SORTA PLANNING AND OPERATIONS COMMITTEE … Documents/Committee Packets/201… · : Dwight Ferrell,...

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SORTA PLANNING AND OPERATIONS COMMITTEE MEETING

TUESDAY, JANUARY 9TH, 2018- 9:00 A.M. SORTA/METRO BOARD ROOM 602 MAIN STREET, SUITE 1200

CINCINNATI, OHIO General Items: Call to order Pledge of Allegiance

1. Approval of Planning & Operations Committee Minutes: December 5th, 2017 Briefing Items

2. Ridership Reports for December 2017 (Mark McEwan) 3. Rail Update (Paul Grether)

Action Items:

4. Proposed Motion: Adoption of Annual Board Meeting Schedule (David A. Riposo) 5. Proposed Motion: Approval of Extended Service Agreement with Butler County (Ted Meyer) 6. Proposed Motion: Acceptance of Recommendations for Underperforming Express Routes (Mark

McEwan and Ted Meyer) 7. Proposed Resolution: Approval to Release Legal Notice and Hold Public Meeting To Receive

Public Comments on Proposed Service Changes (Ted Meyer) Other Items:

Adjournment

The next regular meeting of the Planning & Operations Committee has been scheduled for

Tuesday, February 13th, 2018 at 9:00 a.m., the SORTA/Metro Board Room, 602 Main Street, Suite 1200, Cincinnati, Ohio

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PLANNING & OPERATIONS COMMITTEE TUESDAY, DECEMBER 5 TH, 2017 – 9:30 A.M. SORTA/METRO MT. ADAMS BOARD ROOM

602 MAIN STREET, SUITE 1200 CINCINNATI, OHIO

COMMITTEE/BOARD MEMBERS PRESENT: Brendon Cull, Gary Greenberg, Kreg Keesee, Mary Miller, Ken Reed, Ron Mosby, Gwen Robinson, and Dan St. Charles COMMITTEE MEMBERS ABSENT: Karl Schultz STAFF MEMBERS PRESENT: Dwight Ferrell, Dave Etienne, Patrick Giblin, Paul Grether, Sallie Hilvers, Darryl Haley, Adriene Hairston, Mary Huller, Brandy Jones, Maria Jones, Mark McEwan, Ted Meyer, Julie Motsch, Demarcus Peters, John Ravasio, Cindy Resor, David Riposo, Carlos Rowland, Shannel Satterfield, and Mike Wiel OTHERS PRESENT: Kim Schaefer (Vorys, Sater, Seymour & Pease, LLP), Nick Vehr (Vehr Communications), Michael Perry (Vehr Communications), Mikayla Williams (Vehr Communications), Chip Gerhardt (Government Strategies Group), and Charles Gerhardt (Government Strategies Group) 1. Call to Order

Mr. Reed called the meeting to order.

2. Pledge of Allegiance

The Pledge of Allegiance was recited.

3. Approval of Minutes of October 12, 2017 (Committee did not meet in November)

Mr. Reed made a motion that the minutes of the October 12, 2017 meeting be approved as previously emailed and Mr. Cull seconded the motion. By voice vote, the Committee approved the minutes

4. Reinventing Metro Plan Update

Mr. Ferrell, Mr. Meyer and Mr. Riposo presented the Reinventing Metro Plan Update with a PowerPoint presentation. The presentation contained SORTA’s current rider data, system design priorities, budget assumptions (capital, expenses, and revenue), earning tax scenarios options, and sale tax scenarios options. The presentation also included detailed maps and charts at each sale tax percentage (0.5-1.0%) to potentially improve customer experience including; increased frequency, increased service time span, and reduced travel time. The Committee accepted the report as presented.

5. Ridership Reports for November 2017 and Streetcar Capital Improvement Plan

The report was not available and will be presented at the December 12th SORTA Board meeting.

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6. Rail Update for November 2017

The report was not available and will be presented at the December 12th SORTA Board meeting.

7. Proposed Motion: Approval of Appointment to OKI Board

This motion is to appoint Dwight Ferrell as SORTA’s representative to the OKI Board of Trustees and Darryl Haley as the alternate. The Committee agreed to recommend the motion to the full Board.

8. Proposed Resolution: Approval of Contract with OKI for 5310 Funding

Mr. Riposo requested approval to enter into a Joint Cooperative Agreement (Round 4) with the Ohio-Kentucky-Indiana (OKI) Regional Council of Governments for SORTA to undertake obligations necessary to assist the Region in the receipt and administration of Federal Transit Administration (FTA) FY 2016 and FY 2017 Section 5310 Program Funds for the procurement of specialized passenger vehicles on behalf of non-profit agencies to provide enhanced mobility for Seniors and Individuals with Disabilities. The Committee agreed to recommend the resolution to the full Board.

9. Proposed Resolution: Approval of Funding for Natural Gas Supply

Mr. Haley requested approval of funding for a three (3) year contract with the highest scoring proposer for SORTA's natural gas supply for the period of January 1, 2018 through December 31, 2020 at a total cost not to exceed $922,500, which will include the natural gas and related delivery cost fees. The Committee agreed to recommend the resolution to the full Board.

10. Proposed Resolution: Approval of Contract for HVAC Preventative Maintenance & Repairs

Mr. Haley recommended the approval of a three (3) year contract with Peck Hannaford + Briggs Service Corporation for preventative maintenance and repairs for SORTA’s HVAC equipment and controls, at a total cost not to exceed $482,688. The Committee agreed to recommend the resolution to the full Board.

11. Proposed Resolution: Approval of Contract for Government Square Cleaning

Mr. Haley recommended the approval of a one (1) year contract with DCI for cleaning of the Government Square facility and all bus stops and shelters in downtown Cincinnati’s CBD at a total cost not to exceed $149,496. Staff was asked to address issues with DCI and bring responses to the Board at its December 12th meeting. The Committee agreed to recommend the resolution to the full Board.

12. Proposed Resolution: Approval of Supervisor & Operator Uniforms

Mr. Haley recommended approval of a one (1) year agreement with two one (1) renewal options with Galls, Inc. for supervisors, bus operators, dispatchers, and clerks uniforms, at a total estimated cost not to exceed $607,299. The Committee agreed to recommend the resolution to the full Board.

13. Proposed Resolution: Approval of Contract for TransitMaster Maintenance

Mr. Giblin requested approval of a a five (5) year contract with Trapeze to provide hardware and software maintenance and support for our Transit Master environment which includes professional services to assist in two upgrades, on behalf of SORTA at a cost not to exceed $1,536,908. The Committee agreed to recommend the resolution to the full Board.

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14. Proposed Resolution: Approval of Service Contract with Butler County

Mr. Meyer recommended the approval of a one (1) year revenue agreement with Butler County Regional Transit Authority (BCRTA) for a continuation of services at a cost of $492,534. The Committee agreed to recommend the resolution to the full Board.

15. Proposed Resolution: Approval of Service Contract with Clermont County

Mr. Meyer recommended the approval of a one (1) year revenue agreement with Clermont County for a continuation of services at a cost of $458,452. The Committee agreed to recommend the resolution to the full Board.

16. Proposed Resolution: Approval of Service Contract with Warren County

Mr. Meyer recommended the approval of a one (1) year revenue agreement with Warren County for a continuation of services at a cost of $386,269. The Committee agreed to recommend the resolution to the full Board.

17. New Business

The next regular meeting of the Planning & Operations Committee has been scheduled for Tuesday, January 9th at 9:00 A.M.

18. Adjournment The meeting adjourned at 11:18 AM.

January 2018

BRIEFING ITEM – MONTHLY RIDERSHIP REPORT –DECEMBER 2017

STRATEGIC PLAN GOAL / OBJECTIVE

• Operational Excellence RECOMMENDATION This is a briefing item. No action is required at this time.

BUSINESS PURPOSE

• This report provides a summary of monthly ridership information, both on fixed route (Local/Express), Access services, and Cincinnati Bell Connector.

• Key Performance Indicators (KPIs) such as: Average Fixed Ridership, Passenger per Hour, Passenger per Trip, and Cost per Passenger are provided to show ridership trends and variances.

SUBMITTED BY:

Mark McEwan Manager of Service Analysis

Attachments: Presentation

January 2018

BRIEFING ITEM – MONTHLY RAIL UPDATE –DECEMBER 2017


• Strategic Partnering • Operational Excellence

RECOMMENDATION This is a briefing item. No action is required at this time.

BUSINESS PURPOSE

• SORTA has executed two intergovernmental agreements with the City of Cincinnati defining roles and responsibilities for the Cincinnati Bell Connector.

• SORTA is the FTA Grantee for the Cincinnati Bell Connector.

• SORTA is responsible for the management of streetcar assets and the operation and maintenance of the Cincinnati Bell Connector.

• SORTA staff provides monthly updates on the Cincinnati Bell Connector to the Board of

Trustees and the Cincinnati City Council.

SUBMITTED BY:

Paul Grether Director of Rail Services


BOARD OF TRUSTEES SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

MOTION

ADOPTION OF 2018 BOARD AND COMMITTEE MEETING SCHEDULE

The SORTA Board approves and adopts the 2018 Board and Committee Meeting Schedule as attached.

Attachments: Action Item Schedule

January 2018

ADOPTION OF 2018 BOARD AND COMMITTEE MEETING SCHEDULE


• Operational Excellence RECOMMENDATION Adoption of the 2018 Board and Committee meeting schedule as attached. FINANCIAL CONSIDERATIONS

• N/A

BUSINESS PURPOSE

• Under Resolution 2011-49,the SORTA Board of Trustees adopted amended Bylaws, which stated that a regular meeting be held each month unless canceled by the Chair and Chief Executive Chair, or by an action of the Board. These Bylaws also established standing committees, among them: Finance, Planning & Operations, and Community & Government Relations. Under these Bylaws, the IT Subcommittee was established with the consent of the Chairperson and the Board.

• The attached 2018 Board and Committee meeting schedule meets the guidelines of the SORTA Bylaws; a regular Board meeting will be held each month, as well as meetings for each of the standing committees.

PROCUREMENT CONSIDERATIONS

• N/A

D/M/WBE CONSIDERATIONS

• N/A

LEGAL CONSIDERATIONS

• Section 306.331 of the Ohio Revised Code (ORC) states that that a regional transit authority should hold regular meetings in a time, place, and manner established in its bylaws and that all meetings should be open to the public except executive sessions as set forth in section 122.22 of the Revised Code.

SUBMITTED BY:

David A. Riposo Dwight A. Ferrell CFO/Sr. Vice-President, Finance CEO/General Manager

Attachments: 2018 Schedule

SORTA Schedule of Meetings

2018

Finance Committee

Tuesday 8:00 a.m.

Planning & Operations Committee

Tuesday 9:00 a.m.

All Other

Tuesday 10:00 a.m.

SORTA Board

Tuesday 9:00 a.m.

January 9 January 9 January 16 February 13 February 13 February 20

March 13 March 13 March 20 April 10 April 10 April 17 May 8 May 8 May 15

June 12 June 12 June 19 July 10 July 10 July 17

August 14 August 14 August 21 September 11 September 11 September 18

October 9 October 9 October 16 November 7* November 7* November 13* December 11 December 11 December 18

*Changed due to Election Day and holiday.

Note: All other Committees meet as needed.


MOTION

APPROVAL OF EXTENSION OF SERVICE CONTRACT WITH BUTLER COUNTY

I move that the SORTA Board authorize staff to extend the service contract between SORTA and Butler County Regional Transit Authority through February 28, 2018.

Attachments: Action Item

January 2018

APPROVAL OF EXTENSION OF SERVICE CONTRACT WITH BUTLER COUNTY


• Ridership Growth, Strategic Partnering and Community Engagement RECOMMENDATION Approval of a motion authorizing the CEO/General Manager, EVP/COO, or the CFO/Secretary-Treasurer to execute a two (2) month contract extension with Butler County Regional Transit Authority (BCRTA) for the provision of public transit service to Butler County.

FINANCIAL CONSIDERATIONS

• This is a two (2) month agreement with a total expenditure of $82,089 based on the 2018 estimated cost of this service.

• This expenditure will be funded with BCRTA Federal 5307 Funds.

BUSINESS PURPOSE

The current contract between SORTA and BCRTA expired 12/31/2017. BCRTA requested cost for changes with the current service bring provided. SORTA and BCRTA are currently negotiating a new agreement for the remainder of 2018. The current service being provided is:

• Operate express and reverse commute service.

• Operate eight (8) A.M. trips and eight (8) P.M. trips on Route 42.

• There are also two (2) A.M. “reverse commute” trips and two (2) P.M. “reverse commute” trips on the Route 42 designed to bring commuters from downtown to West Chester.


• Section 306.35 of the Ohio Revised Code authorizes SORTA to enter into contracts for the provision of transit services.

APPROVAL OF ACTION

Darryl Haley Dwight A. Ferrell EVP/COO CEO/General Manager



MOTION

ACCEPTANCE OF RECOMMENDATIONS FOR UNDERPERFORMING EXPRESS ROUTES

I move that the SORTA Board accept the staff recommendations on proposed changes to the underperforming express routes (38X, 81X, 75X, and 52X).


January 2018

ACTION ITEM- ACCEPTANCE OF RECOMMENDATIONS FOR UNDERPERFORMING EXPRESS ROUTES

STRATEGIC PLAN GOALS/OBJECTIVES

• Financial Sustainability • Operational Excellence

RECOMMENDATION SORTA staff recommends the SORTA Board accept the staff recommendations on proposed changes to the underperforming express routes (38X, 81X, 75X, and 52X).

FINANCIAL CONSIDERATIONS

• The proposed express service changes will reduce operating expenses and improve the efficiency of low performing express routes. The service changes, if approved by the SORTA Board of Trustees, would be implemented on August 12, 2018.

BUSINESS PURPOSE

• To review SORTA’s express routes, their KPIs, and make recommendations on how to restructure service and reduce costs.


• N/A

D/M/WBE CONSIDERATIONS • N/A


• N/A SUBMITTED BY

Ted Meyer Interim Director, Transit Services Planning & Development

Dwight A. Ferrell CEO/General Manager


Express Route Restructuring January 2018

www.go-metro.com

Lowest Performing Routes Based on KPIs

Route Pass/Trip

(11.4) Deviation Cost/Pass

($10.50) Deviation

Farebox Recovery

(18%) Deviation

Total Percentage Deviation

Rank (Worst to Best)

38 9.5 -17% $ 17.11 -63% 8.8% -51% -131% 1

81 11.1 -3% $ 15.50 -48% 11.2% -38% -88% 2

75 9.5 -17% $ 15.09 -44% 13.7% -24% -84% 3

52 13.3 17% $ 17.15 -63% 14.9% -17% -64% 4

72 11.5 1% $ 12.93 -23% 13.8% -23% -46% 5

23 9.9 -13% $ 12.40 -18% 17.1% 5% -36% 6

30 14.1 23% $ 11.95 -14% 12.5% -31% -22% 7

Based on 2017 data

Restructure routes based on KPI

Four express routes recommended to change based on productivity:

• Rt. 38X Glenway Crossing - Uptown

• Rt. 75X Anderson Express

• Rt. 81X Mt. Washington Express

• Rt. 52X Harrison Express

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Rt. 38X Glenway Crossing - Uptown

Statistics - 2017

Pass/trip 9.5

Cost $ 352,227

Revenue $ 39,657

Ridership 29,036

Number of weekday trips

6 AM 6 PM

Crosstown express route that serves Westwood, Uptown, and Mt. Auburn

Rt. 38X Glenway Crossing – Uptown Option 1

Trips highlighted are the lowest performing trips on 38X

AM start time Pattern Average Rank 7:01 Eastbound 14.5 1 8:03 Eastbound 11.0 2 6:32 Eastbound 10.3 3 5:37 Eastbound 9.3 4 6:01 Eastbound 9.0 5 7:34 Eastbound 8.8 6

PM start time Pattern Average Rank 3:45 Westbound 20.5 1 3:15 Westbound 13.5 2 4:15 Westbound 9.0 3 4:45 Westbound 8.5 4 5:15 Westbound 7.3 5 5:45 Westbound 5.8 6

Averages based on last 12 months

• Eliminate 2 trips in the AM and 2 trips in the PM

• Run only 4 trips in the AM and 4 trips in the PM

• Several local routes cover the majority of the Route 38X (Primarily Route 51)

Route Net annual cost savings Net annual ridership chg. PPT estimate (Weekday)

38X $116,285 -7,841 (27% loss) 10.4 (9.5 in 2017)


• Eliminate the Route 38X

• No longer service along portions of Westwood Northern Blvd.

• No longer any express service to Uptown • Several local routes cover the majority of the Route 38X (Primarily Route 51)


38X $327,484 -29,036 0.0


Rt. 75X - Anderson Express

Statistics - 2017

Pass/trip 9.5

Cost $ 515,129

Revenue $ 103,437

Ridership 48,144


AM - 7 E, 3 RC PM - 7 E, 3 RC

Serves Anderson Center Station Park and Ride, to downtown Cincinnati. The reverse commute serves Belterra Park.

Rt. 81X – Mt. Washington Express

Statistics - 2017

Pass/trip 11.1

Cost $ 132,276

Revenue $ 21,255

Ridership 12,032


AM – 2 PM – 2

Serves Anderson Center Station Park and Ride and the neighborhoods of Mt. Washington, Columbia-Tusculum, and Downtown

Rt. 75X Anderson Express Rt. 81X Mt. Washington Express Option 1 & 2

Trip Type Pass/Trip

75 Express 13.4

75 RC 1.5

81 Express 11.1

Minimum Benchmark 11.4

• Combine the routing of the 75X and the 81X

• Maintain the same number of express trips that the 75X currently runs (7AM, 7PM). No longer run reverse commute trips.

• Service along Salem Road will have to catch the bus on the opposite side of the street compared to the current service.


75X $8,101 16,575 18.1 (9.5 in 2017)

81X $122,861 -12,032 0.0 (11.1 in 2017)

Total $130,962 4,543 (9.0% gain) 18.1

Rt. 75X Anderson Express Rt. 81X Mt. Washington Express Option 1

• Combine the routing of the 75X and the 81X

• Reduce the number of express trips that the 75X currently runs from 7 AM and 7 PM to 5 AM and 5 PM. No longer run reverse commute trips.

• Service along Salem Road will have to catch the bus on the opposite side of the street compared to the current service.


75X $164,251 -1,148 18.4 (9.5 in 2017)

81X $122,861 -12,032 0.0 (11.1 in 2017)

Total $287,112 -13,180 (27.4% loss) 18.4


• Eliminate both the Route 75X and the Route 81X

• Only one express route would serve the Anderson Township and Mt. Washington areas. (Route 30X) The local Route 24 would still serve Anderson Township.


75X $443,045 -48,144 0.0 (9.5 in 2017)

81X $122,861 -12,032 0.0 (11.1 in 2017)

Total $565,906 -60,176 0.0


Rt. 52X Harrison Express

Statistics - 2017

Pass/trip 13.3

Cost $412,102

Revenue $ 93,314

Ridership 33,868


AM – 5 E PM – 5 E

Serves Harrison residents commuting to downtown Cincinnati


52X $75,616 -4,064 (12.0% loss) 14.6 (13.3 in 2017)

Rt. 52X Harrison Express Option 1

• Eliminate 1 trip in the AM and 1 trip in the PM

• Run only 4 trips in the AM and 4 trips in the PM

Recommended options

Route

Option

Net annual cost

savings

Net annual ridership chg.

PPT estimate (new/current)

PPT deviation from benchmark

(new/current)

38X Option 1 $116,285 -7,841 (27.0% loss) 13.0/9.5 14.0% / -16.7%

75X/81X Option 2 $235,945 -13,180 (27.4% loss) 10.4/9.5 -8.8% / -16.7%

52X Option 1 $75,616 -4,064 (12.0% loss) 14.6/13.3 28.1% / 16.7%

Total $427,846 25,085 less rides

Approve service restructuring plan and public meeting date:

January 2018

Conduct public meeting and prepare summary

report:

February 2018

Review summary report and Title VI equity

analysis, make modifications, approve service restructuring:

May 2018

Implement service restructuring:

August 2018

Preparing for 2018 service restructuring

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RESOLUTION NO. 2018-xx

APPROVAL TO RELEASE LEGAL NOTICE AND HOLD PUBLIC MEETING TO RECEIVE PUBLIC COMMENTS ON PROPOSED SERVICE CHANGES

WHEREAS:

1. SORTA’s Public Participation Policy states that SORTA encourages community comment on proposed major service changes.

2. SORTA staff recommends that in order to provide notice to the public staff be authorized

to release a legal notice to run prior to a date to be determined in February of a public meeting to receive public comments on the service changes proposed for implementation in August 12, 2018.

3. SORTA staff recommends that it also be authorized to proceed to conduct a public meeting on a date, time and place to be determined in February for the purpose of receiving public comments on the proposed service changes, and to take all other actions necessary to carry out the public hearing. THEREFORE, BE IT RESOLVED:

4. The SORTA Board hereby authorizes staff to release a legal notice of a public meeting. The legal notice should run prior to a meeting date to be determined in February.

5. The SORTA Board further authorizes staff to proceed to conduct a public meeting at a date, time, and place to be determined in February, for the purpose of receiving public comments on the proposed service changes planned for implementation in August 12, 2018, and to take all other actions necessary to carry out the public meeting.


January 2018

ACTION ITEM - APPROVAL TO RELEASE LEGAL NOTICE AND HOLD PUBLIC MEETING TO RECEIVE PUBLIC COMMENTS ON PROPOSED SERVICE CHANGES


• Sustainability • Operational Excellence

RECOMMENDATION Staff recommends the SORTA Board authorize staff to release a legal notice regarding a public meeting to receive public comments about proposed changes to express service. The public meeting will be held at a date, time, and place to be determined in February in downtown Cincinnati. FINANCIAL CONSIDERATIONS

• The proposed express service changes will reduce operating expenses and improve the efficiency of low performing express routes.

BUSINESS PURPOSE

• Final service changes recommended will be brought back to the SORTA Board for approval and the acceptance of public comments before the August 12, 2018 implantation date.


• N/A

D/M/WBE CONSIDERATIONS

• N/A


• N/A

SUBMITTED BY:

Ted Meyer Interim Director, Transit Services Planning & Development

Attachments: N/A

SORTA PLANNING AND OPERATIONS COMMITTEE … Documents/Committee Packets/201… · : Dwight Ferrell,...

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Transcript of SORTA PLANNING AND OPERATIONS COMMITTEE … Documents/Committee Packets/201… · : Dwight Ferrell,...