Southampton University Research e-Prints - an

opportunity for Chemistry

http://eprints.soton.ac.uk

School of Chemistry Away Day at Chilworth

7th April 2005

Dr Jessie HeySouthampton University Library

and School of Electronics and Computer Science

Research Recording and the Road to Open Access to Research

• Some history• Potential benefits• The university direction• Ways forward for Chemistry

In an ideal world of scholarly communication – all research is freely available

• June 27th 2004 10th anniversary of Stevan Harnad’s ‘Subversive Proposal’ leading to the open access vision for scholarly material

• See also Harnad, S. and Hey, J. M. N. (1995) Esoteric Knowledge: the Scholar and Scholarly Publishing on the Net. In Proceedings of Networking and the Future of Libraries 2: Managing the Intellectual Record, Proceedings of an International Conference, Bath, 19-21 April 1995,  110-16. Dempsey, L., Law, D. and Mowlat, I., Eds.

• Journals become more and more expensive

Even the work of researchers in our own institution is still often unavailable to us

Constant Open Access activities

The Guardian March 14, 2005:Scottish universities sign open

access dealThe declaration commits each of its

16 university signatories to setting up online libraries of research findings and doctorate papers which all academics can access

More Open Access journals

• San Diego March 13, 2005

• Beilstein-Institut announced launch of its 1st major open access journal for organic chemistry

• Beilstein Journal of Organic Chemistry in cooperation with BioMed Central – call for papers in May

Southampton influences

• Original EPrints software created at Southampton to enable the vision - now used by over 160 institutions worldwide – spawned other software choices

• Some Southampton departments have culture of deposit of full text (but not all OAI compliant and searchable together)

• Electronics and Computer Science use the software for school publications database – now a repository with daily deposits (will be incorporated in e-Prints Soton)

An Institutional Research Repository for Southampton

• Institutional Repository for Research set up (e-Prints Soton) http://eprints.soton.ac.uk

• Southampton University Research e-Prints - working

closely with schools – depends on publication culture

• TARDis project: Feeding back into EPrints software good citation and information management practice experimenting with best balance of assisted deposit

• has capacity for adding full text (e-Prints) if available– Electronic copies of any research output e.g. journal

articles, book chapters, conference papers even multimedia

Southampton’s Institutional Repository is for all research

Service for deposit checking and additional useful information

Reporting on University practices and needs

Hey, Jessie M.N. (2004) An environmental assessment of research publication activity and related factors impacting the development of an Institutional e-Print Repository at the University of Southampton. Southampton, UK, University of Southampton, 19pp. (TARDis Project Report, D 3.1.2) http://eprints.soton.ac.uk/archive/00006218/

based on work by the TARDis team

See also TARDis article in Ariadne http://eprints.soton.ac.uk/8986/

Sampling of faculty websites – assessing current practice (2003)

Department Total number of publications listed on Web

Full text on Web

Percentage of Publications with full text

Faculty of Law, Arts and Social Sciences

Archaeology 252 2 1%

English 243 3 1%

Modern Languages 160 0 0%

Music 280 5 2%

Politics 138 6 4%

Economics 357 89 25%

Maths Education 170 34 20%

Faculty of Medicine, Health and Life Sciences

Biology 796 24 3%

Medicine 1603 247 15%

Health Professions and Rehabilitation Sciences 332 0 0%

Nursing and Midwifery 439 0 0%

Faculty of Engineering, Science and Mathematics

Chemistry 1128 111 10%

Electronics and Computer Science 7008 866 12%

Mathematical Studies 849 310 37%

Ocean Circulation and Climate Group, SOES 286 9 3%

James Rennell Division, SOC 792 68 9%

Feedback: Perceived benefits to University, Schools and Researchers

• Secure storage of publications

– including also theses and dissertations, technical reports

• Links to projects and web pages

• Research reporting• Interdisciplinary

research

• University profile• School and discipline visibility• Researcher profile• Full text content freely accessible

• link to learning and teaching

• Increased citationsArticles freely available online are more highly cited. For greater impact and faster

scientific progress, authors and publishers should aim to make research easy to access Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence “Online or Invisible?”

Real benefit of adding a link to your web page – auto update

Benefit of high profile of e-Prints Soton – Google and Google Scholar ………..

Can add papers for a project eg Combechem

Share the glory (interdisciplinary papers) and sell your book too

e-Prints Soton evolution

• Original intent to provide secure storage for the full text of Southampton research output (e-Print Archive including post refereed pre published versions of papers deposited by researchers)

• Feedback: maximum benefit if the exercise also assisted researchers with time consuming research reporting tasks: Research Assessment (RAE), University Research Report, web pages, research proposals, CVs etc

• Evolved to ‘hybrid’ publications database for all research output with full text where available

e-Prints Soton evolution: aiming for full moon at midnight

Achieving a slower but more sustainable model

• To achieve the original vision we are moving around the clock face

• Collaborating with academics to provide tailored valued services for different disciplines

• Aided by a fast moving shared international movement

All rising to great place is by a winding stairFrancis Bacon

Developing archive for sustainability

• Will be central to research recording and visibility for all disciplines

• Working to integrate as well as possible into the research recording workflow

• Working to incorporate UK research assessment data 2000-

• Initial support included for legacy import depending on availability of previous records

• Goal: author (or close academic group) self deposit (plus some assisted central support where needed) for new records with full text deposit where practicable

Copyright issues diminishing

Common e-Print deposit:

Postprint =postrefereed pre-journal version

We provide link to published version for joined up picture

Publisher policy check

Checking Chemistry in the title

Transition to University integrated service – shared ownership

University management (agreed Nov 2004) will support the next stage of a library managed repository for key role in research recording and visibility tasks

Collaboration with Information Systems Services and School of Electronics and Computer Science will continue although TARDis is completing its transition to invisibility.

Press Release 15 Dec 2004

'We see our Institutional Repository as a key tool for the stewardship of the University's digital research assets,' said Professor Paul Curran, Deputy Vice-Chancellor of the University. 'It will provide greater access to our research, as well as offering a valuable mechanism for reporting and recording it.

Joining in the University Research Database

• Add Chemistry publications records to database (by most practical ongoing method)

• Ensure all RAE publications included by end of year

• Encouraged to add full text as allowed – we also try to link record to publisher version

• Already get requests to eprints@soton.ac.uk for full text if not provided

RAE management potential – currently demo but available later

Select your RAE choices

Add measures of esteem

Data available to Head of School

Chemistry – the opportunity

• Potential to import records from Web of Science/Endnote for Chemistry for bulk of publications to aid metadata collection

• 2000 onwards useful for RAE• Legacy records will aid publications records and CVs – school

records back to 1981 could be added! • Already collaborating with ORC who have impressive

publications database often with full text• Other schools have different processes eg author deposit in

Education, fast track author deposit in Physics • Anticipate phased approach

• Individuals can add other new documents as they are produced to represent whole of research – add full text wherever you can

• Currently need to register to deposit (later will be university userid authentication and easier editing)

• Can search for refereed papers or all work

To bear in mind…

• Check copyright – can also ask to keep your copyright and influence journal policy

• Usually postprint – publisher’s PDF only if allowed• Think how can you best represent your work as a

whole• Take advantage of the secure storage• You can set up a simple alert

• Useful to have a school editor/local person for advice• Use your subject librarian (Barbara Dorward) and the

‘SURE’ team

Advertising research potential – by web site and screen at entrance

Screen in foyer – is my paper there?

Hot off the screen

A national and international trend with Southampton at the forefront

Southampton University Research e-Prints – growing to help you

Thank you,

Jessie Hey (jessie.hey@soton.ac.uk)

Southampton University Research e-Prints

http://eprints.soton.ac.uk

eprints@soton.ac.uk seen by e-Prints Soton team

Barbara Dorward - librarian for Chemistry