Speaking Teaching Tools Training Consulting 10 Steps to Successful Project Management Lou Russell...
description
Transcript of Speaking Teaching Tools Training Consulting 10 Steps to Successful Project Management Lou Russell...
Speaking
Teaching Tools
Training
Consulting
10 Steps to 10 Steps to SuccessfulSuccessful
Project ManagementProject Management
Lou RussellRussell Martin & Associates 6326 Rucker Road * Suite E
Indianapolis, IN 46220(317) 475-9311
A presentation forHDI NE Indiana Chapter
2
Presentation ContentsPresentation Contents
Step 1: Is it a project?Step 2: Why do it?Step 3: Establishing ScopeStep 4: Risk MitigationStep 5: Seek First to CollaborateStep 6: Build a ScheduleStep 7: Monitoring the ProjectStep 8: Negotiation and ConflictStep 9: Ending WellStep 10: Review and Learn
3
Steps to Great Steps to Great ProjectsProjects
Dare toProperlyManageResources!
Define Plan Manage Review ENDSTART 1.Establish project
scope
2.Set initial objectives
3.List risks/constraints
4. Document assumptions
5.Evaluate alternatives
6.Choose a course of action
7. Establish change management plan
8. Plan communications
1.Create schedule
2.Assign resources
3.Create budget
1.Control work in progress
2.Provide feedback
3.Negotiate for resources
4.Resolve differences
1.Turn over deliverables
2.Hold Project Review
3.Release resources
4.Document successes and failures
5. Celebrate accomplishments
4
Step 1: Is it a project?Step 1: Is it a project?
Answer the following questions: 1. Can you complete the activity in one sitting?2. Can you do the activity without anyone else’s
help?3. Can you complete the activity in less than four
hours?4. Has the activity been on your to-do list for less
than a month? 5. Can you clearly define how you will measure
that the task is done?
5
Try it out…Try it out…
• Respond to a sales inquiry• Develop a one hour speech• Organize a baby shower• Flip your house• Move to a new building• Promote a staff member• Do yearly reviews• Facilitate a planning session
6
Step 2: Why do it?Step 2: Why do it?
Business Objective
IRACIS
The museum will have increased attendance and donations through this exhibit.
7
What is your What is your role? role?
Project Manager
Plans,
Organizes and
Controlsthe Project
STEWARD
8
Step 3: Establishing Step 3: Establishing ScopeScope
9
DEFINE:DEFINE:Establish Project ScopeEstablish Project Scope
Student Facilitator
SME
Course / learning
draft materials
learning objectives
Need to Know, standards
environmentteaching
notes
Intro to Project Mgmt
10
Set Initial ObjectivesSet Initial Objectives
Project Objective
The attendees (AUDIENCE) will create a Project Plan (BEHAVIOR) before they start a project (CONDITION).
A B C
11
Step 4: Risk Step 4: Risk MitigationMitigation
12
Document RiskDocument Risk
Overall Project RiskAverage:SizeSize - How “big” is this project or how long will it
take relative to others you have done? What is its impact on the organization?
Rated 1(small) - 10(large)
StructureStructure - How stable are the requirements? Has this been done before?
Rated 1(fixed) - 10(undefined)
TechnologyTechnology - How understood is the technology?Rated 1(old) - 10(new)
13
Document RiskDocument Risk
Risk Factors Likelihood Impact Action
People resources not available
Plan meetings for backup to PML H
H = High
M = Medium
L = Low
Detailed Project Risk
Project Manager gets transferred
Prioritize activities to cut if insufficient resources
M H
14
Document Document ConstraintsConstraints
TIME
COST
QUALITY
# 1 # 2 # 3
15
Step 7: Monitoring the Step 7: Monitoring the ProjectProject
16
17
ManageManage
Project Task Project Manager
Task Owner
Helpers Due Comments Complete
ASTD Build Master
Lou Margie Carol 2/1/06 6 sessions total
X
ASTD Ship supplies
Lou Carol 2/21/06 Small boxes
ASTD Sessions Lou Margie 3/11/06 3 day per conf, 3 session
ASTD Followup Lou Lou Margie 3/21/06
ASTD Print certificates
Lou Carol 3/21/06 Cancelled – done by ASTD
X
18
The Five Deadly Sins of The Five Deadly Sins of Project ManagementProject Management
1. Seek first to blame.2. I’m busy, I must be making
progress.3. We can do that.4. That will just take a minute.5. All projects are the same.
19
The Five Deadly Sins of The Five Deadly Sins of Project Management Project Management (cont.)(cont.)
1. Seek first to blame collaborate.2. I’m busy on the things that are I must
be making progress.3. We can do that for a price.4. That will just take some planning
a minute.5. All projects are the same unique.
20
Cliff NotesCliff Notes
Step 1: Is it a task or a project?Step 2: Why is the sponsor doing this project?Step 3: Do we have a shared understanding of the
Scope?Step 4: How can we anticipate and mitigate risk?Step 5: How can I model collaboration EVERY MOMENT
and demand it of my team?Step 6: Do I have a schedule and does every
stakeholder know what it is?Step 7: How will I monitor the project with flexibility and
structure?Step 8: How can I more effectively reduce conflict
through negotiation
Step 9: How will all the stakeholders measure ‘the end’?Step 10: What have I learned from this project which will
help me in the next?
21
Thank You!Thank You!
Visit our Web Page www.russellmartin.com for more Project Management stuff or to order books.
Send an email to [email protected] to receive our monthly ”Learning Flash” newsletter.
Books by Lou Russell:Books by Lou Russell:• The Accelerated Learning FieldbookThe Accelerated Learning Fieldbook• Project Management for TrainersProject Management for Trainers• IT Leadership AlchemyIT Leadership Alchemy• Infoline on LeadershipInfoline on Leadership• Leadership TrainingLeadership Training• Training Triage: Performance-based Solutions Amid Chaos, Training Triage: Performance-based Solutions Amid Chaos,
Confusion and ChangeConfusion and Change• 10 Steps to Successful Project Management10 Steps to Successful Project Management