space only Declaration form revised - ECOC Exhibition€¢ Are!the!pieces!of!thestand!wooden!or!MDF...
Transcript of space only Declaration form revised - ECOC Exhibition€¢ Are!the!pieces!of!thestand!wooden!or!MDF...
SPACE ONLY SAFETY FILE
TO BE COMPLETED BY ALL SPACE ONLY EXHIBITING COMPANIES
INCLUDES:
STAND MATERIAL FORM
BUILD UP AND BREAKDOWN TIMES
VENUE REGULATIONS
RISK ASSESSMENT FORM
We the organisers require you the exhibitor to have this form completed by you and your stand builder.
This is mandatory and your stand design will not be approved without this completed document.
COMPANY NAME:…………………………………………………………………………………………………………………………………………………………
STAND NUMBER:…………………………………………………………………………………………………………………………………………………………
1. How is the stand constructed:
• What material is the stand made from.................................................................................................... • Are the pieces of the stand wooden or MDF............................................................................................ • Are they pre cut in the factory Yes/No • Is it a modular stand with magnetic graphics Yes/ No • Do the stand walls require painting onsite Yes/No • Do the walls need sanding down Yes/ No • Will you supply your own carpet Yes/ No • If yes what type of carpet will you supply Tiles/Roll
2. How much time is needed to complete the structure of the stand including graphics (Approx)
…………………………………………………………………………………………………………………………………………………………………………
3. Do you forsee needing additional hours than stated in the build up times on page 2 …………………………………………………………………………………………………………………………………………………………………………
4. Please confirm the height of your stand:…………………………………………………………………………………………………………. (As the hall varies in height, please contact us the organiser to confirm your maximum build if you have not been informed already)
5. Is your stand Complex (over 3.5m dependent on design) or simple:....................................................................
6. Stand builders company name, Email and contact onsite details required: Name:.................................................................................................................................................................. Company Name:……………………………………………………………………………………………………………………………………………… Email address:…………………………………………………………………………………………………………………………………………………. Contact Name on Site:…………………………………………………………………………………………………………………………………….. Mobile Number (On-‐site):......................................................................................................................
Space Only Stand Building Declaration Form &
Safety File
7. Waste carts this year are provided by the organisers for GENERAL RUBBISH ONLY. These will be situated within the hall and are for all exhibitors. Please ensure that you use these carts for build up and breakdown. On breakdown you must leave your floor area clear. For a quotation on large bulk waste removal please contact us the organisers.
8. Carpet and carpet tape for all space only stands must be removed by either your stand builder or by ordering this service through the onsite cleaning company. Only adhesive tape (e.g. PE or PP) may be used and when removed must leave no residues. 9. All space only designs must complete the safety file along with the appropriate risk assessment.
10. All stands must be finished on the back wall to a very good standard and no graphics are allowed on the back wall that is adjoined to another stand. 11. Certificates for the materials used on the stands maybe be requested onsite from the Hall Manager at the Svenska Massan. All materials must be compliant with EU standards. If you cannot prove or provide these certifications the Hall Manager will ask you to change your building materials and if you cannot or will not you will be asked to stop build altogether.
Build up times & Breakdown times Build up Friday 15th September 0800 -‐ 2200 Saturday 16th September 0800 -‐ 2200 Sunday 17th September 0800 -‐ 2100 THESE TIMES MUST BE ADHERED TO. FOR ANY EXHIBITORS THAT EXCEED THE STATED TIMES AN HOURLY COST WILL BE CHARGED. Break Down Wednesday 20th September 1600 -‐ 2400 Thursday 21st September 0800 -‐ 1500 BUILD UP AND BREAKDOWN – UNLOADING & LOADING
All vehicles delivering & collecting during the official tenancy period must have pre-‐booked a time slot at least 5 days in advance. Please complete the time slot booking form CLICK HERE and return to Steve Andrews or contact him for further information. Time slots are issued on a first come-‐first served basis so we strongly recommend that bookings are made as early as possible. Failure to pre-‐book a time slot will result in delays in your vehicle being unloaded/reloaded and extra charges being applied. Cars using level 2 of the Garda Affarscentrum car park do not need to book a time slot. You and your stand builder must sign below to confirm that you will comply and not exceed the dates and times stated and you agree to the regulations shown on pages 1, 2 & 3. EXHIBITOR SIGNATURE:.................................................................................................................................................... DATE:.................................................................................................................................................................................. STAND BUILDER SIGNATURE:............................................................................................................................................
MANDATORY REGULATIONS FOR ECOC EXHIBITION
• Svenska Massan are providing waste carts within the hall. Any exhibiting company leaving any waste on their stand on breakdown will be fined after the event.
• It is prohibited to leave your stand construction within the hall after the event. Please contact us if you need a quotation for stand removal.
• Safety Shoes must be worn
• If working above 2.5m's you should secure the area around your stand and all stand builders/ staff in the area should wear hard hats
• No cutting MDF/wood panels onsite
• Dust extractors must be used when sanding down all materials
• All space only back walls must be finished off to a high standard if adjoined to a neighbouring stand
• No logo's/branding overlooking neighbouring stands is allowed
• No photographing is allowed of other peoples stands, if you are caught doing this you will be escorted out of the exhibition
• No smoking is allowed in the halls
• All space only stands must allow 300 millimetres each side of their booth if they have neighbouring booth's this includes if the neighbour is a shell scheme stands.
ECO
C 2
017-
CO
MPL
EX S
TAN
D R
ISK
ASS
ESSM
ENT
Bu
ild u
p:
Ope
n:
Bre
ak d
own
:
Ven
ue
& H
all:
Sta
nd
Nu
mb
er:
Ris
k as
sess
men
t u
nde
rtak
en b
y:
Com
pan
y M
anag
er:
Dis
trib
uti
on:
• C
ompa
ny S
taff
• O
rgan
iser
s
• C
ontr
acto
rs
Sig
ned
:
Dat
e:
Sig
ned
:
Dat
e:
* Li
abili
ty I
nsur
ance
is M
AN
DA
TOR
Y a
nd y
ou w
ill n
ot b
e al
low
ed in
to t
he v
enue
with
out
proo
f of
thi
s do
cum
enta
tion.
Haz
ards
C
onse
quen
ces
Who
is a
t Ris
k P
xS
=R
Con
trol
s Px
S=R
A
ctio
n Le
vel
Iden
tify
Haz
ards
Iden
tify
haza
rds
in t
he
halls
/room
s an
d on
the
perim
eter
road
s th
at c
ould
re
ason
ably
be
expe
cted
to
resu
lt in
sig
nific
ant h
arm
Wha
t cou
ld re
sult
from
the
haza
rd?
Des
crib
e th
e ty
pe o
f inj
ury
then
ca
tego
rise
as fo
llow
s:
Firs
t aid
inju
ry –
min
or c
uts
spra
ins,
bru
ises
RID
DO
R 3
day
inju
ry –
bro
ken
finge
rs, t
oes,
spr
aine
d te
ndon
s or
mus
cles
, illn
ess
(tire
dnes
s,
stre
ss, g
astri
c)
Serio
us in
jury
– h
ead
inju
ry,
loss
of c
onsc
ious
ness
, bro
ken
bone
s, d
islo
catio
ns, r
espi
rato
ry
prob
lem
s. U
sual
ly a
n in
jury
fro
m w
hich
full
reco
very
is
poss
ible
.
Dea
th o
r ver
y se
rious
Inju
ry
to o
ne p
erso
n - L
oss
of li
mb,
pa
raly
sis
or li
fe c
hang
ing
inju
ry
from
whi
ch fu
ll re
cove
ry is
un
likel
y.
Dea
th o
r ver
y se
rious
inju
ry
to m
ore
than
one
per
son
Who
mig
ht b
e ha
rmed
?
• O
rgan
iser
’s
staf
f
• V
enue
sta
ff
• V
isito
rs
• E
xhib
itors
• C
ontra
ctor
s
• Y
oung
/new
in
expe
rienc
ed
staf
f
• D
isab
led
• C
hild
ren
• N
ew a
nd
expe
ctan
t m
othe
rs
• E
lder
ly
visi
tors
Ris
k
P =
Pro
babi
lity
S =
Sev
erity
R =
Ris
k le
vel
P x
S =
R
Is th
e ris
k ad
equa
tely
co
ntro
lled?
Con
side
r hie
rarc
hy o
f co
ntro
ls
• E
limin
ate
• S
ubst
itute
• R
educ
e
• Is
olat
e
• C
ontro
l
• P
PE
• D
isci
plin
e
Do
the
cont
rols…………
Mee
t leg
al re
quire
men
ts?
Rep
rese
nt b
est p
ract
ice?
Red
uce
risk
as fa
r as
is
reas
onab
ly p
ract
icab
le?
Com
ply
with
indu
stry
st
anda
rds?
Wha
t is
the
Res
idua
l R
isk?
Act
ion
Leve
l
H =
Hig
h, Im
med
iate
ac
tion
requ
ired
M =
Med
ium
, Jus
tify
and
revi
ew e
ach
even
t da
y
L =
Low
, no
furth
er
actio
n re
quire
d
See
tabl
e in
foot
er
Page
1
Prob
abili
ty (P
) Se
veri
ty (S
) C
alcu
latio
n of
Ris
k (R
) A
ctio
n L
evel
5
>A
lmos
t ine
vita
ble
4 V
ery
likel
y 3
Like
ly
2 U
nlik
ely
1
<Ver
y un
likel
y
5-M
ulti
deat
h or
ver
y se
rious
in
jury
4-
Sin
gle
deat
h or
ver
y se
rious
in
jury
3-
RID
DO
R m
ajor
inju
ry
2-R
IDD
OR
3 d
ay
1-M
inor
/Firs
t Aid
Pro
b
5
5.M
10.H
15.H
20.H
25.H
44.
L8.
H12
.H16
.H20
.H3
3.L
6.M
9.H
12.H
15.H
22.
L4.
L6.
M8.
H10
.H1
1.L
2.L
3.L
4.L
5.M
12
34
5S
ever
ity
LOW
– n
o ac
tion
requ
ired
ME
D –
just
ify
/revi
ew fo
r eac
h ev
ent d
ay
HIG
H –
imm
edia
te
actio
n/ fu
rther
co
ntro
ls n
eede
d
Haz
ard
Con
sequ
ence
s W
ho is
at R
isk
P S
R
Con
trol
s P
S R
A
ctn
Lvl
Page
2
Prob
abili
ty (P
) Se
veri
ty (S
) C
alcu
latio
n of
Ris
k (R
) A
ctio
n L
evel
5
>A
lmos
t ine
vita
ble
4 V
ery
likel
y 3
Like
ly
2 U
nlik
ely
1
<Ver
y un
likel
y
5-M
ulti
deat
h or
ver
y se
rious
in
jury
4-
Sin
gle
deat
h or
ver
y se
rious
in
jury
3-
RID
DO
R m
ajor
inju
ry
2-R
IDD
OR
3 d
ay
1-M
inor
/Firs
t Aid
Pro
b
5
5.M
10.H
15.H
20.H
25.H
44.
L8.
H12
.H16
.H20
.H3
3.L
6.M
9.H
12.H
15.H
22.
L4.
L6.
M8.
H10
.H1
1.L
2.L
3.L
4.L
5.M
12
34
5S
ever
ity
LOW
– n
o ac
tion
requ
ired
ME
D –
just
ify
/revi
ew fo
r eac
h ev
ent d
ay
HIG
H –
imm
edia
te
actio
n/ fu
rther
co
ntro
ls n
eede
d
Haz
ard
Con
sequ
ence
s W
ho is
at R
isk
P S
R
Con
trol
s P
S R
A
ctn
Lvl
Page
3
Ris
ks to
be
mon
itore
d ea
ch d
ay a
s fo
llow
s: (T
hese
will
nor
mal
ly b
e th
ose
risks
rate
d M
ediu
m a
fter c
ontro
ls a
re in
pla
ce)
Haz
ard
Mon
itore
d by
Fr
eque
ncy
Not
es:
FIR
E R
ISK
ASS
ESSM
ENT
FOR
CO
MPL
EX S
TAN
DS
EC
OC
201
7
Bui
ld u
p:
Ope
n:
Bre
ak d
own:
Venu
e:
Hal
l:
Stan
d N
umbe
r:
Ris
k as
sess
men
t und
erta
ken
by:
Com
pany
Man
ager
:
Dis
trib
utio
n:
Staf
f
Con
trac
tors
Org
anis
ers
Sign
ed:
Dat
e:
Sign
ed:
Dat
e:
Haz
ards
C
onse
quen
ces
Who
is a
t Ris
k Px
S=R
Fi
re p
reve
ntio
n C
ontr
ols
PxS=
R
Act
ion
Leve
l Id
entif
y H
azar
ds
Iden
tify
sour
ces
of ig
nitio
n e.
g. •
Sm
okin
g
• H
ot w
orks
• E
lect
rical
faul
t
Iden
tify
sour
ces
of fu
el
e.g.
• W
aste
• Fl
amm
able
fum
es
• S
tand
dre
ssin
gs
Wha
t cou
ld re
sult
from
the
haza
rd?
Con
side
r the
like
ly e
ffect
s of
fir
e su
ch a
s ex
plos
ion,
fire
, sm
oke
inha
latio
n, p
anic
, and
fir
e da
mag
e w
hich
cou
ld le
ad to
an
y of
the
follo
win
g:
Firs
t aid
inju
ry
RID
DO
R 3
day
inju
ry
Serio
us in
jury
– U
sual
ly a
n in
jury
from
whi
ch fu
ll re
cove
ry
is li
kely
.
Dea
th o
r ver
y se
rious
Inju
ry
to o
ne p
erso
n - L
ife c
hang
ing
inju
ry fr
om w
hich
full
reco
very
is
unl
ikel
y.
Dea
th o
r ver
y se
rious
inju
ry
to m
ore
than
one
per
son
Who
mig
ht b
e ha
rmed
?
• O
rgan
iser
’s
staf
f
• V
enue
sta
ff
• E
xhib
itors
• C
ontra
ctor
s
• Y
oung
/new
in
expe
rienc
ed
staf
f
• D
isab
led
• C
hild
ren
• N
ew a
nd
expe
ctan
t m
othe
rs
• Tr
espa
sser
s
• P
edes
trian
s an
d dr
iver
s ar
ound
the
venu
e
• Lo
cal
inha
bita
nts
Ris
k P
= P
roba
bilit
y
S =
Sev
erity
R =
Ris
k le
vel
P x
S =
R
Is th
e ris
k ad
equa
tely
co
ntro
lled?
C
onsi
der h
iera
rchy
of
cont
rols
• E
limin
ate
• S
ubst
itute
• R
educ
e
• Is
olat
e
• C
ontro
l
• P
PE
• D
isci
plin
e
Do
the
cont
rols…………
Com
ply
with
indu
stry
st
anda
rds?
Mee
t leg
al re
quire
men
ts?
Rep
rese
nt b
est p
ract
ice?
Red
uce
risk
as fa
r as
is
reas
onab
ly p
ract
icab
le?
Wha
t is
the
Res
idua
l Ris
k?
Act
ion
Leve
l
H =
Hig
h, Im
med
iate
ac
tion
requ
ired
M =
Med
ium
, Jus
tify
and
revi
ew e
ach
even
t da
y
L =
Low
, no
actio
n re
quire
d
See
tabl
e in
foot
er
Page
1
Prob
abili
ty (P
) Se
verit
y (S
) C
alcu
latio
n of
Ris
k (R
) A
ctio
n Le
vel
5.
Alm
ost i
nevi
tabl
e 4.
V
ery
likel
y 3.
Li
kely
2.
U
nlik
ely
1.
Ver
y un
likel
y
5.
Mul
ti de
ath
or v
ery
serio
us
inju
ry
4.
Sin
gle
deat
h or
ver
y se
rious
in
jury
3.
S
erio
us in
jury
2.
R
IDD
OR
3 d
ay
1.
Min
or/F
irst A
id
Pro
b
5
5.M
10.H
15.H
20.H
25.H
44.
L8.
H12
.H16
.H20
.H3
3.L
6.M
9.H
12.H
15.H
22.
L4.
L6.
M8.
H10
.H1
1.L
2.L
3.L
4.L
5.M
12
34
5S
ever
ity
LOW
– n
o fu
rther
con
trols
re
quire
d M
ED
– ju
stify
/rev
iew
for e
ach
even
t day
H
IGH
–im
med
iate
act
ion/
furth
er
cont
rols
nee
ded
Haz
ard
Who
is a
t R
isk
P S
R
Fire
Pre
vent
ion
Con
trol
s P
S R
A
ctn
Lvl
Sour
ces
of Ig
nitio
n
Sour
ces
of F
uel
Page
2
Fire
Res
pons
e C
ontr
ols
Con
trac
tor –
Bui
ldin
g an
d B
reak
dow
n C
onst
ruct
ion
List
the
arra
ngem
ents
you
hav
e m
ade
to d
eal w
ith a
nd e
mer
genc
y fir
e si
tuat
ion