Special Events Committee_Mara Recto

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University Student Council 2011-2012

Special Events Committee

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Committee proposal prepared by Mara Kristina O. Recto, USC Councilor 2011-2012

SPECIAL EVENTS COMMITTEE

Rationale

The University Student Councils objective is to engage the student body in activities that promote and develop the university

spirit and uphold the ideals of the university, |through activities that aim to achieve a critical mass in the consciousness throughthe magnitude of the impact of the events themselves.

The Special Events Committee aims to provide avenues to accomplish these goals and ensure a stronger sense of camaraderie

and community through activities that actively involve students. Events spearheaded by this committee will ensure a feeling of

belongingness.

Special events are defined as activities or undertakings that require extensive logistical, financial, strategic and marketing efforts,

as well as comprehensive promotions and publicity. They are not merely activities that can be calendared or integrated quickly

into the USCs roster of activities without disrupting the established timeline and parameters of said activities. That is why it is

essential to create a committee that is steadfast in providing an environment that fosters the UP identity. The Special EventsCommittee is tasked to handle the yearly events sponsored by the USC.

Vision

A special standing committee that upholds and protects the principles and objectives of the University Student Council, rendering

it useful and beneficial as a strong logistical, marketing, financial, promotional and publicity arm and strives for more

collaboration within and among the committees of the USC and with other organizations and collective groups within the

university for the direct benefit of the student body

Mission

A committee that is: SPEC-tacular

o Composed of events produced on a large scale that deems itself striking and attractive to the eyes of the studentbody

SPEC-ialo A production of events that are designed and organized to always be bigger, better and greater from what they

usually are

re-SPEC-tedo Deeply admired for its abilities, qualities and achievements and gives back due regard to the wishes of the

members of the student body


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SPEC-ialisto The embodiment of the USC as a pool of leaders highly skilled in specific and restricted fields and possessing

detailed knowledge on projects and exhibits expertise in project and event management

SWOT AnalysisStrength

New committee Strong logistical arm Helpful to all committees Projects based A Visible USC

Weakness

Not yet as established as other special standing committees Unpredictable of what role it will play in the USC

Opportunity

Many organizations and groups in the university Projects deemed as ad hoc in the USC Special occasions

Threat

Other organizations and groups events Overworked Internal USC matters


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Delegate tasks equally and monitor the progress of the tasks under the members of the committee Confident and welcomes new challenges Is a team player Open-minded and dedicated Sets the pace and momentum for all proceedings Motivates the other members of the committee Strong drive to accomplish all tasks

The SPEC Secretary

Document the meetings and attendance of the committee Safely keep, monitor and record the documents and files of the committee Coordinate with other committees Assist the SPEC Chairperson monitor the progress of the tasks

Report to the SPEC Chairperson Attend all committee meetings Ensures the attendance of all members of the committee Ensure proper documentation for sponsors, other organizations and entities Turn over the files used for all events for documentation purposes

The SPEC Logistics Head

In charge of venue procurement In charge of creating and implementing the program of the event In charge of the events program flow In charge of acquiring the event features and other needs Is mobile and can go to necessary places for possible venues and other facilities Good negotiator

The SPEC Publicity and Promotions Head

In charge of the design and release of the publicity materials Procure low-price but high quality printers for tarpaulin, posters, and other necessary promotional materials Market for promotions sponsors whether print, TV, radio, web, etc., depending on the need of the event In charge of the conceptualization and execution of the promotional and publicity materials

Resourceful and creative, has vision


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Has good communication skills Knowledgeable in publicity design

The SPEC Marketing Head

Market for sponsorship for cash and non-publicity and promotional materials such as cash, venue, x-deals, etc. Handle documentation for sponsors with regards to marketing Makes sure that sponsors get what they want Patient and persevering Charming and good negotiator Is mobile

The SPEC Finance Head

Initiates all non-marketing fundraising efforts for the team including solicitations

In charge of manning the booths Prepares the Income Statement and Accounts Receivable list Creative in thinking of ways to raise funds Maintains close relationship with Ways and Means committee and Finance committee Tedious and keen to detail

Plan of Action

First Semester

UP Fairo Help in marketing for sponsorso Look for food vendorso Scout bands available

*Discretion of Chairperson on Adhoc Committee

University Scholarship Fair TATAK UP: UP Culture Celebration

o Free UP Party in celebration to hype the students for the UAAP Seasono UP Foundation Day Celebration: June 17, Friday

Freebies Day USC Grand Pakain Welcome Orientation for all Transferees


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Transferee Information BoothSecond Semester

University Job Fair Campaign to increase the Voters Turn Out Graduation Batch Video and Picture Taking Pamaskong Isko International Students Day November 17

Special Events Committee_Mara Recto

Documents

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