Southeast Michigan Community Alliance (SEMCA)...training of new and existing employees making...
Transcript of Southeast Michigan Community Alliance (SEMCA)...training of new and existing employees making...
December 20, 2018
Southeast Michigan Community Alliance
(SEMCA)
REQUEST FOR PROPOSALS:
Proposals Due
December 28, 2018, 4:00 p.m.
Contact: For questions regarding RFP: William Sleight, Director
Email: [email protected]
Federal Contractor
Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
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Request for Proposals
Services
TABLE OF CONTENTS
PAGE
SECTION I Timetable 3
SECTION II Background 4
SECTION III Proposed Scope of Work 5
SECTION IV Eligible Bidders and Subcontractors 7
SECTION V Grant Proposal Format 7
Section 1 - Proposal Respondent Information 8
Section 2 - Written Narrative 9
SECTION VI Proposal Review Process and Criteria 10
SECTION VII Additional Contractor Information 12
SECTION VIII Notice To Prospective Vendors/Subcontractors 15
General Assurances
EXHIBIT A Equal Opportunity is the Law 18
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SECTION I – TIMETABLE
Proposals must be submitted to the EMAIL ADDRESS listed below by December 28,
2018 with subject line of: SEMWAC Turnover Study Proposal
Contact: [email protected]
All respondents will be contacted regarding their status and/or potential grant award
per the following schedule:
Month/Date Action
December 18, 2018 RFP Posted
December 28, 2018 (4:00pm) Deadline for Submission
January 8, 2018 Awardees Notified
SEMCA will not accept faxed proposals. Proposals received after this time will only be
considered if it is in the best interest of SEMCA to do so.
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SECTION II – BACKGROUND
Who We Are
Southeast Michigan Workforce Agency Council (SEMWAC) was created to
provide a forum where Michigan Works Agencies in the region can share information
and best practices, partner on regional workforce initiatives, identify opportunities for
alignment, and coordinate efforts to best serve the needs of this broad and diverse
region. SEMWAC’s mission is to bring MWAs and their business, economic and
educational partners together to secure resources and collaborate on projects to
successfully address critical workforce issues as a region.
Southeast Michigan Community Alliance (SEMCA Michigan Works!) is a full-
service workforce development organization designed to meet the needs of both
employers and job-seekers. SEMCA Michigan Works! is a state designated workforce
development agency, one of 16 Michigan Works! Agencies (MWAs) in the state of
Michigan offering a plethora of resources and services to support the hiring and
training of new and existing employees making businesses more competitive and
jobseekers more marketable. Utilizing a demand-driven model, the MWAs’ are able
to address workforce development needs efficiently and effectively.
Working in partnership with the Southeast Michigan Works! Agency Council
(SEMWAC), SEMCA on behalf of SEMWAC is seeking to solicit competitive proposals
for the development and delivery of an employee turnover study which measures
the impact of turnover on various industries and occupations within the following
Michigan Works regions, SEMWAC Consists of six (6) MWAs:
Detroit Employment Services Corporation
Genesee, Shiawassee, Thumb Michigan Works!
Macomb/St. Clair Michigan Works!
Michigan Works! South East
Oakland County Michigan Works!
SE Michigan Community Alliance (SEMCA Michigan Works!)
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SECTION III -PROPOSED SCOPE OF WORK
The purpose of this RFP is to solicit competitive proposals for the development
and delivery of an employee turnover study which measures the impact of turnover
on various industries and occupations. Grant funds have been allocated to
implement the Community Ventures Program and Business Resource Networks (BRN).
The above Michigan Works! Agencies in partnership the Talent Investment Agency/
Workforce Development Agency (TIA/WDA) will implement a model which delivers
robust wrap‐around services to eligible participants in effort of sustaining long‐term,
meaningful employment. BRNs are locally driven private‐public consortia whose
purpose is to improve the employers’ workforce retention through the provision of
support and training for employees.
Consequently, researching the cost and cause of job turnover will enhance
employers’ workforce retention under the BRN model, as well as promote economic
excellence in the region. The benefit of the analysis and final report is to enable these
MWAs to have a comprehensive understanding of turnover in the region, as well as
the potential gaps that exist in the development of career pathways for those
individuals with barriers to employment within the following Michigan Works regions.
1. MWA: Genesee Shiawassee Thumb Area (GST) Michigan Works!
Counties: Genesee, Huron, Lapeer, Sanilac, Shiawassee and
Tuscola counties
2. MWA: Macomb‐St. Clair Michigan Works!
Counties: Macomb and St. Clair counties
3. MWA: Oakland County Michigan Works!
Counties: Oakland County
4. MWA: Detroit Employment Solutions Corporation (DESC)
Area: City of Detroit only
5. MWA: Southeast Michigan Community Alliance (SEMCA Michigan
Works!)
Counties: Monroe and Wayne (outside Detroit) counties
6. MWA: Michigan Works1 Southeast (MWSE)
Counties: Hillsdale, Jackson, Lenawee, Livingston and
Washtenaw counties
The turnover study should inform MWAs of critical needs and issues that are
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barriers for individuals who can be identified as a part of the United Way’s ALICE
population - Asset Limited, Income Constrained, Employed. ALICE represents
individuals who are working yet still struggling to make ends meet. Data and
metrics will include quantitative data as well as qualitative data which explore issues
including but not limited to the following:
a. Occupations and industries experiencing the greatest turnover;
b. Demographic of individuals who frequently move from job to job;
c. The reason(s) for turnover.
Phased Activities
The following is list of suggested activities to support the delivery of the required data:
1. Phase 1: Employer Identification
a. Objective: To identify employers within Advanced Manufacturing, IT,
Healthcare and Construction industries.
b. Deliverables: Employers identified
2. Phase 2: Employer Convenings
a. Objective: To host one (1) employer convening in each MWA service
area described above.
b. Deliverables: Findings and recommended next steps
3. Phase 3: Survey Development
a. Objective: Develop and facilitate completion of an employer survey.
b. Deliverables: Survey and Results
4. Phase 4: Delivery of Final Report
a. Objective: Develop final data report highlighting the regions’ challenges
and opportunities related to employee turnover.
b. Deliverables: Hardcopy/Electronic copy Report
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SECTION IV - ELIGIBLE BIDDERS AND SUBCONTRACTORS
Proposing organizations may be public or private, for profit, or not-for-profit entities.
If your proposal involves a subcontract, you must provide a letter of commitment
generally outlining the partnerships and the activities or services that will be provided
by each of the partners.
If your agency is awarded a contract and you choose to subcontract services, you
must obtain prior written approval from SEMCA Michigan Works! and must follow all
procurement procedures as outlined by SEMCA Michigan Works! when selecting and
contracting with subcontractors.
SEMCA Michigan Works! reserves the right to award contracts to any number of
bidders in a respective area and to negotiate the area to be served.
SECTION V - GRANT PROPOSAL FORMAT
Grant Proposal Template
Please complete this proposal template to indicate your organization’s interest in
working with SEMCA Michigan Works! Please complete grant proposal Sections 1-2:
Section 1: PROPOSAL RESPONDENT INFORMATION
Section 2: WRITTEN NARRATIVE
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SECTION 1 PROPOSAL RESPONDENT INFORMATION
Program Services Request for Proposals - Proposal Signature Sheet
(Legal Name of Bidding Organization) Address: (Street) MI (City) (Zip Code) Telephone: ( ) FAX: ( ) List Bidder d/b/a/ Name(s): Type of Organization (Check all that apply) Date Established: ____________ DUNS or EIN #: _________________
____Private Non-Profit ____School District ____Partnership ____Private for Profit ____Corporation ____Sole Proprietorship ____Government ____Public Non-Profit ____Other (Specify)
Location of Proposed Services: Signed Statement of Authority I ___, the ____ ___ of (Type name of official) (Type title of official) ____________, am authorized to make the following
(Type name of agency or organization)
proposal on behalf of . (Legal name of bidding organization) I hereby certify:
That the bidding organization understands and will comply with the specific assurances and certifications contained in this proposal, and further; that the bidding organization understands and will comply with the rules, regulations, and policies of the Talent Investment Agency/Workforce Development Agency (TIA/WDA), and the Southeast Michigan Community Alliance (SEMCA Michigan Works!).
That all responses to this Request for Proposals concerning the respondent organization, its operation, and proposed program are true and accurate.
That the bidding organization understands that this proposal is an application for funding and does not ensure subsequent funding.
That if selected for funding, the bidding organization will be bound by the information contained herein as well as by the terms and conditions of the resultant contract.
Signed: Date: Typed Name: Title: Contact Person: Phone: Email: _________________________________________ Fax:
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Federal Contractor Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
SECTION 2
WRITTEN NARRATIVE
SEMCA Michigan Works! is requesting a 3-5 page document that:
Is typed using a twelve (12) point font or larger and one (1) inch margins.
Describes your previous experience with providing services to a similar
organization.
Describe the staff and/or personnel that will be involved in the project.
List any references from similar organizations. Firms Years in Business. Specify how
many years working in the State of Michigan, if any.
Provide a summary of overall competencies and services provided by your firm.
Include how research will be conducted to obtain the necessary data report for
each of counties identified in this RFP.
Provide any other additional information about your organization that may help
create a successful project.
What is your proposed cost to fulfill all requirements listed in this RFP?
2018 RFP Workforce Training Draft Page 10 of 18
Federal Contractor Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
SECTION VI
PROPOSAL REVIEW PROCESS AND CRITERIA
Review Process
Proposals will be reviewed and rated by a committee of staff from the participating
Michigan Works Agencies in accordance with the published review criteria. Finalists
may be interviewed by the Committee and recommendations will be forwarded to the
SEMCA CEO for final approval.
Contracts executed as a result of the review process will be between SEMCA
Michigan Works! and the proposing agency. The review and decision process
generally takes about four weeks.
Work will begin immediately upon award and execution of a contract and
contracted services will be for a period beginning with contract execution until
September 30, 2019
Proposal Review Criteria
A. Experience and Personnel (40%)
The successful bidder must show expertise in data collection, data analysis, and
workforce strategies and engagement. Personnel assigned to the contract will be
experienced and/or well-educated in such endeavors. Strong references will be
available.
B. Project Approach (40%)
The successful bidder must propose an approach that will demonstrate that they
have a thorough understanding of the parameters and goals of this project. The
approach should impact all identified counties of Michigan Works! Agencies
identified above.
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Federal Contractor Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
C. Proposed fees (20%)
The successful bidder will provide proposed fees and an estimated time
commitment which are competitive and reasonable.
2018 RFP Workforce Training Draft Page 12 of 18
Federal Contractor Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
SECTION VII
ADDITIONAL CONTRACTOR INFORMATION
Services to be delivered under this RFP will be funded under state and federal
funding sources. Other funding sources may be utilized to support shared services
in accordance with applicable laws.
This RFP does not commit SEMCA Michigan Works! to award a contract(s) for any
of the services identified in the RFP. SEMCA Michigan Works! reserves the right to
accept or reject any or all proposals received as a result of this request, or to
cancel or amend in part or in its entirety, this RFP if it is in the best interest of
SEMCA Michigan Works! to do so.
Proposals must follow the instructions as indicated in the RFP. Do not include
letters of support. Do not use elaborate binding or include miscellaneous
information and/or promotional materials.
All proposals must be typed using a twelve (12) point font or larger and one (1) inch
margins.
Any bidder may include a proposed subcontract with another entity within the
bidder’s proposal; however, the same details that are required in the description
of the services for the prime applicant must be included in the description for the
proposed subcontractors. Proposed subcontractors must demonstrate the same
capacity to perform as would be expected of the primary contractor.
All proposals become public information after contracts are awarded and may
be open for public scrutiny, upon request. Proposals become the property of
SEMCA Michigan Works! and will not be returned to the bidder.
Bidders submitting a response to this RFP must be willing and legally able to sign a
contract that will provide a full indemnification and hold harmless to any liability
of SEMCA Michigan Works or its governing bodies for any activities conducted by
the contractor agency. The contractor will be solely responsible for activities and
services performed under the contract.
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Federal Contractor Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
Contracts will be awarded for one year. SEMCA Michigan Works! may, at its
discretion, extend the contracts annually for a maximum of three years.
All requirements stated in this RFP must be met. Contracts awarded as a result of
this RFP will be monitored closely for compliance.
SEMCA Michigan Works! will follow appropriate protest procedures in the event
the awarding of a bid is questioned or challenged. These procedures are outlined
in the SEMCA Michigan Works! procurement policy and are available at any time
upon written request.
SEMCA Michigan Works! recognizes that changes in grants, both program and
funding, are possible due to new or revised legislation and will incorporate
changes as necessary. Accordingly, all funding is contingent on the availability of
continued authorization for program activities from the funding source, the Talent
Investment Agency/ Workforce Development Agency (TIA/WDA). All items
submitted as part of a proposal are subject to modification based upon rules and
regulations imposed by funding sources.
SEMCA Michigan Works! reserves the right to award contracts to any number of
bidders and to negotiate the population and area to be served based upon
information in the proposal.
Technical assistance will not be provided during the bid process.
Prior to contract execution, SEMCA Michigan Works! will require submission of
additional information, including, but not limited to, bidder’s cost allocation plan
or a federally approved negotiated indirect cost rate agreement (whichever
applies to bidder), inventory listing, proof of insurance and bonding.
This RFP does not commit SEMCA Michigan Works! to pay any cost incurred in the
preparation of the bidder’s proposal.
SEMCA Michigan Works! may require the bidder selected to participate in
negotiations, to submit any price, technical, or other revision to their proposals as
may result from negotiations.
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Federal Contractor Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
Profit is not allowed
All SEMCA Michigan Works! contractors are required to abide by the Equal
Opportunity (EO) standards utilizing the following tagline on all printed materials:
The EO tagline is to be included in all printed material, including but not limited to
agency letterhead, newspaper advertisements, brochures and pamphlets,
meeting notices, customer program application forms, employment application
forms, participant/employee recruitment materials, locally developed training
materials, PowerPoint presentations used for public presentations, public service
announcements/advertising/press releases/media messages/broadcasts, and
other routine agency communications ordinarily released to the general public.
2018 RFP Workforce Training Draft Page 15 of 18
Federal Contractor Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
SECTION VIII
NOTICE TO PROSPECTIVE VENDORS/SUBCONTRACTORS
GENERAL ASSURANCES
SEMCA Michigan Works! is a federal contractor obligated to take affirmative action to
employ women, minorities, disabled individuals, and veterans. SEMCA Michigan Works!
is also required to inform those with whom it conducts business that they, too, may have
such obligations.
The bidder assures that, if awarded funding based on this proposal, all activities will
comply with:
a. The Workforce Innovation and Opportunity Act and all applicable State and
Federal rules and regulations governing programs under the Act
b. The Age Discrimination Act of 1975, as amended
c. Section 504 of the Rehabilitation Act of 1978, as amended
d. Title IX of the Education Amendments of 1972, as amended
e. Title VI of the Civil Rights Act of 1964, as amended
f. Section 3 of the Military Selective Service Act
g. The Michigan Occupational Safety and Health Act (MIOSHA) #154, of 1974 as
amended
h. Public Act 278 of 1980, as amended
i. The Michigan Civil Rights Act, P.A. 453 of 1976, as amended
j. Grove City Civil Rights Bill, S557-PL-100-259, as amended
k. The Michigan Handicappers Civil Rights Act, P.A. 220 of 1976 as amended.
l. Equal Employment Opportunity requirements expressed in
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Federal Contractor Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
i. Executive Directive 1975-3 (signed 6/20/75)
ii. Executive Directive 1975-6 (signed 12/2/75)
iii. Executive Directive 1979-4 (signed 9/7/79)
m. Executive Order 1259, Debarment and Suspension, 29 CFR Part 98, Section
98.510
n. Michigan Minimum Wage Law of 1964, Act 154, as amended.
o. Michigan Department of Labor, Employment Standards, Overtime
Compensation Rules R 408.721-408.735.
p. Michigan Payment of Wages and Fringe Benefits Act 390 of 1978, as
amended
q. Michigan Workers Disability Compensation Act of 1968, and Administrative
Rules, as amended
r. Michigan Open Meetings Act 15.261 et. seq., as amended
s. Michigan Contracts with Employers Engaging in Unfair Practices Public Act
1989 No. 278, as amended
t. The Americans with Disabilities Act
u. All other applicable Federal and State legislation
v. You should know that, by operation of law, as well as by this notification, the
Equal Employment Opportunity Clause required under Executive Order 11246,
(41 C.F.R. 60-1.4), the affirmative action commitment for special disabled
veterans and veterans of the Vietnam Era set forth in 41 [C.F.R. 60-
300.44(f)(1)(ii)], the Affirmative Action Clause for Section 503 of The
Rehabilitation Act of 1973 set forth 41[C.F.R. 60-741.44(f)(1)(ii)], and the related
regulations of Secretary of Labor, (41 C.F.R.)., Chapter 60, are incorporated in
2018 RFP Workforce Training Draft Page 17 of 18
Federal Contractor Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
all of our contractual relationships.
w. This notification does not necessarily mean that your business has any or all of
the affirmative action obligations referenced above. This will depend upon a
number of factors, including the dollar amount of our transaction(s) and the
size of your workforce. This provides that if the laws’ jurisdictional requirements
are met, you will abide by any and all of your affirmative action responsibilities.
The governing agency on affirmative action requires that we maintain this
type of documentation to show that SEMCA Michigan Works! is in compliance
with the law itself.
x. Upon submission of this proposal, the financial institution agrees that it will
comply with the Federal Civil Rights Act of 1964, as amended; the Federal Civil
Rights Act of 1991, as amended; the Americans with Disabilities Act of 1990, as
amended; the Elliot-Larson Civil Rights Act, Article 2, Act No. 453, Public Act of
1976, as amended; the Michigan Handicapper’s Civil Rights Act, Article 2, Act
No. 220; Public Act of 1976, as amended; and all other applicable Federal,
State, and Local laws and regulations. Specifically, contractors and service
providers are required not to discriminate against any employee or applicant
for employment with respect to such person’s hire, tenure, terms, conditions, or
privileges of employment, or any other matter directly or indirectly related to
employment because of such person’s race, color, religion, national origin,
ancestry, age, sex, or disability as defined by law. Breach of this covenant
may be regarded as material breach of the contract or purchase agreement
and may be processed as processed as provided under the State of Michigan
laws.
y. Any other laws, regulations and stipulations listed in SEMCA Michigan Works!
System Plan and in effect between the Talent Investment Agency and the
local Counties.
Questions regarding this section should be referred to SEMCA Michigan Works! EO Officer:
____________________________
Equal Opportunity Officer
25363 Eureka Road
Taylor, MI 48180
734-229-3500
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Federal Contractor Equal Opportunity Employer & Programs – Minorities/Women/Disabled/Veterans
Reasonable accommodations will be made upon request.
EXHIBIT A
EQUAL OPPORTUNITY IS THE LAW
It is against the law for this recipient of Federal financial assistance to discriminate on the following bases: against any individual in the United States, on the basis of race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, sex stereotyping, transgender status, and gender identity), national origin (including limited English proficiency), age, disability, or political affiliation or belief, or, against any beneficiary of, applicant to, or participant in programs financially assisted under Title I of the Workforce Innovation and Opportunity Act, on the basis of the individual’s citizenship status or participation in any WIOA Title I–financially assisted program or activity. The recipient must not discriminate in any of the following areas: deciding who will be admitted, or have access, to any WIOA Title I–financially assisted program or activity; providing opportunities in, or treating any person with regard to, such a program or activity; or making employment decisions in the administration of, or in connection with, such a program or activity. Recipients of federal financial assistance must take reasonable steps to ensure that communications with individuals with disabilities are as effective as communications with others. This means that, upon request and at no cost to the individual, recipients are required to provide appropriate auxiliary aids and services to qualified individuals with disabilities.
WHAT TO DO IF YOU BELIEVE YOUHAVE EXPERIENCED DISCRIMINATION
If you think that you have been subjected to discrimination under a WIOA Title I–financially assisted program or activity, you may file a complaint within 180 days from the date of the alleged violation with either: the recipient’s Equal Opportunity Officer (or the person whom the recipient has designated for this purpose);
Equal Opportunity Officer
25363 Eureka Road Taylor, MI 48180
734-229-3500
OR
Director, Civil Rights Center (CRC), U.S. Department of Labor 200 Constitution Avenue NW, Room N-4123, Washington, DC 20210
or electronically as directed on the CRC website at www.dol.gov/crc.
If you file your complaint with the recipient, you must wait either until the recipient issues a written Notice of Final Action, or until 90 days have passed (whichever is sooner), before filing with the Civil Rights Center (see address above). If the recipient does not give you a written Notice of Final Action within 90 days of the day on which you filed your complaint, you may file a complaint with CRC before receiving that Notice. However, you must file your CRC complaint within 30 days of the 90-day deadline (in other words, within 120 days after the day on which you filed your complaint with the recipient). If the recipient does give you a written Notice of Final Action on your complaint, but you are dissatisfied with the decision or resolution, you may file a complaint with CRC. You must file your CRC complaint within 30 days of the date on which you received the Notice of Final Action.