Final

Special General Government Committee Agenda

Date: Friday, January 26, 2018 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario

Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at sgray@clarington.net.

Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131.

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Noon Recess: Please be advised that this meeting will recess at 10:45 AM until 12:30 PM. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting.

Copies of Reports are available at www.clarington.net

General Government Committee Agenda Date: January 26, 2018

Time: 9:30 AM Place: Council Chambers

Page 2

1 Call to Order

2 Adopt the Agenda

3 Declaration of Interest

4 Delegations 4.1 Linda Kent, Library Director, Clarington Public Library and Terry Gray, Clarington Public

Library Board, Regarding the 2018 Operating and Capital Budget

4.2 Angie Darlison, Executive Director, and Mike Moynes, President, Bowmanville Older Adult Association, Regarding the 2018 Operating and Capital Budget

4.3 Chris Newman, Coordinator, Firehouse Youth Centre, Regarding the 2018 Operating and Capital Budget

4.4 Dionne Powlenzuk, Executive Director, Mary-Anne Slemon, President and Michael Patrick, Treasurer, Visual Arts Centre of Clarington, Regarding the 2018 Operating and Capital Budget

4.5 Deb Kalogris, Manager, Clarington Home Support Program and Sally Barrie, Director, Home Support Program, Community Care Durham, Regarding the 2018 Operating and Capital Budget

4.6 Kevin Symak, Chair, Newcastle Community Hall Board, Regarding the 2018 Operating and Capital Budget

5 Adjournment

Presentations and Handouts

2018Budget Presentation

Terri GrayClarington Public Library Board

Budget Request 2018

2017Approved Budget

PercentChange

2018 Total

Personnel Expenses $2,410,485 2.52% $2,471,209

Other Expenses $815,045 1.09% $823,924

Total Expenses $3,225,530 2.16% $3,295,133

Non‐Municipal Revenue $208,820 0.96% $210,820

Municipal Request $3,016,710 2.24% $3,084,313

Ajax, $36.67

Clarington, $37.11

Whitby, $42.67

Belleville, $42.76

Milton, $43.48

Caledon, $44.97

Cambridge, $47.62

Oshawa, $57.02

Pickering, $63.56

Halton Hills, $68.22

Library Costs per Capita, 2016

2017 Highlights

Community EngagementLifelong Learning

Educational Support

Technology

Charles Bowman Class VisitFamily Safety Day

Holy Family Fun Fair

Lakeridge Health Bowmanville Card

Community Engagement

Lifelong Learning

Lifelong Learning

Lifelong Learning

Educational Support

Educational Support

Educational Support

Educational Support

Educational Support

Educational Support

Educational Support

Educational Support

Technology

Economic ImpactThe average member’s annual savings provided by their Library card:

The average member’s annual savings provided by their Library 

card, enough for a family’s groceries for a week, a one month DRT pass, and a three month fitness membership!

$502.51

Bowmanville Older Adult Association 2017 Annual Report

Created By Angie Darlison – January 2018 

Mission Statement•To promote the health and happiness of older adults by providing opportunities to enhance their quality of life.

Values and Beliefs•Accessible ● Caring ● Community Focussed ● Fiscally Responsible ● Member Focussed ● Quality Programs

Hours of Operation:Monday ‐Wednesday 

8 am – 6 pmThursday 8 am – 7 pmFriday 8:30 am – 4:30 pmSaturday & Sunday 

10 am – 5 pm

Our Facility

Membership information:(Valid for one year from the day you join and available for anyone 55+)A membership is required by ALL participants in Drop‐In programs at the BOAAYour BOAA Membership entitles you to: Advanced registration in all BOAA Registered Programs Participation in all BOAA Drop‐In Programs Keep updated with the latest information via BOAA Newsletters, Emails and Voicemails Participation in BOAA Day Trips Advanced Discounted Tickets to Special Events & Fundraisers Voting at the Annual General Meeting Hold Office on the Governing Board of Directors Meet lots of new friends Discover new hobbies, skills or talents Become involved in meaningful volunteer work Meet new people in your community

By being a current member, you are assisting to ensure the BOAA will be a 

long‐lasting organization within the community.

Program UpdateOf the 368 offered programs 292 ran successfully (79%) 16 NEW registered programs were implemented 55 instructors provided programs & courses, 38 were paid, 15

volunteered and 2 were provided by partnership organizations 70 Weekly drop-in programs were offered 20 NEW drop-in programs were added 47 workshops were offered, 22 of which were FREE of charge

Marketing & Advertising Trending 2017 Hashtags #BOAA#BowmanvilleOlderAdults#BOAAalltheway#BOAAstrong#AgeSuccessfully#VibrantSeniors#AgeWellLiveWell

Trips & Travel The BOAA has three on-going partnerships with local tour providers:

o Marigold Travel in Port Perry o Lakeshore Travel in Bowmanville o Kemp Travel in Bowmanville

Each month from January to November with the exception of July & August the BOAA travels to Casino Rama for a Day Trip with over 33 people attending each time

January 2017 – Dominican Republic (7 days) 51 people March 2017 – Irish Rovers (Day Trip) 49 people May 2017 – Stratford (Day Trip) 52 people June 2017 – A day in the Country (Day Trip) 42 people September 2017 – A day to the North (Day Trip) 48 people November 2017 – Famous Peoples Players (Day Trip) 40 people November 2017 – Nashville (5 Nights – 6 Days) 52 people

Community Outreach Update Rotary Club of Bowmanville – February 2017Newcastle Lions Club – February 2017Kawartha Pine Ridge Community Event – March 2017Newcastle Community Information Fair – March 2017100 Women Who Care - February & March 2017Tradition of Durham Retirement Residence Health Fair – April 2017Clarington’s Volunteer Stars Event – April 2017Hosted the 3rd Bowmanville-Beavers, Cubs, Scouts, Venturers & Rovers – April 2017Clarington Photography Club – May 2017Clarington Secondary School “Own Your Ed” Conference – May 2017Bowmanville Rockin’ Rotary Ribs & Brews Ribfest – June 2017Wilmot Creek Information Expo – June 2017Edwardian Afternoon Teas held at Clarington Museums – June through August 2017

Community Outreach Update Concerts In The Park, Bowmanville – June through September 2017 BNI Bowmanville Chapter – July 2017 Curves Bowmanville Anniversary Event – August 2017 Hosted KCC Gourmet Catering for “Cooler” Way Home Food Delivery Program – August 2017 United Way Durham Volunteer Far at Firehouse Youth Centre – September 2017 Hosted Seniors Information & Active Living Fair in partnership with OACAO and sponsored by the Ministry

of Seniors Affairs – September 2017 Participated in Durham Council on Aging at Durham Regional Headquarters – October 2017 Hosted Active Aging Canada & Quaich Inc. 2-Day Leadership Training Workshop – October 2017 COPE Mental Health & March of Dimes Stroke Support Group – October 2017 55+ Active Adults, Municipality of Clarington Older Adult Information & Active Living Fair – November

2017 OACAO Annual Conference “Aging Well: Celebrate! Educate! Motivate! Appreciate! – November 2017 Clarington Central Secondary Service Remembrance Day Assembly – November 2017 1st Annual Bowmanville Rotary Christmas Market – December 2017

Testimonials Looking back to 2011, the year I became a member, I cannot imagine what my social life would be like, without the BOAA.

This association gave me the opportunity to socialize, to exercise and to contribute to my community. It opened doors to friendships, to compassion and to a sense of self-worth that I feel when I walk through the BOAA doors. It is where I am always greeted with a smile and recognition. It makes me feel good and I love passing that feeling on to the people I meet!

This is my 6th year, as a volunteer, and I always look forward to the hours that I put in. The people that I meet are kind, gracious and appreciate everything that the staff and volunteers do to keep the BOAA running smoothly. It is a lot of work for the staff, but all the volunteers step in and help to ease the load. Like everyone else, I am proud to be a volunteer and to contribute to this special place!

Theresa Smith

Testimonials

Volunteer Updates 295 Registered Volunteers Logged 24710.14 hours

Assisting in the following areas: Administration Assistants Board Members Café Assistants Event Assistance Facility & Maintenance Help Front Desk Reception Greeters

Kitchen Assistants Marketing & Program Promotion Outdoor Cleaning Crew Photography & Videography Support Program Conveners Program Instructors Ticket Sellers Transportation Providers Welcome Ambassador Team

Wheels in Action 135 Different Registered Riders 7543 trips have been provided Toyota Sienna has 170,365kms bought new in 2011 Toyota Rav 4 has 114,513 kms bought new in 2012 29 Volunteer Van Drivers

Membership Summary StatisticsTotal Registered Members as of December 31, 2017 is 1744Total Registered Guests and Non-Member Participants 646359 New Members registered with the BOAA in 2017

0

10

20

30

40

50

60

70

80

90

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Membership by Gender

Female1271

Male 485

Membership by Age Below 55 23

Ages 55-59 85

Ages 60-64 218

Ages 65-69 377

Ages 70-74 407

Ages 75-79 317

Ages 80-84 188

Ages Over 85 129

Membership by Location City/Town Total

Haydon 1Enniskillen 6Kendal 6Newtonville 16Hampton 38Orono 72Courtice 130Outside of Clarington 151Newcastle 301Bowmanville 1023

Membership Visits by Day 60,422 CheckinsOpen 333 days 

0

50

100

150

200

250

300

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Membership Visits by Month

0

50

100

150

200

250

January February March April May June July August September October November December

Grant Applications & Funding Updates Municipality of Clarington Service Canada Summer Student Funding “5 Summer Students” OACAO Health Fair Funding Elderly Persons Funding Special Grant “Café Support” Durham College Youth Job Connect Funding “Staffing” Christina Mary Hendrie Trust “Program Support Funding” New Horizons for Seniors “Life Through the Lens Series for Seniors” Multicultural Community Capacity Grant Program “Armchair Travel”

Building Utilities

Expenses Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total

Electricity 3,099.40 2,741.38 3,158.83 2,659.04 2,629.00 2,820.76 2,350.88 2,347.32 2,336.28 2,067.92 2,270.55 0.00 28,481.36

Water and sewer 96.24 0.00 480.62 0.00 645.94 0.00 614.80 0.00 511.77 0.00 528.54 0.00 2,877.91

Natural Gas 314.88 831.71 977.29 714.24 429.59 145.20 126.32 124.86 170.61 133.03 414.61 1,706.06 6,088.40

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Total 3,510.52 3,573.09 4,616.74 3,373.28 3,704.53 2,965.96 3,092.00 2,472.18 3,018.66 2,200.95 3,213.70 1,706.06 37,447.67

500

1,000

1,500

2,000

2,500

3,000

3,500 Electricity

Water and sewerNatural Gas

2017 Unaudited Year End Balance Sheet

2018 Proposed Revenue Budget Revenue Budget

Grants (Provincial / Federal) 147,700

Municipal Grant 314,502.48

Memberships 43,000

Program Registrations 152,000

Drop-In Fees 36,000

Fundraising 90,000

Hospitality Coordination 47,500

Donations 24,700

Wheels In Action Transportation 8,400

Wheels In Action Replacement Fund 3,600

Partnership Programming 12,600

Facility Rentals 30,000

Total 910,002.48

2018 Proposed Expense Budget Expense Budget

Salaries & Benefits (Full & Part Time) 539,502.48

Registered Program 15,000

Drop-In Program 2,500

Wheels in Action 8,400

Wheels in Action Replacement 3,600

Advertising 45,000

Maintenance 45,000

Utilities / Telephone 58,000

Other 15,000

Administration & General 34,000

Insurance 7,000

Grants 55,000

Total 910,002.48

2018 Proposed Expense Budget Continued

Expense Budget

Fundraising 40,000

Hospitality 32,000

Amortization of Assets 10,000

Total 910,002.48

Highlights of 2017•Christmas Dinner

•Introduction Of Rockin Recreation

•Increase In Access Of Services

•New & Expanding Partnerships

Community Partnerships BOAA DRPS Our Schools

The United Way

Health Department

By The Numbers •Registered Youth For 2017 = 330

• Increase Of 28.5% From 2016

•Number Of Annual Visits = 3899 • Increase Of 15% FROM 2016

•By Age•67% Of Visits By Youth Under The Age Of 16

•Represented Only 30% In 2016

By The Numbers

0

57%72%

240%259% 258% 259%

299%

0 4%16% 16% 16% 20% 20%

29%

0%

50%

100%

150%

200%

250%

300%

2010 2011 2012 2013 2014 2015 2016 2017

Youth and Grant Growth (%) (2010 Base)

Youth Growth %

Grant Growth %

2018 Request•Requesting A $4,000.00 Increase

•2018 Annual Request $65,200•Additional Staffing

•Quality Of Programming •Safety & Security•Increased Needs

Thank You •“This Competition And The People Involved Helped Me Realize

That Music Is What I Am Meant To Do”

•“The Work Of The Firehouse And Of Your Team Is So Critical In Supporting Our Most At-risk Students In Clarington”

Exhibitions

Over 200 artists exhibited Over 5000 visitors to the VAC in 2017

● 8 professional artists ● Art From the High School ● 37th Annual Juried Show● Annual members show ● Town Hall & Library Spaces● Youth Artists in Picasso’s Picnic

2018

New ways to engage with exhibitions:

● increased programming● more events ● new format for catalogues● open calls for exhibitions

Education

Over 675 class participants

● 313 Adults - 15% increase over 2016● 362 Kids - 28% increase 2016● sold out March Break camp● 21 school group workshops

2018

Increase to programs:

● new Winter Camp for 2018● more weeks for summer camp● more workshops for adults● increase school workshops● joint workshops with community

partners

Community

Engaging with the public1250 participants 2250 in attendance

● Winter Wonderlearn● Downtown Festivals● Orono Fair● Clarington Community Christmas Party● Driftwood Theatre - Bard’s Bus Tour● Picasso’s Picnic

2018

Increased engagement opportunities:

New Volunteer Programs:● Gallery Ambassador● Docent Program● Academic Intern Program● High School Co-Op Program● High School Volunteer Program

Operations

Goals achieved in our strategic plan:

● Strengthen and adapt our organization

● Secure additional sources of funding and support

● Upgrade our facilities, infrastructure, systems and processes

2018

New Staff and Structure:

● Curator● Marketing Coordinator● Development Coordinator

New summer student grantsNew - Internship Program Grants

Clarington

Presentation to Municipal Council

January 26, 2018

Who We Are

Community Care Durham is a registered charitable organization that currently provides 24 services categorized within Home Support, Respite (Caregiver Relief) and COPE Mental Health & Specialized Geriatrics Services to adults and their caregivers who have needs related to aging, physical and/or mental health.

What We Do

Our Mission“ Strengthening People, Strengthening Community”

Community Care Durham supports adults and their caregivers who have needs related to aging, physical and/or mental health. We consistently strive, with a network of community support, to enrich the quality of life and independent living for those we serve.

Our Services

In 2016-2017, more than 2,000 volunteers and 300 staff provided 461,000 units of service to some 12,000 individual clients across Durham Region through:

Our Services Access to Primary Care – Adult Day Services Assisted Living Services (ALS) Collaborative Health Intake Program (CHIP) Congregate Dining COPE Mental Health – Group Support Exercise Clinics Falls Prevention Clinics Foot Care Home At Last (HAL) Home First Initiative

Our Services Home Help Home Maintenance Information and Referral In-Home Respite Long-Term Emergency Avoidance Program (LEAP) Luncheon Out Meals on Wheels – Hot Meals on Wheels – Frozen Psychogeriatric Community Support Program (PCSP) Supportive Housing Services Telephone Reassurance Transportation (including Accessible Van) Volunteer Visiting

In Clarington….

Local services are coordinated through office sites at:

G. B. Rickard Recreation Complex houses the Home Support, COPE Mental Health and Adult Day Program

Wilmot Creek community houses the Assisted Living Services (ALS)- Clarington

In Clarington….

Total number of clients – 2035Total number of volunteers – 486

16 COPE support groups

1,839 luncheon out meals for 359 clients

transported 671 clients for 13,555 trips

210 clients received friendly visiting

70 members enjoyed social interaction in the Adult Day Program

355 clients supported with home help and home maintenance

In Clarington………

In Clarington………

14,920 hot/frozen Meals on Wheels were delivered to 203 clients

536 clients attended 2,860 foot care appointments at regular community clinics

Thank you for caring…

Community Care DurhamClarington

905-623-2261

www.communitycaredurham.on.ca