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Regular Meeting Agenda

June 7, 2012 at 4:00 p.m.

Bolton Point Conference Room

2012 Exhibit No.

1. Approval of May 3, 2012 Meeting Minutes 060

2. Management Staff Report 061

3. Old and New Business

A. Dedication of the RWPS Road and the Village of Lansing

B. Town of Ithaca Ridgecrest Road Tank VOCs

C. Recommendation to Award 900,000 Gallon Burdick 062

Hill Water Tank (Burdick Hill Road New Tank #1) Construction

Contract to Natgun Corporation

D. Supplement to the AMC relating to Burdick Hill Tank Project 063

E. Resolution to Approve and Authorize Bidding for the 064

North Triphammer Road Transmission Main Replacement

Capital Project

F. Resolution to Surplus 2005 Chevrolet Astrovan (#103) 065

4. Committee Reports

A Engineering and Operations Committee

SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSIONTOWNS OF DRYDEN ITHACA LANSING ‐ VILLAGES OF CAYUGA HEIGHTS LANSING

1402 EAST SHORE DRIVE – ITHACA, NY 14850

Phone : 607‐277‐0660Fax : 607‐277‐3056www.boltonpoint.orgEmail :[email protected]

COMMISSIONERS:

H. MICHAEL NEWMANChairperson

MARY ANN SUMNERVice Chairperson

HERBERT J. ENGMANTreasurer

RONALD ANDERSON

ROBERT CREE

BILL GOODMAN

DONALD HARTILL A. Engineering and Operations Committee

1. April 25, 2012 Meeting Notes 066

2. May 23, 2012 Meeting Agenda 067

B. Personnel and Organization Committee

1. May 2, 2012 Meeting Notes 068

2. June 6, 2012 Meeting Agenda 069

3. Proposed Resolution of Approval of Health Insurance 070

Contributions by Non‐Collective Bargaining

Employees for 2013 and 2014

4. Proposed Resolution of Permanent Appointment of 071

Distribution Operator Trainee

C. Budget and Finance Committee

1. April 30, 2012 Financial report 072

2. Approval of the June 7, 2012 Warrants

D. Planning and Public Affairs Committee

1. May 4, 2012 Meeting Notes 073

5. Executive Session (If Necessary)

6. Other

7. Adjournment

NEXT MEETING

July 5, 2012 at 4:00 p.m.


BILL GOODMAN

DONALD HARTILL

DAN KWASNOWSKI

KATHY MILLER

KATHRYN D. SUPRON

CONSULTANTS:

STEPHEN FARKAS

MARY RUSSELL

MANAGEMENT:

JACK RUECKHEIMGeneral Manager

STEVE RIDDLEDistribution

PAMELA VANGELDERFinance

JOAN FOOTEProduction

E ll i li d iExcellence in water quality and customer service

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SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION

Meeting Minutes May 3, 2012

Opening:

The regular meeting of the Southern Cayuga Lake Intermunicipal Water Commission was held on Thursday, May 3, 2012 at 4:00 p.m. at the Bolton Point Conference Room, 1402 East Shore Drive, Ithaca, New York, 14850.

PRESENT: Commissioner Mike Newman, Chairperson, Village of Lansing Commissioner Mary Ann Sumner, Vice Chairperson, Town of Dryden Commissioner Herb Engman, Treasurer, Town of Ithaca Commissioner Robert Cree, Town of Lansing Commissioner Bill Goodman, Town of Ithaca Commissioner Don Hartill, Village of Lansing Commissioner Dan Kwasnowski, Town of Dryden Commissioner Kathy Miller, Town of Lansing Commissioner Kate Supron, Village of Cayuga Heights ALSO PRESENT: Jack Rueckheim, General Manager

Joan Foote, Production Manager Steve Riddle, Distribution Manager Pam VanGelder, Finance Manager Judy Drake, Human Resources Manager, Town of Ithaca Mary Russell, Consultant Jim Weber, Director of Public Works, Town of Ithaca Jennifer Maine, Account Clerk/Typist ABSENT: Commissioner Ron Anderson, Village of Cayuga Heights Commission Chair Mike Newman called meeting to order at 4:05 p.m.

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SCLIWC Regular Meeting Minutes May 3, 2012 Page 2 of 28

1. Approval of April 5, 2012 Meeting Minutes Exhibit No. 043

Discussion: None MOTION by Engman, SECOND by Cree, to approve the April 5, 2012 Commission meeting minutes. (Ayes: Cree, Engman, Goodman, Kwasnowski, Miller, Newman, Sumner, Supron; Nays: None) Carried

2. Management Staff Report Exhibit No. 044 Item #1 - Commission Projects

Discussion: Mr. Rueckheim started by noting the wrong SEQR Resolution for the North Triphammer Road transmission main replacement project was attached to the Commission packet that was e-mailed out. Mr. Rueckheim stated that the schedule for the North Triphammer Road Transmission Main Replacement project is as follows: May 23, 2012: Town of Ithaca Engineering provides completed plans and specifications to the Engineering and Operations Committee at its regular meeting. June 7, 2012: The full Commission approves the project plans and specifications at its regular meeting and authorizes putting the project to bid July 2, 2012: The project is put to bid after authorization at the June 7 meeting and not later the July 2. August 1, 2012: Bid opening. August 9, 2012: The Commission awards the contract at its regularly meeting. August 15, 2012: sale of bond. The project cost is estimated at $800,000.

Mr. Rueckheim stated that on April 30th the town engineers put the Burdick Hill Tank project out to bid. The bid was sent out to twenty-eight contractors; so far 6 contractors have picked up the bid. Contractors have till May 23rd to pick up bid information. This project is estimated at $1.2 million.

Mr. Rueckheim stated the actual construction of the septic system is complete and some site restoration has been started as of yesterday.

Mr. Rueckheim stated that an engineering consultant is preparing the application to the Health Department to finalizing the Chlorine Dioxide trial. The finalization plan initially included a proposed structure outside of the treatment plant to store sodium chlorite, a precursor of chlorine dioxide that must be stored separately. However, there is a potential issue with staff being unqualified to transport chemicals to the raw water pump station without extensive Hazmat training and certification from NYSDOT. Staff is investigating this issue and the engineer is investigating an alternative design to construct a storage facility at the raw water pump station without the need for land procurement. Mr. Rueckheim stated that he has completed a performance evaluation for the Distribution Manager and started one for the Finance Manager. Item #2 – Triennial Electrical Maintenance at the Water Treatment Plant

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Discussion: Ms. Foote stated that the treatment plant, raw water pump station and Oakcrest pump station are the three basic electrical power usage points for Bolton Point water treatment and pumping, and the Production Department schedules regular preventive maintenance by specialized contractors to ensure safe and reliable operations. O’Connell Electric performed this preventive maintenance at the treatment plant in November. The work included testing the integrity of the high voltage cables and tightening and cleaning connections in the power distribution and motor control cabinets. Staff received the final report from O’Connell Electric. Besides regular, expected maintenance items, the report commented on the transformer cellulose testing. O’Connell Electric suggested we sample again next year, as it is of no immediate concern. Ms. Foote will include this work in next year’s schedule. Item #3 – Rebuilding of the Large Pumps

Discussion: Ms. Foote stated that the last of the backwash pumps have been rebuilt and reinstalled. The pump rebuild project is complete. This process will be repeated again in twenty years.

Item #4 – Spill Prevention Report for Hazardous Substance Storage Systems Discussion: Ms. Foote noted that Bolton Point is required to have a Spill Prevention Report (SPR) due to the large quantities of chemicals that are purchased in bulk and stored in containers on site. Every year staff reviews and updates the SPR, performing inspections on the bulk storage systems. This plan was reviewed and updated in March. No chemical releases occurred in 2011. The chemical bulk tanks are inspected every five years by specialists and are due for inspection in 2014. Item #5 – Water Main Replacement Projects Discussion: Mr. Riddle stated that the contractor installing the Town of Ithaca’s East Shore Drive project has installed, pressure tested and disinfected 2500 feet of new 12-inch water main. Service connections have been made to Cornell University’s Lake Source Cooling facility and Sailing Center. Service lines are now being connected to the new water main by individual one-inch service lines to each residence. Work is processing on schedule and should be completed in June 2012.

Mr. Riddle stated that the Sunpath water main replacement project has also resumed. The contractor installed approximately half of the new water main last fall. Over the winter, the Tompkins County Health Department and the New York State DEC approved the water main project, allowing the contractor to connect to the Village of Lansing’s water system. This connection will take place within the next two weeks. Once construction has been completed, staff will work with the contractor to pressure test and disinfect the new water main before new service lines are connected.

The contractor installing new water main on Burdick Hill Road and Cayuga Heights Road plans to resume construction in May. Once water main installation is complete restoration work for both locations will begin.

Mr. Riddle noted that the Village of Cayuga Heights is planning to replace the 6-inch water main on Forest Drive from the Parkway to Hanshaw Road later this construction season. Also the Town of Lansing is planning to replace a section of 8-inch water main on Brickyard Road this construction season. Mr. Riddle added that the Town of Ithaca has begun rehabilitation of the Hungerford tank.

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Item # 6 – Annual Confined Space Training Discussion: Mr. Riddle stated that staff completed its annual training on the Permit Required Confined Space Entry Program. General confined space training was provided to the Commission’s two new employees, Jason Nash and Gregg Weatherby. Refresher training was provided to all employees who participate in confined space operations. All staff members participating in confined space entries are required to be certified in CPR and First Aid. Mr. Riddle noted the staff received its recertification training on February 15-16, 2012. Commission staff recertify annually through the American Red Cross as a refresher, even though the certification is good for two years. Item #7 - Administration Department Highlights Discussion: Ms. VanGelder stated that the Commission received customer satisfaction surveys from Town of Dryden residents following their 20% audit. Ms. VanGelder noted that the surveys provided good comments. Ms. VanGelder also noted that she has completed a new design for the meter read cards. She passed around a sample of the new design for the Commissioners to view. Item #8 - April 1, 2012 Billing to the Town of Dryden and Village of Lansing Discussion: Ms. VanGelder noted that there was an error in the Commission packet for this heading. The report states it was for the Town of Ithaca when it should read “April 1, 2012 billing in the Town of Dryden and Village of Lansing”.

3. Old and New Business A. Discussion of Minimum Bill

Discussion: Mr. Newman noted that there is a Planning and Public Affairs Committee meeting tomorrow to discuss the minimum bill further.

B. Dedication of the RWPS Road to the Village of Lansing Exhibit No. 045

Discussion: Mr. Rueckheim briefly discussed what was in the 2006 agreement. The Commissioners acknowledge that there are discrepancies between the AMC and the 2006 agreement. One discrepancy discussed is that the AMC states that Bolton Point would not be responsible for snow removal but the 2006 agreement states that Bolton Point will take responsibility for it. Mr. Newman suggested approving the agreement as is and suggested forming a Committee to review and consolidate the AMC and its supplements and amendments.

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C. Town of Ithaca Ridgecrest Road Tank VOCs

Discussion: Ms. Foote stated another sample was taken on April 26th. Ethyl Benzene was detected at 1.71 microrams/l. This amount doesn’t excess the maximum VOC level but sampling will continue every two months to see if levels continue to rise.

D. Septic System

Discussion: Already discussed previously in meeting.

E. Burdick Hill Tank

Discussion: Already discussed previously in meeting.

F. UAW Agreement Exhibit No. 046

Discussion: Mr. Rueckheim noted all of the municipal boards have signed the agreement.

G. SEQR-North Triphammer Road Transmission Main Replacement Exhibit No. 047

Discussion: Mr. Rueckheim read through the Short Environmental Assessment Form (SEAF) and provided the answers that he and the engineering consultant deemed appropriate. The Commissioners considered each question posed in parts II and III of the SEAF and answered as indicated on the SEAF.

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H. 2013 Budget Adoption Schedule Exhibit No. 048

Discussion: Mr. Engman noted that the December 16th date is for the final billing of 2012.

4. Committee Reports A. Engineering and Operations Committee 1. March 28, 2012 Meeting Notes Exhibit No. 049

Discussion: Mr. Newman stated that all the items have been talked about except for the air handling unit. A small amount of measurements were able to be done. The measurements are above what they should be.

2. April 25, 2012 Meeting Agenda Exhibit No. 050

Discussion: None B. Personnel and Organization Committee

1. April 4, 2012 Meeting Notes Exhibit No. 051 Discussion: Mr. Sumner stated that managers reported a lot of training has been offered to staff. Next week is water week. Ms. Foote will be at the Farmers Market next week for a water tasting contest. Ms. Sumner also noted that the performance evaluation for the General Manager is in process and that they are still waiting on a few more evaluation forms to be turned in to Personnel. 2. May 2, 2012 Meeting Agenda Exhibit No. 052

Discussion: None

3. Resolution to Authorize Temporary Increase Exhibit No. 053

in hours for Jennifer Maine Discussion: None

The Southern Cayuga Lake Intermunicipal Water Commission Of the Towns of Dryden, Ithaca, and Lansing and

The Villages of Cayuga Heights and Lansing

Proposed Resolution to Authorize Temporary Increase in Hours for Jennifer Maine

Thursday, May 3, 2012

WHEREAS, the Commission has traditionally hired a summer temporary full time office clerical employee to work on special projects and help with coverage for vacations; and

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WHEREAS, Jennifer Maine, Account Clerk Typist, is employed part time at 20 hours per week and is

interested in working extra hours over the summer months; and WHEREAS, the Personnel and Organization Committee recommends temporarily increasing Ms.

Maine’s hours from 20 to 30 per week during the time period of Monday, June 4, 2012 through Friday, August 17, 2012 in place of hiring a summer temporary clerical employee;

NOW, THEREFORE, BE IT

RESOLVED, the Commission accepts the recommendation of the Personnel and Organization

Committee and authorizes Jennifer Maine’s hours to be increased from 20 to 30 per week from Monday, June 4, 2012 through Friday, August 17, 2012.

MOVED: Sumner SECONDED: Hartill Ayes: Cree, Engman, Goodman, Hartill, Kwasnowski, Miller, Newman, Sumner, Supron Nays: None Carried

4. Resolution to Appoint Seasonal Laborer for Production Department Exhibit No. 054

Discussion: None



Proposed Resolution to Appoint Seasonal Laborer for Production Department


WHEREAS, the Commission has traditionally hired a temporary full time laborer to work on facility and grounds maintenance over the summer months; and

WHEREAS, the Production Manager has reviewed applications received and recommends the

appointment of Patrick Kroll to the Seasonal Laborer position for the time period of Monday, May 7, 2012 through Friday, August 17, 2012 as discussed with the Personnel and Organization Committee;

NOW, THEREFORE, BE IT

RESOLVED, the Commission accepts the recommendation of the Personnel and Organization

Committee and appoints Patrick Kroll to the Seasonal Laborer position from Monday, May 7, 2012 through Friday, August 17, 2012 at the hourly rate of $11.50.

MOVED: Sumner

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SECONDED: Hartill Ayes: Cree, Engman, Goodman, Hartill, Kwasnowski, Miller, Newman, Sumner, Supron Nays: None Carried

5. Resolution of Adoption of Revised Coaching, Discipline, Exhibit No. 055

Grievance Procedure and Employer Vehicle Policies Discussion: It was noted that proposed changes have been reviewed by the Town of Ithaca Personnel Committee.



Proposed Resolution of Adoption of Revised Coaching, Discipline, Grievance Procedure and Employer Vehicle Policies


WHEREAS, the Personnel & Organization Committee has reviewed the attached revised Coaching, Discipline, Grievance Procedure and Employer Vehicle Policies that was revised by the Town of Ithaca’s Personnel Committee to address items that have changed due to unionization; and WHEREAS, the Personnel & Organization Committee recommends adopting the revised procedures and policies to replace the current procedures and policies in the Personnel Manual; NOW, THEREFORE, BE IT RESOLVED, that the Commission does hereby adopt the revised Coaching, Discipline, Grievance Procedure and Employer Vehicle Policies to replace the current procedures in the Personnel Manual. Moved: Sumner Seconded: Hartill Ayes: Cree, Engman, Goodman, Hartill, Kwasnowski, Miller, Newman, Sumner, Supron; Nays: None Carried

1) COACHING POLICY The Town and Commission encourage Department Heads to provide coaching to their employees. Coaching is a means of discussing, mentoring and documenting actions performance that needs to be improved. Coaching is intended to provide the employee with the knowledge that an action performance needs to be improved and the means on how by which to improve upon it. Typically, coaching involves setting goals with the employee and a realistic time frame for improvement.

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SCLIWC Regular Meeting Minutes May 3, 2012 Page 23 of 28 Coaching is not intended considered to be a means of disciplinary action. The purpose is to provide aid guidance to the employee for self-improvement. The oral coaching process can continue for a short or long period of time depending on the employee’s actions. If the use of oral coaching does not resolve the issue, then written coaching forms may be used and put into the employee’s personnel file. If continued coaching does not work in aiding the employee to correct the issue and further action is needed, the Department Head will then refer to the Disciplinary Policy. Disciplinary Policy, page 33. In situations requiring immediate repercussions action, discipline may be imposed, or Section 75 charges may be brought, even if coaching has not occurred.

Exhibit C: Coaching Form

2) DISCIPLINARY POLICY The Town and Commission adhere to the principle that the objective of discipline is to improve the future performance and conformance to established work rules by an employee. This step will be taken only if coaching has not corrected the problem, or the circumstances or nature of the employee’s actions or conduct require immediate disciplinary action.

Except as described below, the Town and Commission will adhere to the union contract or Civil Service Law, Section 75, whichever relates to the employee.

For non-represented employees to whom Section 75 applies, the Town or Commission may bring Section 75 charges and impose the following pursuant to New York Civil Service Law Section 75 procedures: reprimand, fine not to exceed one hundred dollars to be deducted from the salary or wages of the employee, suspension without pay for a period not exceeding two months, demotion in grade and title, or dismissal.

In lieu of imposing disciplinary action pursuant to Section 75, the Town or Commission may at its option follow a procedure of progressive discipline, if the employee agrees.

For employees not covered by a union contract or Section 75, the steps in the procedure of progressive discipline by the Town or Commission generally include:

(a) Written warning letter (b) Suspension (c) Termination.

For both the Town and Commission, situations involving major infractions or offenses shall be exempted from progressive discipline, regardless of the employee's prior record. Employees have the right to a representative of their choice during meetings that might lead to discipline or during a disciplinary meeting/hearing.

Warnings shall set forth:

The extent of the problem. The violated rule, policy or procedure. Suggested course of remedial action. Statements of consequences in the absence of improvement. Follow up action to be taken.

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SCLIWC Regular Meeting Minutes May 3, 2012 Page 24 of 28 An employee shall acknowledge the receipt of a written disciplinary warning by signing the form. Signing does not mean that the employee agrees or disagrees with the disciplinary warning. The employee has a right to respond promptly to his/her supervisor or Department Head, in writing, to any written warning. All responses will be kept with the written warning in the employee’s personnel file. The employee shall receive a copy of all documentation filed in his/her personnel file.

Any employee who has been disciplined in any way other than through the procedures spelled out in a union contract or through Section 75 charges and procedures may file a written grievance. Grievance Procedure, page 34.

Exhibit D: Disciplinary Warning Form

3) GRIEVANCE PROCEDURE Informal resolution through regular and open communication reduces the need for more formal procedures and is in the best interest of both the employee and the employer. The following steps may be taken when an employee has an on-the-job problem, i.e. difficulties with a supervisor or co-worker, working conditions, work requirements, feeling inequity in treatment in regards to policy or personal problems that may impact work performance. Temporary, Probationary and Provisional employees may utilize this procedure except for matters involving termination or extension of the probationary period. Decisions regarding these matters will be at the sole discretion of the Town Board or SCLIWC’s Personnel Committee. Exhibit E: Grievance Form.

Step 1: Employee should discuss the problem with the Department Head within 5 working days of the occurrence of the problem. Employee and Department Head need to make a concerted effort to resolve all problems at this level. If the problem involves actions of a serious nature of the Department Head, the employee should contact the Town Supervisor (Town)/General Manager (SCLIWC) or the Human Resources Manager (Town).

Step 2: If problem is not resolved by Step 1: the Department Head will meet with Human Resources (Town)/General Manager (SCLIWC) within 5 working days of receiving the completed written Grievance Form from the employee. Human Resources/General Manager will review the case and within 3 working days provide a written recommendation to the Department Head and employee. If the recommendation is not acceptable to the employee, then Human Resources /General Manager, within 3 working days, will meet with the employee and Department Head to discuss the matter. Human Resources/General Manager will make a follow up written recommendation, within 3 working days, to the employee and Department Head.

Step 3: If the solution recommended in Step 2 is unacceptable, the employee may request, within 5 working days that the problem be presented to the corresponding Personnel Committee. The appropriate party will investigate the matter, meet with the employee, Department Head, Human Resources and/or General Manger, and render a written decision within 7 working days. The decision will be final and binding on all parties, except in cases involving suspension without pay or discharge.

Step 4: In cases involving suspension without pay or discharge, the employee, if dissatisfied with the decision of the Personnel Committee, may request, within 3 working days that the Town Board/Commission review the matter. The Town Board (Town)/Commission (SCLIWC) may review all previously documented information as well as conduct an independent investigation. The decision of the Town Board/Commission will be rendered within 14 days and will be final and binding.

All related documentation will be filed in the employee’s personnel file. Union employees refer to the contract’s Grievance Procedure

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SCLIWC Regular Meeting Minutes May 3, 2012 Page 25 of 28 The grievance procedure does not apply to Section 75 charges or disciplinary action imposed through Section 75

procedures.

EMPLOYER VEHICLES

Only authorized employees are allowed to drive company vehicles, and authorized to take them home for legitimate business use. The personal use of the vehicles except for commuting to and from the work site is not permitted except for side trips that are reasonable and will not significantly extend the mileage of that trip. Non-employee passengers are not allowed in company vehicles, unless they are being dropped off or picked up in the course of traveling to and from work. Department Heads or the Human Resources Manager may allow non-employee passengers with prior approval under some circumstances.

Employees who are provided a vehicle to commute to and from work are being afforded a taxable fringe benefit. A “personal use value” is determined by multiplying the days the vehicle is used for commuting in a quarter by $1.50 per trip or $3.00 per day. The personal use value is subject to FICA (Social Security and Medicare), and, therefore, will be included in the annual gross wages reported in box 3 and 5 on the annual W-2 statement. Under the Tax Reform Act of 1984 the employer elects not to withhold Federal or State income tax on the personal use value. Employees must maintain records of the days a vehicle was not used for commuting, so that adjustments can be made to reduce the personal use value for that quarter.

If an employee terminates employment before the quarter-end deduction is made, a record of the days the vehicle was not used should be forwarded to Human Resources Office as soon as possible so adjustments can be made in the final paycheck.

Employees authorized to use a company vehicle for commuting must show proof that they are insured as a driver of a personally owned vehicle. Employee must also have access to a vehicle to use outside the times that they commute to and from work.

C. Budget and Finance Committee

1. March 31, 2012 Financial Report Exhibit No. 056

Discussion: Mr. Engman stated that the Budget and Finance Committee meeting was held immediately prior the Commission meeting. The Committee discussed project bonding and the 2013 budget. Mr. Engman stated that the Commission will be requesting a bond rating.

2. Approval of the May 3, 2012 Warrants

Discussion: None MOTION by Cree, SECOND by Engman, to approve the May 3, 2012 warrants in the amount of $101,744.42. (Ayes:Cree, Engman, Goodman, Hartill, Kwasnowski, Miller, Newman, Sumner, Supron; Nays: None) Carried

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D. Planning and Public Affairs Exhibit No. 057 1. April 4, 2012 Meeting Notes

Discussion: Mr. Newman noted that there is a Planning and Public Affairs Committee Meeting at 8:30 am on May 4, 2012.

2. Resolution of Approval to Amend the Commission’s Exhibit No. 058

Administrative Policies and Procedures Manual

Discussion: None



Resolution of Approval to Amend the Commission’s Administrative Policies and Procedures Manual

May 3, 2012

WHEREAS, the Commission’s Administrative Policies and Procedures Manual, originally approved on December 9, 1991, revised in April 2008 and revision approved on May 8, 2008, states in section III.A.2. that “No standing committee [of the Commission] shall have more than four members and,

WHEREAS, the Commissioners currently do not wish to limit membership number of any of the committees of the Commission and, WHEREAS, the Commissioners wish to promote Commissioner participation in the committees,

NOW, THEREFORE, BE IT RESOLVED, that the Commissioners of the Southern Cayuga

Lake Intermunicipal Water Commission authorize and direct Commission staff to amend section III.A.2. of the Administrative Policies and Procedures Manual by deleting the last sentence in section III.A.2., which sentence reads, “No standing committee shall have more than four members.”

MOVED: Hartill SECONDED: Sumner (Ayes: Cree, Engman, Goodman, Hartill. Kwasnowski, Miller, Newman, Sumner, Supron: Nays: None) Carried

3. Resolution of Approval to Amend the Rules and Exhibit No. 059

Regulations of the SCLIWC regarding the Commission’s Residential Meter No-Read Policy Discussion: None

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The Southern Cayuga Lake Intermunicipal Water Commission

Of the Towns of Dryden, Ithaca, and Lansing and The Villages of Cayuga Heights and Lansing

Resolution of Approval to Amend the Rules and Regulations of the Southern Cayuga Lake

Intermunicipal Water Commission regarding the Commission’s Residential Meter No-Read Policy

May 3, 2012

WHEREAS, the Southern Cayuga Lake Intermunicipal Water Commission (Commission) employs a customer-read meter program for its residential customers, and

WHEREAS, the residential customer self-read program is largely successful and Commission staff desires to continue with the program, and WHEREAS, even though the residential customer self-read program is largely successful, there are many customers who do not comply with the residential customer self-read program requirements, and WHEREAS, such non-compliance results in significant staff time and Commission expense to procure usable meter readings, such time and expense the result of letter preparation, service discontinuation, and service restoration in accordance with the “Rules and Regulations,” and WHEREAS, the procedure describing the steps and consequences that result from residential customers failing to provide usable meter readings is spelled out in the Rules and Regulations of the Southern Cayuga Lake Intermunicipal Water Commission (January 1, 1980, revision approved July 1993) (“Rules and Regulations”), a document which can be amended only with approval of the Commission, and WHEREAS, the procedure is intermingled with the elements of the Commission’s residential customer self-read program in the “Rules and Regulations,” allows residential accounts to remain active for up to five quarters, and is lengthy and potentially confusing, and WHEREAS, the procedure, as written in the “Rules and Regulations,” makes consistent application of the consequences of failing to provide usable meter readings difficult, and WHEREAS, Commission staff wishes to shorten and clarify the procedure as written in the “Rules and Regulations” in order to shorten the length of time that residential accounts can remain active and to make application of the consequences of failing to provide usable meter readings more consistent, and WHEREAS, staff might wish to adjust the residential customer no-read procedure from time to time without the need to amend the “Rules and Regulations,” and WHEREAS, the Budget and Finance and Planning and Public Affairs Committees of the Commission have reviewed this topic and recommend the following,

NOW, THEREFORE, BE IT RESOLVED, that the Commissioners of the Commission authorize and direct Commission staff to amend the “Rules and Regulations” by deleting paragraphs IV8.c.i.-IV8.c.x. and adding the following text: “Failure of a residential property owner to provide Commission staff with a usable meter reading by the date indicated on the meter reading card could result in special

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notification to provide a usable meter reading, water service discontinuation, fees to offset staff time for these activities, and a fee to restore water service when a usable meter reading is obtained by Commission staff. Such notifications and service discontinuation shall be executed in accordance with the Commission procedure in place at that time. Such fees will be in accordance with special fees authorized by the Commission and in effect at the time the fee is incurred.”

MOVED: Hartill SECONDED: Miller (Ayes: Cree, Engman, Goodman, Hartill, Kwasnowski, Miller, Newman, Sumner, Supron; Nays: None) Carried

5. Executive Session- None

6. Other

Discussion: Mr. Newman asked for volunteers for the new Committee to discuss and review AMC. Mr. Goodman, Ms. Sumner and Ms. Russell volunteered. Ms. Supron stated a meeting was scheduled on May 24th at 9:30am. to discuss the change in the Village of Cayuga Heights Sewer Law. Mr. Rueckheim stated he received an email from Paul, he is doing very well.

Adjournment:

MOTION by Goodman, SECOND by Cree, to adjourn the meeting at 5:18 p.m. (Ayes: Cree, Engman, Goodman, Hartill, Kwasnowski, Miller, Newman, Sumner, Supron; Nays: None) Carried

Minutes submitted by: Jennifer Maine Approved by: Jack Rueckheim

NEXT MEETING June 7, 2012 at 4:00 p.m.


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061

June 1, 2012 To: All Commissioners From: General Manager and Department Managers Re: Management Staff Monthly Report

This report is intended to provide each

Commissioner with a status of issues that may not appear on the agenda for your June 7, 2012 regular meeting. This report provides a summary of staff progress on the issues addressed since your regular meeting of May 3, 2012. During your review of this report, please give Jack a call or make a note of any question or comment that may come to mind. Progress Report on This Month’s Issues: Issues This Month Include: Page 1. Commission Projects 1/2 2. Water Week at the Farmer’s Market 2 3. Drinking Water Quality Report 2012 2 4. Hydrilla Update 2/3 5. Sunpath Road Water Main Project 3 6. Maintenance Reports 3/4 7. Administration Department Highlights 4/5 8. May 1, 2012 Billing to the Town of Lansing and Village of Cayuga Heights 5

1. Commission Projects

The General Manager worked on the following projects during the month of April: Transmission main replacement project—The Town of Ithaca DPW has substantially

completed the engineering. Discussions with affected property owners have continued and the easement areas have been surveyed and legal counsel is drafting easement agreements. The project cost is estimated at just under $800,000. This packet contains a resolution to approve the project and authorize bidding.

Burdick Hill tank—The Commission opened one bid on May 23. This packet contains a resolution to authorize awarding the contract.

Septic System—Actual construction is complete and the system is in operation. Much of the lawn restoration has been completed and pavement restoration is expected to be completed before the end of May.

Southern Cayuga Lake Intermunicipal Water Commission Monthly Management Report

5/6/04

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SCLIWC Monthly Staff Management Report June 1, 2012 Page 2 of 5

Chlorine dioxide trial—An engineering consultant is preparing the application to the Health Department to finalize the trial. The finalization plan initially included a proposed structure outside of the treatment plant to store sodium chlorite, a precursor of chlorine dioxide that must be stored separately. However, there is an issue with staff being unqualified to transport chemicals to the raw water pump station without extensive Hazmat training and certification from NYSDOT. Staff has determined that an alternative design to construct a storage facility, for sodium chlorite only, at the raw water pump station would be preferable and will direct the consultant to proceed along those lines.

2. Water Week at the Farmer’s Market On 5/6/12, staff attended a Drinking Water Week event at the Ithaca Farmer’s Market.

An information booth was set up with Bolton Point pamphlets and displays. Staff answered a variety of questions from the market’s customers. The Tompkins County Health Department hosted the area’s annual water taste test at the event. Bolton Point won first place, with the University of Cornell in a very close second place. The City of Ithaca and the Village of Dryden tied for third place. Bolton Point and Cornell will now complete at the Regional level. The top two winners will then go on the New York State Fair to compete in the statewide water taste contest.

3. Drinking Water Quality Report 2012 During the past several months, staff has been working with the City of Ithaca and

Cornell to produce the Annual Drinking Water Quality Report (AWQR). This report is sent to all consumers each year and contains information on the three treatment plants, health effects of various contaminants, security concerns, water conservation, previous year’s major modifications, and future projects planned. It also contains general water information and water quality data, along with all detected and non-detected contaminants. In the spirit of municipal cooperation, all three water plants produce this brochure collectively. AWQRs were mailed out between May 10th and 18th. The notice of distribution advertisement was in the Ithaca Journal on May 12th. The updated electronic version is available on the Bolton Point website, and has been e-mailed to all the town clerks, the City of Ithaca and Cornell.

4. Hydrilla Update

Bolton Point staff is continuing to attend Local Task Force meetings for the Hydrilla infestation of Cayuga Lake. The Task Force is working on a monitoring plan for Hydrilla eradication, which includes plant monitoring using public outreach programs for volunteers and groups, tuber monitoring, and residual monitoring of the herbicide. Laws are being drafted to prevent the spread of all aquatic invasive species. Signs have been purchased to notify the public. $325K will be needed for the herbicide treatment. The group is working on obtaining grants and necessary funding to cover these costs. The current proposed sampling procedure is: Herbicide manufacturer: Application area – various locations Bolton Point intake

o Background o Day 3, 7, 10, 14, 17, 21…

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Until 2 consecutive samples <10 ppb after sample >10 ppb Or day 14

Bolton Point: Bolton Point intake and distribution entry point (2 sampling points)

o Background on intake – analyze immediately o Day 3, 7, 10, 14, 17, 21… - archive

Analyze day 3 and 7 at intake immediately Archive all others and analyze if manufacturer gets sample >10 ppb at

intake (then analyze 2 consecutive samples) 5. Sunpath Road Water Main Project

The water main installation project on Sunpath Road in the Town of Lansing is nearing completion. The contractor has installed the new water main and has now begun flushing, pressure testing and disinfection. The first step in commissioning the water main was to flush out any debris that may have entered the piping during construction. According to AWWA Specifications, a standard flush of this water main should have taken 10 minutes at 400 Gallons per Minute to turn over all the water in the piping and clear incidental debris. The Sunpath water main was flushed for 40 minutes before the water leaving the hydrant ran clear. The first 30-35 minutes of the flush discharged a dark brown mud and stones that had entered the piping during construction. During the connection to the existing municipal water main (prior to flushing the new main), staff witnessed a stone placed in front of an open end of the main during the connection to the existing municipal water main. Once the existing water main was cut the water ran into the new Sunpath water main, introducing more mud and stones into the new main. A pump on site did not operate correctly, filling the excavation to the level of the new water main. Once the flushing of the new water main was completed, the contractor began pressure testing the new water main. The first attempt failed due to a mechanical connection to a fire hydrant that had been installed without tightening the bolts. The contractor excavated the fitting and made the repair. The contractor is attempting to locate an additional leak on the system before the next pressure test. Staff has notified Town of Lansing personnel of these procedural shortcomings.

Staff has received as-builts for the new water main extension. The as-builts were reviewed and sent back to the contractor for corrections without being approved.

6. Maintenance Reports

The Commissions operations departments operate and perform basic maintenance of the member municipalities’ distribution system. While working in the members’ systems, operators encounter maintenance issues and note improvements needed in the systems. Staff always notifies proper municipal staff of issues in their systems, but the work may not always be immediately completed.

The Distribution Manager maintains an inventory of needed work for each municipality. Each spring these inventories are presented to town and village personnel in the form of annual maintenance reports. Items on these reports can range from brand new to several

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years old. Municipalities often address issues in a timely manner, but some issues are not easily addressed.

The most common type of work is the need for repair of fire hydrants and water main valve boxes. Distribution staff usually identifies these needed repairs during valve and hydrant maintenance and while controlling water main breaks. Fire Departments also report deficiencies of fire hydrants that they find while performing maintenance or fighting fires.

The lists also include needed improvements to pump stations and PRV vaults owned by the municipalities. The reports ask municipalities to improve access/egress, lighting and drainage to make these vaults safer for staff that routinely enters these vaults. The ultimate solution for these vaults would be to abandon them and relocate the equipment to above grade buildings.

Production staff often identifies problems with distribution system pumps (motors, bearings, shafts) and the buildings that house the equipment (leaking roofs, heating and ventilation issues). If these issues are not addressed immediately, they are added to the maintenance report.

The reports also suggest distribution system improvements, such as water main replacements where frequent failures have occurred. Staff also includes suggestions for new water mains that will improve the performance and reliability of the distribution system.

7. Administration Department Highlights

Department Statistics April 2012

TL/VCH o Meter Reads due by 15th 2,200 o Internet Readings 383 o No-reads = estimated bills 364 o 20% Audits completed 89 o Water Bills sent (res & comm.) 2,383

TI

o Meter Reads Cards sent 2,690 o No-reads warning letters sent 121 o No-reads certified letters sent 36 o 20% Audit notices sent 185

ALL

o Work Orders prepared 37 o Final Bills calculated 10 o New Accounts 21 o Municipal payments processed 38

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o Cash Disbursements $168k o Cash Receipts $218k

8. May 1, 2012 Billing in the Town of Lansing and Village of Cayuga Heights

May 1, 2012 Billing in the Town of Lansing/Village of Cayuga Heights Billing Period: 1/16/11-4/15/12 Consumption Gals Revenue 5/1/12 5/1/12 5/1/11 5/1/12 TL 29,452,400 31,055,100 $ 98,589.83 $ 112,828.05 5% Increase 13% Increase VCH 17,685,600 18,047,200 $ 60,015.24 $ 66,866.46 2% Increase 10% Increase

EXCELLENCE IN WATER QUALITY AND CUSTOMER SERVICE

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Jennifer

Typewritten Text

Jennifer

Typewritten Text

In the spirit of municipal cooperation, the Bolton Point, City of Ithaca, and Cornell University water systems provide this uni-fied Drinking Water Quality Report. These three intercon-nected water supply systems are the largest in Tompkins County and we want you to be fully in-formed about your water’s quality and the need to protect its sourc-es. This overview of last year’s water quality includes details about where your water comes from, what it contains, and how it compares to State standards. If you have any questions about this report or your drinking water, please contact the appropriate person listed at the right. Or you may attend any of our regularly scheduled public meetings.

LOCATION AND DESCRIPTION OF WATER SERVICESBolton Point Municipal Water System (Bolton Point or BP-MWS) Cayuga Lake is the source of water for the BP-MWS. The water intake is approxi-mately 3 miles north of Stewart Park, 400 feet out from the eastern shore of Cayuga Lake and 65 feet below the surface of the lake. During 2011 the Bolton Point system did not experience any restriction of its water source. The system serves residents of the Towns of Dryden, Ithaca and Lansing, and the Villages of Cayuga Heights and Lansing and provides water to some City of Ithaca customers on Oakwood Lane, Hec-tor Street, Warren Place, Sunrise Road and Richards Place. It provides water to other parts of the City and Cornell during emergencies and planned maintenance periods. Meetings of the Bolton Point Water Commission are held on the first Thursday after the first Tuesday of each month at 4:00 p.m. at the Bolton Point water treatment plant, 1402 East Shore Drive, Ithaca New York 14850.

City of Ithaca Water System (City or CIWS)Six Mile Creek is the source of water for the CIWS. Water is drawn from a reser-voir in the creek and flows by gravity to the water plant. The forested watershed is 46.4 square miles in size. During 2011 the City system did not experience any restriction of its water source. The system serves most of the residents of the City of Ithaca and supplied water to Bolton Point-Town of Ithaca customers along East Shore Drive until August 2011. The City continues to supply Town of Ithaca customers along Taughannock Boulevard. Its treatment plant is located at 202 Water Street, Ithaca, New York 14850. The Board of Public Works Committee of the Whole meets the first and third Wednesdays of the month. An additional vot-ing meeting is held the second Wednesday of the month. These meetings begin at 4:30 p.m. Common Council meets the first Wednesday of the month at 7:00 p.m. All meetings are held in council chambers on the third floor of City Hall, 108 East Green Street, Ithaca 14850.

Cornell University Water System (Cornell or CUWS)Fall Creek is the source of water for the CUWS. The water intake is on Forest Home Drive near the Cornell Plantations Arboretum entrance. Fall Creek origi-nates in Lake Como northeast of Ithaca and flows through a 125 square mile watershed. During 2011 the Cornell system did not experience any restriction of its water source. The system serves residents of the University’s campus and supplies water to City customers in the Cornell Heights area and to Bolton Point-Town of Ithaca customers on the south side of Fall Creek in the Forest Home area. Its water treatment plant is located at 101 Caldwell Road, Ithaca, New York 14853.

Contacts for additional information or to arrange a tour:BOLTON POINTJoan Foote, Production Manager, 277-0660, ext. 241, boltonpoint.org

CITY OF ITHACAChuck Baker, Chief Operator, 273-4680, www.ci.ithaca.ny.us

CORNELL UNIVERSITYChris Bordlemay, Water Manager, 255-3381

DRINKING WATER QUALITY REPORT2012

Bolton Point Municipal Water System Cornell University Water SystemCity of Ithaca Water System

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Table of ContentsA. Water Treatment Processes

B. Health Effects and Individuals At-Risk

C. Water Quality Data

D. General Water Information (Tables 1&2)

E. Detected Contaminants (Tables 3-5)

F. Non-detected Contaminants (Table 6)

G. Major Modifications Completed in 2011

H. Future Projects and Capital Improvements

I. Water Conservation Measures

J. Security Concerns

K. Source Water Protection

COMMON WATER QUALITY DEFINITIONS

ALKALINITY is a measure of the ca-pability of water to neutralize acids. Bicarbonates, carbonates and hydrox-ides are the most common forms of alkalinity.

HARDNESS is a measure of the calcium and magnesium content of natural wa-ters. The harder the water, the greater the tendency to precipitate soap and to form mineral deposits. Alkalinity and hardness occur naturally due to the contact of water with minerals in the earth's crust.

pH indicates how acidic or alkaline a water sample is. A value of 7 is neutral, 0-6 is acidic and 8-14 is alkaline.

TOTAL ORGANIC CARBON (TOC) is a measure of the organic content of water. A high concentration of TOC in water may lead to high levels of disin-fection byproducts.

TURBIDITY is a measure of the cloudi-ness of water. It is an indication of the effectiveness of water treatment. NYS regulations require that treated water turbidity always be below 1 NTU (neph-elometric turbidity unit). For filtered systems 95% of the composite effluent samples must be below 0.3 NTU.

A. Water Treatment Processes

The three water systems use the following conventional surface water treatment.

PRE-TREATMENT: Coagulating agents such as alum or polymers are added to the water to remove impurities and control taste and odor. A disinfectant is added to destroy microorganisms.

MIXING: The water is rapidly mixed to distribute the treatment chemi-cals evenly.

COAGULATION AND FLOCCULATION: The water flows into large basins where the coagulants react with impurities in the water (coagula-tion) causing them to form larger, heavier particles called floc (floccula-tion).

SEDIMENTATION: Flocculated water flows into basins where the floc particles settle to the bottom, thereby removing impurities and chemi-cals from the water.

FILTRATION: Following the settling process, water flows through layers of anthracite coal, sand, and gravel where further removal of particulate impurities occurs.

POST-TREATMENT: Chlorine is added to inhibit bacterial growth in the distribution system, and the pH is adjusted to inhibit the corrosion of metal pipes and fixtures. The Cornell treatment plant adds an additional corrosion inhibitor.

B.Health Effects and Individuals At-Risk

All drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate the water poses a health risk.

Some people may be more vulnerable to disease causing microor-ganisms or pathogens in drinking water than the general population. Immuno-compromised persons such as those with cancer undergoing chemotherapy, those who have undergone organ transplants, those with HIV/AIDS or other immune system disorders, some elderly, and some infants can be particularly at risk from infections. These people should seek advice from their health care provider about their drinking water.

Environmental Protection Agency/ Center for Disease Control (EPA/CDC) guidelines on appropriate means to lessen the risk of infection by cryptosporidium, giardia, and other microbial pathogens are avail-able from the Safe Drinking Water Hotline (800-426-4791). No trace of either of these pathogens has been detected in previous testing of the treated water of Bolton Point, the City or Cornell. Individuals who think they may have one of these illnesses should contact their health care provider immediately. For additional information please contact the Tompkins County Health Department, 55 Brown Road, Ithaca, New York 14850 or by phone at 274-6688.

C. Water Quality Data

INTRODUCTION: The sources of drinking water (tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. As water travels over the surface of the land or through the

PAGE 2 | DRINKING WATER QUALITY REPORT 2012

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ground, it dissolves naturally occurring minerals and, in some cases, radioactive material. It also can pick up substances resulting from the presence of animals or from human activities. Contaminants that may be present in source water include microbial contaminants, inorganic contam-inants, pesticides and herbicides, organic chemical contaminants, and radioactive contaminants.

To ensure that tap water is safe to drink, the State and the EPA prescribe regula-tions that limit the amount of certain contaminants in water provided by public water systems. State Health Department and Federal Drug Administration regula-tions also establish limits for contaminants in bottled water, which must provide the same protection for public health.

In accordance with State regulations, the three systems routinely monitor your drinking water for numerous contami-nants. Tables 3-5 show the analytical test results for contaminants that were de-tected. These results are compared to the applicable state guideline or maximum contaminate level (MCL). Table 6 shows the contaminants that were not detected in your water.

The State allows testing less than once per year for some contaminants since the concentrations of these contaminants do not change frequently. Therefore some data, though representative, are more than one year old.

TOTAL COLIFORMS: Coliforms are bacteria that are naturally present in the environment and are used as an indicator that other, potentially harmful, bacteria may be present.

LEAD AND COPPER: Lead and cop-per samples were collected November 7 but were required by the New York State Sanitary Code 5-1 to have been collected before September 30. Normally lead and copper is required to be sampled every 3 years; however, Cornell will be required to re-sample for lead and copper before September 30, 2012 due to this sampling error. While not a violation, it should be noted that the action level for lead was exceeded in one of the thirty samples col-lected by the City of Ithaca and by Bolton Point. Based upon these occurrences, the following information on lead in drinking water is required to be presented.

Infants and young children are typically more vulnerable to lead in drinking water than the general population. It is possible that lead levels at your home may be higher than at other homes in the commu-nity as a result of materials used in your home’s plumbing. If you are concerned about elevated lead levels in your home’s water, you may wish to have your water tested. Also you can flush your tap for thirty seconds to two minutes before using tap water. Additional information is avail-able from the Safe Drinking Water Hotline (1-800-426-4791) or website (www.epa.gov/safewater/index/html).

Copper is an essential nutrient, but some people who drink water containing cop-per in excess of the action level over a relatively short amount of time could experience gastrointestinal distress. Some people who drink water containing copper in excess of the action level over many years could suffer liver or kidney dam-age. People with Wilson’s Disease should consult their personal doctor. Additional

information is available from the Safe Drinking Water Hotline (1-800-426-4791) or the Environmental Protection Agency website (www.epa.gov/safewater/index/html).

SODIUM: People who are on severely restricted sodium diets should not drink water containing more than 20 mg/l of sodium. Since the 2011 level of sodium in Bolton Point was 29 mg/l, Cornell water was 21 mg/l and the City of Ithaca’s average level was 22 mg/l, customers on severely restricted sodium diets might wish to consult their health care providers. People who are on moderately restricted sodium diets should not drink water con-taining more than 270 mg/l of sodium. The sodium levels of the water from all three systems are well below this level.

During the course of the year, for main-tenance purposes, or for emergency help, potable water is exchanged among the three water systems. If you wish to know if this occurred, the time periods, and the water volumes, please call your water supplier.

D. General Water Information

WATER SYSTEMPUBLIC WATER SUPPLY ID #

BP-MWS5404423

CIWS0066600

CUWS5417680

Water Source Cayuga Lake Six Mile Creek Fall Creek

Approximate population served 30,000 30,000 31,000

Number of service connections 6,757 5,500 239

Total production in 2011 (MG1) 1008 918 534

Average daily withdrawal (MGD2) 2.81 2.51 1.514

Average daily delivered (MGD) 2.76 1.58 1.468

Average daily lost (MGD) 3 0.05 0.93 0.046

Annual charge per 1000 gal. $4.17 $5.05 $5.20

ANALYTE UNITS BP-MWSANNUAL AVERAGE

CIWSANNUAL AVERAGE

CUWSANNUAL AVERAGE

pH (EP) 8.3 7.6 7.65

Turbidity (EP) NTU 0.05 0.09 0.043

Total Hardness mg/l 150 110 150

Total Alkalinity mg/l 103 96 121

Total Dissolved Solids mg/l NR 161 NR

Iron (soluble) mg/l NR 0.02 NR

Chlorine Residual (EP) mg/l 1.35 1.8 1.29

Chlorine Residual (POU) mg/l 0.71 1.1 0.64

Turbidity (POU) NTU 0.07 0.35 0.101

Total Organic Carbon (EP) mg/l 1.9 1.3 1.6

Dissolved Organic Carbon mg/l 2.0 1.5 1.7

Table 2: General Water Quality Data - 2011

Table 1: General Water Data - 20111MG = million gallons2MGD = million gallons per day 3The average daily loss includes water used to flush mains, fight fires and leakage.

NR = Not Required; EP = Entry Point; POU = Point of Use | Definitions of NTU and mg/l found with Tables 3 – 5.

DRINKING WATER QUALITY REPORT 2012 | PAGE 3

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E. Tables of Detected ContaminantsTable 3: Detected Contaminants: Bolton Point Municipal Water System

Contaminant Units Violation Y/N

Date of Sample Maximum Level Detected (Range)

Regulatory Limit MCLG Likely Source of Contamination

Microbiological contaminants

Turbidity NTU No 9/9/11 0.230 TT=<1 NTU N/A Soil runoff.

Turbidity samples % below MCL No daily 100% TT=95% of samples <0.3NTU N/A Soil runoff.

Disinfection By-Products

Total THMs ug/l No 2011 58 (27-116) MCL = 80 N/A By-product of drinking water chlorination.

Total HAA5 ug/l No 2011 18 (8-23) MCL = 60 N/A By-product of drinking water chlorination.

Chlorine Residual mg/l No daily 2.00 (0-2.00) MRDL=4 N/A Due to drinking water chlorination.

Inorganics

Barium mg/l No 11/17/11 0.027 MCL=2 2 Drilling wastes; discharge from metal refineries; erosion of natural deposits.

Chromium mg/l No 11/17/11 0.0037 MCL=0.10 N/A Discharge from steel and pulp mills; erosion of natural deposits.

Copper mg/l No 2011 0.110 (0.0097-0.45)

AL=1.3 1.3 Household plumbing corrosion; erosion of natural deposits; wood preservatives.

Lead ug/l No 2011 4.0 (ND-74) AL=15 0 Household plumbing corrosion; erosion of natural deposits.

Nickel mg/l No 11/17/11 0.0016 N/A N/A Discharge from steel and pulp mills, erosion of natural deposits.

Nitrate mg/l No 11/17/11 1.1 MCL=10 10 Fertilizer runoff; septic tank leaching; sewage; ero-sion of natural deposits.

Sodium mg/l No 11/17/11 29 See Water Quality, Section C N/A Naturally occurring; road salt; animal waste; water softeners; water treatment chemicals.

Radioactive

Gross Alpha pCi/l No 11/06/08 -0.37 MCL=15 0 Erosion of natural deposits.

Radium-226 pCi/l No 11/06/08 0.0989 MCL=15 0 Erosion of natural deposits.

Radium-228 pCi/l No 11/06/08 0.394 MCL=15 0 Erosion of natural deposits.

Notes and Definitions for Tables 3-5:AL (action level): The concentration of a con-taminant that, if exceeded, triggers additional treatment or other requirements that a water system must follow.

Lead and Copper: The maximum level values reported for lead and copper represent the 90th percentile of the samples taken. Testing for these metals is only required every three years. The three water systems collected samples in 2008 and will resample in 2011.

HAA5 (haloacetic acids): These are a group of chemicals that are formed when chlorine or other disinfectants used to control microbial contaminants in drinking water react with naturally occurring organic and inorganic matter in water. The regulated haloacetic acids, known as HAA5, are monochloroacetic, dichloroacetic, trichloroacetic, monobromo-acetic, and dibromoacetic acids. The maximum level detected of HAA5 is the highest of the four quarterly running annual averages cal-culated during the year and is the basis of the MCL for these compounds.

Maximum Level Detected: The highest measurement detected for the contaminant during the year. For total THMs and HAA5 the maximum level detected is the highest of the four quarterly running annual averages during

the year.

MCL (maximum contaminant level): The highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible.

MCLG (maximum contaminant level goal): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety.

mg/L (milligrams per liter): Corresponds to one part in one million parts of liquid (parts per million, ppm).

MRDL (maximum residual disinfection level): The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary to control microbial contaminants.

MRDLG (maximum residual disinfectant level goal): The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contamination.

N/A (not applicable).

ND (not detected): Laboratory analysis indi-cates that the constituent is not present.

NTU (nephelometric turbidity unit): A measure of the clarity of water. Turbidity of approxi-mately 5 NTU is barely noticeable by the average person.

pCi/I (picocuries per liter): A measure of radio-activity in water.

Range: The range of lowest to highest mea-surements detected for contaminants measured during the year.

THM (trihalomethanes): These are a group of chemicals that are formed when chlorine or other disinfectants used to control microbial contaminants in drinking water react with naturally occurring organic and inorganic matter in water. The regulated trihalometh-anes are bromodichloromethane, bromoform, chloroform, and dibromochloromethane. These compounds result from the disinfection of water with chlorine. The maximum level detected of THMs is the highest of the four quarterly running annual averages calculated during the year and is the basis of the MCL for these compounds.

TT (treatment technique): A required process intended to reduce the level of a contaminant in drinking water.

ug/L (micrograms per liter): Corresponds to one part in one billion parts of liquid (parts per billion, ppb).


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Table 4: Detected Contaminants: City of Ithaca Water System

Table 5: Detected Contaminants: Cornell University Water System


Date of Sample

Maximum Level Detected (Range)



Turbidity NTU No 10/19/11 .71 TT=<1 NTU N/A Soil runoff.

Turbidity samples % No daily 99.9% TT=95% of samples <0.3NTU N/A Soil runoff.


Total THMs ug/l No 2011 38 (12-63) MCL = 80 N/A By-product of drinking water chlorination.

Total HAA5 ug/l No 2011 42 (6-40) MCL = 60 N/A By-product of drinking water chlorination.

Chlorine Residual mg/l No daily 2.6 (0.3-2.6) MRDL=4 N/A Due to drinking water chlorination.

Inorganics

Aluminum (Dist sys) mg/l No 2011 .17 (0-0.17) N/A N/A A secondary contaminant related to aesthetics and technical ef-fects; from water treatment chemicals and aluminum factories

Barium mg/l No 2/8/11 0.041 MCL=2 2 Drilling wastes; discharge from metal refineries; erosion of natural deposits.

Chloride mg/l No 2/8/11 73.3 MCL=250 N/A Naturally occurring or road salt

Copper mg/l No 2011 .69 (.02-.69) AL=1.3 1.3 Household plumbing corrosion; erosion of natural deposits; wood preservatives.

Chlorate mg/l No 2011 0.22 (0.17-0.26) MCL=1 N/A By product of drinking water disinfection at treatment plants using hypoclorite solutions

Chlorite mg/l No 2/8/11 0.02 MCL=1 N/A By product of drinking water disinfection

Chromium ug/l No 2/8/11 2.6 MCL=100 100 Discharge from steel and pulp mills; erosion of natural deposits

Cyanide ug/l No 2/8/11 13 MCL=200 200 Discharge from steel/metal factories; Discharge from plastic and fertilizer factories

Lead ug/l No 2011 3.8 (ND-35) AL=15 0 Household plumbing corrosion; erosion of natural deposits.

Nickel mg/l No 2/8/11 0.0012 N/A N/A Discharge from steel and pulp mills; Erosion

Nitrate mg/l No 2/8/11 .45 MCL=10 10 Fertilizer runoff; septic tank leaching; sewage; erosion of natural deposits.

Sodium mg/l No 2011 40 (15-40) See Water Quality, Section C N/A Naturally occurring; road salt; animal waste; water softeners; water treatment chemicals.

Sulfate mg/l No 2/8/11 14 MCL=250 N/A Naturally occurring

Radioactive

Radium-228 pCi/l No 11/08/11 2 MCL=5 0 Erosion of natural deposits.


Date of Sample

Maximum Level Detected (Range)



Turbidity NTU No 5/13/11 0.132 TT=<1 NTU N/A Soil runoff.

Turbidity samples % No daily 100% TT=95% of samples <0.3NTU N/A Soil runoff.

Giardia cysts No 0 cysts TT=99.9% removal 0 Human and animal fecal waste


Total THMs ug/l No 8/19/11 50 (18-99) MCL = 80 N/A By-product of drinking water chlorination.

Total HAA5 ug/l No 8/19/11 25 (13-43) MCL = 60 N/A By-product of drinking water chlorination.

Chlorine Residual mg/l No daily 1.29 (0.95-1.77) MRDL=4 N/A By-product of drinking water chlorination

Inorganics

Barium mg/l No 12/07/11 0.022 MCL=2 2 Drilling wastes; discharge from metal refineries; erosion of natural deposits

Chromium mg/l No 12/07/11 0.005 MCL=0.01 0.01 Discharge from steel and pulp mills; erosion of natural deposits.

Copper mg/l Yes* 11/07/11 0.15 (0.01-0.26) AL=1.3 1.3 Household plumbing corrosion; erosion of natural deposits; wood preservatives.

Lead ug/l Yes* 11/07/11 2.8 (ND-14) AL=15 0 Household plumbing corrosion; erosion of natural deposits.

Nickel mg/l No 12/07/11 0.0013 N/A N/A Discharge from steel and pulp mills, erosion of natural deposits.

Nitrate mg/l No 12/07/11 .97 MCL=10 10 Fertilizer runoff; septic tank leaching; sewage; erosion of natural deposits.

Sodium mg/l No 12/07/11 21 See Water Quality, Section C N/A Naturally occurring; road salt; animal waste; water softeners; water treatment chemicals.

Sulfate mg/l No 5/19/08 14 MCL=250 N/A Naturally occurring

Radioactive

Gross Alpha pCi/l No 3/19/08 0.21 MCL=5 0 Erosion of natural deposits.

*Lead and Copper samples were collected November 7 but should have been collected before September 30.


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F. NON-DETECTED CONTAMINANTS G. Major Modifications Completed in 2011

Table 6: Non-Detected Contaminates: All Systems

X = Monitored, but not detected D = Refer to detected listNR = Not required and not monitored in the past five yearsUMCR = Unregulated Contaminant Monitoring Requirements

Bolton Point (BP-MWS):• Rebuilt one backwash water pump• Snyder Hill Road main replacement

completed• Burdick Hill Road main replacement

completed• Cayuga Heights Road main replace-

ment nearly completed• East Shore Drive (Town of Ithaca)

main replacement half completed; switched supply from CIWS to BP-MWS

• Dismantled the Village of Lansing Oakcrest tank

• Built the Town of Ithaca Hungerford Hill pump station and completed the main extension project

• Removed two pressure reducing valves at Town of Ithaca Mitchell Street

City (CIWS): • Brindley St. bridge: replaced 100 ft of

6” water main• Seneca St.: replaced 900 ft of 8” water

main• Cornell Rowing Center: completed

water main loop from Carpenter’s Circle to the end of 3rd St. Ext.; 250 ft of 8” water main

• Columbia St. bridge: replaced 500 ft of 12” water main

• University Ave.: replaced 1,250 ft of 8” water main from Millstein Hall to West Ave.

• Rosemary Ln.: replaced 315 ft of 6” water main between Lake St. & Ca-yuga St. near the Ithaca High School

• Water Tank Rehabilitation Project: Oakwood Lane, Cornell St, and Maple Ave. tanks received painting, structur-al repairs, mechanical improvements, new dome roofs & upgraded cathodic protection systems

• Pilot testing at the water plant: a mechanical (screw type) sludge de-watering system was tested with good results

• Cleaning around the water supply intake

• Demos started on amperometric type chlorine analyzers for monitoring the plant settled water residuals

CONTAMINANT BP-MWS2011

CIWS 2011

CUWS2011

MicrobiologicalTotal Coliform X X XE. Coli X X XInorganicsAntimony X X XArsenic X X XAsbestos NR NR XBeryllium X X XCadmium X X XColor NR X NRCyanide X D XFlouride X X XMercury X X XNitrite X D XSelenium X X XSilver NR X NRThallium X X XSynthetic Organics & Pesticides; Groups 1 & 2Alachlor X X XAldicarb X X XAldicarb sulfoxide X X XAldicarb sulfone X X XAtrazine X X XCarbofuran X X XChlordane X X XDibromochloropropane X X X2,4-D X X XEndrin X X XEthylene dibromide NR X XHeptachlor X X XHeptachlor epoxide X X XLindane X X XMethoxychlor X X XPCB - aroclor 1016 X X XPCB - aroclor 1221 X X XPCB - aroclor 1232 X X XPCB - aroclor 1242 X X XPCB - aroclor 1248 X X XPCB - aroclor 1254 X X XPCB - aroclor 1260 X X XPentachlorophenol X X XToxaphene X X X2,4,5-TP (Silvex) X X XAldrin X X XBenzo(a)pyrene X X XButachlor X X XCarbaryl X X XDalapon X X XBis (2-ethylhexyl) adipate X X XBis (2-ethylhexyl) phthalate X X XDicamba X X XDieldrin X X XDinoseb X X XGlyphosphate NR X NRHexachlorobenzene X X XHexachlorooxyclopentadiene X X X3-Hydroxycarbofuran X X XMethomyl X X XMetolachlor X X XMetribuzin X X XOxamyl vydate X X XPicloram X X XPropachlor X X XSimazine X X XPrincipal OrganicsBenzene X X XBromobenzene X X XBromochloromethane X X XBromomethane X X XN-Butylbenzene X X Xsec-Butylbenzene X X Xtert-Butylbenzene X X XCarbon tetrachloride X X XChlorobenzene X X XChloroethane X X XChloromethane X X X2-Chlorotoluene X X X

CONTAMINANT BP-MWS2011

CIWS2011

CUWS2011

4-Chlorotoluene X X X1,2-Dibromo-3-chloropropane X NR X

1,2- Dibromoethane X NR NRDibromomethane X X X1,2-Dichlorobenzene X X X1,3-Dichlorobenzene X X X1,4-Dichlorobenzene X X XDichlorodifluoromethane X X X1,1-Dichloroethane X X X1,2-Dichloroethane X X X1,1-Dichloroethene X X Xcis-1,2-Dichloroethene X X Xtrans-1,2-Dichloroethene X X X1,2-Dichloropropane X X X1,3-Dichloropropane X X X2,2-Dichloropropane X X X1,1-Dichloropropene X X Xcis-1,3-Dichloropropene X X Xtrans-1,3-Dichloropropene X X XEthylbenzene X X XHexachlorobutadiene X X XIsopropylbenzene X X Xp-Isopropyltoluene X X XMethylene chloride X X Xn-Propylbenzene X X XStyrene X X X1,1,1,2-Tetrachloroethane X X X1,1,2,2-Tetrachloroethane X X XTetrachloroethene X X XToluene X X X1,2,3-Trichlorobenzene X X X1,2,4-Trichlorobenzene X X X1,1,1-Trichloroethane X X X1,1,2-Trichloroethane X X XTrichloroethene X X XTrichlorofluoromethane X X X1,2,3-Trichloropropane X X X1,2,4-Trimethylbenzene X X X1,3,5-Trimethylbenzene X X Xm-Xylene X X Xo-Xylene X X Xp-Xylene X X XVinyl chloride X X XMTBE X X X

UCMR List 1 2003 2003 20032,4-Dinitrotoluene X X X2,6-Dinitrotoluene X X XAcetochlor X X XDCPA mono-acid degradate X X XDCPA di-acid degradate X X X4,4’-DDE X X XEPTC X X XMolinate X X XNitrobenzene X X XPerchlorate X X XTerbacil X X X

UCMR List 2 2009/10 2008 20081,2-Diphenylbrazine X X XDiazinon X X XDisulfoton X X XFonofos X X XNitrobenzine X X XPrometon X X XTerbufos X X X2-Methylphenol X X X2,4-Dichlorophenol X X X2,4-Dinitrophenol X X X2,4,6-Trichlorophenol X X XDiuron X X XLinuron X X XOtherGiardia X NR NRCryptosporidium X NR NRGross alpha D X DGross beta NR X XRadium 266 D X X


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G. Major Modifications Completed in 2011

H.FUTURE PROJECTS AND CAPITAL IMPROVEMENTS I.WATER CONSERVATION

MEASURES J.Security Concerns

K.Source Water Protection

• New water plant project: progressing to the Planning Board and site plan reviews

Cornell (CUWS):• 600’, 8” water main installed between

the Grounds Building and the Gallus Road area, which feeds the Poultry Complex, improving the fire flow availability to the Complex

• New water main installed to feed the Cornell Orchard

(Planned for 2012)

Bolton Point (BP-MWS)• Rebuild one backwash pump• Replace a portion of the North Trip-

hammer Road transmission main• Continue engineering the Town of

Lansing Scofield Road tank installa-tion and main extension

• Build a second Burdick Hill tank• Replace the Town of Ithaca Danby

and Northview tanks• Rehabilitate the Town of Ithaca Hun-

gerford tank• Penny Lane main replacement• Replace water distribution main along

Sun Path to include several customers in the Town of Lansing Consolidated Water District

City (CIWS):• Proposed WTP pilots: another sludge

dewatering system; chlorine dioxide; liquid permanganate; caustic soda

• Draining, inspection & quick repairs of the 1903 clearwell as part of the ongoing leak investigations

• Continued progression for permitting and board approvals related to the new water plant

• Continued work related to getting the leaks stopped and eventual cleaning of the water supply intake structure

• Cleaning of the waste lagoon #2• Removal and rebuilding/replacement

of one of the distribution system pumps at Water St.

• Draining & inspection of the interior of the water tanks rehabilitated: Oak-wood Ln., Cornell St. & Maple Ave.

• Water service work related to the Col-legetown Terrace project

• Water main replacements on Valentine Pl. & Quarry St.

• Leak detection, hydrant replacement & valve turning on a larger scale

Cornell (CUWS)• Filter turbidimeters and the Water Fil-

tration Plant computer control system• Designs are complete for an electri-

cal service improvement project to the plant that will enable the finished water pumps to be replaced

You can play a role in conserving water by becoming conscious of the amount of water your household is using and by looking for ways to use less when-ever you can. It is not hard to conserve water. The following are some ideas that you can apply directly in your own home.

• Use your water meter to detect hidden leaks. Turn off all taps and water us-ing appliances, then record the meter reading and check the meter after 15 minutes. If it moves, you have a leak.

• Restaurants in the U.S. serve approxi-mately 70 million meals a day. Every glass of water brought to your table requires another two glasses of water to wash and rinse the glass.

• The bathroom accounts for 75 percent of the water used inside the home.

• Water your lawn only when it needs it. If you step on the grass and it springs back up when you move, it doesn’t need water. If it stays flat, it does.

• Put 10 drops of food coloring in your toilet tank. If the color shows up in the bowl without flushing, you have a leak to repair. It is common to lose up to 100 gallons a day from a toilet leak. Fix it, and you save more than 30,000 gallons a year.

• Do not hose down your driveway or sidewalk. Use a broom to clean leaves and other debris from these areas. Using a hose to clean a driveway can waste hundreds of gallons of water.

• If every American home installed low-flow faucet aerators, the United

States would save 250 million gallons of water a day.

• Fix leaks as soon as they are found. A dripping faucet with a 1/16 inch stream wastes 100 gallons of water per day.

• Saving water can lower your power bills by reducing your demand for hot or pumped water. These few simple steps will preserve the resource for future generations and also save up to 30% on your bill.

Generally, security threats to the three water systems have consisted of primar-ily minor vandalism and property dam-age. However, our security efforts focus to a high degree on the much less likely, but more serious, threat of intentional contamination of the water supply. All three water systems have performed security assessments of their entire systems and updated their Emergency Response Plans to cover the possibility of terrorism. Weaknesses in procedures have been corrected and improvements to increase the security of the infra-structure have been undertaken. Local police are aware of the security needs of the water systems and have maintained increased patrolling of the facilities. Your awareness and reporting of suspi-cious activity throughout the systems is appreciated.

The New York State Health Depart-ment is in the process of developing a Source Water Assessment Report for every surface drinking water source in the state. When the reports for our three sources are completed, the systems will review them and provide a summary. If these reports become available in 2012, a summary will be posted on our web-sites and provided in next year’s Annual Drinking Water Quality Report.


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HIGH QUALITY DRINKING WATER FOR TOMPKINS COUNTY RESIDENTS

CURRENT RESIDENT

PRST STDU.S. Postage

PAIDIthaca, NY

Permit #780

Water Trivia

Resources

• There are over 58,900 community water systems in the United States processing more than 34 billion gallons per day.

• The average residence in the United States uses 107,000 gallons of water a year.• It takes 62,600 gallons of water to produce one ton of steel.• Eighty percent of the earth’s surface is covered by water, but only one percent of the

earth’s water is suitable for drinking.• It takes 101 gallons of water to make one pound of wool or cotton.• Water acts as a natural insulator to regulate the earth’s temperature.• It would take 219 million gallons of water to cover one square mile with one foot of water.• One gallon of water weighs 8.34 pounds.

Web sites with more water information and activities for children:• www.epa.gov/safewater/index.html• www.epa.gov/safewater/kids/index.html

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SUPPLEMENT TO AGREEMENT OF MUNICIPAL COOPERATION FOR

CONSTRUCTION, FINANCING AND OPERATION OF AN INTERMUNICIPAL

WATER SUPPLY AND TRANSMISSION SYSTEM RELATING TO 2012 BURDICK

HILL TANK PROJECT

(New Tank No. 1)

THIS SUPPLEMENT TO AGREEMENT of municipal cooperation, dated as of the ____ day

of ____________, 2012, by and among the Town of Dryden, Tompkins County, New York, on its

own behalf and on behalf of all of the water districts in the Town of Dryden served by the Southern

Cayuga Intermunicipal Water Commission (“SCLIWC”) water treatment plant and transmission

mains (the Town of Dryden and such districts are hereinafter collectively referred to as "Dryden"),

the Town of Ithaca, Tompkins County, New York (hereinafter referred to as "Ithaca"), the Town of

Lansing, Tompkins County, New York, on its own behalf and on behalf of the Town of Lansing

Consolidated Water District and the Town of Lansing Consolidated Water District Extensions #1

and #2 (the Town of Lansing and such district are hereinafter collectively referred to as "Town of

Lansing"), the Village of Lansing, Tompkins County, New York (hereinafter referred to as "Village

of Lansing") and the Village of Cayuga Heights, Tompkins County, New York (hereinafter referred

to as "Cayuga Heights"), all of the parties hereto sometimes collectively referred to herein as the

"Municipalities" or individually as a "Municipality."

WITNESSETH

WHEREAS, Dryden, Ithaca, Town of Lansing (acting at that time for Lansing Water District

1, McKinney's Water District and for itself) and Cayuga Heights, prior to the incorporation of the

Village of Lansing, entered into an Agreement of Municipal Cooperation for Construction, Financing

and Operation of an Inter-Municipal Water Supply and Transmission System dated as of February

25, 1974 (the "Original Agreement"), which Original Agreement was modified by a Modification of

Agreement of Municipal Cooperation for Construction, Financing and Operation of an

Inter-Municipal Water Supply and Transmission System dated as of December 16, 1974, and by a

Written Agreement as to Water Rates Schedule dated as of December 1, 1976, and by an Amended,

Supplemental, Restated and Consolidated Agreement of Municipal Cooperation for Construction,

Financing and Operation of an Inter-Municipal Water Supply and Transmission System dated as of

June 5, 1979, and by further amendments adopted thereafter from time to time (the foregoing

agreements are together referred to hereinafter as the "Existing Agreement"); and

WHEREAS, in accordance with the Existing Agreement, the municipalities are members of

the Southern Cayuga Lake Intermunicipal Water Commission ("SCLIWC"); and

WHEREAS, SCLIWC has determined that there is a need to remove the existing Burdick

Hill tank from service for repair or replacement, which process cannot be accomplished without a

new sister tank as more fully set forth below in the proposed project description; and

WHEREAS, the Municipalities and SCLIWC are in receipt of a map, plan and report

(collectively, the "report") prepared by T.G. Miller Engineers, professional engineers duly licensed

by the State of New York, which describe the proposed project; and

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WHEREAS, the Municipalities concur in the determination of SCLIWC that there is a need

for the proposed project; and

WHEREAS, the Municipalities, pursuant to the authority contained in Article 5G of the

General Municipal Law of the State of New York and in Title I-A of the Local Finance Law and

pursuant to the authority granted generally to municipalities and water districts wish to provide for

the construction, operation, maintenance and financing jointly of the improvements to the water

supply system described in the report (the "SCLIWC 2012 Burdick Hill Tank Project"); and

WHEREAS, the Municipalities believe that the benefits to be conferred by the construction

and operation of the SCLIWC 2012 Burdick Hill Tank Project shall assure adequate water supply for

the Municipalities and their respective needs and in general shall accomplish the goals stated in the

Existing Agreement; and

WHEREAS, the SCLIWC 2012 Burdick Hill Tank Project consists substantially of a new

900,000 gallon concrete water storage tank (the “New Tank”) 60 feet in diameter with a liquid height

of 42 feet (with a total height of 50.2 feet, 46.2 feet of which will be above grade), such New Tank to

be constructed on the site of the Commission’s existing 37± year old 1,500,000 gallon welded steel

water storage tank (the “Existing Tank”) just east of the intersection of North Triphammer and

Burdick Hill Roads in the Town of Lansing; (ii) a 20 inch ductile iron main running from the

Commission’s existing transmission main; and (iii) provisions for overflow of the New Tank in the

form of a drainage system and discharges to a swale in the northeast corner of the site, all such

construction collectively hereinafter referred to as the "Project;" and

WHEREAS, the maximum amount necessary to construct these improvements is estimated as

being $1,200,000 for the New Tank Project; and

WHEREAS, the Municipalities intend to finance the expense of said construction by issuance

of joint and several serial bonds in an amount not to exceed $1,200,000 to mature in annual

installments over a period not to exceed twenty (20) years, such bonds to be paid from water rent

revenue receipts collected from all users of the SCLIWC water supply facility in proportion to the

amount of water consumed; and

WHEREAS, it is the intention of the Municipalities and SCLIWC that SCLIWC contract for

and oversee the construction of the aforesaid improvements and administer the operation,

maintenance and repair of said improvements, and that the Municipalities delegate to SCLIWC all

such power and authority as is necessary in order to accomplish same; and

WHEREAS, the Municipalities wish to supplement the Existing Agreement to reflect the,

foregoing circumstances and to set forth the terms and provisions of their agreement concerning the

development, implementation, construction, operation, administration, maintenance, repair and

financing of the SCLIWC 2012 Burdick Hill Tank Project.

NOW, THEREFORE, it is agreed among the parties hereto as follows:

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1. SCLIWC, in so far as is permitted by law, shall have all of the powers and duties

delegated to SCLIWC by the Municipalities as stated in Section 1 of the Original Agreement in

regard to Projects I and II, as defined therein, in connection with all aspects of the development,

implementation, construction, operation, administration, financing, maintenance and repair of the

SCLIWC 2012 Burdick Hill Tank Project. Without limiting the foregoing, SCLIWC, acting through

its duly elected Chairperson or Vice-Chairperson, and with the assistance of the General Manager,

shall have the authority to contract, on behalf of the Municipalities, for the construction of the

SCLIWC 2012 Burdick Hill Tank Project and to solicit bids and enter into construction contracts for

same, and the Treasurer of SCLIWC shall have all the authorities of a chief financial officer of any

member Municipality in connection with the issuance of indebtedness including the authority to

negotiate for a private sale of statutory installment bonds on behalf of the Municipalities, and the

authority to arrange for the issuance of any bond anticipation notes or similar instruments.

2. (a) The costs of construction of the SCLIWC 2012 Burdick Hill Tank Project

shall be financed by the issuance of not more than $1,200,000 of joint indebtedness for such project

for which the joint faith and credit of the Municipalities shall be pledged. The obligation for such

indebtedness shall be allocated among the parties hereto as stated below. Each of the Municipalities

shall take all steps necessary to provide for repayment of such obligations, including, without

limitation, authorization of appropriate resolutions by each of the respective governing boards of

each of the Municipalities, the raising of the appropriate funds by taxation or otherwise, and all

related matters. It is the intention of the Municipalities that the payment of principal and interest on

said obligations shall be made by SCLIWC from its operating revenues as generated by the collection

of water rents at the current, uniform water rates, to the extent that such revenues are available

during the payment term. If the current operating revenues are insufficient in any one year to make

the payments of principal and interest, each of the Municipalities shall pay its proportionate share of

the principal and interest in proportion to the amount of water consumed in each municipality during

the last twelve-month period for which figures are available as of September 15 each year. Until

SCLIWC determines otherwise, the allocation shall be in accordance with the schedule provided

below. Such payment shall be made to the Treasurer of SCLIWC at such times as SCLIWC shall

determine, in order that payments are timely made on the principal and interest of the indebtedness

incurred to finance the SCLIWC 2012 Burdick Hill Tank Project. The funds so received by the

Treasurer of SCLIWC shall be paid to the bond holders or to the paying agent for the bond holders.

(b) For the purposes of debt allocation as required by the Local Finance Law, the

joint debt for the financing of the SCLIWC 2012 Burdick Hill Tank Project shall be allocated

annually among the Municipalities in proportion to the water consumed by each of them from the

SCLIWC water supply facilities during the last twelve (12) month period for which figures are

available as of September 15 of each year. The allocation shall be determined by SCLIWC based

upon such figures. Until SCLIWC determines otherwise, the debt allocation shall be as follows:

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NAME OF MUNICIPALITY PERCENTAGE OF DEBT

Town of Dryden 3.83%

Town of Ithaca 52.82%

Town of Lansing 15.11%

Village of Cayuga Heights 8.89%

Village of Lansing 19.35%

3. Annually, on or before September 15 of each year, SCLIWC shall prepare a budget

for the operation and maintenance costs of the SCLIWC 2012 Burdick Hill Tank Project which shall

be filed with SCLIWC's Treasurer and with the fiscal officers of each of the Municipalities.

SCLIWC shall also ascertain the amounts of water from the SCLIWC water supply facilities used in

each municipality during the last twelve (12) month period preceding September 15 for which such

figures are available. The operating costs of the SCLIWC 2012 Burdick Hill Tank Project shall be

paid out of the operating revenues of SCLIWC. If such operating revenues are insufficient to pay the

operating costs of the Project, SCLIWC shall allocate the costs of operation and maintenance of the

SCLIWC 2012 Burdick Hill Tank Project for the next year among the Municipalities based upon

such water usage during such preceding twelve (12) month period. The Municipalities shall then pay

their respective shares of such costs to the Treasurer of SCLIWC, who shall in turn pay the operating

and maintenance costs out of the funds so received. The payments due to the Treasurer shall be

made on January 1 following the September 15 date upon which the calculation is based, unless

SCLIWC and the Treasurer consent in writing to a different date. Until SCLIWC determines

otherwise, the allocation of the operating costs shall be in the proportions set forth in paragraph 2(b)

above.

4. Except as expressly stated to the contrary in this Supplement to Agreement, each of

the terms and provisions of the Existing Agreement in regard to the Projects as defined therein, shall

apply to the SCLIWC 2012 Burdick Hill Tank Project and to the relationship among the

Municipalities in connection with the SCLIWC 2012 Burdick Hill Tank Project. Except as expressly

amended by the terms and provisions of this Supplement to Agreement, the Existing Agreement shall

remain in full force and effect and shall be binding upon the parties thereto in accordance with the

terms thereof.

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IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date and

year set forth above.

TOWN BOARD OF THE TOWN OF DRYDEN ON BEHALF OF THE

TOWN OF DRYDEN AND ON BEHALF OF THE WATER DISTRICTS

IN THE TOWN OF DRYDEN SET FORTH ON SCHEDULE A

ATTACHED

By:_________________________________

Town Supervisor

_________________________________ ______________________________

Councilperson Councilperson

_________________________________ ______________________________


TOWN BOARD OF THE TOWN OF TOWN OF ITHACA ON BEHALF

OF THE TOWN OF ITHACA

By:_________________________________

Town Supervisor

_________________________________ ______________________________


_________________________________ ______________________________


_________________________________ ______________________________


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TOWN BOARD OF THE TOWN OF LANSING ON BEHALF OF THE

TOWN OF LANSING AND ON BEHALF OF THE TOWN OF LANSING

CONSOLIDATED WATER DISTRICT

By:_________________________________

Town Supervisor

_________________________________ ______________________________


_________________________________ ______________________________


VILLAGE OF LANSING VILLAGE OF CAYUGA HEIGHTS

By:______________________________ By:___________________________

Mayor Mayor

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STATE OF NEW YORK :

: ss.:

COUNTY OF TOMPKINS :

On the day of in the year 2012 before me, the undersigned, personally

appeared

personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s)

whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they

executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the

instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed

the instrument.

____________________________

Notary Public

STATE OF NEW YORK :

: ss.:



appeared





the instrument.

____________________________

Notary Public

STATE OF NEW YORK :

: ss.:



appeared





the instrument.

____________________________

Notary Public

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STATE OF NEW YORK :

: ss.:



appeared personally known to me or proved to me on the basis of

satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within

instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies),

and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf

of which the individual(s) acted, executed the instrument.

____________________________

Notary Public

STATE OF NEW YORK :

: ss.:



appeared personally known to me or proved to me on the basis of

satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within

instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies),

and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf

of which the individual(s) acted, executed the instrument.

____________________________

Notary Public

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SCHEDULE A

WATER DISTRICTS IN THE TOWN OF DRYDEN

_______________, 2012

Dryden Water District #1-Varna area

Snyder Hill Water District

Monkey Run Water District

Hall Road Water District

Turkey Hill Water District

Royal Road Water District

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064



Resolution to Approve and Authorize Bidding for the North Triphammer Road Transmission Main Replacement Capital Project

June 7, 2012

WHEREAS, the Southern Cayuga Lake Intermunicipal Water Commission (Commission) has determined a portion of the currently installed North Triphammer Road Transmission Main is in a deteriorated condition, and

WHEREAS, the Commission has had several soil samples from transmission main excavations tested for corrosivity along North Triphammer Road from Oakcrest Road to Catherwood Road and tests demonstrated pockets of soil that is corrosive to ductile iron, and

WHEREAS, the Commission has inspected the condition of the transmission

main during repairs and test excavation and observed that the transmission main is deteriorated in some locations

WHEREAS, the existing transmission main is installed in a configuration that

diminishes hydraulic efficiency and the Commission wishes to improve that efficiency, and

WHEREAS, repairs of the transmission main have generally taken a full day,

during which time water transmission from the Oakcrest Road pump station is not possible, and

WHEREAS, the Commission is seeking financing for the North Triphammer

Road Transmission Main Replacement Capital Project, and WHEREAS, the Commission has established the North Triphammer Road

Transmission Main Replacement Capital Project Fund, and WHEREAS, the Commission is negotiating easement agreements with affected

property owners, and WHEREAS, the Commission has completed the SEQR process, resulting in a

Negative Declaration, and WHEREAS, the Town of Ithaca Engineer has prepared plans for the North

Triphammer Road Transmission Main Replacement Project and Commission staff and the Engineering and Operations Committee have reviewed and approved these plans, and

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WHEREAS, the Engineering and Operations Committee recommends approval of and authorization to bid for the North Triphammer Road Transmission Main Replacement Project,

NOW, THEREFORE, BE IT RESOLVED, that the Commissioners of the

Commission hereby accept the recommendation of the Engineering and Operations Committee and approve and authorize bidding for the North Triphammer Road Transmission Main Replacement Project.

MOVED: SECONDED:

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Resolution Declaring the Commission’s 2005 Chevrolet Astrovan Surplus Equipment and Authorizing Staff to Sell the Vehicle via Sealed Bids

June 7, 2012

WHEREAS, the Commission has received the replacement vehicle for the Commission’s

2005 Chevrolet Astrovan, and

WHEREAS, the Commission desires to declare the 2005 Chevrolet Astrovan surplus equipment in order to dispose of the vehicle, and

WHEREAS, the Commission’s desires to sell the vehicle by soliciting sealed bids for the

vehicle, and WHEREAS, the Commission’s desires to establish a minimum bid for the vehicle equal

to the average of the Kelly Blue Book and Edmunds private party sale value, NOW, THEREFORE, BE IT

RESOLVED, that the Commission hereby declares the 2005 Chevrolet Astrovan surplus

equipment and directs staff to offer the vehicle for sale via sealed bids with a minimum bid of the average of the Kelly Blue Book and Edmunds private party sale value of $8,065.00. MOVED: Commissioner SECONDED: Commissioner (Ayes: Nays: None) Carried

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066

Engineering and Operations Committee Meeting Notes

Wednesday, April 25 @ 12:00 Noon Bolton Point Conference

Room Agenda Topic Attachment Item #

Present: Mike Newman, Bill Goodman, Don Hartill, D a n K w a s n o w s k i , M a r y R u s s e l l , Town of Dryden Engineer Andy Sciarabba, Town of Ithaca Engineer Creig Hebdon, Jack Rueckheim, Joan Foote, Steve Riddle

1. March 2012 Meeting Notes #1

The Committee found the notes to be acceptable as they appeared in the April meeting packet. 2. March 2012 Monthly Operations Report #2

Joan reported the finished water produced in March was 80 million gallons, bringing the total to-date to 238 MG. She then mentioned the raw water temperature has been higher than normal so far this year due to the very mild winter weather. Raw water turbidity has been lower than normal due to little snowmelt-induced run-off. All other water characteristics were normal for the month. Consultant Russell asked about the lake level—it is about three feet lower than normal, partially due to attempts to control the spread of hydrilla.

Joan stated that the contactors in the Snyder Hill pumps were replaced in March. Other distribution system activity reported included damage to the Troy Road radio due to an electrical storm. Staff lowered the Troy Road antenna on 3/26/12 to minimize future damage from lightning. An April 19 power outage also affected the system

Joan reported problems with plant equipment included repairing a faulty solenoid in filter #2 surface wash and flushing all on-line turbidimeters while the plant was off. Sediment had built up in the sample lines, causing the turbidity spikes.

Joan informed the Commissioners that backwash pump #2 was reinstalled on 4/18/12. This was the final major pump to be rebuilt in the Capital Improvement Plan started 8 years ago. Jack added that this work did not include all of the pump motors. Joan then discussed other Bolton Point activity, which included performing the chemical storage tank annual inspection and updating the Spill Prevention Report, reviewing resumes for the summertime temporary buildings and grounds maintenance position, updating the Production capital replacement plan, continuing work on the chlorine dioxide application, continuing work on the Annual Water Quality Report, and moving the main entrance to the plant to the north gate. This work will include installation of a security lamp and security camera and communications system as well as relocating the Bolton Point sign. Steve reported plumbing permits and utility location requests are up significantly this year. Utility locations can take 5 minutes to several hours for an operator to complete a request. These requests can take up a large portion of an operator’s daily schedule during the summer months.

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Steve noted there were two water main breaks in March. The first was at 669 Coddington Road in an area that has had several corrosion failures in the past year alone. The Town of Ithaca is looking into replacing this section of main in the near future. The second water main break was at 301 Forest Drive in the Village of Cayuga Heights. There have been several corrosion failures in this section of pipe, and the Village is planning to replace the water main later this construction season.

Steve stated staff found two inoperable hydrants during valve and hydrant maintenance in the Town of Dryden. The hydrants are older Darling Fire Hydrants that will not open and do not have breakaway couplings. Town of Dryden staff has been notified and will replace both hydrants in the near future.

Steve reported the leak at 250 Auburn Road has been repaired. The contractor that relocated the water main returned and found a 22 degree elbow leaking at the gasket. The contractor tightened the bolts on the fitting to fix the leak. The repair was made under warranty by the contractor.

Steve stated three fire flow tests were conducted in March. Two tests were for a new fire sprinkler system installation at 381 Pine Tree Road. Another test was conducted for 1229 Trumansburg Road (Cayuga Ridge Residential Center) as requested by the facilities owner.

Commission Consultant Russell asked about the disparity in the March 2011 and March 2012 water usage at the Clarion Hotel, and Mr. Riddle responded that there was likely a failure of the remote system. That has been repaired and this meter is scheduled for testing.

Steve reported plans and installation of the backflow device at 381 Pine Tree Road have been approved. Staff is expecting an application for 2435 North Triphammer Road for a new doctor’s office currently under renovation. 3. Transfer of Raw water Pump Station Road to the Village of Lansing

Commissioner Newman reported on a meeting among himself, Commissioner Hartill, Commission Consultant Russell, Jack, and attorney David Dubow to discuss the proposed transfer agreement between the Commission and the Village. It appears that the issues that were raised at the April Commission meeting have been resolved and the resolution to accept the agreement will appear on the May 3 Commission meeting agenda. The agreement should be an amendment the AMC. The meeting attendants discussed a concern that the AMC has become fragmented and is not available as a single document that includes all of its amendments. Another concern is its outdated contents. A group will be assembled to address these issues. 4. Informational Items

a. Chlorine Dioxide Disinfection Trial Joan reported that staff has discovered that staff might not be qualified to transport the

chemicals to the raw water pump station due to NYSDOT Hazmat requirements. Drivers would have to have commercial driver’s licenses with Hazmat training and certification and the paperwork could be cumbersome. Staff is investigating this alternative and looking into a different storage arrangement at the pump station that would not require land procurement.

b. Transmission Line Section Replacement Program

The properties where easements are needed have been surveyed and the survey maps are being reviewed by legal counsel. The May 3 Commission packet will contain a SEQR form and resolution.

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c. Burdick Hill Tank Re-design and Construction

Bid documents have been reviewed by legal counsel and the health Department has approved the plans and specifications. Andy provided a project schedule that includes advertising the project April 26 and completion by 12/31. The Committee agreed that the contract should not include a provision for liquidated damages since this would be difficult to justify and would likely drive the price up. The Commission will be covered by retainage provisions.

d. Ridgecrest Road tank VOCs

Joan reported another VOC sample will be taken 4/26/12 at the Ridgecrest tank. Staff turned off the Troy Road pumps 24 hours prior to the sample collection.

e. Septic System Construction Site restoration is expected to occur any day. The contractor has not yet billed for the

restoration portion of the work. Joan’s staff is working on the gate light and the sign relocation.

f. Conference Room Air Handling Unit Sound Dampening

Commissioner Newman indicated that he has contacted a colleague for assistance in preparing specifications to provide to potential contractors.

5. Committee Member Comments or Other Issues

Jack reminded Committee members of the April 26 webinar on “smart water meters.” Joan supplied the Committee members will the final report for the treatment plant electrical maintenance performed by O’Connell Electric on 11/21/11. She then reported that staff has begun collecting quotes for the new roof over the flocculation/sedimentation basin room and the new tile floor in the chemical feed room. Joan also updated the Commissioners on the Hydrilla treatments that will be applied this summer, and the sampling that will be required by the local Health Department. 6. Next Meeting—Wednesday, May 23, 2012 @ 12:00 Noon

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067

Southern Cayuga Lake Intermunicipal Water Commission Engineering and Operations Committee Meeting Agenda

Wednesday, May 23 @ 12:00 Noon Bolton Point Conference Room

Agenda Topic Attachment Item #

1. April 2012 Meeting Notes #1

2. April 2012 Monthly Operations Report #2

3. Transfer of Raw Water Pump Station Road to the Village of Lansing

4. Informational Items

a. Chlorine Dioxide Disinfection Trial

b. Transmission Line Section Replacement Program #3

c. Burdick Hill Road Tank Construction

d. Ridgecrest Road tank VOCs

e. Septic System Construction

f. Conference Room Air Handling Unit Sound Dampening

5. Committee Member Comments or Other Issues

6. Next Meeting – Wednesday, June 27, 2012 @ 12:00 Noon

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068 Bolton Point Personnel and Organization Committee

Wednesday, May 2, 2012 Commissioners: Mary Ann Sumner, Chair, Mike Newman and Kate Supron Managers: Jack Rueckheim, Pam VanGelder, Joan Foote, and Steve Riddle Staff Support: Judy Drake Absent: Kathy Miller Meeting called to order at: 12:05 pm NOTES: 1. Report from Managers.

Finance Manager –Pam reported that the meter read cards can now be printed on the laser printer. Jack said the same process was used for this change as for going the bill printing changes, but the process seemed to be smoother with commission and municipal staff. Pam has completed Donna’s performance review but has not discussed it with her yet. Pam is in drafting Judy’s review for Jack’s approval. Work has begun on the 2013 Budget. Staff is also working on securing bonding work for the capital projects. The bills were amended to include the average usage of residential customers in a given customer’s municipality, as recommended by the Planning and Public Affairs Committee. Pam is working on hosting a joint meeting with the municipalities about VCH sewer billing changes. This will aid in the communication and understanding between Bolton Point and each of the municipalities. Pam reported that she felt the atmosphere in the department is better and going well, which may be due to the union contract finally being completed.

Training: Pam will be attending a session on Tools for Managing Through Financial Hard Times and Financial Management & Planning for Non-Profit Agencies offered by the Human Services Coalition. Pam is working with TC3.Biz on additional training on Crystal Reports and Microsoft Office products.

Distribution Manager- Steve reported that the staff has been really busy as the municipal water main projects have swung into full gear. There is also an increase in mark-outs through Dig Safely NY, which can take from five minutes up to several hours to complete. Inspections for permits are up with only two staff members trained to do them right now. Jeff and Gregg are learning the process but aren’t ready to perform inspections. Glenn did a good job covering the desk when others were off. Peter’s review is complete and Steve is waiting for him to sign and return it. Jeff will be attending the Town of Ithaca Safety Committee meetings when Steve cannot. Filming for the PERMA (workers’ compensation company) Safety award will be occurring on Friday. Gregg and Jeff’s civil service exam is scheduled for Saturday, May 19th.

Training: All staff had Fire Extinguisher training with the Ithaca Fire Department. Staff will receive training on hydrant repair from the Clow sales representative. Steve is attending a Supervisory 101 session through the Human Service Coalition. Steve will be attending the PERMA annual meeting and conference to accept the safety award. Production Manager-Joan reported that Patrick Kroll will be the summer laborer from May 7th through August. David will be managing the work projects for Patrick over the summer. Joan will be at the Farmer’s Market for water week events this weekend. Jason is doing well and calling to check in or ask for help at appropriate times. He generally has a suggested action plan. Jason’s experience with HazMat has been helpful to Joan in finalizing the chlorine dioxide trial. Jason has taken on the MSDS requirements.

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Training: – Joan is also attending a Supervisory 101 session through the Human Service

Coalition. Mike H. and Joan attended training on filter membranes. This completed the training they needed for their license renewal.

General Manager- Jack reported that he worked with Pam and Dale on an issue and he was happy that staff is getting better at working through issues. Jack also related that one of the challenges is that Dale is not a manager but does need some information that is discussed at management meetings. Therefore, Jack has been having Dale attend the management meetings and that seems to be helping with communication. There are some topics that Dale should not be privy to (e.g., personnel issues), so those discussions occur outside the management meetings. Jack reported that Steve did a good job on the project of taking the Hungerford Tank out of service--this was a complicated task. Joan has a done great job on the Annual Water Quality report. This project fell to her unexpectedly with the passing of the Commission’s consultant who had handled this task in the past. Joan and Steve have also been working on the changes in requirements for the new chemical storage building because of the HazMat requirements. Jack has completed Steve’s performance review and will meet with Pam to discuss hers. He will begin working on Dale’s review in May as his anniversary date is coming up.

Training: Jack attended the Comptroller’s Office Introduction to Governmental Accounting training. It was a fast paced training that assumed more initial knowledge than Jack had. However, he now understands why Pam requests some of the information she does and his confidence Pam’s performance and knowledge has been affirmed. It provided good nuts and bolts on financial requirements. Jack will be attending backflow preventer training in May in order to keep his current certification up to date, but will probably let his building inspection certification drop.

2. Continued discussion on Cost Sharing by employees for Health Insurance Judy will send via email to Committees the sample sliding income model that was discussed with the UAW negotiations group as a concept on employee cost sharing. The committee last month discussed and agreed to the concept of having non-collective bargaining staff, starting in 2013, to contribute toward health insurance at the same rate as established in the UAW contract. Judy suggested that the Committee consider making a recommendation to the Commission regarding this discussion for the June Commission meeting to have the policy adopted prior to the budget process. Moved by Kate and seconded by Mike to recommend to the Commission that non-collective bargaining employees, effective 1/1/2013, start contributing toward health insurance premiums at the rate of $15/month for individual coverage and $35/month for family coverage. Motion approved. 3. Update on Performance Review for General Manager Judy has received 4 reviews out of 10. Commissioners will be reminded at tomorrow’s Commission meeting and via email. 4. Recommendation to Commission Regarding Revisions of Coaching, Discipline, Grievance

Procedure and Employer Vehicle Policy Judy went over each of the policy revisions and why there are recommended. These recommended changes have been reviewed by the Town’s Personnel Committee, Employee Relations Committee and affected unions. The union contracts have their own Discipline and Grievance procedures. These

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documents were written prior to the Town or Commission having union contracts. The changes in the Disciplinary Policy are to help in the understanding of the Section 75 process for those not covered by a contract. Judy explained that many times staff is confused about what is a formal disciplinary action versus what is day-to-day coaching. Coaching can occur at any time by a supervisor. Disciplinary action requires a letter from the Appointing Authority (General Manager) with specified charges and options specifically spelled out. The employee would be given time to determine the route they wish to take regarding the disciplinary action. The Employer Vehicle policy affects just a few employees at each work site. The insurance company wanted a provision that staff is required to show proof that they have insurance coverage outside the employer’s coverage. The addition of requiring access to a non-Commission vehicle is to make it clear that the employer provided vehicle should be used solely for commuting purposes. If the Commission discontinues providing a vehicle, the employee does still need to be able commute. Kate moved and Mary Ann seconded the recommendation to support these revisions to the Commission in May for consideration. Moved to adjourn: Mike and seconded by Mary Ann - approved. Meeting adjourned at 1:05pm. Next meeting is June 6th, at noon Future meeting schedule: July 4th (will need to be changed), August 1st, September 5th, October 3rd, November 7th and December 5th.

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069 Bolton Point Personnel and Organization Committee

Wednesday, June 6, 2012

12:00 – 1:00 pm

Agenda:

1. Report from Managers a. Finance Manager b. Distribution Manager c. Production Manager d. General Manager e. Human Resources Manager

2. Discuss training proposal from TC3.biz – Re-energizing Team Collaboration 3. Discuss recommendation for Wages for non-collective bargaining employees for 2013

budget 4. (if needed) Consider Executive Session to discuss the personnel history of a particular person

or discuss collective bargaining negotiations.

5. Reschedule next meeting date- now set for July 4th. Next meeting is to be determined. Future meeting schedule: First Wednesday: August 1st, September 5th, October 3rd, November 7th and December 5th.

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070



Proposed Resolution of Approval of Health Insurance Contributions by Non-Collective Bargaining Employees for 2013 and 2014

Thursday, June 7, 2012

WHEREAS, the Personnel & Organization Committee has discussed the concept of and intent to convert all staff to a cost share for health insurance premium over the next few years; and WHEREAS, the collective bargaining contract with the UAW employee group has a provision instituting employee contributions for health insurance effective 1/1/2014 at the rate of $15 per month for individual coverage and $35 per month for family coverage; and WHEREAS, the non-collective bargaining employees have discussed with the Personnel & Organization Committee their willingness to share in the cost for health insurance starting 1/1/2013 as a means of supporting the move to a cost sharing policy; and WHEREAS, the Personnel & Organization Committee recommends having all non-collective bargaining employees start the cost share for health insurance at the rates established in the UAW contract, starting 1/1/ 2013 and continuing to 12/31/2014; NOW, THEREFORE, BE IT RESOLVED, that the Commission does hereby approve a policy of cost sharing for health insurance for all non collective bargaining employees effective January 1, 2013 for 2013 and 2014 at the rate of $15 per month for individual coverage and $35 per month for family coverage. Moved: Commissioner Seconded: Commissioner Vote:

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071



Proposed Resolution Permanent Appointment Distribution Operator Trainee

June 7, 2012

WHEREAS, the Commission provisionally appointed Jeffrey Hall, effective January 30, 2012, to the position of Distribution Operator Trainee pending a competitive civil service test; and WHEREAS, the Tompkins County Personnel has provided the certificate of eligible listing for the Distribution Operator Trainee title and Jeffrey Hall was one of the top three reachable candidates; NOW, THEREFORE, BE IT RESOLVED, that the Commission does hereby appoint Jeffrey Hall to the position of Distribution Operator Trainee in the permanent status with no current change in compensation or benefits effective June 7, 2012; and, be it further RESOLVED, a twenty six (26) week probationary period applies, with no further action by the Commission if there is successful completion of the probationary period as determined by the Distribution Manager. Moved: Seconded: Vote:

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72

SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSIONFINANCIAL STATEMENTS

APRIL 2012

BALANCE SHEET PAGE ONEREVENUES AND EXPENSES PAGE TWO

OPERATING FUNDDEBT SERVICE FUND

CAPITAL PROJECT FUNDS

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SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSIONBALANCE SHEET

APRIL 2012

OPERATING DEBT SERVICE BOLTON POINT RD BURDICK HILL TANKS N. TRIP RD T-MAIN TOTALFUND FUND PROJECT FUND PROJECT FUND PROJECT FUND

ASSETS

UNRESERVED CASH:

Savings 908,921 512,976 0 19,265 50,004 1,491,166 Petty Cash 200 0 0 0 0 200

Total Unreserved Cash 909,121 512,976 0 19,265 50,004 1,491,366 B

RESERVED CASH:

Fringe Benefit Reserve 104,898 0 0 0 0 104,898 Total Reserved Cash 104,898 0 0 0 0 104,898 B

OTHER ASSETS:

Accounts Receivable 189,556 0 0 0 0 189,556 Total Other Assets 189,556 0 0 0 0 189,556 C

TOTAL ASSETS 1,203,575 512,976 0 19,265 50,004 1,785,820

LIABILITIESAccounts Payable 100,014 0 0 0 0 100,014 Accrued Liabilities 174,441 0 0 0 0 174,441

BAN Payable 0 0 647,000 0 0 647,000 TOTAL LIABILITIES 274,455 0 647,000 0 0 921,455 D

FUND BALANCEReserved Fund Balance 104,848 0 0 0 0 104,848

Unexpended Fund Balance 824,272 512,976 (647,000) 19,265 50,004 759,518 TOTAL FUND BALANCE 929,120 512,976 (647,000) 19,265 50,004 864,366 A

TOTAL LIABILITIES and FUND BALANCE 1,203,575 512,976 0 19,265 50,004 1,785,820

ANALYSIS OF FUND BALANCE

FUND BALANCE AS OF 1/1/12 1,622,454 8,633 (647,000) 23,894 0 1,007,981ADD: YTD REVENUES 570,294 504,343 0 11 50,004 1,124,652

LESS: YTD EXPENSES 1,263,628 0 0 4,640 0 1,268,268FUND BALANCE AS OF 4/30/12 929,120 512,976 (647,000) 19,265 50,004 864,366 A

RECONCILIATION OF FUND BALANCE TO CASH

FUND BALANCE AS OF 4/30/12 929,120 512,976 (647,000) 19,265 50,004 864,366 A

Less: Receivables 189,556 0 0 0 0 189,556 C

Add: Liabilities 274,455 0 647,000 0 0 921,455 D

CASH BALANCE AS OF 4/30/12 1,014,019 512,976 0 19,265 50,004 1,596,265 B

PAGE 1

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SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSIONREVENUES AND EXPENSES

FOR THE FOUR MONTH PERIOD ENDING APRIL 30, 2012

OPERATING DEBT SERVICE BOLTON POINT RD BURDICK HILL TANKS N. TRIP RD T-MAINFUND FUND PROJECT FUND PROJECT FUND PROJECT FUND

REVENUES

BUDGET 3,082,440 504,021 0 0 50,000YTD ACTUAL A 570,294 504,343 0 11 50,004OVER (UNDER) (2,512,146) 323 0 11 4

% EARNED 19% 100% 0% 0% 100%% UNEARNED 81% 0% 0% 0% 0%

EXPENSES

BUDGET 3,132,440 504,021 0 23,370 50,000YTD ACTUAL B 1,263,628 0 0 4,640 0OVER (UNDER) (1,868,812) (504,021) 0 (18,730) (50,000)

% EXPENDED 40% 0% 0% 20% 0%% UNEXPENDED 60% 100% 0% 80% 100%

DETAILED REVENUESService Charges 22,077 0 0 0 0Cross Connection Fees 2,743 0 0 0 0Services for Other Governments 11,648 0 0 0 0Joint Activity-Water Rents 514,872 0 0 0 0Interest Earnings 528 323 0 11 4Permits 12,403 0 0 0 0Refunds of Prior Years Expense 3,454 0 0 0 0Other Revenues 2,568 0 0 0 0Interfund Transfers* 0 504,021 0 0 50,000

A 570,294 504,343 0 11 50,004

* includes transfer to Debt Service Fund to cover 2012 Principal & Interest Payments

DETAILED EXPENSESWater Administration 208,453 0 0 4,640 0Source of Supply 57,155 0 0 0 0Purification 176,707 0 0 0 0Transmission and Distribution 135,466 0 0 0 0Employee Benefits 131,826 0 0 0 0Debt Service 0 0 0 0 0Interfund Transfers* 554,021 0 0 0 0

B 1,263,628 0 0 4,640 0

* includes transfer to Debt Service Fund to cover 2012 Principal & Interest Payments PAGE 2

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073

Southern Cayuga Lake Intermunicipal Water Commission Planning and Public Affairs Committee Meeting Agenda

Wednesday, May 4 @ 8:30 AM Bolton Point Conference Room

Present: Commissioners Don Hartill, Kathy Miller, Herb Engman, Mary Ann Sumner, Kate

Supron, Mike Newman. Commission Consultant Mary Russell. Staff Members Jack Rueckheim, Pam Van Gelder, Joan Foote

Agenda Topic Attachment Item #

1. Water Rate Structure and Minimum Billing The Committee discussed the objectives of reviewing the water rate structure.

Increase fairness. Committee members agree that the current rate fosters subsidizing of water revenues by under-minimum users.

Encourage water conservation. The current structure does not encourage conservation among users who are significantly under the minimum of 10,000 gallons per quarter.

Assure that any adopted rate structure generates required revenue.

Pursuant to the April 4 meeting, staff has added a message to residential bills telling the average quarterly residential use for the given municipality. This was in response to literature reviewed by the Committee that regarding resource conservation, consumers respond to competition as well as monetary considerations. The Committee discussed that a significant portion of the Commission’s costs are fixed, i.e., they remain constant regardless of the water produced and pumped. These fixed costs are largely related to personnel and infrastructure. Mr. Hartill expressed the rule of thumb that fixed costs are generally approximately 70% of total costs. One area that does not quite fit this rule is electrical costs. In the Commission’s case, approximately 40% of total electrical costs are delivery-related, therefore fixed. This still is a significant percentage of the total electrical costs. The Committee considered residential usage patterns.

The average residential quarterly use, system wide, is approximately 12,500 gallons. Twenty-five percent of residential users use less than the minimum quarterly billing

amount of 10,000 gallons. Of those using less than the minimum amount, the average consumption is 4,600

gallons per quarter.

With this data in mind, the Committee will look at reducing the minimum quarterly billing amount from 10,000 to 6,000 gallons. Staff will provide the following material to Committee members via email:

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An analysis of the required rate should the minimum be reduced to 6,000 gallons per quarter. Mr. Engman noted the need to build cash reserve. This information will be available after June 21, when departments provide 2013 budget requests.

A residential water consumption distribution graph indicating numbers of residential users at various average annual consumption levels.

Mr. Hartill would like to receive the raw data used in calculating average residential consumption.

Next Meeting – None scheduled.

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