference Checking actions). (b) If found in the UMRL,use this information as the default. Either way, allow the user to manuallyenter the Reference information including Reference Title, Organization, andOrganization Address into a dialog box. (c) Then populate the user's SectionReference Article, Supplemental Reference List, and Reference AddressSection (01420) with the supplied Reference information.

6/8/2009, 1:42:29 PM - MLGARCI1 - See also cancelled CR 02-015 which states part ofthe same request.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 02, 2006Date Completed:06-020 Save Tailoring Options SpecsIntact doesn't save tailoring options that have been deselected on the

job. When sections are overwritten or when other sections are added with thesame tailoring options, the users may not choose the same options for thelater sections as selected on the earlier sections.Submitter:

Assigned Rating: 3Programming Estimate:STEVEN FREITAS 3 months


SI Recommendation

Submitter's Recommendation Have SpecsIntact remember selected tailoring options in the job propertieswith option to apply them to sections added to the job at a later time. Theuser would be prompted for confirmation on the selections.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 01, 2007Date Completed:07-010 Make Processed Files "Read Only" Customers are accidentally editing their Processed files, causing them to lose

all changes upon Processing again.



Board CommentsGive users the option to override this option


SI Recommendation

Submitter's Recommendation Make the Processed files Read-Only so that no changes can be made to themto avoid confusion.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Apr 02, 2009Date Completed:09-002 Allow Addtional PDF Writers to be Recognized Currently SpecsIntact's Publish to PDF feature is only supported when using

Adobe PDF. The submitter is asking for the software to allow other PDFsources to be able to function with SpecsIntact.


Programming Estimate:BRYAN UNGER


SI Recommendation The SpecsIntact development group requires a programming analysis and will report backto the SI CCCB at a later meeting.

Submitter's Recommendation Now that PDF is an open specification, please update SpecsIntact torecognize PDF creation software other than Adobe Acrobat.

Additional Notes


mlgarci1

SpescIntact 5


Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-008 Increase Job Name to More Than 8 Characters Currently the Job Name field is limited to 8 characters, no space, no special

characters. The submitter is asking for allowing a greater number ofcharacters.


Programming Estimate:DAVID FULKS 3-4 weeks


SI Recommendation The SpecsIntact Team recommends this change.

Submitter's Recommendation Please consider increasing the number of characters allowed in the"JobName" field (e.g. 16 characters instead of the current 8 characterlimitation)Customer Ann Shotwell wanted to know if it's possible to allow spaces andperiods in the Name? Note from developer JSW: It should be possible to allow in the Job namemore than just letters, but some characters might cause problems -- commas,for example, would be challenging. Spaces and periods are also questionable,because periods are used to designate file extensions, and spaces mightrequire quotation marks for some paths. Two characters that they might wantto consider are underscores and hyphens. We can certainly accommodateboth of these.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-010 Add Item and List Indent Buttons to the Editor Toolbar Currently when creating an Item or List Indent the User has to first insert the

Item or List tag, then place their cursor to the right of the beginning tag thenclick on the Toggle Indentation button on the toolbar. The Submitter isrecommending to have two new buttons which will in one step create theItem or List Indent. An Item Indent and a List Indent.


Programming Estimate:ANN SHOTWELL 3-4 weeks


SI Recommendation The SpecsIntact Team recommends this change, it would be beneficial to Customers andMaster Text Preparers.

Submitter's Recommendation Currently for a list that is a., b., c., we're supposed to use the <ITMINDENT=-0.33></ITM> tags, yet there is no quick button on the toolbar forthis.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-013 Allow for Removed Tailoring Options to Be Redlined Tailoring options are a great feature in concept, but in practice, we often have

to manually delete text instead of actually using the tailoring functionality,because many agencies and districts require all revisions to be marked.Therefore we cannot fully realize the power of the tailoring options feature,we can only search for tags and manually delete the unneeded text. Can a future release of SpecsIntact make it possible for unselected tailoringoptions to be marked as deleted, instead of just being gone?


Programming Estimate:CHRIS GRIMM 3 months


SI Recommendation The SpecsIntact Team recommends this change with the following suggestions. If there ismultiple choices in one tailoring option (example Navy, NASA), the option would not beredlined if Navy was taken out.


Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-001 Allow Manual Page Breaks In a Table When a large table must break into a second (or third) page, it would be

beneficial to control where the table breaks.


Programming Estimate:SUSAN SHIELDS 3-4 weeks

Board CommentsWhen ready to implement this, remind Steve Freitas to update the UFC.


SI Recommendation The SpecsIntact team recommends this as a low priority and if the board approves this, wewill have to determine how long it will take to integrate this into the Word Publish feature.

Submitter's Recommendation When a large table must break into a second (or third) page, it would bebeneficial to control where the table breaks.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-008 Create a Hot Key to Insert the Last Tag Inserted It would be great if after adding a tag the hot key worked by adding the same

tag. This would make the workflow for adding text from Word or another textprogram easier. That way I wouldn't always be going to the toolbar to add atag. I could do select it once from the toolbar and the next time press the hotkey to get the same tag.


Programming Estimate:CHRISTOPHER FUGITT <7 days


SI Recommendation The SpecsIntact team feels that this will be a great to have feature.

Submitter's Recommendation Create a Hot Key to Insert the Last Tag Inserted

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-011 Make the Parts of a Section Collapsible and Expandable The Parts of a Section can sometimes be lengthy and time consuming to

scroll through when trying to edit a Subpart in later Part in the Section. Itwould be nice if you could collapse the parts of a section so you wouldn'thave to scroll through them to get to something further down.Submitter:

Assigned Rating: 3Programming Estimate:KELLY MACCARONE 3 months

Board CommentsThe board accepted this as the proposed Outline view.


SI Recommendation The SpecsIntact team recommends this Change Request and suggestions the possibility ofan outline view, just as the PDF version does. This will allow the user to easily view orjemp to other Parts/Subparts in the Section.

Submitter's Recommendation While editing a section, it would be nice if you could collapse the parts of asection so you wouldn't have to scroll through them to get to somethingfurther down. This would be very helpful with larger sections

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 17, 1998Date Completed:971008 PRINT SELECTED XML TAGS IN MASTER SECTION We believe many (probably most) A/E firms mark-up hard copies and give to

a typist for processing. When printing hard copies of guide/master sectionsfor a project to be marked-up (red-lined), there are currently two options forprinting the XML tags; print all tags or print no tags. The person performingthe red-lining needs to see some of the tags, but if all are printed the page isvery cluttered and somewhat confusing. When tags are printed, NOTES donot stand out because tags are printed instead of the rows of asterisks. If tagsare not printed, the user cannot identify submittal items, references, or testrequirements in the text. They often need to identify changes as well. WhenEnglish and metric units are included, the user may need these identified too.



Board CommentsA prototype will be presented at the next board meeting. Prototypedemonstrated at April 1997 meeting and Board rejected it. 11/17/98 -Re-opened and took it back to the Board for re-consideration due tonumerous user requests for it.

Version:Change was: PARTIALLY ACCEPTED

SI Recommendation 10/27/98 - Have received numerous requests since the Board rejected it, especially fromMaster Text preparer's, that this option be at least incorporated into the Masters PrintOptions. We are, therefore, re-opening it for further consideration as we feel it is animportant option.

Submitter's Recommendation Provide additional option for selecting tags to be included in the hard copyprintout of master text sections. It may be better to devise a convention forusing different fonts or text styles to identify items rather than using the tagsin the printed text to reduce the clutter. There should be no need to show thefollowing tags: AST, DTE, END, HDR, HL1, HL2, HL3, HL4, ITM, ITMINDENT=, LST, NED, NTE, NPR, OAD, ORG, PRT, REF, TRL, SCN, SEC,STL, SBM, SPT, SBS, SPS, TBL and THD (after tables are better developed),TXT, TTL, and &INC.

Additional Notes



1620's Assigned A Rating Of - 4Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Dec 05, 2000

Date Completed:001027 SPECSINTACT ENHANCEMENT Provide the capability to add section(s) into a Job/Master straight from awebsite. In the case of Navy, the NAVFAC website will often have the latestupdates available. It would be beneficial to add these sections into aJob/Master without leaving SpecsIntact.Submitter:

Assigned Rating: 4Programming Estimate:JOE LOONEY 3 months


SI Recommendation We recommend this be implemented in a future release of the 32-bit version ofSpecsIntact.


Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 14, 2001Date Completed:01-041 HEADER ON A RENAMED JOB Renaming a job indicates starting a new or different job, as opposed to

duplicating a job which most likely implies a variation or modification of ajob that will basically remain the same.




SI Recommendation Recommend providing users with the capability of returning the default settings or to keepcurrent settings when renaming or duplicating jobs.

Submitter's Recommendation When renaming a job, default print settings should be applied. In particular,the header footer settings should be reset to the default fields. (This does notapply when duplicating a job.) As an alternative, there could be anotheroption/selection available when renaming or duplicating a job that asks theuser whether to return default setting or keep existing print settings. (Thereare other settings such as English/metric that could also come under this sameoption.)

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Jun 13, 2002Date Completed:01-051 ENHANCEMENT FOR BACKUP/RESTORE/MANAGE

FEATURECurrently SpecsIntact gives the users the capability to backup Other Filessuch as the Supplement Reference List and the Section Template(s) SelectedBelow. We do not provide the users the capability to backup the SIDocuments such as their Project Information Pages, Cover Pages and BidSchedules that our users create. The Section Templates can easily beretrieved by one of two ways, copying them from C:\ProgramFiles\SpecsIntact\Templates to the Working Directory or by re-installingSpecsIntact. The users do not have a way to retrieve the SI DocumentTemplates if they are lost.


Programming Estimate:CHERYL FITZ-SIMON 3-4 weeks

Board Comments11/14/01 - Deferred for further investigation.06/13/02 - Request was reviewed at the SI-CCCB meeting and it wasaccepted.


SI Recommendation This would be a good feature to incorporate since the users have no way to backup the SIDocuments other than copying them through Windows Explorer.

Submitter's Recommendation Add the current option to backup "Other Files".

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Jun 13, 2002Date Completed:02-016 AUTOMATIC SUBMITTAL ARTICLE / REGISTER

GENERATIONHave SPECSINTACT generate the SUBMITTALS paragraph (as well as theSUBMITTAL REGISTER).

This will provide a method to encourage project specification writers to editthe list of submittals.


Programming Estimate:JOE LOONEY 6 months

Board Comments06/13/02 - Low Priority


SI Recommendation We recommend going with Joe's first solution to provide tag attributes that will support theautomatic generation of the Submittal Article. This would be a very beneficial feature forboth the Master Text Preparer's as well as your user community.

6/8/09 The SpecsIntact team recommends that this be one of the next large programmingtasks assigned.

10/08/09 The team recommends implementing CR 09-022 instead of this CR. This CRwould require an overhaul to the Master Text, whereas CR 09-022 would not.

3/16/11 The SpecsIntact team would like to compare the Programming Estimate betweenthis CR and CR 09-022.

Submitter's Recommendation Currently, the spec-preparer must manually edit submittals and items undersubmittals. Often times, since this paragraph is at the beginning of thesection, it is skipped over as editing begins, and then forgotten. In theprocess, provisions have been removed from the section, but correspondingsubmittal items in the SUBMITTALS paragraph have not. The result isconflicting requirements in the spec.

6/8/2009, 3:03:29 PM - MLGARCI1 - This would require the Master Text Preparers toretag the Sections to give the items tagged as Submittals the proper attributes.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Jul 23, 2003Date Completed:03-001 MODIFICATION TO PROPERITIES SCHEDULE TAB -

REVIEW STATUSCurrently on the Job Properties dialog box, Schedule Tab the user wants totrack the level of submissions using PDF and has the option to select None,30%, 60%, 90%, Final or Bid. While working with the customers I havefound this set criteria doesn't always fit the jobs requirements. They oftenhave to use the Amendment Levels to type in the percentage of the job, suchas 55% or 95%. The Amendment field was designed for A, B. C., etc.


Programming Estimate:CHERYL FITZ-SIMON 1-2 weeks

Board CommentsStart out at level (blank) instead of A, do not supply a default value, andcheck for any blank levels when saving.


SI Recommendation Allowing the flexibility of customizable completion percentages without changing thepurpose or size of the Amendment level field would be beneficial.

Submitter's Recommendation Recommend changing the Percentage field from a radio button selection toone that can be filled in by the user to reflect the percentage of theirsubmission.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Feb 04, 2004Date Completed:04-006 CUSTOMIZE TAGS BAR ENHANCEMENT At present when you want to select which buttons you want to view on the

TAGSBAR you can only make one selection at a time. This step must berepeated multiple times when selecting more than one button to view/notview.Submitter:

Assigned Rating: 4Programming Estimate:CHERYL FITZ-SIMON 3-4 weeks

Board Comments11/1/07: Upon review of this Change Request, it was agreed to add two newoptions to the existing menu rather than making major modifications.1. Add All2. Defaults


SI Recommendation Customizing the SI Editors Tags Bar would be a good enhancement and would simplifythis process considerably for users. Recommend leaving the existing interface intact andadding a new tab in the Editor's Options dialog box for customizing all tag bar buttons atonce.

Submitter's Recommendation Suggest changing the Customize Tags Bar interface to a List in which youcan make multiple selections of buttons at one time.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Jul 20, 2004Date Completed:04-029 ADJUST THE ADD SECTIONS DIALOG BOX When adding sections, the boxes are not large enough to read the entire

section title.


Programming Estimate:JOE HUESMANN 3-4 weeks

Board CommentsThis should be a low priority


SI Recommendation We recommend simply making the form resizable, and saving the last size for use the nexttime (like we do for the Reference Wizard). That way, people could make the dialog as bigas they want. Simply making the dialog bigger for everyone is not really a good idea,because it is already about 640 by 480, which is the size of some users' screens.

Submitter's Recommendation For the Add Sections dialog, make the dialog box much wider so that theentire title of the section can be read without having to resort to the horizontalscroll bar.

6/8/2004, 9:20:09 AM - HORVAJR - Per Jim - The ability to drag and drop Sections fromthe SI Explorer makes this capability less critical, as you can easily see the titles in the SIExplorer before copying the Sections.

-

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 02, 2006Date Completed:06-018 Add Comments To The Section Properties Due to the workflow process, it would be useful to track comments regarding

the workflow of Sections as we now do for Jobs. Presently in SpecsIntactyou can only assign specifiers and comments to a Division, not an individualSection. When Sections are being reviewed by several people within anorganization it would be very useful to the person responsible for theadministration of the project to allow the comments to be retained in theSection Properties screen for tracking that particular Section and itsworkflow process. These comments will not be retained if the Section ispulled into another Job.




SI Recommendation When working on jobs many customers manually keep status information for each sectionon paper. This information is not easily kept with the electronic copy of a job. Thischange request would allow all of the information to be kept together.

Submitter's Recommendation Add the capability to allow comments to be retained in the Section Propertiesdialog box.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - May 01, 2007Date Completed:07-004 Add New Column to the Front End Give the user an option to add a column that can be filled completed with

text; such that the user can add a short note or identify which sections havebeen "completed".


Programming Estimate:PETER SMITH 5-6 weeks


SI Recommendation We feel this feature would be very beneficial to the technical proponents, and the clericalsupport teams for Architect and Engineer firms in keeping them up to date in a glance atthe status of a section.

3/16/11 The SpecsIntact team suggests to look at this when doing the SI redesign.

Submitter's Recommendation Modify the column headers to add a column to the font end of SpecsIntactthat allows the user to enter free text

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:08-003 METRIC AND ENGLISH UNITS Currently when setting up a Job a user chooses either Metric or English units

of Measure. This chosen unit is then shown in the Section with theappropriate tags. The proposed idea is that the user will be able to choose topermanently delete (not just hide) the unused Unit of Measure and also anoption to delete the tags from the used Unit of Measure.


Programming Estimate:RAY DUNCAN

Board CommentsJim Whitehead to call Ray Duncan to discuss implentation and ideas for thisCR. The board likes Jim's idea to to hide transparent tags.


SI Recommendation If approved, we can add a dialog box similiar to the remove HLS/CHG tags dialog box.We suggest adding an option to delete the unused Unit of Measure and then delete the tagsfor the used Unit of Measure. This would significantly reduce the amount of tagging insome Sections.

Submitter's Recommendation I would like to see a routine that would delete whichever units I am not usingand getting rid of the tags for the units I am using. That would make editingeasier and get rid of those continuing issues with spacing that are hard to seewhile editing with tags showing. I do not like to see extra tags while editing Ifind the tags confusing because they get in the way. Once I choose which unitof measure I need there is no reason for the alternate unit of measure toremain, or the tags to specify the unit of measure.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Apr 02, 2009Date Completed:09-004 Prevent Automatic Scrolling When Undeleting Redline Revisions When undeleting a redline revision, that is at the top of the screen, it appears

to the bottom of the screen after the undelete is done. It is recommended tonot have the document scroll.


Programming Estimate:BRYAN UNGER <7 days


SI Recommendation The SpecsIntact Team recommends this as a low priority improvement.

Submitter's Recommendation Please stop SpecsIntact from automatically scrolling after undeletingrevisions. It’s quite jarring having the cursor and text that is edited jump tothe bottom of the screen each time.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Apr 02, 2009Date Completed:09-006 Make the Cover Page Options on Job Properties Tab More User

FriendlyCurrently the Options on the Job Properties Tab for the Cover Page can besomewhat confusing. When you select the SGML (renamed to SI Cover Pagein upcoming release) or RTF cover page, you have to type a file name andclick edit to bring up the SI Editor or Rich Text Editor. You can also click onthe Copy button, which enables you to select an existing Cover Page. Thisfeature can become much more user friendly by the enhancements suggestedbelow.



Board CommentsApproved to be worked with CR 08-009


SI Recommendation It is recommended that CR 08-009 be implemented and then the following enhancementsalso take place. Selecting the checkbox for SI Cover Page or the RTF Cover Page willdetermine which features are enabled. When the SI Cover Page is checked, the New/Editbutton would open the existing SI Document Templates Dialog box, in which the user canEdit an existing SI Document Template or create a new one. We also propose adding an"ADD" button to the SI Document Templates Dialog box to enable the user to Add theNew or Edited Template directly to the Job. The Select/Copy button will Open the Add SIDocuments dialog box in which the User can add an existing document to the Job. Whenthe RTF Cover Page is selected the New/Edit button will open the RTF Editor. TheSelect/Copy button will open a window to Browse for an existing RTF Cover page.




Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-007 Add "Location" to the Variable List under Header/Footer Currently under the list of variables to add to a Header or Footer, there is no

option to add the Location that is entered on the Job Properties dialog box.The submitter is asking for this variable to be added as an option


Programming Estimate:DAVID FULKS 1-2 weeks


SI Recommendation The SpecsIntact recommends this Change as a low priority.

Submitter's Recommendation Add the "Location" field as a variable that can be added to headers/footers atthe Print Processing Header/Footer tab.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-009 Allow for Section Specifiers Currently under the Job Properties / Specifier Tab you can assign Specfiers

for each Division, but not each Section. There are times that multiple peoplemay be working on a Division. The Submitter is requesting that there be away to identify Specifiers at the Section level also.Submitter:

Assigned Rating: 4Programming Estimate:DAVID FULKS 5-6 weeks

Board CommentsThe board recommends to add this to the Job Properties Report when it prints.


SI Recommendation The SpecsIntact team recommends this as a low priority. Please also refer to accepted CR06-018

Submitter's Recommendation Please consider allowing the specifier to be controlled at the section levelrather than the division level. In other words, the Division Default Specifier isfine as-is, but consider adding a checkbox in the section properties dialog boxfor "Section Specifier" that will turn on a field where a specifier other thanthe Division Default Specifier can be assigned just to the current section.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-011 SECTION TITLE AS A HEADER/FOOTER VARIABLE Would like the Section Title to be a choice in the header/footer variable

selection.

If you consider the amount of time wasted finding the first page of thesection to make sure the section you are reading is in fact the section youthought you thought you were looking at and not another section, the numberof errors that occur because you end up reading one section and you thoughtyou were reading another, and the level of frustration that is the caused by thelack of having this information on the page, it would seem to me that no onewould decide not to have this information on every page.


Programming Estimate:MIKE CASEY 5-6 weeks

Board CommentsThe board considers this a low priority.


SI Recommendation The SpecsIntact Team recommends this change as a low priority.

Submitter's Recommendation 7/7/2009, 1:22:24 PM - MAMULLER - A previous Change Request (CR) # 03-031, hasbeen rejected.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-014 Add a To-Do List Feature Can an option be added that will allow me as the Specifier to select particular

text, Subparagraph or article and add it to a "to do list"?

As I am editing thru sections there are constantly items that cannot becompleted due to lack of info at the time. However, if that text, subparagraphor article could be flagged on a to do list then when the to do list is opened Ican see the items. If I click on the item it will open the referenced section andgo to the flagged area for Specifier input and completion. I see this workingsimilar to how reports work now. If I open up a report and click on the item ittakes me to the paragraph where correction is required.

This should also be added to the "Reports" under the print processing. Thatway if a To Do Flag was imbedded in a section and not corrected orcompleted it will be listed in a report during the printing process.

I see the To Do List being an icon on the toolbar while in the SpecsintactExplorer mode.

It's been a while since I have used Specsintact but now that I am back editingspecifications I am creating a paper list of to do items. I just was thinkingthat having a generated list would be nice.


Programming Estimate:KEVIN DECKER 5-6 weeks

Board CommentsThe board recommends a feature to toggle the view both when printing andediting.


SI Recommendation The SpecsIntact Team recommends this as a low priority feature.




Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-016 Create Validation Log when Number of Characters are Exceeded

in a TagCurrently there is no why of knowing when the text between two tagsexceeds the maximum number of characters. The only way this is knowncurrently is that some tags such as the <RID> tag will cause a message onReference Reports stating "Too Many Characters", others such as theSubmittals, do not cause an error report because of too many characters, but awarning is placed on the Submittal Register that states this submittal hasExceeded 300 characters, however the Register may not be double checked.


Programming Estimate:CHRIS GRIMM 1-2 weeks

Board CommentsThe board also recommends reducing the number of Characters in the <SUB>tags to 100.


SI Recommendation The SpecsIntact Team Recommends this change as a low priority. We suggest runningthis validation on the following tags; <RID> <SUB> <TTL> and <SRF>

Submitter's Recommendation Similar to letting us know of incorrect number of spaces between subpart titleand number, can validity rules warn of exceeding any character limits thatmay exist? This was very difficult to track down. Also would be ideal ifinstead of the submittal register program just crashing with no explanation(this problem was fixed with Version 4.4), it could report what section it gotstuck on, or better yet, skip that section and let the user know why.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 05, 2009Date Completed:09-023 Saved User Defined Default Fonts Current SpecsIntact has one set of Default Fonts. The submitter wants to be

able to change those fonts to a user set default. If a user needs to change fontsto fulfill a RFP requirement they must then remember to change their settingswhen they updated Software.Submitter:

Assigned Rating: 4Programming Estimate:CHRIS GRIMM 2 months

Board CommentsThe board recommends as a low priority.


SI Recommendation The SpecsIntact Team recommends this as a low priority CR. We also suggest a promptwhen opening SpecsIntact the first time after a new install, asking the user is they wouldlike to keep their custom settings.

Submitter's Recommendation Since UFC 1-300-09N requires us to use certain formatting for additions anddeletions, can the software use those formats as the default? This would beless of a problem if it did not wipe out the user's settings when updating tonew versions of the software. Either fix would be good, and both fixes wouldbe great.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-002 New Report: Correcting Duplicate Submittal Items I would like to propose that a "Correcting Duplicate Submittal Items"

verification report be made available. This would help the engineers findduplicated submittal requests within the same technical section and in othertechnical sections.

An example would be: An engineer creates a section from a template, theyknow that they must have a submittal item in the Submittal Article and listedwithin the text. However, this engineer is under the assumption that if it'slisted within the text once, then three times must be better! The problem:This engineer does not understand the ramifications once the Contractorreceives the Submittal Register requiring them to submit the same documentthree times. In addition, it is difficult for another individual reviewing thetechnical section to realize that the same item has been tagged numeroustimes, especially if they are spread out throughout a section. Until thesubmittal register is created, the problem may not be clear, and still may notbe noticed prior to advertisement.

I understand this type of discrepancy could be caught when the section isbeing created, however, a report that shows duplication of submittals with thesame name would be very beneficial to the engineers and specificationeditors.


Programming Estimate:KRISTI SCHRAGL 1-2 weeks

Board CommentsCreate a standard warning on when to fix these items.


SI Recommendation The SpecsIntact team recommends adding this report to the existing Submittal VerificationReport.

Submitter's Recommendation Create a report which would list Duplicate Submittals Items.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-016 Create a Keyboard Shortcut to Change the Focus from the Left to

Right panes of SpecsIntact WindowsCreate a keyboard shortcut that would change the focus from the left to rightside of the window, both in SI Editor Windows and the SI Front End.


Programming Estimate:CHRISTOPHER FUGITT <7 days


SI Recommendation The SpecsIntact team recommends this Change Request as it would be a painlessprogramming effort.

Submitter's Recommendation Create a keyboard shortcut that would change the focus from the left to rightside of the window, both in SI Editor Windows and the SI Front End

Additional Notes



1620's Assigned A Rating Of - 5Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Jul 18, 2000

Date Completed:001011 PRINT ENHANCEMENT - DOUBLE LINES Under the Print Options add the capability to print lines double spaced.




SI Recommendation This would not require extensive programming to implement in the software, and so werecommend it for the new software only.

Submitter's Recommendation This has been suggested by several engineers who edit sections on paper.This allows more room for editing and markup.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - May 02, 2001Date Completed:01-023 MODIFY SI3 BROWSE LIST When bouncing between Windows Explorer (for whatever reason) and all of

the SpecsIntact browse boxes, it is confusing. The two display differentdirectory structures.


Programming Estimate:PATRICIA ROBINSON 2 months


SI Recommendation This is a good suggestion, although it will require some work to implement. Using thestandard Windows common dialog box, which shows the user's desktop, rather than theolder Visual Basic version that we currently employ would be a good improvement.

3/16/11 The SpecsIntact team suggest to work this with CR 09-019 the Redesign ofSpecsIntact.

Submitter's Recommendation Modify the SpecsIntact browse boxes to display the directory structure as inWindows Explorer. For Example: Desktop \ My Computer \ C:\ then all ofthe other drive letters.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Jun 13, 2002Date Completed:01-052 COMBINE STOC WITH PDF FILES MODIFICATION When creating PDF files for a job, under "Process and Print" in the "Report"

tab, the "Combine Sections and Section Tables of Contents (STOC)" box ischecked and is rendered unchangeable. This adds the toc with each section.The first page of the processed "section" (combined w/STOC) is numbered aspage one. The first page of the actual section is no longer page 1. EX: 2 pagetoc, 5 page section. The job printed to PDF contains seven pages. The firstpage of the STOC is "Section ????? page 1" and the first page of the actualsection is "Section ????? page 3".


Programming Estimate:NEIL ANDERSON

Board Comments06/13/02 - Change Request was deferred and reviewed at the SI-CCCBmeeting. It was accepted to enable the options in PDF that are currentlyavailable for the printed hard copy.


SI Recommendation This would be a good enhancement for SpecsIntact 3 although it would require significantsoftware changes. Incorporate the option to control numbering even if the STOC iscombined with the Section. Also, add a new feature not to combine the STOC andSection. This gives our users more flexibility on how they want the PDF files handled.

Same as 01-028 which was deferred at the May 2, 2001 Meeting. This 1620 does providemore detail.

3/16/11 The SpecsIntact team suggests to work this when implementing CR 09-002 -SIPDF integration.

Submitter's Recommendation The box should not be checked. Page numbering should be permitted torestart between producing the section table of contents and the section, evenwhen producing a PDF file. People around here do not consider the first pageof the table of contents to be the first page of the section. Solution would beto allow a separate TOC PDF file to be produced, separate from the actualsection.

04/04/02 - CLF: When this feature is implemented it should also be tested with thePDF/Publish Tool.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 21, 2002Date Completed:02-036 MOVING THE CHANGE REQUEST FORM LOCATION We use multiple working directories for jobs and masters, but the Change

Request Form wants to save newly created change requests to whicheverdefault working directory is selected in the Working Directory tool. As aresult I have Change Request forms scattered across three directories, andmust manually consolidate them to one. This utility could be improved bycoding which allows selection of a default location for change requests,and/or a drop-down list of locations to select from. Since change requests areusually submitted by an individual, maybe a location on that person's C:drive would make sense. On the other hand, using a network location wouldgive the option to make the requests viewable by all concerned.


Programming Estimate:JED DIXON


SI Recommendation We recommend working in conjunction with 02-037 and allow users to optionally specifya single location for these files. If no location is specified then we would continue to usethe default working directory.


Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Feb 04, 2004Date Completed:03-035 CHANGE TAGS TO REPRESENT FUNCTION In writing our new guide, it occurred to me that our four HL# tags seem

unnecessarily confusing, especially to new users. I checked with the techsupport staff, and they knew of no reason for this system for identifying theseelements. In addition, since the introduction of the HLS tag for highlightingon screen, we now have one more potential confusion.


Programming Estimate:CHERYL MANSFIELD 3-4 weeks


SI Recommendation Affects XML schema, and software. Increases complexity until old tags are no longerpresent in any Sections, at which time the older tags can be removed. This might take 5years or more. Current tag count 54.

Tech support really likes the idea, we feel it would be a good enhancement to help userswhen they have their tags turned on and trying to determine which tags they have selected.

Submitter's Recommendation I would recommend that these tags be changed to actually represent theirfunction: UND for underline, ITL for italics, BLD for bold, and CTR forcenter. So that backward compatibility could be maintained, the softwareshould be able to recognize both tag for each designation.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Jul 20, 2004Date Completed:04-021 NEED MORE CONSISTENT "MOUSE-OVER HELP" IN SI The backup/restore dialog box has a few very helpful and informative

"mouse-over help" text on its controls. Ought to propagate this good practicethroughout the entire application.


Programming Estimate:KEN TICHY 2 months

Board CommentsMake low priority


SI Recommendation SpecsIntact recommends implementing this to help make the program more consistent anduser friendly

Submitter's Recommendation Add additional mouse over help tips through out the application6/8/2009, 1:43:40 PM - MLGARCI1 - The Programmer is adding these mouse-overs as he

updates and adds features to SpecsIntact.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Jul 20, 2004Date Completed:04-028 MAINTAIN CONCURRENY WITH ADOBE ACROBAT The Adobe software is constantly changing, which could cause a potential

software conflict with SpecsIntact.


Programming Estimate:PATRICIA ROBINSON 1-2 weeks


SI Recommendation SpecsIntact recommends implementing this change request so that we may test thesoftware with the latest Adobe software,

Submitter's Recommendation Require current (latest) version of Adobe Acrobat to evaluate that it isproperly operating with SpecsIntact when publishing to PDF.

6/8/2009, 1:44:51 PM - MLGARCI1 - This is an ongoing CR to justify the purchase ofcurrent Adobe PDF software.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - May 04, 2006Date Completed:06-005 Place Brackets Around Inserted Items When we use the SPT tool bar Icon to insert a new subpart: <SPT

=1.1.1><TTL>1.1.1 Sub Title</TTL><TXT>Text</TXT></SPT=1.1.1>The "Text" can be selected by double clicking , but it takes somehand eye coordination to select the "Sub Title" for editing.Submitter:

Assigned Rating: 5Programming Estimate:STEVEN FREITAS <7 days


SI Recommendation If approved, consider a similar change for part (PRT) tags, although these are used lessfrequently than subpart (SPT) tags.

Submitter's Recommendation Place brackets around the inserted items that need to be replaced so we canuse the Bracket Replacement Wizard to select them for replacement.1.1.1[Sub Title] [Text]

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 01, 2007Date Completed:07-006 SI EXPLORER - "DRAG AND DROP" Right now you can "drag and drop" .sec files from folder to folder within SI,

you can "drag and drop" files into SI from the desktop, but you cannot "dragand drop" out of SI to the desktop. The only way you can get a .sec file outof SI is to e-mail it to yourself.Submitter:

Assigned Rating: 5Programming Estimate:RICHARD (RICK) HATCHER


SI Recommendation

Submitter's Recommendation I want to request the ability to "drag and drop" .sec files to the desktop (andmaybe to/from Windows Explorer) directly out of SI.

(Maggie) - If this is not do-able, possible right-click on the section and select"send to."

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Apr 02, 2009Date Completed:08-008 Change Tag color to Gray. It is sometime confusing to users to use the tags. If color was a lighter gray

color, keeping on all the time would "fade" them into the background, whenviewing them in the SI Editor.


Programming Estimate:ALICE BUTLER

Board CommentsChange was Accepted with the option to toggle between gray and black, withgray as the default.


SI Recommendation The SpecsIntact team does not recommend this change. We feel it would be confusing toexisting users and could possibly cause problems for visually impaired users.

Submitter's Recommendation If color was a lighter gray color, keeping on all the time would "fade" theminto the background.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-003 Include the Submittal Register when Combining Section Files in

single PDFReconfigure the Submittal Register so that it does not have to be done as aseparate operation, but is automatically compiled with Processing/Printingthe entire spec. The current work flow required the Submittal Register to begenerated as a PDF, then inserted into the spec after it has beenprocessed/printed to PDF. This is a workflow efficiency issue.


Programming Estimate:JOHN STICKNEY 5-6 weeks

Board CommentsWork on this when SI implements it's own PDF capability.


SI Recommendation The SpecsIntact team feels that this is a nice to have feature but there is an acceptableworkaround.

Submitter's Recommendation Include the Submittal Register when Combining Section Files in single PDF

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-006 Hyperlink from RIDs to the Reference on MADCAD or IHS web

siteIt would be helpful to provide a hyperlink capability in the SI Editor fromRIDs to the reference publication on the web site of MADCAD or IHS.Users would need a subscription or would need to purchase the publication inorder to view it.MADCAD may not have all of the references called out in the UFGS, so weshould find a method that would work with both MADCAD and IHS. Wewould need to keep track of which publications each organization maintains.Because this might change, the capability would require continuingmaintenance.


Programming Estimate:JIM WHITEHEAD 2 months

Board CommentsThe board accepted this with the condition to Hyperlink the Organization inthe UMRL so that it automatically pulls over when the Master Text preparersbuild the Reference Article.


SI Recommendation The SpecsIntact team feels that if the board approves this CR that it is important to link tothe RID used in the current UMRL and not the reference listed on the website.

3/16/11 The SpecsIntact team feels that this is OBE due to IHS limitations.

Submitter's Recommendation Find a way to hyperlink in the SI Editor directly from RIDs to the referencepublication on the web site of MADCAD or IHS. We have contactinformation for MADCAD, and would need it for IHS.

Additional Notes


mlgarci1

SI Withdraw


Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-007 Authorize SI to Discontinue Support for Third Party Software

When Vendor DoesSpecsIntact works with several third party products, including multipleversions of Adobe Acrobat, Microsoft Office, and Windows.In some cases, we still support versions of these products that the softwarevendor -- Adobe or Microsoft -- no longer supports.1. We need to be able to discontinue support for third party software whenthe software vendor does.2. We also need the flexibility to extend our support for some time beyondthe date the vendor discontinues support if it makes sense for our customers. This does not mean that SpecsIntact will immediately stop working withthese products.


Programming Estimate:JIM WHITEHEAD <7 days


SI Recommendation The SpecsIntact team recommends to discontinue official support for Office 97 and 2000,and all versions of Acrobat prior to Acrobat 8. This does not mean that SpecsIntact willimmediately stop working with these products.Going forward, authorize SpecsIntact team to discontinue support for third party softwareat a time the SI time chooses either concurrently with or after the software vendordiscontinues its own support.

3/16/11 This is an ongoing CR

Submitter's Recommendation Discontinue official support for Office 97 and 2000, and all versions ofAcrobat prior to Acrobat 8. This does not mean that SpecsIntact willimmediately stop working with these products.Going forward, authorize SpecsIntact team to discontinue support for thirdparty software at a time the SI time chooses either concurrently with or afterthe software vendor discontinues its own support.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-009 Back Button on Mouse Enabled for Reference Wizard When searching for a correct reference to use it would be nice to use the back

button on the mouse to go from the list of sections to the list of issuingagencies. I don't think the screencast adds a better explanation of what Iwant, but here it is anyways: http://screencast.com/t/YTViMmYwMzIt Itdoes show the dialog box where I'd like the feature to work.


Programming Estimate:CHRISTOPHER FUGITT 3-4 weeks

Board CommentsLow Priority


SI Recommendation The SpecsIntact team feels that this would have a nice feature to have and we alsorecommend a back button on the screen, as well.

Submitter's Recommendation Allow a mouse enabled with a back button to return the Reference Wizard tothe initial list of Organization

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 28, 2010Date Completed:10-017 Multi-Level List Structure Currently to abide by the UFC 1-300-02 a specification preparer must use a

combination of <LST> and <ITM> tags which do not always provide thecorrect formatting. The text does not correctly word wrap with a hangingindent, the user must manually create the indents which creates anesthetically unpleasing format. This causes inconsistentcy throughout theUFGS.



Board CommentsThe change was accepted to use existing tags.


SI Recommendation The SpecsIntact team recommends creating a way to insert a "Multi-Level List", whichwill give the user a way to easily and quickly insert the number of levels they need tocreate, and then SpecsIntact would insert the proper tags, which will automatically producethe proper formatting.

3/16/11 The SpecsIntact team suggests adding the topic of List Formatting to theNovember SI-CCCB meeting.

Submitter's Recommendation Create a way to insert a "Multi-Level List", which will give the user a way toeasily and quickly insert the number of levels they need to create, and thenSpecsIntact would insert the proper tags, which will automatically producethe proper formatting.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Oct 24, 1996Date Completed:961011 Support CAD LINK Provide the capability within SPECSINTACT to link the specifications to

CAD.


Programming Estimate:GARY COLEHAMER

Board CommentsImplement for both CAD and Intergraph

11/1/07 The SI-CCCB Memebers recommend changing the title of this CRfrom "Link CAD and SpecsIntact" to Support CAD Link"


SI Recommendation 6/5/09 The SpecsIntact team recommends withdrawing this CR due to the futureintegration of BIM.

3/16/11 The SpecsIntact team suggests this CR is OBE due to BIM.

Submitter's Recommendation Modify SI software accordingly.

Additional Notes



Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 17, 1998Date Completed:981008 PROVIDE AUTOMATIC RE-LETTERING Add an enhancement to re-letter a, b, c's.....


Programming Estimate:GLENN KATO 5 months

Board Comments11/17/98 - Army did not concur.


SI Recommendation Recommend R/A. This feature would benefit many users. A comprehensive solution withnew tags that provided automatic lettering/numbering would be best, but would besomewhat time-consuming to implement. Adding such functionality could also position usto better support other types of specification formats.

3/16/11 The SpecsIntact team suggests discussing this at the November SI-CCCB meetingwith the topic of lists.

Submitter's Recommendation 11/12/98 - Have New Hire research R/A & program print part - Jim will program Editorpart. NOTE: Would only re-letter new documents.

Additional Notes

Control Number Title of Prob/Requirements Explanation of Problem/Requirement Board Reviewed - Nov 21, 2002Date Completed:991001 ABILITY TO GET TOTAL PAGE COUNT PER

SECTION/PROJECTThe SI help desk has received this request from several customers. Add theability to get the total number of pages per section and also per projectwithout going in and opening/retrieving every section.


Programming Estimate:MARTHA MULLER 6 months

Board CommentsDeferred until the next SI-CCB Meeting.

Re presented at the November 21, 2002 meeting for the board. The boardapproved this change request with a low priority.


SI Recommendation This is a feature the DOS Version (1.4) offered the users. At their request they would likethis feature incorporated into the current version.

If approved, it is our recommendation to bring this feature back and build it into futurereleases of the 32-bit software.

Submitter's Recommendation Generate a report that would allow the users to view/print a report thatgenerates the total page count for the Sections, STOC, PTOC and Total pagecount for the entire project.Example: 08310 25 01000 10 STOC 2 PTOC 6TOTAL: 43

Additional Notes


mlgarci1

SI Withdraw

Proposed Priority of Work For April 2011

Priority of Work From November 2009

(After Completion of Alternate Paragraph Numbering)

SPECSINTACT UPDATESPECSINTACT UPDATESPECSINTACT UPDATESPECSINTACT UPDATE

SI-CCCBApril 2011April 2011

SpecsIntact

SISI-- CCCB ~ CCCB ~ April, 2011 April, 2011 ~ ~ Washington, DCWashington, DC

SpecsIntactIMCS - Abacus Technology Corp.

SPECSINTACT 4.5.0SPECSINTACT 4.5.0• Released April 14, 2011Released April 14, 2011

• Extensive internal testing and private beta testing

• SI generates paragraph numbers automaticallyg p g p y• Also adds the three spaces after the number• No manual editing of numbers or spacesg p• No longer needed inside title tags

• SI adds left margins for subparts below articleS adds e t a g s o subpa ts be o a t c e• Numeric or alphanumeric paragraph numbers

• One-click switching for Jobs and Masters


• One click switching for Jobs and Masters

222

SPECSINTACT 4.5.0SPECSINTACT 4.5.0

SISI-- CCCB ~ CCCB ~ April, 2011 April, 2011 ~ ~ Washington, DCWashington, DC 333


• Published to PDFPublished to PDF• Numeric format• Alphanumeric format• Alphanumeric format


SPECSINTACT 4.5.0SPECSINTACT 4.5.0• Fully backward compatibleFully backward compatible

• Two versions of SpecsIntact not required• SI 4.5.0 works with old and new numbering formatsSI 4.5.0 works with old and new numbering formats• Substantial benefits for all customers, especially DoD

• NMCI customers cannot install two versions of SpecsIntact• Army and Air Force customers would also have difficulty

• No need to immediately release an automatically numbered version of UFGSnumbered version of UFGS

• Wait for all agencies to certify new software first


SPECSINTACT 4.5.0SPECSINTACT 4.5.0• Fully backward compatible (continued)y p ( )

• Substantial customer support benefits• No customer confusion from multiple SpecsIntact

versions• Mix old and new Sections in same Job/Master

Numeric paragraphs have consistent appearance• Numeric paragraphs have consistent appearance• Not recommended for alphanumeric format

• Other enhancements:• Other enhancements:• Supports MasterFormat 2010• Supports longer Job and Master names


• Supports longer Job and Master names

999

SPECSINTACT USERSSPECSINTACT USERS

• Counted over 56,000 SI users since 2004Counted over 56,000 SI users since 2004• Counting hundreds of new users weekly

50000

60000

SpecsIntact Users Counted

20000

30000

40000

0

10000

20000

2004 2005 2006 2007 2008 2009 2010 2011


2004 2005 2006 2007 2008 2009 2010 2011

(as of March 31st annually)

CUSTOMER SUPPORTCUSTOMER SUPPORT

• Averaging 2535 calls per year since 2009Averaging 2535 calls per year since 2009• 900+ calls more than 2004-2008 average900

600

700

800

300

400

500

600

First Quarter

Second Quarter

Third Quarter

Fourth Quarter

100

200

300 Fourth Quarter


02004 2005 2006 2007 2008 2009 2010 2011

CUSTOMER SUPPORTCUSTOMER SUPPORT

• Recent customer comment:• I have really appreciated the excellent SpecsIntact

support that you have provided me for the past 6 years. You never seemed to mind answering my questions, although I’m sure you must have found most of them amusing As I mentioned in anmost of them amusing. As I mentioned in an earlier message… you are all SpecsIntact Specialists. I’m sure there’s an even better title th th t b t I ll it Th k i f llthan that, but I really mean it. Thanks again for all your help. -- Jean Liden NASA Langley Research Center


-- Jean Liden, NASA Langley Research Center

WEB SITE AND DOCUMENTATIONWEB SITE AND DOCUMENTATION

• Massive documentation changes for automaticMassive documentation changes for automatic paragraph numbering

• QuickStart Guides• QuickStart Guides• We now have three, one each for:

Traditional Format• Traditional Format• Numeric Format• Alphanumeric FormatAlphanumeric Format

• Updated for new, longer Job/Master names and MasterFormat 2010



• SI Help updatesSI Help updates• Automatic paragraph numbering• Traditional paragraph numbering• Traditional paragraph numbering• MasterFormat 2010

Longer Master/Job names• Longer Master/Job names

• Knowledge Base updates• SpecsIntact v4.5.0 release notes• MasterFormat 2010



• SpecsIntact web site updates• Support automatic paragraph numbering• UFGS Section Templates for download

Help Center updates (Major)• Help Center updates (Major)• Graphic updates (Major)• New links for technical and non-technical UFGS

Change Requests• MasterFormat 2010 statement added• New Support Contacts• New Support Contacts

• USACE • NAVFAC

G l M i t


• General Maintenance

151515


• Coming Soon….Coming Soon….• New Learning Guide for “Advanced Editing Tools

and Techniques”and Techniques• Reference Wizard• Submittals• Bracket Replacement• Tailoring

• Screencasts


UFGSUFGS• NAVFAC (Alynne Skrabalak) is new UFGS

Coordinator• Congratulations, Alynne!

NASA (Maggie Muller) documented UFGS release• NASA (Maggie Muller) documented UFGS release procedures thoroughly before transition

• Transition went smoothlyTransition went smoothly• November 2010 release

• Final release with Maggie/NASA as UFGS Coordinator• 23 Updates:

• Army: 5 Revised 4 New 3 Deleted• Navy: 3 Revised 2 New 5 Deleted

NASA: 6 Revised


• NASA: 6 Revised

171717

UFGSUFGS• February 2011 releasey

• First release with Alynne/NAVFAC as UFGS Coordinator• 120 Updates:

A 4 R i d 15 N 17 D l t d• Army: 4 Revised 15 New 17 Deleted• Navy: 6 Revised 6 New 5 Deleted • NASA: 13 Revised 27 New 27 Deleted

UMRL Updates• UMRL Updates:• 99 Reference updates in November 2010• 788 Reference updates in February 2011

• Preparing for May release• Editing and checking specs now


• CSI MasterFormat 2011 changes coming181818

UPCOMING CONFERENCESUPCOMING CONFERENCES

• NASA Facilities ConferenceNASA Facilities Conference• Nashville, May 9 - 13, 2011

CSI CONSTRUCT 2011• CSI CONSTRUCT 2011• We will be presenting an educational session

about SpecsIntact and the UFGSabout SpecsIntact and the UFGS• Steve Freitas and Jim Whitehead are presenters, with

assistance from Cheryl Fitz-Simon and Richard Hungatey g


SPECSINTACT UPDATESPECSINTACT UPDATE

Thank You!Thank You!


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