Speak-Understand-Read-Write Evaluation Process(எழுத்துத் திறன்)....

SURWEP Process Document Version 3.0 (09/03/2014)

SURWEP Process Document

Speak-Understand-Read-Write Evaluation Process

(SURWEP) Document

Version 3.0

Sep 03, 2014

Prepared By:

Sivanandam Mariappan

Vinod Pillai

Abstract:

This document contains the details of SURWEP that will be used to evaluate the progression of

various skills of students of schools affiliated to American Tamil Academy.



Document Information

This section identifies information specific to this document.

Revision History

All revisions to this document are listed in chronological order.

Version Date Description of change Author

1.0 06/01/2014 Initial Draft Sivanandam Mariappan

Vinod Pillai

2.0 08/20/2014 Templates created for question

sheet and Evaluation sheets

Vinod Pillai

3.0 09/03/2014 Siva Mariyappan

This document was created using inputs from members of SURWEP group.

SURWEP Group Members Roles

Madhu Venkatarajan Review

Copyright

Copyright 2014 American Tamil Academy. All Rights Reserved



Contents <To update this table of contents, click anywhere inside it and press F9.>

1.0 Introduction .................................................................................................................. 4

2.0 Objectives ..................................................................................................................... 5

2.1 Evaluation of Speaking Skill ( ) ......................................................... 5

2.2 Evaluation of Understanding Skill ( ) ............................................... 5

2.3 Evaluation of Reading Skill ( ) .......................................................... 5

2.4 Evaluation of Writing Skill ( ) ......................................................... 5

3.0 Personnel and Roles .................................................................................................... 6

4.0 Procedures.................................................................................................................... 6

5.0 Timelines ....................................................................................................................... 9

6.0 Reporting Results ........................................................................................................10

7.0 Analysis of Results and Actions ................................................................................10

8.0 Additional Information ................................................................................................13

9.0 Acknowledgements .....................................................................................................13

10.0 Appendix ......................................................................................................................14

11.0 Bibliography ................................................................................................................15



1.0 Introduction

The ultimate goal of ATA affiliated schools is to teach students all the Tamil language

skills that can be used throughout their life. Any language skills were broadly classified

as speaking (பேச்சுத் திறன்), understanding (பேட்புத் திறன்), reading (ேடிப்புத் திறன்) and

writing (எழுத்துத் திறன்). Students are taught in the classes to acquire these skills using

textbooks and other tools.

This document describes the standardized evaluation process (henceforth referred to as

SURWEP) that will be used to evaluate the progression of these skills in students

throughout the school year.

SURWEP will be available to all Schools adopting the ATA Syllabus starting the school

year 2014-2105.

Table 1.0: Acronyms, and Definitions

No Acronyms Definitions

ATA American Tamil Academy

SURW Speak-Understand-Read-Write

SURWEP Speak-Understand-Read-Write Evaluation Process

T1 Trimester-1

T2 Trimester-2

T3 Trimester-3

M1 Malalai Nilai

N1 Nilai-1

N2 Nilai-2

N3 Nilai-3

N4 Nilai-4

N5 Nilai-5

N6 Nilai-6

N7 Nilai-7



2.0 Objectives

The section lists all the objectives of SURWEP.

2.1 Evaluation of Speaking Skill ( )

The intent is to evaluate the nilai-specific ability (pronunciation, vocabulary and grammar) of

students to speak in Tamil language. It will be evaluated during middle of each of the 3

trimesters of the academic year.

2.2 Evaluation of Understanding Skill ( )

The intent is to evaluate the nilai-specific ability (listening and interpretation) of students to

understand what others speak in Tamil language. It will be evaluated during middle of each of

the 3 trimesters of the academic year.

2.3 Evaluation of Reading Skill ( )

The intent is to evaluate the nilai-specific ability (pronunciation and speed) of students to read

texts written in Tamil language. It will be evaluated during middle of each of the 3 trimesters of

the academic year.

2.4 Evaluation of Writing Skill ( )

The intent is to evaluate the nilai-specific ability (listening and transcription) of students to write

in Tamil language. It will be evaluated during middle of each of the 3 trimesters of the academic

year.



3.0 Personnel and Roles

This section lists the personnel that will be involved in SURWEP and their roles and

responsibilities.

Table 3.1: Personnel involved and their roles

No Personnel Roles

1 Teachers To prepare the questionnaire and administer the evaluation to all

the students in their class, document the results and report them.

Qualified volunteers can be engaged to administer the evaluation

if required.

2 Students To participate in the evaluation

3 Administrators To analyze the results and provide feedback to teachers,

students, parents and ATA

4 Parents To prepare and encourage their kids and act on the feedback

4.0 Procedures

This section lists the procedure that shall be used to perform the SUWERP for all the classes.

All the students need to be evaluated.

Table 4.1: Evaluation procedure

No Evaluation procedure

1 In each trimester, two weeks before the day of evaluation, prepare the Question

Sheet (QS) and Evaluation Sheets (ES) and print them. One or two question sheets

shall be prepared as per the template <Nilai>-T<n>-QS-<yyyy-yy>. For each student

one evaluation sheet (that covers all the skills) shall be prepared as per the template

<Nilai>-T<n>-ES-<yyyy-yy>. The templates are provided in the appendix. Append the

academic year <yyyy-yy> to both question sheet and evaluation sheet for better

archival and traceability.

2 Perform this evaluation during the class hours



3 Evaluation of each skill shall be completed within 5 minutes for Nilai 4 to 7. It will be

ranging from 1 to 3 minutes for other beginning levels Mazhalai to Nilai3.

4 Take the student to a quiet area and make him/her feel comfortable

5 Tell them the intent is to evaluate their skill ( speaking, understanding, reading, writing

as appropriate )

6 Administer the evaluation as per the steps provided in table 4.2 below.

7 Evaluate their performance and assign one of three ratings :

Proficient (P) – for above average performance

Developing (D) – for average performance

Beginner (B) – for below average performance

8 Record the results after each evaluation, sign and report.

Table 4.2: Skills and evaluation steps

Skill Steps

Speaking 1) Engage the student in a conversation.

2) Ask them to speak about one of the topics listed for the corresponding skill

in the evaluation sheet (e.g. M1-T1-ES-2014-15 for Malalai-Nilai-Trimester-1-

Evaluation-Sheet-2014-15) provided in the appendix section.

3) Listen to them speak for few minutes (1 min to maximum 5).

4) Evaluate their performance.

5) Assign appropriate scores and record your comments.

Understanding 1) Engage the student in a conversation.

2) Ask them to listen to the audio recording or to you speak as per the

corresponding skill in the evaluation sheet (e.g. N1-T2-ES-2014-15 for Nilai-

1-Trimester-2-Evaluation-Sheet-2014-15) provided in the appendix section.

Students can request replay of the audio recording or the evaluator to repeat



the narration. Encourage students to take notes while listening.

3) After listening to the entire audio recording or narration (1 min to maximum

5 minutes), ask the questions listed in the evaluation sheet and have them

either tell or write the answers.

4) Evaluate their performance.


Reading 1) Handover the evaluation sheet (e.g. N2-T3-ES-2014-15 for Nilai-2-

Trimester-3-Evaluation-Sheet-2014-15) that has the lines/paragraphs

corresponding to the skill and ask the student to read aloud. Students can

read repeatedly if required.

2) Listen to them read the lines/paragraphs (1 min to maximum 5 minutes).

3) Evaluate their performance


Writing 1) Ask the student to either copy the printed letters/words/sentences or

transcribe the letters/words/sentences as you speak as per the

corresponding skill in the evaluation sheet (e.g. N3-T2-ES-2014-15 for Nilai-

3-Trimester-2-Evaluation-Sheet-2014-15).

2) Collect their writing after 1 to 5 minutes depends on the level

3) Evaluate their performance




5.0 Timelines

This section provides the details of the timelines to perform the evaluations for various

classes/nilai.

There are 25 classes on an average in a school year and the school year is split into three

trimesters. To better measure the progression the evaluations shall be performed in all three

trimesters.

First trimester SURWEP evaluations can be performed during the middle of the semester like

5’th or 6’th class as decided by the teachers.

Second trimester SURWEP evaluations can be performed during the middle of the semester

like 13’th or 14’th class as decided by the teachers.

Third trimester SURWEP evaluations can be performed during the middle of the semester like

21’st or 22’nd class as decided by the teachers.

Table 5.1: Nilai-wise Evaluation Timelines

Speaking Understanding Reading Writing

T1 T2 T3 T1 T2 T3 T1 T2 T3 T1 T2 T3

0 M1 Y Y Y Y Y Y Y Y Y Y Y Y

1 N1 Y Y Y Y Y Y Y Y Y Y Y Y









6.0 Reporting Results

After all evaluations are completed for each trimester, the evaluators (teachers or qualified

volunteers) shall add their comments, sign the results and turn them (both hard copy and soft

copy) over to the administrators.

7.0 Analysis of Results and Actions

The results shall be consolidated and analyzed to get feedback and take corrective actions to

further the development and progress of students.

Analysis shall be done on individual results and class results. Based on individual results the

evaluated student can be attended. Based on the class results the syllabus or teaching methods

and tools can be modified.

Table 7.1: Individual Results and Actions

No Nilai Result Action

0 Mazhalai

0.1 P

a) Shall be considered/recommended for accelerated learning

b) Continue

0.2 D a) Continue

b) Needs help

0.3 B a) Needs help

b) If poor class attendance then talk to parents

c) If the syllabus is hard then finds ways to help (extra classes or

providing more tools etc.) and also talk to parents. Also keep a note

and revisit during end of school year end so that changes (if

considered useful and approved) can be recommended to ATA.

d) If the evaluation is hard then review the evaluation questions and

criteria



e) If any other health issues then find ways to help and also talk to

parents

1 Nilai-1

1.1 P

1.2 D

1.3 B

2 Nilai-2

2.1 P

2.2 D

2.3 B

3 Nilai-3

3.1 P

3.2 D

3.3 B

4 Nilai-4

4.1 P

4.2 D

4.3 B

5 Nilai-5

5.1 P

5.2 D

5.3 B



Table 7.2: Class Results and Actions

No Nilai Result Action

0 Mazhalai

0.1 Trimester-1 >= 25% B

1) Improve teaching?

2) Continue



1 Nilai-1

1.1 Trimester-1

1.2 Trimester-2

1.3 Trimester-3

Table 7.3: Reporting the Summary results to ATA at the end of each semester

FIRST

SEMESTER

SECOND

SEMESTER

THIRD

SEMESTER

ANN

UAL A B C D E F G H I J

Level Total

No.of

Stude

nts

for

each

Nilai

who

were

evalu

ated

for

First

semes

ter

Total

Sum

mary

score

–

First

semes

ter

(Sum

all the

points

)

Aver

age

score

for

First

Seme

ster

(B /

A)

Total

No.of

Stude

nts

for

each

Nilai

who

were

evalu

ated

for

Secon

d

semes

ter

Total

Sum

mary

score

–

Secon

d

semes

ter

(Sum

all the

points

)

Aver

age

for

Seco

nd

Seme

ster

(E /

D)

Total

No.of

Stude

nts

for

each

Nilai

who

were

evalu

ated

for

Third

Seme

ster

Total

Sum

mary

score

–

Third

semes

ter

(Sum

all the

points

)

Aver

age

for

Thir

d

Seme

ster

(H /

G)

Total

Average

for the

academic

year

2014-15

(C + F + I

/ 3)

M1



Mazh

alai

N1

Nilai

1

N2

Nilai

2

N3

Nilai

3

N4

Nilai

4

N5

Nilai

5

N6

Nilai

6

N7

Nilai

7

8.0 Additional Information

9.0 Acknowledgements



10.0 Appendix

M1-T<n>-QS-<yyyy-yy> Trimester <n> Question Sheet <yyyy-yy>

M1-T<n>-ES -<yyyy-yy> Trimester <n> Evaluation Sheet <yyyy-yy>

N1-T<n>-QS-<yyyy-yy> 1 Trimester <n> Question Sheet <yyyy-yy>

N1-T<n>--ES-<yyyy-yy> 1 Trimester <n> Evaluation Sheet <yyyy-yy>


N2-T<n>--ES-<yyyy-yy> 2 Trimester <n> Evaluation Sheet <yyyy-yy>


N3-T<n>-ES-<yyyy-yy> 3 Trimester <n> Evaluation Sheet <yyyy-yy>











11.0 Bibliography

11.1 ATA

11.2 ATA 1 11.3 ATA 2

11.4 ATA 3 11.5 ATA 4

11.6 ATA 5 11.7 ATA 6 11.8 ATA 7

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