SOP-Southern Railway_Works

7/30/2019 SOP-Southern Railway_Works

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43

P A R T - III

DELEGATION OF POWERS

IN RESPECT OF

WORKS MATTERS


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WORKS MATTERS

Sl.No.

Nature of Powers PHOD HOD Dy. HOD Sr. Scale Jr.Scale

REMARKS

1.

a)

New works chargeable to CAP,DRF, WMS (OH) except newworks or additions in OfficersBungalow works connected withMedical arrangements other than

welfare works such as staffquarters, Rly, schools andInstitutes, etc.,

To accord Administrativeapproval.

(Subject to availability offunds within the allotments).

i. Track Renewal works. Rs.10 lakhs Rs. 5 lakhs -- -- --

ii. Other works: Full Powers for works costing uptoRs.5 lakhs in each

case.

Same as col.2. Full Powers uptoRs.2 lakhs ineach case.

-- -- Powers are subject toi. The lumpsum provision in thesanctioned budget for such

works is not exceeded.ii. Restrictions as may beimposed by Railway Board/GMfor any specific type of works.

iii. Machinery & Plant. Rs.3 lakhs

CME:Upto 10 lakhs ineach case*

Rs.2 lakhs Rs.1 lakh -- -- *CS no. 6 (A/G/103; DT.18.03.05)

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WORKS MATTERS

Sl.No.


REMARKS

1(b)

i) To accord technical sanction todetailed estimate/RevisedEstimate for approved worksincluding Track Renewal,Works & M&P items

10 Crores 5 Crores 1 Crore 25 lakhs NIL 1. Finance vetting is necessary

2. This power will also apply forsanction to sub-estimates which form

part of a work, the abstract estimate of

which has been sanctioned by higherauthority.

3. When PHODs post is not available,PHODs powers will be exercised byHOD.

(Authority: 40(1)(a) of Rly. Boards lr.No.F(X)II-2007/PW/4;Dt.21.09.07.)

ii) Deposit Works 5 Crores 3 Crores 1 Crore NIL NIL

1 (c) i) Condemnation of an Assetwhich has outlived itsnormal life

Full Powers Rs. 50 lakhs Rs. 5 lakhs Rs. 1 lakh ----

ii Condemnation of assetwhich has not completed itsnormal life.

Full powers Rs. 50lakhs

Rs.1 lakh

-- -- A survey committee consisting of threeSr.Scale Officers including one fromAccounts to be nominated by GM willsubmit Survey report to the concernedHOD for acceptance.

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WORKS MATTERS

Sl.No.

Nature of Powers PHOD HOD Dy. HOD Sr. Scale Jr. Scale REMARKS

2. Sanction to excess over estimate on works Machinery and Plant items provided for in the sanctioned budget for the year or carried forward from thesanctioned budget of any previous years.

a)All estimatesexcluding depositwork & M&P

a) Due to costescalation upto100% of the

original estimate.

b) Other than costescalation upto20% of originalestimate(Abstract cost)


original estimate.



original estimate.


NIL NIL 1) Finance vetting is necessary forDetailed/Revised estimates

2) The over all value of the estimate

including excess should be withinthe sanctioning powers of theAuthority vide 1(b).

3) These are the overall variations inthe original estimate and cannot beexceeded even in more than onerevised estimate is sanctioned. Atevery stage of revision for theestimate, the excess is to bereckoned with reference toAbstract estimate and not to the

previous sanctioned estimate.b) M&P Estimates a) Due to cost

escalation upto50% of theoriginal estimateor Rs. 50 lakhswhichever is less.

b) Other than costescalation upto10% of original

estimate or Rs. 25lakhs whichever isless

a) Due to costescalation upto50% of theoriginal estimateor Rs. 25 lakhswhichever is less.

b) Other than costescalation upto10% of original

estimate or Rs. 10lakhs whichever isless

a) Due to costescalation upto50% of theoriginal estimateor Rs. 10 lakhswhichever is less.

b) Other than costescalation upto10% of originalestimate or Rs. 5

lakhs whichever isless

NIL NIL

4) This delegation will not affectrules in force regarding materialmodification in para 1109 to 1113of Engg. Code. Materialmodification upto Rs. 50 lakhs forworks and Rs. 10 lakhs for M&Pestimates for each sanctionedwork can be sanctioned byPHOD/HOD.

5) No powers to incur any excessover the percentage provision forworks establishment and generalcharges.

Authority : 40(2) of Rly. Bds lr. No.F(X)II-2007/PW/4; Dt. 21.09.07.

Sl.Nature of Powers PHOD HOD Dy. HOD Sr. Scale Jr.

ScaleREMARKS

46


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WORKS MATTERS

No.

3. To sanction completion reports,in respect of works the estimatefor which is sanctioned by him.

Same powers as given againstitem (2) above subject to accountsverification.

Same powers asgiven against item(2) above subjectto accountsverification.

Same as inpreviouscolumn.

Same powers asgiven in the item(2) abovesubject to A/Sverification.

--

4. To sanction modifications otherthan material modification in

estimates sanctioned by him(other than materialmodifications sanctioned byRailway Board or GM) i.e. minormodifications.

Full powers subject to(i) the total amount of estimate not

being exceeded beyond thepowers of technical sanctionpermissible vide item 1(b)above and

(ii) the cost of suchmodification does not exceedRs.1 lakh and

(iii) the limit of excess doesnot exceed the limit specified initem 2 above.

Same as inprevious column.

Same as inprevious

column.

-- --

5. Sanction to undertake works inMechanical Engg. or Electrical

Workshops for other Dept.Ministries and other Railways.

(a). To accord Administrativeapproval.

Rs.5 lakhs -- -- -- --

(b)To accord Technical sanctionto estimates.

Rs.50 lakhs Rs.25 lakhs Rs.10 lakhs -- --

6. To Sanction deposit works(including assisted sidingrectification and other workschargeable partly to Rly. andother non-Rly. parties foroutsiders, other Rlys. Railway

Employees, Institutes, Govt.Departments.)

Sl.No.


REMARKS

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WORKS MATTERS

6. (a) To accord Administrative approval. Rs.5 lakhs Rs.5 lakhs -- --

--

(b) To accord Technical sanction toestimates.

Rs.50 lakhs Rs.35 lakhs Rs.10 lakhs Rs.50,000 --

7. To accord sanction for incurrence ofexpenditure on trials and experimentalworks.

Rs.2 lakhs Rs.1 lakh Rs.25,000 -- -- --

8. i. To accept tenders for sanctioned works. Rs. One crore Rs. One

crore

Rs.25 lakhs Rs.

1 lakh

--

ii. To Call open tender. Full powers Full powers Rs.25 lakhs Rs.5lakhs

--

iii.To Call & accept Limited Tenders.(Other than approved list of contractors).

(Correction slip no. 5 ;Lr. No. A/G/103; Dt. 6.11.02)

Rs.1 Lakh Rs. 1 Lakh Rs.1 Lakh Rs.10,000

-- i) Whenever such LT enquiries are to beissued, the names of the firms are to begot approved by HOD upto Rs. 50,000/-and PHOD from Rs. 50,000/- to Rs. 1lakh.

ii) This clause is not applicable for CivilEngg. Deptt. Since they maintain theapproved list of contractors.

iv. To accept single quotation againstLimited Tenders.

(Correction slip no. 2 ;Lr. No. A/G/103; DT. 8.11.2000)

Rs. 15 lakhs -- -- -- -- Only PHODs have powers for acceptingthe single offer. To exercise the above

power, urgency to be certified by HODin terms of Boards lr.. No. 76/F(S)-1/PW-4/1; dt. 5.10.76 and tendersshould be invited from the approved listof contracts.

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WORKS MATTERS

ITEM

No.Nature of Powers PHOD HOD Dy. HOD Sr. Scale

Jr.Scale

REMARKS

8 v. v. To call and acceptance of SingleTenders (Non PAC)

(Correction slip no. 5 ;Lr. No. A/G/103; Dt. 6.11.02)

Rs.200/- for non-proprietaryarticles.



--- ---

8vi vi. To call and accept Zonal Contract. Full powers Full powers Rs.25 lakhs

8vi(a)

vi(a) To issue work orders on zonalcontracts

Bd lr. No. 63/W2/OT/12; Dt. 29.5.65& 2001/CE.I/CT/17; dt. 22.11.01(Corr. Slip no. 3 ; dt. 19.11.01 &corrigendum; dt. 11.1.02)

Rs. 2 lakhs Rs. 2 lakhs Rs. 1 lakh Rs. 50,000 NIL Work Order Limits:Sr. Scale : up toRs. 50,000 in each case.JAG : Upto Rs. 1 lakh in each case.

SAG: Upto Rs. 2 lakhs in each case.Note: The total value of the work ordersissued under zonal contracts should notexceed value specified in the tender bymore than Rs. 1 lakh of 20% whicheveris greater.

8 vii vii. To call limited tenders fromapproved list of contractors. Rs. 15 lakhs Rs. 15 lakhs Rs.5 lakhs 1 lakh Nil Boards letter No. 83/WI/CI/14 (policy)dt. 30.03.87.

viii Dispensing with calling of tenders calling of quotations subject to theconditions shown under remarks.

Upto Rs.2 lakhs per casesubject to annualceiling of 10lakhs

UptoRs. 2 lakhs

per casesubject toannual ceilingof 10 lakhs

UptoRs. 1 lakh

per casesubject toannualceiling ofRs. 5 lakhs

ExecutiveEngineer andSEE//Main.only

UptoRs. 50,000

per casesubject toannual ceiling

of Rs. 2lakhs

1) Outsourcing shop activity should beavoided if manpower is available orcan be mobilised.

2) Prior Finance concurrence isnecessary

3) Provisions in the Engg. Code(1211E) as amended by SudhirChandra committee to be followed

scrupulously.

(Authority: Boards lr. No. 94/CE-I/CT/4;dt. 17/10/2002.) No. A/G/103/Vol.XIII

dt. 23/08/08 & 06/10/08

Sl.No.


REMARKS

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WORKS MATTERS

9. To vary theconditions other thanstandard conditions ofany contract forexecution of workswhich have beenapproved by him andto impose or waive

any penalty providedtherein with priorfinance concurrence.

Full powers in respectof contracts signed byhim.

As in previous column. As inpreviouscolumn.

XEN as inpreviouscolumn incontractapproved byhim.

--

10. To extend the date ofcompletion of contract for worksand supply of materials provided theextension will notresult in any financialloss to the Admn.

Full powers in respectof contracts signed bythem.

Same as in previouscolumn.


Same as inpreviouscolumn

-- 1. Subject to rate not having beenaccepted against other lowertenders in consideration of earlierdate of completion.

2. The delay will not cause loss ordamage.

3. If any or both of the aboveconditions are not satisfied, suchextension shall be given only inconsultation with Associate Financeafter taking advice, if necessary,vide para 1266E.

11. Forfeiture of EarnestMoney and securityDeposit.

Full powers in respectof contracts signed bythem.

Same as in previouscolumn.


Same as inpreviouscolumn

--

12. Refund of EarnestMoney and securityDeposit.

Full powers providedthe contracts aresatisfactorilycompleted, andmaintained as per theagreement.

Full powers in respect ofcontract signed by himand in case of contractsigned by higher authorities, full powersprovided they aresatisfactorily completedand maintained as per

Agt.


XEN as inpreviouscolumn

--

Sl.No.


REMARKS

13. Licensing of trees,stalls in shoppingcentre, Railway land

Full Powers, subject to priorfinance concurrence.

Same powers as inprevious column.

Same powersas in previouscolumn.

Same powers as in previouscolumn. Licensing of TreesStalls in shopping centre.

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WORKS MATTERS

and Railwaybuildings notrequired for Railway

purpose by publicauction or tender

basis includinggranting of wayleave facilities and

easement rights asper extant orders ofthe Board.

Full powers subject to priorfinance concurrence.

14. To accordadministrativeapproval toexpenditure on

buildings notessential to RailwayWorking such asexisting Railwayschools, Institutes,

Hospitals etc., uptothe amount providedin the sanctioned

budget of thefinancial year.

Improvements to Staff Qrs.Type-I Rs. 4000Type-II Rs.4000Type-III Rs.4000Type-IV Rs.4000as per Rly. Bds letter

No.80/W2/21159 dt.12.2.82subject to funds being metwithin departmental allotment

and also upto Rs.50,000 inrespect of existing schools,Hospitals, Institutes andDispensaries providedlumpsum provision for staffwelfare works as per sanctioned budget is notexceeded.

Same powers as inprevious column.

Same powersas in previouscolumn.

XEN improvement to staff qrs.Cl. III & IV staffType - I Rs.3,000/-Type -II Rs.3,000/-Type -III Rs.3,000/-Type -IV Rs.3,000/-as per Boards letter No.77/W/2/21/7 dt. 20.12.77subject to funds being metwithin his departmental

allotment and also uptoRs.20,000/- in respect ofexisting, Rly. schools,Institutes, Hospitals andDispensaries provided thelumpsum provision for thestaff welfare works in thesanctioned.

--

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WORKS MATTERS

Sl.No.

Nature of Powers PHOD HOD Dy. HOD Sr.Scale

Jr.Scale

REMARKS

15 Introduction of newnon-standard rate incontract for works

Maximum ceilingof RS. 5 lakhs in acontract or 10% oforiginal value ofthe contract

whichever is less

Maximum ceilingof RS. 5 lakhs in acontract or 10% oforiginal value of thecontract whichever

is less

Upto Rs. 50,000/-or 10% of originalvalue of thecontract whicheveris less.

NIL NIL 1. In all cases, it should be ensured that therates sanctioned for such non-scheduleitems, are comparable to the rates forsimilar work executed in the area.

2. Rate should be derived from the items

included in the standard Schedule of Rate(SOR) and where new items very marginallyfrom standard SOR items, market rateshould be used only to the extent ofvariation to work out new rate.

3. The revised monetary value of the amendedcontract does not exceed their power ofacceptance and the excess does not exceed25% of the original contract value.

4. Rates of such NS items accepted withoutFinance Concurrence cannot be quoted asLAR for justifying similar rates in futuretenders. Only rates obtained throughcompetitive tenders, process can be adoptedas LAR duly recording the justification forsame.

(Authority: Boards lr. No. 2007/CE-I/CT/1;dt. 31.08.07 & 28.09.07).

16. Advance anddeposits withcontractors.

-- -- -- -- -- Powers will be as per conditions of contractexecuted.

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WORKS MATTERS

Sl.No.


Jr.Scale

REMARKS

17. Introduction of Addl.Revised item andvariations in Qty. incontracts for woks.

Full powers provided thesame tender percentageapplies and the monetaryvalue of the contract with theinclusions of the additional

items/variations in quantitiesdoes not exceed the originalcontract value by more than10% and is within the powersof original sanctioningauthority.

As in previouscolumn.


-- --

18. To entrust workwithout calling fortenders or to call forLimited Tendersfrom approvedcontractors in case

of special urgency asper instance cyclone,floods, fireaccidents, etc.

1. Works contracts based onSchedule of rates may beawarded upto Rs.50000/- ineach case subject to report toGM percentage above, below,

part, can be fixed taking into

account all relevant factorswith finance concurrence.

2. Works contract not basedon rates can also be entrustedupto Rs.25,000 in each casesubject to reasons beingrecorded or prior concurrenceof finance being obtained.This is also subject to thework being urgently requiredand is not being in the publicinterest to call for tenders interms of para -III, 1112E and332 S.

Same powers asin previous

column.

In the case of works contracts

based on scheduleof rates modified

by tenderpercentage if any

or at acceptedrates for similarworks on the Rly.the individualvalue of whichdoes not exceedRs. 2000/- subjectto a maximum ofRs. 10000/- p.a. Areport of suchcases should bemade to GM andFA&CAO.

-- --

19. Non - Execution ofworks.

Full powers in respect ofworks sanctioned by him.

Full powers inrespect of workssanctioned byhim.

Full powers inrespect of workssanctioned by him.

-- --

Sl. Nature of Powers PHOD HOD Dy. HOD Sr. Scale Jr. Scale REMARKS

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WORKS MATTERS

No.

20. Ordinary Repairs &Maintenance to:

(a). Rolling Stock. CME Full Powers Full Powers -- -- --

(b). (i) Machinery &Plant. (IncludingA.M.C)(Correction slip no. 5

Lr. No. A/G/103; DT.6.11.02)

CME Full Powers Full powers Full powers Rs.10,000

Up toRs.5,000 withoutfinance

concurrence

The cumulative expenditure on themachinery and plant does exceed50% of its cost.1. If repairs are to be carried out side

premises, a certificate that thework cannot be under taken withthe facilities available in theworkshop should be sent toAccounts.

2. Value of items procured forM&P, whether related to repairsor not should be catered in thehistory card.

b(ii):To call and acceptSingle Tender PAC

Rs. 1 Lakh Rs. 1 Lakh --- --- --- For Original Equipmentmanufacturers only.

(c).Building (includingStaff Qrs. Schools,Institutes, Hospitals,etc.

Rs.50 lakhs Rs.50 lakhs Rs.5 lakhs Rs. 1 lakh --

21. Re-appropriation ofgrants.

Full powers in respectof sanctioned workssubject to extantorders governingre-appropriations.


As inpreviouscolumn.

-- -- --

22. Small tools newadditions and on

replacement accountpetty additions toequipment.

Full powers subject tobudget provision.

purchase should bemade duly observingthe procurementprocedure.


Rs. 25,000only in each

case subjectto budget

provision.

-- -- --

Sl.No.


REMARKS

23. Shop equipment additions and new Rs. 2 lakhs. 1 lakh Rs. 25,000 -- -- 1.Provided funds are

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WORKS MATTERS

items. (other than M&P) available in the budgetprovision.

2.All requirementsabove Rs. 40,000/-shall require priorvetting of finance.

24. Approval in excess of contractors bills. Full powers provided thecontract value does not exceed

his powers and the provision ofstate Rly. code relating tocontrol over expenditure arenot contravened.

As inprevious

column.

As inprevious

column.

As inprevious

column.

25. Issue of advertisements relating to tendercase.

Full powers. Full powers. Full powersin respect ofcontractsupto Rs.25lakhs

Full powersin respectof contractsupto Rs.10lakhs

Subject to instructionscontained in RailwayBoards letter No.72/PR/17/3 dt. 14.07.72.

26. Petty addition to equipment (Furniture,dating press etc.,) and equipment ofgang men for station & office and tools

&plant maintenance and equipment toRPF and Fire service station.

Rs. 5000 in each case. Rs. 5000 ineach case.

Rs. 2000 ineach case.

-- -- --

27. License to contractors for the use ofplots of Railway land for erection oftemporary huts for their workmanduring the currency of their contractonly in accordance with the conditions

prescribed there for.

Full powers subject toobservance of code rules andconditions of contract.




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WORKS MATTERS

Sl.No.


Jr.Scale

REMARKS

28. Purchase of stockand non stock itemsof stores requiredurgently for repairsto machinery etc.,other than DGS&Drate / runningcontract andstationery items throimprest for Mech.&Elec. Maintenanceorganizations

CME/CEE:Rs. 10,000 per item but notexceeding Rs. 1 lakh in the aggregate

per month. Items costing more thanRs.10,000 each will be procuredthrough indents placed on StoresDepartment.

Note: No Finance concurrence isnecessary up to Rs. 5000/- per item.

(Mech &Elec.)

Same as inthe

previouscolumn.

Dy.CME/S,Dy.CME/F,Dy.CME/Plt,Dy.CEE only Rs.5000/- per item butnot exceedingRs.1 Lakh inaggregate per month inconsultation withfinance.

Note: No financeconcurrence isnecessary upto Rs.5000/- per item.

-- -- Atleast three quotations shouldbe obtained for items costingmore than Rs.500/- the ratequoted should invariably becompare with the last purchaserates and reasonableness of thelowest offer must ensured.

29. Repairs to transportvehicles and otheritems.

i. Rs.20,000 in each case. Financeconcurrence will be required ifthe amount is more than Rs.5,000.

ii. Full powers where tenders arecalled for in the particular filedupto their level of acceptance oftender.


i. Rs.10,000 ineach casesubject toFinanceconcurrence ifthe amount ismore thanRs.5,000.

ii. Full powerswhere tendersare called for inthe particularfield upto theirlevel of acceptance oftender.

-- -- The cumulative expenditure onthe transport vehicle should notexceed 50% of its cost.1. If repairs are to be carried -out

outside the premises, acertificate certifying that thework cannot be undertakenwith the facilities available inthe workshop should be sent toaccounts.

2.Value of the items procured forthe vehicle, whether related torepairs or not should beentered in the history card.

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WORKS MATTERS

Sl.No.


30. Signing of Agreement forlease, purchase, workscontract etc.

Upto Rs. 8 crores. UptoRs. 3 crores.

UptoRs. 50 lakhs.

Upto Rs.10 lakhs

__ Note:1. The powers are applicable in respect of

those items as shown in Ministry of Lawnotification dt. 01.02.86.

2. The powers for these items are to beexercised only after the contracts /purchase/lease, etc., are approved by the competentauthority.

31. Write-off stores, tools &plants lost and dead stocks.i. When a Rly. employee is

in any way responsible. Rs.20,000 Rs.10,000 Rs.2,000 Rs.2000 --

ii. When a Rly. employee isnot in any wayresponsible.

Rs.10,000 withprior financeconcurrence.


Rs.2,000 Rs.2000 --

32. Adjustments of charges or

credits relating to completedworks after the completionreport has been sanctioned.

Upto Rs.10,000 in

each case subjectto observance ofinstructions incode rules .

As in previous

column.

Upto Rs. 2,000

in each casesubject toobservance ofinstructions incode rules

-- --

33. Placing of S1302 indents . Full powers (Referremarks -1)

Upto Rs. 10lakhs

Upto Rs.2 lakhs(Referremarks 2)

UptoRs..50,000/- (Referremarks-3)

UptoRs.10,000/-(referremarks

4)

1) Should be countersigned by SAGOfficer & the same should be personallyapproved by the PHOD/CHOD of the userdepartment.

2) In case JAG/SG Officer is not posted thennon-stock requisition to be signed by SAG

Officer for construction and otherrequirements.

3) JAG/SG officers in absence of SS Officer.

4) SS Officers in absence of JS Officer.Authority Rly. Bd. Lr. No.2005/RS(G)/779/7; dt. 28.05.07

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WORKS MATTERS

Sl.No.


34. Introduction of additionalstandard rates in contractfor works.

Full power in respect of agreementapproved by him with financeconcurrence subject to provision of stateRly. code relating to control overexpenditure are not contravened.

As inpreviouscolumn

As inpreviouscolumn

As inpreviouscolumn

--

35. Acceptance of claim settled

by arbitration award againstany dispute existing out of acontract.

Full powers in repect of contract value

of which less than Rs. 5 lakhs subject tocondition that(a) the award accepted by them should

be putup to GM along hiscomments if any in a statementform at the end of each half yearended 31.03. and 30.09.

(b) the Railway board should beinformed of the details of cases

(i) Where payment to a contract as aresult of arbitrators awardexceeded by more than Rs. 50,000

the amount considered by the RlyAdmn. before the arbitrationproceedings began and

(ii) Where deficiencies in the generalconditions of contract or of

procedures laid down by the Rly.Board comes to light.

Nil Nil Nil Nil

36 Payment to outsiders forsupply of water1)Supply of water to Rly.by outsiders2) Supply from State/Govt.

bodies/Civic authorities toRailways

(PHODs/HOD of Engg. Deptt.)

Upto Rs. 15 lakhs at a time

Full Powers

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Authority:Bds lr.no.74-EB/3000;dt. 14.1.75(CS no. 4 works matters A/G/103;Dt. 6.12.01 & Corr.slip4A/G/103;Dt.10.12.01

* * * * *

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