Solicitation Name: 2020 Flatwork Task Order Contract

Package 2

Point of Contact:Melissa Ortega(210) 207-8325

Melissa.Ortega@sanantonio.gov

Date: Wednesday, September 11, 2019 Location: Municipal Plaza Building

9th Floor Conference Room

Welcome &

Introductions

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Pre-Bid Meeting

Restriction on Communication

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No communication with City Staff and/or Consultant from the release of this Solicitation to the Contract Award except:

o Questions at today’s Pre-Bid Meeting

o Submit written questions via CivCast by 4:00 pm Monday, September 16, 2019

o SBEDA Staff can be reached up to submittal deadline with questions concerning SBEDA only

Failure to adhere to the restriction on communication may deem your bid/submittal non-responsive

City Staff can reach out to respondents to clarify documents submitted

I. Timeline

II. Solicitation Details

III. Contract Requirements

IV. Labor Compliance

V. SBEDA Presentation

VI. Project Background & Scope of Services

VII. Questions & Answers

Agenda

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I. Timeline

Important Dates & Times Topic

Friday, September 6, 2019 Advertisement Date

Wednesday, September 11, 2019 @ 2:00 P.M.

Pre-Bid Meeting

Monday, September 16, 2019@ 4:00 P.M.

Deadline for Written Questions to be submitted by via CivCast

Tuesday, October 1, 2019@ 2:00 P.M.

Bid Submittal Deadline

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II. Solicitation Details

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Online bidding will be utilized via CivCast: https://www.civcastusa.com/bids

Type of Solicitation: Invitation for Bid (IFB)

Calendar Days: 270

Workweek: 6 days

Estimated Construction Budget: $2,500,000.00

SBEDA Requirements: | M/WBE 16% | AABE 3% (applies to subcontracting goals)

Wage Decision: Heavy Highway

Solicitation Forms

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010 Invitation for Bids 020 Contract Signature Page Bid Form 040 Standard Instructions to Respondent 041 Certificate of Interested Parties (1295 Form) 050.01 SBEDA Guidelines 060 Supplemental Conditions 075 Performance Bond 076 Payment Bond 081 General Conditions 095 SAWS Subcontractor/Supplier Utilization Commitment

Form Wage Decision

010 Invitation for Bids

Solicitation instructions All documents posted on CivCast website Estimated construction budget Review each document carefully

Contact Information Required documents to be uploaded

as part of bid proposal

Other relevant information to project

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020 Contract Signature Page

Enter the Project Name Enter legal company name as it appears

on the Texas Secretary of State websitehttps://www.sos.state.tx.us/

The person listed on this form will be the City’spoint of contact for all correspondence

Complete all required information

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Required form to be uploaded in CivCast

Unit Price Items

Bidder is required to enter Unit Bid Price according to the Plans and Specs.

You can download the Unit Pricing form and Import once you have entered all Unit Price amounts.

“Bid Total” will be the Bid Sum amount for the project.

If any changes are made in the Unit Pricing by the City, contractor will received a notification from CivCast.

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040 Standard Instructions to Respondent

The Standard Instructions to Respondentdocument provides information to therespondent on what to expect during thesolicitation process of a City project

Provides detailed instructions on how toprepare a bid/proposal

Provides details on Award of Contract

Explains Restriction on Communication

Details the Texas Government Codes that allrespondents need to adhere to

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Texas Government Code 2251.022

Time for Payment by Vendor

A vendor who receives a payment from a governmental entity, such as the Cityof San Antonio, shall pay a Subcontractor for the appropriate share of thepayment no later than the 10th day after the date the vendor received thepayment

Payments to Subcontractors are overdue on the 11th day after the date thevendor receives the payment

Is required by State Law

Failure to comply is a Breach of Contract

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041 Certificate of Interested Parties

(1295 Form)

State of Texas Requirement

1295 Form must be completed online then printed and attached to your bid https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Bidder is required to list name of business on Form 1295, Box 1 as it appears with the Texas Secretary of State https://www.sos.state.tx.us/

The business entity name must be consistent with all bid documents

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060 Supplemental Conditions

The Liquidated Damages shown on this form are the costthe City incurs for each day the project is late

The Liquidated Damages are not a penalty but are anadditional cost sustained by City

Contractor shall pay sum indicated on the table for everycalendar day(s) of unexcused delay in achievingSubstantial/Final Completion

Calendar days: 270 days to Final Completion from whenNotice to Proceed (NTP) is issued or 1st Task Order

Delay in Substantial Completion: $700.00 per day

Delay in Final Completion: $500.00 per day

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095 SAWS Special Conditions

San Antonio Water System Waterworksand Sanitary Sewer Construction SpecialConditions

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Surety Bonds

Each Bid is required to have a Bid Bond issued by a Corporate Surety Company

After City Council award and at least 10 days prior to scheduled Pre-Construction Meeting,Payment and Performance Bonds must be submitted to City

Notice To Proceed (NTP) will not be issued without the proper Bonds

Contract is considered in Breach if Payment and Performance Bonds are not provided to theCity prior to start of construction

Project name must be included in bonds as specified in the approved City Ordinance. Bondsmust be provided on City forms (refer to 075 Performance Bond and 076 Payment Bond)

The bond total amount must match the total not to exceed amount in the City Ordinance

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081 General Conditions

General Conditions for City of San Antonio Construction Contracts set the minimum performance requirements for the contractor

These conditions include the rights and responsibilities of the parties involved

They are attached to all City contracts and are legally binding

Please be sure to read these General Conditions thoroughly and carefully

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III. Contract Requirements

Vendor Registration All vendors wishing to do business with the City of San Antonio must register in the Central

Vendor Registry (CVR) before entering into a contract. For more information , please visit https://supplierregistration.sanantonio.gov/register(bD1lbiZjPTUyNA==)/main.htm

Small Business Economic Development Advocacy (SBEDA) Compliance All Prime Contractors and Subcontractors participating on a City contract with SBEDA

contract requirements must utilize the City Contract Management System (CCMS)For more information, please visit https://sanantonio.sbeda.com/

PrimeLink PrimeLink allows staff, consultants, contractors and utility companies to collaborate on and

markup plans and specifications. Awarded contractors will be required to utilize PrimeLink System. For more information and training dates, please visit https://www.sanantonio.gov/TCI/Current-Vendor-Resources/COSA-PRIMELink

V. Labor Compliance

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The awarded Prime Contractor and their subcontractors must comply with the Prevailing Wage Decision

The Wage Decision assigned to this project is the current Heavy Highway Wage Decision: TX190007 Mod#0 Pub date 1/4/2019.

Small Business Economic Development Advocacy (SBEDA)

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VI. SBEDA Presentation

F Y 2 0 2 0 F l a t w o r k T O C P a c k a g e 2

S B E D A P R E S E N T A T I O N

S B E D A E L I G I B I L I T Y

C e r t i f i e d b y t h e

S C T R C A a s a S B EH Q o r S i g n i f i c a n t

B u s i n e s s P r e s e n c e i n S AM S A

N o t e : O t h e r c e r t i f i c a t i o n s s u c h a s M B E ,

W B E o r A A B E m a y b e n e e d e d t o f u l f i l l

o t h e r S B E D A r e q u i r e m e n t s o r o b t a i n

c e r t a i n S B E D A i n c e n t i v e s

S i g n i f i c a n t b u s i n e s s p r e s e n c e r e q u i r e s a

f i r m t o h a v e a n o f f i c e i n t h e S A M S A f o r 1

y e a r a n d 2 0 % o f t h e f i r m ’ s e m p l o y e e s

m u s t w o r k o u t o f t h a t S A M S A o f f i c e

F o r P r i o r i t y c e r t i f i c a t i o n a s s i s t a n c e , s u b m i t a c e r t i f i c a t i o n a p p l i c a t i o n t o t h e

S C T R C A a n d t h e n c o n t a c t t h e C i t y ’ s S m a l l B u s i n e s s o f f i c e a t 2 1 0 . 2 0 7 . 3 9 2 2

P r i o r i t y c e r t i f i c a t i o n i s n o t g u a r a n t e e d b e f o r e t h e b i d c l o s e s &

w i l l t a k e a m i n i m u m o f 1 0 d a y s t o p r o c e s s

T o r e g i s t e r , p l e a s e f o l l o w t h e l i n k :

w w w . s a n a n t o n i o . g o v / p u r c h a s i n g / s a e p s . a s p x

R E G I S T E R Y O U R B U S I N E S SW I T H T H E C I T Y

S A e P S i s a g r e a t w a y t o m a r k e t y o u r b u s i n e s s a n d l e a r n a b o u t u p c o m i n g

s o l i c i t a t i o n o p p o r t u n i t i e s

O n c e r e g i s t e r e d , t h e S A e P S S y s t e m w i l l s t a t e o n l i n e i f y o u r f i r m i s S B E D A

e l i g i b l e o r n o t

P r i m e a w a r d e e s m u s t b e r e g i s t e r e d i n t h e C e n t r a l V e n d o r R e g i s t r y ;

h o w e v e r t h e C i t y e n c o u r a g e s a l l v e n d o r s t o r e g i s t e r i n S A e P S

SUBCONTRACTING PROGRAM

F o r a P r i m e C o n t r a c t o r o r S u b c o n t r a c t o r t o c o u n t t o w a r d a C i t y

r e q u i r e d s u b c o n t r a c t i n g g o a l ( s ) , t h e P r i m e C o n t r a c t o r o r

S u b c o n t r a c t o r m u s t b e S B E D A e l i g i b l e a n d h a v e t h e s a m e

c e r t i f i c a t i o n ( s ) a s t h e C i t y r e q u i r e d g o a l ( s )

N o t e t h a t s e l f p e r f o r m a n c e b y t h e P r i m e C o n t r a c t o r i s a l l o w e d

S B E D A T O O L ( S )

G O A L T Y P EP E R C E N T A G

E

M/WBE 16%

AABE 3%

SUBCONTRACTING PROGRAM

IMPORTANT NOTES

S B E D A T O O L ( S )

Self -Performance of subcontracting goals by the Prime respondent

is al lowed for this sol ici tation

Not meeting the subcontracting goals at the t ime bids are due wi l l

deem a bid non responsive

The C i ty o f San Antonio has a vendor search func t ion to f ind SBEDA e l ig ib le S/M/W BEs

Please v is i t the COSA vendor L is t ing to v iew o r to down load a l i s t i ng o f SBEDA e l ig ib le vendors

reg is tered wi th the C i ty

www.sanan tonio.gov /purchas ing/vendor in format ion /cosavendor l is t ing.aspx

VENDOR LISTING AVAILABLE ONLINE

ASSISTANCE IS AVAILABLE FOR COMPLETING THE UTILIZATION PLAN

C O M M I T M E N T F O R M

A C o m m i t m e n t F o r m t o b e c o m p l e t e d

a n d s u b m i t t e d a t t h e t i m e b i d s a r e d u e

P r i m e w i l l i d e n t i f y S u b c o n t r a c t o r s /

S u p p l i e r s a f t e r t h e c o n t r a c t h a s

b e e n a w a r d e d

E v a l u a t i o n p r e f e r e n c e p o i n t s w i l l b e

a w a r d e d b a s e d o n S B E D A e l i g i b i l i t y

a n d c e r t i f i c a t i o n s

Please fi l l in

Respondent Name

Please acknowledge

the statements below by

initialing each box

Please authorize by

dating, printing &

signing your name

W a i v e r s h o u l d b e s u b m i t t e d a f t e r t h e

c o n t r a c t h a s b e e n a w a r d e d , p e r t h e

S B E D A g u i d e o n l i n e . F o r m o r e d e t a i l s

s e e l i n k :

h t t p s : / / w w w . s a n a n t o n i o . g o v / S B O / F o r m

CITY CONTRACT MANAGEMENT SYSTEM

P O S T- AW A R D R E Q U I R E M E N T S

Submit Change of Ut i l iza t ion Plans i f subcontractors

are added, removed, or reduced in va lue w i th proper

documentat ion

Report payments to subcontractors and moni tor

a t ta inment of the SBEDA goals on a monthly bas is

M E N T O R P R O T É G É

P R O G R A M

The City partnered with Alamo Colleges to establish a Mentor Protégé

Program.

The Program starts with a series of classes to help S/M/WBEs write a

business plan, understand financials, learn how to market, etc.

S/M/WBEs are then partnered with mentors for a 2 year period to learn best

business practices.

C O N TA C T U S

SBEDA Program

• E m a i l : L u c y . B a r b o s a @ s a n a n t o n i o . g o v

• N u m b e r : 2 1 0 . 2 0 7 . 3 9 1 0

• W e b s i t e : s a n a n t o n i o . g o v / s b o

SCTRCA

• N u m b e r : 2 1 0 . 2 2 7 . 4 7 2 2

• W e b s i t e : s c t r c a . o r g

CVR Contact

• N u m b e r : 2 1 0 . 2 0 7 . 0 1 1 8

• W e b s i t e : s a n a n t o n i o . g o v / p u r c h a s i n g / s a e p s

Mentor Protégé Program

J a n W e h r m a n , P r o g r a m M a n a g e r , A l a m o C o l l e g e s

• E m a i l : j w e h r m a n l @ a l a m o . e d u

• N u m b e r : 2 1 0 . 4 8 6 . 5 9 0 4

• W e b s i t e : b e s a n a n t o n i o . c o m

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VII. Project Background & Scope of Services

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VIII. Questions & Answers

Post Meeting Information

Today’s Sign-In-Sheet and all PowerPoint Presentations will be posted in CivCastand the City’s website after the meeting

If you are not comfortable with your information being posted, kindly remove it after the meeting

Be sure to frequently check the CivCast website for any changes regarding the solicitation up until bid submittal is due

Review Website: https://www.civcastusa.com/ http://www.sanantonio.gov/purchasing/biddingcontract/opportunities

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Failure to adhere to the restrictions on communication may deem your bid/submittal non-responsive

Written questions due by 4:00p.m. Monday, September 16, 2019. Responses will be addressed via addendum in CivCast

Bids are due on CivCast at 2:00 PM on Tuesday, October 1, 2019

No Hard Copies will be accepted

Reminder

Melissa Ortega

melissa.ortega@sanantonio.gov

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