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SPECIFICATIONS – FIRST STAGE OF THE

RESTRICTED PROCEDURE No. 13.R&T.RP.612

“IMPROVED SITUATION AWARENESS ROADMAP AND

TECHNICAL DEMONSTRATION (ISARD)”

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CONTENTS

1. CONTRACTING AUTHORITY DETAILS ................................................................................................ 3

2. INFORMATION ABOUT THE PROCEDURE ......................................................................................... 3

3. SHORT DESCRIPTION OF THE CONTRACT COVERED BY THIS CALL .................................................... 3

4. PLACE OF DELIVERY/EXECUTION...................................................................................................... 5

5. VOLUME OF THE CONTRACT ............................................................................................................ 5

6. DURATION OF THE CONTRACT ......................................................................................................... 5

7. ELEGIBILITY OF CANDIDATES AND CONDITIONS FOR PARTICIPATION .............................................. 5

8. PARTICIPATION OF CONSORTIA AND SUBCONTRACTING ................................................................ 6

9. EXCLUSION CRITERIA ....................................................................................................................... 6

10. SELECTION CRITERIA .................................................................................................................... 8

10.1. LEGAL CAPACITY ............................................................................................................................ 8 10.2. ECONOMIC AND FINANCIAL CAPACITY ......................................................................................... 8 10.3. TECHNICAL AND PROFESSIONAL CAPACITY ................................................................................... 9

11. LANGUAGE ................................................................................................................................ 10

12. SUBMISSION OF APPLICATIONS ................................................................................................. 10

13. TIMETABLE ................................................................................................................................ 12

14. CONTACTS BETWEEN EDA AND CANDIDATES ............................................................................ 12

15. SECURITY STANDARDS ............................................................................................................... 13

15.1. SPECIFIC SECURITY ISSUES ........................................................................................................... 13

16. ADDITIONAL INFORMATION ...................................................................................................... 13

17. DATA PROTECTION .................................................................................................................... 13

ANNEX I - APPLICATION FORM ............................................................................................................... 14

ANNEX II - CURRICULUM VITAE .............................................................................................................. 17

ANNEX III - DECLARATION ON EXCLUSION CRITERIA .............................................................................. 18

ANNEX IV - LEGAL ENTITY FORM ............................................................................................................ 19

ANNEX V - FINANCIAL IDENTIFICATION FORM ....................................................................................... 20

ANNEX VI - ECONOMIC AND FINANCIAL CAPACITY ................................................................................ 21

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1. CONTRACTING AUTHORITY DETAILS

Official Name: European Defence Agency (EDA)

Contact Point: Contracting Unit

Address: Rue des Drapiers 17-23,

B-1050 Brussels, Belgium

Fax: +32 25042975

E-mail: Procurement@eda.europa.eu

Internet address: http://www.eda.europa.eu

2. INFORMATION ABOUT THE PROCEDURE

The restricted procedure is organised in two stages. In the first, only the exclusion and selection

criteria are assessed, and in the second, the award criteria are evaluated. Any interested

economic operator may ask to take part in this procedure, by submitting the application in the first

stage, as indicated in the contract notice and in these specifications. Candidates will be informed

whether or not they have been selected.

Only candidates who have submitted the documents and supporting evidence specified in the

contract notice and in these specifications and that comply with the exclusion and selection

criteria laid down (i.e. only the successful candidates of the first stage), will be invited to submit a

tender and receive the tender specifications containing all the details of the respective procedure

(second stage).

For more information on this procedure, please check our procurement rules, which are available

at:

http://eda.europa.eu/docs/documents/Council_Decision_2007-643-

CFSP_on_EDA_Financial_and_Procurement_Rules.pdf

3. SHORT DESCRIPTION OF THE CONTRACT COVERED BY THIS CALL

Since the establishment of the EDA, its Member States have cooperatively invested in research

and technology (R&T) related to Situation Awareness (SA), such as sensors, data processing

and information fusion – through Joint Investment Programmes (JIP) such as “Force Protection

(FP)” or “Innovative Concepts - Emerging Technologies (ICET)”, or through dedicated (“Cat B”)

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technology projects. All of these projects have delivered their results successfully at the objective

Technology Readiness Level (TRL) of mostly around 4. To improve Situation Awareness in EU

operations, both the military requirement and the supporting technologies need to be identified in

more detail, as a basis for decisions on joint investments aiming at the higher TRL and eventually

systems and devices. To facilitate such decisions, it is necessary to project the achievable

technical state of the art into adequate future scenarios, by a technical exploitation roadmap

and technical demonstrations.

In the subject ISARD contract, the following work will have to be performed:

Identify EU business cases for SA-related deficiencies to be resolved in the next 5 years

(in combination with a stakeholder workshop).

Analyse the results from the EDA R&T SA-related R&T portfolio and assess them against

the deficiencies previously identified. The assessment shall include Intellectual Property

Rights (IPR) and their potential impact on exploitation.

Combining outcomes from the work above mentioned, propose a prioritization of the

business cases (in combination with a stakeholder workshop).

For the three highest priority business cases, develop an exploitation roadmap for R&T

results to validate the steps toward capability delivery, including quantification of effort,

IPR management, and taking into account to the extent possible existing/evolving

technical standards, or the requirement for new standards. Technical demonstrations shall

be included as milestones in these roadmaps at appropriate positions.

For the highest priority business case, develop, prepare and support a comprehensive

Technical Demonstration. This demonstration incorporates all relevant elements from the

EDA R&T SA-related R&T portfolio and projects the required capabilities of this business

case. For this projection Modelling & Simulation and interface technologies shall be used

to the extent possible. An estimated 30% part of the budget will be required to

compensate logistical effort of 3rd party IPR and device/system owners and pMS assets

in support of the demonstration; the most efficient way to organize this compensation

within the contract shall be proposed with the tender at the latest.

In regard of potential business cases, EDA will make available to the contractor the report of the

study “ISR Capability Package Assessment (ICPA)”, and the plans for a Joint Investment

Programme on Joint Advanced Networking in Urban Scenarios (JIP JANUS); these documents

will be important to identify adequate business cases for the ISARD contract, and will need to be

reflected in the exploitation roadmap. EDA will also undertake that deliverables from the JIPs,

and executive summaries of Cat B projects be handed out temporarily to the contractor. To

perform the contracted work at the required level of ambition, it will be necessary to conclude

confidentiality agreements with the IPR owners of the JIP and Cat B project results.

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Examples of projects identified to be exploited include:

SAR for All weather PEnetrating UAV application (SARAPE)

SAR-based Augmented Integrity Navigation Architecture (SARINA)

Multi Sensor Anti Sniper System (MUSAS)

Surveillance in an Urban environment using Mobile Sensors (SUM)

Data Fusion in Urban Sensor Networks (D-FUSE)

Distributed and Adaptive multisensor Fusion Engine (DAFNE)

Intelligent Control of Adversary Radio-communications (ICAR)

Sniper Positioning and Detection (SNIPOD)

Wireless rObust Link for urban Force operations (WOLF)

Multi Sensor Data Fusion Grid for Urban Situational Awareness (MEDUSA)

Smart Information for Mission Success (SIMS)

Scalable Multifuntion RF systems (SMRF)

High Data Rate HF (HDR-HF)

4. PLACE OF DELIVERY/EXECUTION

Main place of delivery of the service: EDA premises in Brussels, Belgium, unless otherwise

indicated in the tender documents or agreed between the two parties.

5. VOLUME OF THE CONTRACT

The maximum contract value is 250.000 EUR (VAT excluded).

6. DURATION OF THE CONTRACT

Estimated duration of the contract: 10 months.

7. ELEGIBILITY OF CANDIDATES AND CONDITIONS FOR PARTICIPATION

Candidates must not be in any of the exclusion criteria indicated in section 9 of these

specifications and must have the legal capacity to allow them to participate in this procedure (see

section 10).

Submission of an application implies that the candidates accept the terms and conditions set out

in all documents of this call for requests to participate. Those candidates, who will be asked to

submit a tender, will in addition need to comply with the future invitation to tender including the

tender specifications, draft contract and all annexes. Submission of a tender will bind the tenderer

to whom the contract may eventually be awarded during the performance of the contract.

The application, to be submitted in the first stage of the procedure, shall be signed by a person or

persons entitled to represent the economic operator and in case of consortia the whole

consortium.

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Applications must be drawn up in strict accordance with the contract notice and with the

provisions of these specifications and using the relevant annexed forms.

Expenses incurred in the preparation and dispatch of the application shall not be refunded by the

Agency.

Fulfillment of the conditions of this call and the initiation of a tendering procedure impose no

obligation on the Agency to award the contract. The Agency shall not be liable for any

compensation in case of applications not being accepted or selected, or in case the Agency

decides not to award the contract.

All the documents submitted by the candidates shall become the property of the Agency and will

be treated as confidential.

Please note that any attempt by a candidate to obtain confidential information, enter into unlawful

agreements with competitors or influence the evaluation committee or the EDA during the

process of examining, clarifying, evaluating and comparing applications will lead to the rejection

of his application and may result in administrative penalties.

8. PARTICIPATION OF CONSORTIA AND SUBCONTRACTING

Consortia may submit an application on condition that it complies with the rules of competition.

A consortium may be a permanent, legally established grouping or a grouping which has been

constituted in formally for a specific procurement procedure.

Such groupings (or consortia) must specify the company or person heading the project (the

leader) and must also submit a copy of the document authorising this company or person to

submit an application on behalf of the consortium. All members of a consortium (i.e., the leader

and all other members) are jointly and severally liable to the contracting authority.

In addition, each member of the consortium must provide the required evidence for the exclusion

and selection criteria (see sections 9 and 10 of these specifications). The participation of an

ineligible person will result in the automatic exclusion of that person.

Sub-contractors must satisfy the eligibility criteria applicable to the award of the contract. If the

identity of the intended sub-contractor(s) is already known at the time of submitting the

applications, all sub-contractors must provide the required evidence for the exclusion and

selection criteria as detailed in sections 9 and 10 of these specifications.

9. EXCLUSION CRITERIA

Participation to this call is only open to candidates who are not in one of the situations listed

below:

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a) bankrupt or being wound up, are having their affairs administered by the courts, have

entered into an arrangement with creditors, have suspended business activities, are the

subject of proceedings concerning those matters, or are in any analogous situation

arising from a similar procedure provided for in national legislation or regulations;

b) have been convicted of an offence concerning their professional conduct by a

judgement which has the force of res judicata;

c) have been guilty of grave professional misconduct proven by any means which the

contracting authority can justify;

d) have not fulfilled obligations relating to the payment of social security contributions or

the payment of taxes in accordance with the legal provisions of the country in which

they are established or with those of the country of the contracting authority or those of

the country where the contract is to be performed;

e) have been the subject of a judgement which has the force of res judicata for fraud,

corruption, involvement in a criminal organization or any other illegal activity detrimental

to the Communities’ financial interests;

f) following another procurement procedure or grant award procedure financed by the

Community budget, they have been declared to be in a serious breach of contract for

failure to comply with their contractual obligations.

In addition to the above, contracts may not be awarded to tenderers who, during the procurement

procedure:

are subject to a conflict of interest;

are guilty of misrepresentation in supplying the information required by the contracting

authority as a condition of participation in the contract procedure or fail to supply this

information.

Means of proof required

Candidates, including all consortium members and all sub-contractors where applicable,

shall provide a declaration on their honour (see model in Annex III), duly signed and dated,

stating that they are not in one of the situations referred to above.

Nota bene:

The tenderer to whom the contract is to be awarded in the second stage of the restricted

procedure shall provide, within 15 days following notification of award and preceding the

signature of the contract, the following documentary proofs to confirm the declaration referred to

above:

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For points a), b) and e) a recent extract from the judicial record or, failing that, an

equivalent document recently issued by a judicial or administrative authority in the

country of origin or provenance showing that those requirements are satisfied.

For point d) a recent certificate issued by the competent authority of the State

concerned.

Where the document or certificate referred to above is not issued in the country concerned, it

may be replaced by a sworn or, failing that, a solemn statement made by the interested party

before a judicial or administrative authority, a notary or a qualified professional body in his

country of origin or provenance.

10. SELECTION CRITERIA

The candidates must submit evidence of their legal, economic, financial, technical and

professional capacity to perform the contract.

10.1. LEGAL CAPACITY

Requirement

The candidates, including all consortium members and all sub-contractors where applicable, are

asked to prove that they are authorised to perform the contract under their national law as

evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate,

membership of a specific organisation, express authorisation or entry in the VAT register.

Evidence required

Each candidate, including every consortium member and every sub-contractor where applicable,

shall provide a duly filled in and signed Legal Entity Form (see Annex IV) accompanied by the

documents requested therein.

10.2. ECONOMIC AND FINANCIAL CAPACITY

Requirement

The candidate, including every consortium member where applicable, must be in a stable

financial position and have the economic and financial capacity to perform the contract.

Evidence required

Proof of economic and financial capacity shall be furnished by the candidate, including every

consortium member, as follows:

Where publication of the Balance sheet is required under the law of the country where the

economic operator is established, the candidate shall complete and include in the application a

financial statement form (Annex VI) to these specifications.

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Please observe the following aspects in completing this financial statement (Annex VI):

It should be certified by means of a signature of the chief accounting officer of the

candidate;

EDA has the right during the procedure and before awarding the contract to request further

evidence on the candidate’s compliance with the economic & financial capacity

requirements, in which case balance sheets and profit & loss accounts for the past

financial years may be requested.

In the case of a consortium submitting an application, the financial statement should be

included in the application for all consortium partners.

In the case of a physical person the financial statement should be included in the

application for where only the lines 16 and 17 need to be filled in and the financial

statement can be signed by the physical person only.

If, for some exceptional reason which the EDA considers justified, the candidate is unable to

provide the information requested by the contracting authority, he may prove his economic and

financial capacity by any other means which the EDA considers appropriate. EDA reserves the

right to ask sub-contractors to prove their financial capacity should their share of work is

substantial.

10.3. TECHNICAL AND PROFESSIONAL CAPACITY

Requirements:

The candidate shall have the necessary know-how, experience and reliability to perform the

contract with particular reference to:

A specific in depth knowledge and at least 5 years track record of experience in (military)

Situation Awareness requirements and technologies.

In particular, a track record of least 5 years technological experience in sensors,

information processing/fusion, and command/control/information systems.

In depth knowledge and at least 5 years track record of experience in interoperability

architecture, interface design and implementation of complex systems

In depth knowledge and at least 5 years track record of experience in spiral development,

notably practical experience in Concept Development & Experimentation (or

comparable), including federation of real and synthetic systems or components.

Ability to provide a team of experts with profiles compliant to requirements derived from

the CONTRACT DESCRIPTION (Chapter 3).

Demonstration of a high degree of being networked with relevant industries and institutes.

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Evidence required:

The following documents or information must be presented as evidence of compliance with the

technical and professional criteria:

The required track records for the experience requested above, by reference of similar

activities/projects conducted in the past;

Information on which parts or tasks of the assignment will be assumed by a consortium

partner or a subcontractor.

Proposed project team composition (brief profile descriptions, including CVs, using the

template in Annex II;

Commitment from the prospective tenderer and the potential subcontractors already

identified that they will agree to a confidentiality agreement with JIP/CatB projects IPR

owners;

any other evidence that the candidate may present in support of his compliance with the

above mentioned criteria.

The selection criteria for technical and professional capacity will be assessed in relation to the

combined capacities of all consortium members and proposed subcontractors, if any, as a whole.

11. LANGUAGE

Applications must be drafted in one of the official languages of the European Union, preferably

English.

Requested documents not available in English should be accompanied by an English courtesy

translation. The contract shall be entered into in English.

12. SUBMISSION OF APPLICATIONS

The applications must be submitted in an envelope or parcel which shall be sealed with adhesive

tape and signed across the seal and it shall carry the following information:

the name of the Candidate

the indication “APPLICATION – NOT TO BE OPENED BY THE

INTERNAL MAIL SERVICE”

the address for submission of applications and the reference and name of

the procedure

European Defence Agency (EDA)

Attn : Contracting Unit

Procedure: 13.R&T.RP.612 Improved Situation Awareness

Roadmap and Technical Demonstration (ISARD)

Rue des Drapiers 17-23

1050 Brussels, Belgium

the date of posting (if applicable) should be legible on the outer envelope.

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The envelope must contain the following documents:

the Application Form published on the EDA procurement page:

http://eda.europa.eu/procurement-gateway/opportunites/eda-procurement - Annex I of

these specifications;

the duly filled in, signed and dated Exclusion Criteria Declaration(s) as requested in

section 9 and using the standard template in Annex III;

the duly filled in, signed and dated Legal Entity Form(s) as requested in section 10.1

and using the standard template referred to in Annex IV;

the duly filled in, signed and dated Financial Identification Form1 using the template

referred to in Annex V;

The Economic & Financial Capacity criteria documents as requested in section 10.2

using the template in Annex VI;

The Technical & Professional Capacity criteria documents as requested in section 10.3

- One signed original and 3 (three) photocopies.

Duly authorised signature, i.e. an official document (e.g. statutes, power of attorney,

notary statement, etc.) proving that the person who signs on behalf of the

candidate/tenderer is duly authorised to do so.

In case of consortia, the consortium agreement or a duly signed and dated consortium

statement by each of the consortium members specifying the company or person

heading the project and authorised to submit an application and a tender on behalf of the

consortium.

Submission of applications must respect the deadline specified in the Contract Notice.

Applications shall be submitted either:

-by registered post, or

-by hand-delivery to the premises of the Agency, by the Candidate in person or by an agent,

including courier service.

In either case, the deadline for submission shall be considered to be the date of receipt by the

Agency of the applications. Applications not received by the prescribed deadline shall be

discarded.

Applications shall NOT be submitted (either partly or wholly) by fax or electronic mail.

1 in case of consortia, only one Financial Identification Form for the whole consortium shall be submitted, nominating the

bank account into which payments are to be made under the contract in the event that the respective tender is successful

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Please note that EDA opening hours are as follows: From Monday to Friday (except public

holidays in Belgium) between 09h00 -12h00 and 14h00-17h00.

The Contract title, the File reference and the Name of the Candidate must be clearly marked on

the envelope containing the application and must always be mentioned in all subsequent

correspondence with the Agency.

Any application which does not conform to the submission modalities set above may be

disregarded.

13. TIMETABLE

Summary timetable Date Comments

Launch date 23/07/2013

Deadline for request of clarifications from EDA

09/09/2013

Site visit or clarification meeting (if any) Not applicable

Last date on which clarifications are issued by EDA

13/09/2013, 17:00h, Brussels local time

Deadline for submission of applications 19/09/20132 Applications

delivered by hand shall be submitted not later than 17:00h Local Time

Opening & evaluation of applications October 2013 Estimated

Completion of stage 1 End of October 2013 Estimated

14. CONTACTS BETWEEN EDA AND CANDIDATES

Contacts between the EDA and candidates are prohibited throughout the procedure save in

exceptional circumstances and under the following conditions only:

A. Before the final date for submission of applications:

At the request of the candidate, the EDA may provide additional information solely for the

purpose of clarifying the nature of the contract. Any request for additional information must

be made in writing by e-mail at procurement@eda.europa.eu or at the Fax No.:

+32 (0)25042975 and should indicate the reference number and the title of the procedure.

2 The deadline for submission of tenders shall be considered to be the date of receipt by the Agency of the tender.

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Requests for additional information received after the deadline for request of clarifications

from the EDA as specified above in section 13 – Timetable will not be processed.

The EDA may, on its own initiative, inform interested parties of any error, inaccuracy,

omission or any other clerical error.

Any additional information including that referred to above will be published on the EDA’s

website. Please ensure that you visit regularly the site for updates.

B. After the opening of applications:

If, after the applications have been opened, some clarifications are required in connection

with an application, or if obvious clerical errors in the submitted application must be

corrected, the EDA may contact the candidate.

15. SECURITY STANDARDS

In the general implementation of its activities and for the processing of tendering procedures in

particular, the EDA observes the Council’s security rules set out in Council Decision 2011/292/EU

of 31 March 2011 on the security rules for protecting EU classified information.

15.1. SPECIFIC SECURITY ISSUES

No security classification is foreseen.

16. ADDITIONAL INFORMATION

To protect IPR, confidentiality agreements between the consortium and JIP/CatB projects IPR

owners are expected to be necessary.

17. DATA PROTECTION

If processing your reply to this call involves the recording and processing of personal data (such

as name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001

on the protection of individuals with regard to the processing of personal data by the Community

institutions and bodies and on the free movement of such data. Unless indicated otherwise,

replies to the questions and any personal data requested are required to evaluate your

application in accordance with the contract notice and these specifications will be processed

solely for that purpose by the contracting authority mentioned in section 1 without prejudice to

possible transmission to the Agency’s internal auditor or to the College of Auditors, for the

purposes of safeguarding the Agency’s financial interests.

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ANNEX I - APPLICATION FORM

13.R&T.RP.612 – “Improved Situation Awareness Roadmap and Technical Demonstration (ISARD)”

One signed original of this application form must be supplied.

1. SUBMITTED by (i.e. the identity of the Candidate)

Name(s) of legal entity or entities submitting this application Nationality3

Leader

Member 2

Etc … 4

2. SUBCONTRACTORS (if applicable and if known at this stage)

Name(s) of the legal entity or entities identified as

sub-contractor(s)

Nationality

Sub-contractor 1

Etc … 5

3 Country in which the legal entity is registered

4 Add / delete additional lines for consortium members as appropriate. If this application is being submitted

by an individual legal entity, the name of the legal entity should be entered as “Leader” (and all other lines

should be deleted)

5 Add / delete additional lines for sub-contractors as appropriate

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3. CONTACT PERSON (to act as focal point for all communication which may take place between the EDA and the Candidate)

Name and position

Organisation

Address

Telephone

Fax

e-mail

4. STATEMENT

I, the undersigned, being the authorised signatory of the above Candidate (including all consortium members, in the case of a consortium), hereby declare that we have examined examined and accept without reserve or restriction the entire contents of the specifications for the procedure referred to above. If our application is selected, we fully intend to submit a tender to provide the services requested in the tender specifications.

We are fully aware that the identity of a subcontractor or, in the case of a consortium, the composition of the consortium cannot be modified in the course of the tender procedure except with the prior written authorisation of the EDA. We are also aware that the consortium members would have joint and several liability towards the EDA concerning participation in both the above procedure and any contract awarded to us as a result of it.

Our application includes the following documents:

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1. This Application Form

2. The duly filled in, signed and dated Exclusion Criteria Declaration(s) by every legal entity identified under point 1 and point 2 of this application form

3. The duly filled in, signed and dated Legal Entity Form (using the standard template referred to in Annex I of this application form) and the supporting documents requested therein for every legal entity identified under point 1 and point 2 of this application form

4. Documents proving the Economic & Financial capacity of every legal entity identified under point 1 and point 2 of this application form (as requested in section III.2.2 of the Contract Notice.

5. Documents proving our Technical & Professional capacity (as requested in section III.2.3 of the Contract Notice)

6. Duly authorised signature, i.e. an official document (statutes, power of attorney, notary statement, etc.) proving that the person who signs on behalf of the candidate/tenderer is duly authorised to do so

7. Our consortium agreement/ duly signed and dated consortium statement by each of the consortium members specifying the company or person heading the project and authorised to submit an application and a tender on behalf of the, as requested in point 1.4 of the tender specifications

Signed on behalf of the Candidate

Name

Signature

Date

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ANNEX II - CURRICULUM VITAE

To be downloaded from the following URL address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae/templates-instructions

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ANNEX III - DECLARATION ON EXCLUSION CRITERIA

(To be completed and signed by each Consortium member and by each Sub-contractor,

where applicable)

The undersigned:

Name of the individual/company/organisation:

Legal address:

Registration number/ID Card No.:

VAT number:

Declares on oath that the individual/company/organisation mentioned above is not in any of the

situations mentioned below:

a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

b) they have been convicted of an offence concerning their professional conduct by a judgement which has the force of res judicata;

c) they have been guilty of grave professional misconduct proven by any means which the EDA can justify;

d) they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;

e) they have been the subject of a judgement which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities’ financial interests;

f) following another procurement procedure or grant award procedure financed by the European Union or the Agency’s general budget, they have been declared to be in serious breach of contract for failure to comply with their contractual obligations.

g) they are subject to a conflict of interest;

h) they are guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or fail to supply this information

Full name: Date & Signature:

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ANNEX IV - LEGAL ENTITY FORM

To be downloaded from the following URL address: http://ec.europa.eu/budget/info_contract/legal_entities_en.htm

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ANNEX V - FINANCIAL IDENTIFICATION FORM

To be downloaded from the following URL address: http://ec.europa.eu/budget/contracts_grants/info_contracts/financial_id/financial_id_en.cfm

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ANNEX VI - ECONOMIC AND FINANCIAL CAPACITY

(Please fill in the excel file uploaded together with these specifications)

Begin and end of the financial year (eg: 1/1/n - 31/12/n)):Asset 2012 2011 2010

Long term assets (assets convertible in cash in > than 1 year) € 0 € 0 € 0

Short term assets (current assets convertible in cash in =/< than 1 year) € 0 € 0 € 0

Total assets ( TOTAL ASSETS SHOULD EQUAL TOTAL LIABILITIES) € 0 € 0 € 0

Liabilities 2012 2011 2010

Own capital (Equity) € 0 € 0 € 0

Long term debts (to be repaid in > than 1 year) € 0 € 0 € 0

Short term debts (to be repaid in =/< than 1 year) € 0 € 0 € 0

Total liabilities (TOTAL LIABILITIES SHOULD EQUAL TOTAL ASSETS) € 0 € 0 € 0

Profit and loss account data 2012 2011 2010

Turnover (sales revenue realized from the day-to-day operations of the entity) € 0 € 0 € 0

Turnover in the filed of the call for tenders € 0 € 0 € 0

Depreciation & amortisation € 0 € 0 € 0

EBITDA (Earnings before interest, taxes, amortisation, depreciation) € 0 € 0 € 0

Net profit (Earnings after interest, taxes, amortisation, depreciation) € 0 € 0 € 0

Main indicators 2012 2011 2010

Operational profit margin (EBITDA/turnover)

Return on Equity: Rentability of own capital (net profit/own capital)

Net working capital (current assets - current liabilities)

Current ratio (current assets/current liabilities)

Debt ratio - indebtness (debts/total liabilities)

Name of Chief Accounting Officer of the tenderer:

Date:

Signature:

From my position of the Chief Accounting Officer of the tenderer,

1. I confirm that the information presented in this simplified financial statement are correct and are taken from the official financial

statements either finally approved, or from the preliminary financial statements in case these are not yet finally approved

(applicable only to the last year statements).

2. I confirm that I am aware that, in the case we are successful tenderer, EDA, before signing the contract, may ask and verify the

official financial statements for the last 3 years.

3. I confirm that I have been informed that, under the Procurement rules of the EDA (Council Decision No 2007/643/CFSP of 18

September 2007), tenderers found guilty of false declarations may be subject to administrative and financial penalties in

accordance with the conditions laid down in that Decision. In particular, I am aware that the information from this simplified financial

statement must be in compliance with the official financial statements which EDA may verify before signing the contract.

Information on financial capacity of the tenderer When analyzing the submitted simplif ied f inancial statements, in the case of doubt and before excluding the company on the sole basis of f inancial

incapacity, EDA w ill request from the tenderer further information, e.g. complete off icial f inancial statements or provisional f inancial statement at half year.

The numbers in the below cells must be indicated in ABSOLUTE VALUES (i.e. as full amounts and not in

thousands or similar) and in EUROS

The exchange rate to be used for the conversion of the amounts should be the monthly accounting rate of the

last month of the financial year as published in the Official Journal of the European Union.

http://ec.europa.eu/budget/inforeuro/index.cfm?fuseaction=home&Language=en

Tenderer name:

Declaration by the Chief Accounting Officer of the tenderer: