South Dakota Online Summative Assessment …...South Dakota Online Summative Assessment Checklists...

South Dakota Online

Summative Assessment

Checklists

English Language Arts/Literacy, Mathematics, and Science

Spring 2020

Published February 7, 2020

Prepared by Cambium Assessment, Inc.

2 | T e s t A d m i n i s t r a t i o n C h e c k l i s t s

REMINDER: THIS DOCUMENT ONLY CONTAINS THE TEST ADMINISTRATION CHECKLISTS FOR ONLINE TESTING. PRIOR TO TESTING, REFER TO THE COMPLETE ONLINE, SUMMATIVE TEST ADMINISTRATION MANUAL ON THE SOUTH DAKOTA GATEWAY. FOR ALTERNATE ASSESSMENT OR PAPER, REFER TO THOSE TEST ADMINISTRATION MANUALS ON THE SOUTH DAKOTA GATEWAY.

http://sd.portal.airast.org/secure-browsers.stml





Table of Contents 1.0 Introduction to the Test Administration Checklists ............................................................................. 4

2.0 District Administrator and Assessment Coordinator Checklist ............................................................ 5

3.0 School Coordinator Checklist .............................................................................................................. 9

4.0 Teacher and Proctor Checklist ........................................................................................................... 17

5.0 South Dakota Assessment User Support ........................................................................................... 23

Table 1. DA/AC Direct Responsibilities ........................................................................................................................... 5 Table 2. DA/AC Oversight Responsibilities ..................................................................................................................... 7 Table 3. Contact Information for District Administrators and Assessment Coordinators .............................................. 7 Table 4. School Coordinator Oversight Responsibilities ............................................................................................... 12 Table 5. School Coordinator Oversight Responsibilities ............................................................................................... 15 Table 6. Contact Information for School Coordinators ................................................................................................ 15 Table 7. Teacher and Proctor Responsibilities ............................................................................................................. 17 Table 8. Contact Information for Teachers and Proctors ............................................................................................. 22


1.0 Introduction to the Test Administration Checklists

District, School, and Proctors/Teachers can use the following checklists to prepare for online testing.

Please refer to the Online, Summative Test Administration Manual at http://sd.portal.airast.org prior to

administering the Summative test.

This document refers to Teachers (TEs) and Proctors (PRs) generically whenever discussing administration or the user guide. TEs and PRs can be defined as district or school personnel responsible for administering the South Dakota Smarter Balanced and South Dakota Science assessments in a secure manner in compliance with the policies and procedures outlined in the Online, Summative Test Administration Manual. If the user role TE or PR in TIDE is being referenced, that will be clarified.

NOTE: The Test Administration Checklists are located in the appendices of the Online, Summative Test Administration Manual.

http://sd.portal.airast.org/


2.0 District Administrator and Assessment Coordinator Checklist

The District Administrator and Assessment Coordinator activity checklists applies to all DA and AC

TIDE users, see Table 1 and Table 2. For contact information, see Table 3.

Table 1. DA/AC Direct Responsibilities

Activities Reference in

Manual

Estimated Time to

Complete

Target Completion Date

Notes/Resources

Direct Responsibilities

1. Notify schools when administration manuals and training materials are available.

TAM, section 2.1

Complete at least 5–6 weeks prior to testing.

South Dakota Gateway

2. Review all South Dakota Assessment policy and test administration documents.

TAM, section 2.1

60–90 minutes



3. Review scheduling and testing requirements with SCs.

TAM, sections 7.2 and 7.3

60–90 minutes



4. Plan any state-required training for SCs and PRs; retrain as needed.

None Complete at least 3 weeks prior to testing.

5. Review training modules and schedule training session for SCs.

TAM, section 2.1

2–3 hours Complete while spaced over 2–3 weeks prior to testing.


6. Review security procedures with SCs and PRs.

TAM, sections 3.0, 4.0, and Appendix F



7. Work with District Technology Coordinators to ensure timely computer setup.

• Conduct network diagnostics.

• Download the secure browser (beginning late August or early September).

• Verify that schools meet the minimum

TSM, section I, Network Diagnostic Tools

TSM, section V

TSM, sections I and II

5–10 hours

Complete at least 2 weeks prior to testing.




Manual

Estimated Time to

Complete


Notes/Resources

technology requirements.

8. Work with schools to review TIDE student enrollment information.

TIDE

User

Guide

2–4 hours Complete at least 2 weeks before testing and during testing.


9. Perform an equipment needs assessment based on individual student requirements.

• Work with the SC to identify students who will need specialized equipment for accommodations.

• Communicate with the SC/PRs to identify the number of headsets needed in order to take the ELA Listening portions of the assessment. Place order for the number of headsets needed plus extra.

None 1–2 hours Complete at least 2 weeks prior to testing.

Students are permitted and encouraged to use their own ear buds or headsets—but districts and schools should also plan on having some available.

Monitor Administration Activities

10. Investigate all testing improprieties, irregularities, and breaches reported by PRs.

• Follow reporting procedure according to section 4.0.

TAM, section 4.0

As needed

Ongoing. Deadline for all submissions will be one week after the testing window closes.


11. Report any test security incident in TIDE and report to the appropriate personnel according to the guidelines in section 4.0 and 5.0.


As needed


12. Monitor with the District Technology Coordinator any technical problems to apply resolutions or

None Ongoing throughout the testing window.



Manual

Estimated Time to

Complete


Notes/Resources

disseminate information at other school sites prior to testing.

Table 2. DA/AC Oversight Responsibilities

Table 3. Contact Information for District Administrators and Assessment Coordinators

Contact Information

Questions about state policies

SDDOE Lead Contact for Science Test Policy, Testing Irregularities, or in the event of a security breach

Christina Booth

605-773-3246

[email protected]

SDDOE Lead Contact for ELA/Math Test Policy, Testing Irregularities, or in the event of a security breach

Amanda Thronson

(605) 773-3247

[email protected]

District and Assessment

Coordinator Activities

Reference in

Manual

Target Completion

Date Notes/Resources

Oversight Responsibilities

1. Ensure that SCs and PRs in the district are appropriately trained and aware of policies and procedures, especially related to security.

TAM,

sections 3.0

and 4.0

Complete at least 3

weeks prior to

testing.


2. Review school test administration schedules for adequate time and resource planning.

TAM,

section 7.3

Complete at least 3

weeks prior to

testing.


3. Verify that SCs and PRs have reviewed student information in TIDE and are verifying student settings for designated supports and accommodations in TIDE.

TIDE User

Guide

Complete at least 2

weeks prior to

testing.


4. You or your designee must be available during your testing window for questions and problem solving.

None Complete during

your entire testing

window.

5. Communicate regularly with SCs any emerging trends or issues.

None Complete during

your entire testing

window.

mailto:[email protected]



SDDOE Accommodations Lead

Beth Schiltz

605-773-4257

[email protected]

SDDOE Office Of Assessment

[email protected]

Questions about technology and the overall administration procedures

South Dakota Assessment Help Desk

1-855-838-8378

[email protected]

6am-6pm CT (Mon–Fri)





3.0 School Coordinator Checklist

The School Coordinator activity checklists applies to all SC TIDE users, see Table 4 and Table 5. For

contact information, see Table 6.

Table 4. School Coordinator Oversight Responsibilities


Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

Direct Responsibilities

1. Attend trainings your district offers and review all South Dakota Assessment trainings and test administration documents.

TAM, section 2.1 60–90 minutes



2. Ensure that all PRs attend your school’s or district’s training and review the self-paced online training modules posted on the South Dakota Gateway. Review with PRs the videos (“What is a CAT?” and “What are Universal Tools?”) and encourage them to show these to their students in preparation for the test.

TAM, section 2.1 2–3 hours Complete at least 3 weeks prior to testing.


3. Work with technology personnel to ensure timely computer setup:


• Download the secure browser.

• Verify that your school has met the minimum technology requirements.

• Ensure that other technical issues are resolved before and during testing.

Configurations & Troubleshooting Manuals

5–10 hours





Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

4. Communicate with the PRs to identify the number of headsets needed for each testing site and ensure that the needed number are available at least two weeks prior to the testing window.

• Headsets are required for the ELA CAT assessment to support the Listening portions of the assessment, for students who require text-to-speech for ELA, Math, or Science, or for students requiring audio glossaries (mathematics only).

• Communicate with the DA/AC to identify the number of headsets needed.

None Up to 1 hour


Order the number needed plus extra.


5. Perform an equipment needs check based on individual student requirements.

• Work with PRs to identify students who will need specialized equipment for accommodations.


6. Based on the test administration windows, work with PRs and TEs to establish a testing schedule.

TAM, section 7.4 2–4 hours Complete at least 1–2 weeks prior to testing.


7. Work with PRs to review student information in TIDE applications before students are tested to ensure that correct student information and test settings for designated supports and accommodations are applied.

TIDE User Guide

TAM, section 9.2

2–4 hours Complete at least 1–2 weeks prior to testing.


8. Establish a place to test those students who need a separate test setting.

TSA 1–2 hours Complete at least 1–2 weeks prior to testing.




Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

9. Work with PRs to plan a quiet activity for each test session for students who finish early.

None 30 minutes

Complete the week of testing.

The activity should not be related to the test being given. For example, students who finish early may work on assignments for unrelated subjects or read a book.

10. Ensure proper handling of all printed test materials and scratch paper. Collect all test materials on each day of testing to keep in a secure location until after the test session, and then destroy according to the security policy outlined in the TAM.


Complete during and after testing window.


11. Ensure adherence to all security policies.

• Ensure that all PRs read and sign state security agreements if required by your state.

TAM, section 3.0 Ongoing South Dakota Gateway

12. Document any testing impropriety, irregularity, or breach and report to the DA/AC immediately after learning of the incident.

• Working with the AC, enter incidents in TIDE.


As needed Ongoing South Dakota Gateway


13. Monitor testing progress during the testing window and ensure that all students participate as appropriate, addressing student issues as needed.

None As

needed

Ongoing

14. Raise any technical issues with the School Technology Coordinator for resolution.

None As

needed

Ongoing

15. Review, investigate, and report on all potential testing improprieties, irregularities, and breaches reported by

TAM, sections

4.0 and 5.0

As

needed

Ongoing South Dakota Gateway



Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

the PR. Mitigate incidents when appropriate.



Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources


16. Attend trainings your district offers and review all South Dakota Assessment trainings and test administration documents.

TAM, section 2.1 60–90 minutes



17. Ensure that all PRs attend your school’s or district’s training and review the self-paced online training modules posted on the South Dakota Gateway. Review with PRs the videos (“What is a CAT?” and “What are Universal Tools?”) and encourage them to show these to their students in preparation for the test.

TAM, section 2.1 2–3 hours Complete at least 3 weeks prior to testing.


18. Work with technology personnel to ensure timely computer setup:


• Download the secure browser.

• Verify that your school has met the minimum technology requirements.

• Ensure that other technical issues are resolved before and during testing.


5–10 hours





Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

19. Communicate with the PRs to identify the number of headsets needed for each testing site and ensure that the needed number are available at least two weeks prior to the testing window.

• Headsets are required for the ELA CAT assessment to support the Listening portions of the assessment, for students who require text-to-speech for ELA, Math, or Science, or for students requiring audio glossaries (mathematics only).

• Communicate with the DA/AC to identify the number of headsets needed.

None Up to 1 hour


Order the number needed plus extra.



• Work with PRs to identify students who will need specialized equipment for accommodations.


21. Based on the test administration windows, work with PRs and TEs to establish a testing schedule.

TAM, section 7.4 2–4 hours Complete at least 1–2 weeks prior to testing.


22. Work with PRs to review student information in TIDE applications before students are tested to ensure that correct student information and test settings for designated supports and accommodations are applied.

TIDE User Guide

TAM, section 9.2



23. Establish a place to test those students who need a separate test setting.

TSA 1–2 hours Complete at least 1–2 weeks prior to testing.




Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

24. Work with PRs to plan a quiet activity for each test session for students who finish early.

None 30 minutes



25. Ensure proper handling of all printed test materials and scratch paper. Collect all test materials on each day of testing to keep in a secure location until after the test session, and then destroy according to the security policy outlined in the TAM.


Complete during and after testing window.


26. Ensure adherence to all security policies.

• Ensure that all PRs read and sign state security agreements if required by your state.

TAM, section 3.0 Ongoing South Dakota Gateway

27. Document any testing impropriety, irregularity, or breach and report to the DA/AC immediately after learning of the incident.

• Working with the AC, enter incidents in TIDE.


As needed Ongoing South Dakota Gateway


28. Monitor testing progress during the testing window and ensure that all students participate as appropriate, addressing student issues as needed.

None As

needed

Ongoing

29. Raise any technical issues with the School Technology Coordinator for resolution.

None As

needed

Ongoing

30. Review, investigate, and report on all potential testing improprieties, irregularities, and breaches reported by

TAM, sections

4.0 and 5.0

As

needed

Ongoing South Dakota Gateway



Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

the PR. Mitigate incidents when appropriate.


School Test Coordinator

Activities

Reference

in Manual

Target

Completion Date

Notes/Resources


31. Verify that PRs have verified student settings for designated supports and accommodations in TIDE.

TIDE User Guide,



32. Assist PRs in taking proper measures to ensure that students have access only to allowable non-embedded resources during testing.

None Complete prior to testing.

33. Verify that PRs are adhering to all test security policies and practices and that they have access to the Test Security Incident Log, and that they understand how to complete this document if testing improprieties, irregularities, or breaches occur.

TAM, sections 3.0, 4.0, 5.0, and Appendix F

Complete during testing.


Table 6. Contact Information for School Coordinators

Contact Information



Christina Booth

605-773-3246

[email protected]


Beth Schiltz

605-773-4257

[email protected]


Amanda Thronson

(605) 773-3247

[email protected]


[email protected]








1-855-838-8378

[email protected]




4.0 Teacher and Proctor Checklist

The Teacher and Proctor activity checklists applies to all TE or PR TIDE users, see Table 7. For contact

information, see Table 8.

Table 7. Teacher and Proctor Responsibilities


Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

1. Review all South Dakota Assessment policy and test administration documents, particularly the Test Administration Manual (TAM).

TAM, section 2.1



2. Review the training modules and attend school or district training sessions, if any are offered.

TAM, section 2.1



3. Show students the videos “What is a CAT?” and “What are Universal Tools?”

TAM, section 2.1

1 hour Complete while spaced over 2–3 weeks prior to testing.


4. Provide students with a walk-through of the Training Test and/or Practice Test for familiarity with navigation of the system and tools.

TAM, Appendix D

1 hour Complete while spaced over 2–3 weeks prior to testing.



• Work with the SC to identify students who will need specialized equipment for accommodations.




6. Work with the SC to determine precise testing schedules based on the test administration windows

TAM, section 7.3





Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

selected by the school schedule.

• Make sure your students’ test administration schedule includes allowable breaks.

7. Confirm that you have received your TIDE login information. You should have received an automated email from the Help Desk notifying you of how to log in to TIDE. You will also use this username and password for the Online Testing System.

TIDE User Guide Complete at least 1–2 weeks prior to testing.

If you have not received this information, please check your spam/junk email folder to see if it was mistakenly routed there. If not, check with your School Test Coordinator.


8. Work with your SC to ensure that each student has an SSID number and has been loaded into TIDE.

TIDE User Guide Complete at least 1–2 weeks prior to testing.


9. Confirm each student’s test settings for designated supports and accommodations in TIDE against their IEP or other relevant documentation as appropriate.

TIDE User Guide 2–4 hours Complete at least 1–2 weeks prior to testing.


10. Ensure that the open-source secure browser has been downloaded to any computer(s) on which students will be testing.



and again

Complete the day before testing or morning of testing.


Check with your SC or School Technical Coordinator if the [Secure Browser] icon is missing.



Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

11. Communicate to students the need for headsets in order to take the ELA Listening portions of the assessment or the Text-to-Speech support for ELA, Math Science, or translated glossaries for Math.

a. Identify any students who may not have their own headsets and make arrangements with the school to have headsets available for those students. Counts should be determined prior to testing.

b. Also have extra headsets on hand for students who may forget to bring theirs.

c. Send reminders several days before and the day prior to testing to ensure students remember to bring headsets.

None Make a count of needed headsets (vs students who have their own) at least 3 weeks prior to testing and tell your SC the number needed.

Three days before testing, remind students to have their headsets available the day of tests.

One day before testing, remind students to bring their headsets.

Administration of the ELA assessment will contain a listening portion. In addition, students with Text-to-Speech supports or the translated glossaries for Math also contain audio. Students will need ear buds or headsets. Make sure your school has extras available for students who may need them on the day of testing.

Have extra headsets on hand in case students forget.


12. Plan a quiet activity for each test session for students who finish early.

None 15–30 minutes



13. Prior to administration, check all computers that will be used and close all applications except those identified as necessary by the school’s Technology Coordinator.

None 1–2 hours Complete the morning of testing.

The PR should open the secure browser on each computer after closing any unnecessary applications.



Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

Make sure that no computer has dual monitors.

• Work with your SC to set system volume prior to students launching the secure browser to ensure students can hear the audio portions of the ELA segment.

14. Review all guidelines for creating a secure test environment.

• Review all security procedures and guidelines in the TAM.

• Carefully read and sign a test security agreement if required by your state.

TAM, section 3.0

Prior to and during day(s) of testing.


15. Make sure the physical conditions of the testing room are satisfactory.

• Make sure that no instructional materials directly related to the content of the assessments are visible.

• Students should be seated so there is enough space between them, or provide desktop partitions to minimize opportunities to look at each other's screen.

TAM, section 3.0

Complete the day(s) of testing.

• Make sure students clear their desks and put away all books, backpacks, purses, cell phones, electronic devices of any kind, and other materials not needed for the test.

• Ensure that students do not access unauthorized electronic devices (such as cell phones) at any time during testing.




Manual

Estimated

Time to

Complete

Target

Completion

Date

Notes/Resources

• Actively monitor students throughout the test sessions.

• Students who are not being tested may not be in the room where a test is being administered.

16. On the day of testing, verify that the students have their login information (first name, SSID, and session ID).

TIDE User Guide Complete the day(s) of testing.


17. Administer the Smarter Balanced assessments, following the script and directions for administration. Provide any necessary non-embedded designated supports and accommodations.

TAM, section 10.1

Complete the day(s) of testing.


Provide students with scratch paper for all test sessions. Also provide students in grades 6 and above graph paper for the mathematics assessments.

18. Report any testing improprieties, irregularities, and breaches to the SC and DA/AC in writing immediately following an impropriety, irregularity, or breach.

TAM, sections 4.0, 5.0, and Appendix F

Complete as soon as possible during or immediately following testing.


19. Securely dispose of all printed testing materials, including student login information, print-on-demand documents, and scratch paper in a secure manner.


Complete after testing.



Table 8. Contact Information for Teachers and Proctors

Contact Information



Christina Booth

605-773-3246

[email protected]


Beth Schiltz

605-773-4257

[email protected]


Amanda Thronson

(605) 773-3247

[email protected]


[email protected]



1-855-838-8378

[email protected]








5.0 South Dakota Assessment User Support

The South Dakota Assessment Gateway at http://sd.portal.airast.org is the home for all online assessment administration information. If a school or district requires information on paper/pencil administration, please contact the South Dakota DOE Office of Assessment at http://doe.sd.gov/about.aspx.

For questions regarding the online testing system or for additional assistance, please contact the South Dakota Assessment Help Desk at 1-855-838-8378 or [email protected].

The Help Desk is open Monday–Friday from 6:00 a.m. to 6:00 p.m. Central Time (except holidays or as otherwise indicated on the SD Gateway). During these hours, staff will respond promptly to calls.

The Help Desk may be contacted for situations and questions that include the following:

1. Testing environment down or unavailable; user accounts not available or users not able to administer tests;

2. Loading editable student accommodations into the Test Information Distribution Engine (TIDE), which includes accommodations, or designated supports for the Math, ELA, and Science computer adaptive test (CAT), ELA performance task (PT), or Interim test eligibility;

3. Appeals module in TIDE;

4. Preparing for online testing—downloading the secure browser, voice packs, etc.;

5. Tests showing as available to students when they log in to begin testing;

6. Password resets for State, district, and school users;

7. Settings not presenting as intended; and/or

8. Test Security incidents.

When contacting the Help Desk, provide the representative with as much detail as possible about the issue(s) encountered and the system on which it occurred. This should include the following:

• type of device being used for the test;

• any error messages that appeared (code and description);

• operating system and browser information;

• network configuration information;

• your contact information for follow-up, including email address and phone number; and

• any relevant and authorized student and school information, including statewide student identifier (SSID), grade level, content area, and performance task (PT) or computer adaptive test (CAT), and test question item number.

Refer to the Help Desk Information Template on the portal for a more detailed list of information to provide the Help Desk when reporting an issue.

http://sd.portal.airast.org/

http://doe.sd.gov/about.aspx

https://sd.portal.airast.org/core/fileparse.php/2122/urlt/SD_Help_Desk_Information_Template_Form.pdf

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