SPECIAL EDUCATION COMPLIANCE MONITORING

COHORT 3

ONSITE MONITORING

Missouri Departmentof Elementary and Secondary Education

2014 – 2015

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Corrective Action Plans (Year 2)

Watch CAP Year Webinar / Receive SpEd Program Review Report - SeptWatch CAP Year Webinar / Receive SpEd Program Review Report - Sept

Complete Step 1 in IMACS 30 Days From the Date of the SpEd Program Review Report – Oct Complete Step 1 in IMACS 30 Days From the Date of the SpEd Program Review Report – Oct

Submit Documentation to Clear I-CAPs - Dec 31 or soonerSubmit Documentation to Clear I-CAPs - Dec 31 or sooner

Submit Follow-up Timelines – March 20 or soonerSubmit Follow-up Timelines – March 20 or sooner

Submit Documentation to clear CAPs; Compete Step 2 in IMACS - Apr 1 or soonerSubmit Documentation to clear CAPs; Compete Step 2 in IMACS - Apr 1 or sooner

ALL noncompliance cleared within 1 year

of SpEd Program Review Report

ALL noncompliance cleared within 1 year

of SpEd Program Review Report

Sanctions DeterminedSanctions Determined

Monitoring Complete for the CycleMonitoring Complete for the Cycle

Yes No

Onsite Monitoring conducted – Nov - April

Onsite MonitoringALL Selected Onsite LEAs: Highly Qualified Teachers (100.470.a-e) Paraprofessional Training (100.280) Implementation of the IEP (200.960)

Services / Least Restrictive Environment Accommodations Transition

IF APPLICABLE for Selected Onsite LEAs: Speech implementer model (400’s) Juvenile Justice Centers (child find) ELL (child find, referral/evaluation)

3

Why was my LEA chosen?

Selection Criteria: MAP-A participation Highly Qualified Teachers (HQT) Incidence Rate Placements Self-assessment / Desk Monitoring results Speech Implementer model Dispute resolution Determinations Timely and Accurate Data

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A Learning Opportunity. . .5

Onsite Timeline 6 weeks* prior to visit

Receive documentation request letter 2 weeks* prior to visit

Documentation DUE to DESE 1 week* prior to visit

Receive detailed schedule of onsite review Onsite visit (2-3 day)

Building visits Exit interview with LEA

4 weeks* following visit – Onsite report letter

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* Approximately

Preparing Documentation for the Onsite

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Staff Building Assignments

List of all special education staff (certified, non-certified, and contracted), along with their staff assignments.

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Staff Name Job Assignment Building Assignment

Tony Teacher Sped Teacher Elementary A

Polly Psych Psych Examiner Middle School B / High School C

Suzy Speech SLP ECSE in Elementary B

Penny Para Paraprofessional Elementary A

Olive OT OT-R Elementary A / Middle School B / High School C

Pam PT PT-A Elementary A / Middle School B / High School C

Debbie Director DSE LEA

What to submit for Paraprofessionals

List of paraprofessionals employed during the 2013-2014 school year (including date of hire).

Documentation of paraprofessionals training for the 2013-2014 school year including training dates, content agenda, clock hours, and participants.

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Name of Paraprofessional

Status for 2013-14 school year

Penny Para New Hire

Amy Aide Returning Paraprofessional

What to submit for Educator Files

Copies of each special education educator’s weekly schedule (noting teaching assignment, time of planning period, the time and location of each class, as well as, the IEP students served in each class for the week your district is scheduled for the onsite review).

Districts may use the model Special Education Teacher Schedule form attached to

the documentation request letter.

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What to submit for Student Files

Copies of the most current IEP for ________ student(s) from each special education case manager within the selected buildings chosen.

Corresponding weekly schedules documenting special education services for the week your district is scheduled for the onsite review. Districts may use the model Special Education

Student Schedule form attached to the documentation request letter.

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Number

What to submit for Student Files (continued)

Copies of the student information, including class schedule. The class schedule must include the planning

period for each of the general education teacher(s).

13

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Building documentation

Maps with room numbers for the selected onsite buildings.

Contact information for the selected onsite buildings including the special education contact.

Bell schedule for the selected onsite buildings (including lunch schedule).

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Speech Implementer Model

PRIOR to Onsite Provide a copy of the written description of the

model used by the LEA

DURING the onsite Interviews with speech implementer and

supervising SLP Review of student files Review of implementation

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ELL: Child Find / Eligibility PRIOR to Onsite

Provide copies of all documentation related to the referral, evaluation, and eligibility determination for selected ELL students Referral for Consideration of a Special Education Evaluation Review of Existing Data Evaluation Report Notices of Action

DURING the onsite Interviews with LEA staff

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During the Onsite18

Activities

Classroom Observations Are students where IEP/schedule indicate?

File Reviews (if applicable) Speech Implementer

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Activities (continued)

Interviews Special Education Teacher Student based IEP Team Members

Director of Special Education Process Coordinators, etc. Speech Implementer/Supervising SLP

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Where to send documentationMail to:

Sandy Kliethermes, SupervisorOffice of Special Education, CompliancePO box 480Jefferson City, MO 65102-0480

Fax to: 573-526-5946

Email to: Sandy.Kliethermes@dese.mo.gov

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Onsite Monitoring Training for Cohort 3

The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities.  Inquiries related to Department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Office of the General Counsel, Coordinator – Civil Rights Compliance (Title VI/Title IX/504/ADA/Age Act), 6th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-526-4757 or TTY 800-735-2966; fax number 573-522-4883; email civilrights@dese.mo.gov.