APGCE 2015

SPEAKERS INSTRUCTION

1. G ENERAL To ensure the success of the forthcoming APGCE 2015, and to satisfy the high expectations of the delegates, it is important that speakers adhere to certain standards and guidelines. These are explained in the following pages and you are kindly requested to read them carefully. As a speaker you are going to communicate the result of your work. In doing so you have to consider carefully who your target audience is and what is of interest to them. It should be kept in mind that the majority of delegates are practising geoscientists who like to leave the conference with new ideas and developments that are applicable in their respective business activities. Additionally, the amount and detail of information that can be communicated in a 25-minute presentation is very limited. This means that complexities, detailed derivations and involved arguments will fail to reach your audience. Simple statements and illustrations are easier to understand and these must convey the essence of your presentation. All presentations must be in English and scheduled timing must be strictly adhered to.

2. REGISTRATION All speakers must register for the conference before 21 September 2015. All speakers are entitled to the early registration fee. If you have not already done so, please register using the link https://icep.eventsair.com/apgce-2015/speaker-reg-myr/Site/Register to entitle for the early bird fee (which has now closed) (Please use internet browser Google Chrome or Mozilla).

3. CANCELLATIONS Should you be unable to give your presentation, please notify us by email (jwg@eage.org) ASAP, and before 31 August 2015.

4. SPEAKERS BREAKFAST From 0740-0830 hrs in the morning on the day of your presentation, a Speakers Breakfast will be organized in Meeting Room 307-309, Level 3. There you can meet with the session chairman as well as the other speakers in your session to discuss last minute arrangements. All speakers are expected to attend the speakers breakfast.

5. SPEAKERS DESK All speakers (both oral and poster) must report their presence to the APGCE Speakers Desk outside Room 306, Level 3 of Kuala Lumpur Convention Centre. Speakers Desk is open on Monday, 12th and Tuesday, 13th October from 0730-1600hrs. Please ensure that you have uploaded your presentation a day before or the latest by the morning on the day of your presentation! We accept MS Powerpoint presentations on USB thumb drive.

SPEAKERS INSTRUCTION (CONT’D)

6. BEST ORAL AND POSTER AWARD All presentations will be scored by the session chairmen as well as members from the audience (random). Award winners will be announced at the Closing Ceremony at the end of Day 2 (13th October). All speakers are asked to attend the closing ceremony, since you could be the winner!

7. ORAL PRESENTATIONS A good oral presentation has a clear objective, a well-defined structure and uses clear and simple illustrations.

7a. OBJECTIVES AND STRUCTURE

Your objective defines what you wish to achieve with your presentation. To achieve a realistic objective you must consider the characteristics of your audience: their motives for attending your presentation, their interests, their knowledge level and their intentions.

The structure of a good presentation is as follows: Define the subject, give a general outline and state the goals of your presentation in

your introduction. Work out your presentation in more detail. Summarise and draw conclusions, which refer back to your introduction.

We recommend you to make an overview with the estimated timing of your presentation and to prepare yourself for questions from the audience. Rehearsal of your presentation is strongly recommended! Please note that presenting to a live audience can take a little longer than during a rehearsal.

7b. PRESENTATION

Speakers are required to be present 15 minutes before the start of their session to meet with the session chairmen. It is important to adhere the time schedule: 20 minutes speaking time and 5 minutes question time. Generally, audience’s attention is high at the beginning of a presentation, will decrease and is at its worst about two thirds of the way through. When you reach the conclusion, their attention will increase again. You can help your audience to concentrate by restricting detail to a minimum, using variety in visual aids and tone of voice, maintaining eye contact and by summarising frequently.

7c. VISUAL AIDS

Each lecture room is equipped with a data projector and a computer (Windows, PowerPoint and Acrobat Reader) and a laser pointer; therefore no additional computers will be required. The presentations need to be uploaded onto the network and tested prior to the preparatory meeting; this will be done in the Speakers Desk (outside Room 306); see 4. Speakers Desk).

SPEAKERS INSTRUCTION (CONT’D)

8. POSTER PRESENTATIONS A poster is an ideal medium for an informal exchange of ideas and for discussions. We believe that a poster presentation is equal in importance to an oral presentation. The poster will be on display throughout the day of your presentation. Conference staff will assist you with mounting your poster between 07.30 hr and 08.30 hr and your poster should be removed at the end of the programme on the same day. Should you decide not to remove your poster, it will be discarded. In order to give posters a better platform for presentation, it has been decided to organize poster presentations in proper sessions, the same way as the oral presentations. All poster sessions are grouped by topic, have a dedicated chairman and every poster presentation has a dedicated time slot when speakers are expected to present their posters. To facilitate proper presentations, the poster sessions will take place in separate, quiet meeting rooms. On the day of your poster presentation, conference staff will assist you early morning with putting up the poster in the foyer (this will give your poster great visibility to all participants). The coffee or lunch breaks before your presentation is scheduled, conference staff will move your poster from the foyer to the poster presentation booth. After the poster session with all presentations finished, conference staff will move your poster back to the poster wall in the foyer; to provide all posters the benefit of having their posters on display in the foyer.

8a. PREPARATION

In order to obtain an attractive design for your poster it is recommended to: Include the poster details (title, authors and presenter) clearly on top for easy quick

scanning by the roaming audience. Place the highlights at eye level (i.e. the upper half of the wall element) Divide each poster into three columns, each 31 cm wide. The text in each column should

be 27 cm wide, leaving space betweens the columns. Illustrations may extend over 2 or 3 columns.

The poster size should be ‘A0’ 841 mm x 1189 mm. Please use vertical ‘Portrait’ layout for your poster. Illustrations should have a resolution of 300 dpi. Please print the poster on ‘120 gsm’ paper.

8b. PRESENTATION

As the presenter of a poster you have the distinct advantage of being able to draw the attention of your audience to particular illustrations. These can be studied and discussed in more detail.

To have a successful presentation, make sure your poster is attractive, well laid out and largely self-explanatory. The explanation of your poster should complement your visual display. The text and illustrations are clearly visible from a distance of approximately 1 metre.

8c. POSTER FACILITIES

In order to facilitate presenting your poster, the organiser will provide: Display unit: Wall panel (inside measurements of one panel: 95 cm x 234 cm. Fascia with poster header. Attaching material: Velcro, single and double sided tape (no tacks, nails, pins or

staples is allowed).

A0 size 841mm

A0 size 1189mm