What if you combined a rock solid sourcing process with your very best sourcing person, armed them with the best templates and tools and then – then made it extensible across your procurement organization?

Xeeva Sourcing was built with exactly that in mind – where expertise and process come together in a virtual sourcing environment. There is a way you want your professionals to execute sourcing activities, milestones they need to adhere to, common tools and templates that need to be used and results that you want to drive consistently and in a repeatable way. Xeeva's sourcing coupled with Xeeva Procure to Pay (P2P), enables a best practice multi-step sourcing process that helps clients to identify, track and complete often complex and globally dispersed, sourcing projects.

Xeeva Sourcing handles with equal ease the most complex of strategic sourcing to the simplest of tactical quick hits – from cradle to grave. Flexible workflows and detailed process steps support your sourcing team at each stage of the sourcing process. Managers track, review and revise different sourcing project activities to ensure that quality, on-time deliverables match the project objectives provided to your internal customers. Projects are streamlined with systematic approval processes and savings sign-off required from the budget owner, including acknowledgement of the savings opportunity and its execution – step one to ensuring that a closed loop process exists to prevent savings leakage.

Using Sourcing, you analyze and monitor a specific project’s health via various metrics such as investments, total spend, timelines and project performance. Completed projects are tracked over time, validating realized savings against committed savings, and helping ensure full value realization from the sourcing activities conducted.

As your experience grows with the system, it serves as a repository for cost saving ideas that can then be replicated in other geographies, business units or across different commodity types.

Contract Management

With Xeeva’s contract management functionality you can manage the lifecycle of any type of supplier agreement, e.g., NDAs, Contracts, SOWs for increased contract compliance and better overall productivity in one centralized repository. Buyer, business owner and finance with permission-based controls can access at any time. Configurable contract metadata, e.g., contract terms, expirations and payment terms are fully searchable.

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Operationalize a best practices sourcing environment that ensures your hard fought sourcing wins hit the bottom line and deliver truly sustainable results

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RFx

Xeeva Sourcing also serves as the engine for your buyers to conduct online sourcing events. Select the type of RFx needed, specify whether procuring a service or product, determine the suppliers to include in the request process and then modify the baseline intelligent RFx templates provided as part of the solution. Commodity specific templates, e.g., include RFx for assembly, transforming, process and forming; services oriented templates include representative samples for time and materials, result / milestone based, input and standard unit or firm fixed deliverable RFxs.

Issue the RFx through the system and manage the milestones, correspondence and responses that come through the system. Suppliers respond, your evaluation team can collaborate on their assessment of supplier responses. Once awarded, negotiations are complete and the contract signed, the pricing for the services or materials are transferred to Xeeva P2P – becoming the new standard pricing for your contracted goods or services.

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Results

Apply best practices across the entire sourcing organization. Enable everyone to perform like an A-player level.

Gain 100% global visibility into sourcing projects. Within a couple of clicks management can easily view projects open, completed, projected savings.

Accelerate the sourcing lifecycle. 20-25% productivity gains through standardized processes, and time-bound milestones.

Realize real savings. When you connect with Xeeva P2P and Xeeva eInvoicing, adherence to contract terms becomes automated – reducing savings leakage more than 50%.

Hold teams accountable. Secure agreement upfront from the budget holder that projects will convert to real budget.

Tie projects to budgets and �nancial outcomes – track to the penny actual cost reduction and impact.

Strengthen compliance. Ensure a greater level of control and compliance over existing vendor contracts and purchasing arrangements.

Embedded Intelligence

•Best practice sourcing process out of the gate

•Optimized, yet flexible workflows

•Commodity specific templates and tools

•Financial results tracking and reporting

•Proactive monitoring against milestones

•Collaboration to uncover additional sourcing opportunities