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Solar Project for XXXXX

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Contents

1. Project Abstract .................................................................................................... 3 2. Baseline Project Definition .................................................................................... 3 3. Work Break-down Structure for execution of Project ............................................. 4

3.1. Project Execution Plan ................................................................................... 5 3.2. Logistics Management ................................................................................... 5

4. Project Schedule .................................................................................................. 5 5. Technical Team .................................................................................................... 7

5.1. Technical Engineering Staff Details ............................................................... 7 6. Management Hierarchy: ....................................................................................... 8 7. Assurance for Quality and working of system ....................................................... 9 8. Communications Plan ........................................................................................... 9

8.1. Project Kick-off Meeting ................................................................................. 9 8.2. Project Status Meetings ................................................................................. 9 8.3. Project Assessments and Reviews ................................................................ 9 8.4. Customer Reporting Requirements ................................................................ 9

9. Customer Acceptance Process ........................................................................... 12 10. Risk Assessment............................................................................................. 12

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1. Project Abstract

People living in Villages usually face several difficulties in their daily routine life, where drinking and sanitary water is one of the most prominent issue, availability of water can really make a difference in life standard. Sometimes life for school going children especially for female children becomes very difficult in Villages due to unavailability of sanitary water in toilets, and going forest and in field as toilet purpose which causes mishaps i.e. insects bite, snake bite and sexual harassment also. So the execution of “Solar Pumping Solution for Sanitary Water” project is a great step taken

by Youth Action Pakistan, to save children from mentioned mishaps M/S Limitless Solutions Being Consultant/EPC-contractor for solar PV power projects is started working in the field of

Solar PV Power Engineering from the winter of 1999. Now after 14 years of proven practical experience, having expertise in both Grid tied and Off Grid Solar PV Power Designing and construction.

2. Baseline Project Definition

Central theme of this project is to provide 1,000 Solar Water Pumping systems in village area all over the Sindh where expectedly 100 villages are in upper Sindh and 100 villages are in Lower Sindh. Each village has minimum 5 schools that will be furnished with a solar water pumping system to provide water for basic usage.

Specification of each Water Pumping system are as following

1. Solar PV Module

2. Submersible Pump

3. Pump Controller 4. Well Probe Sensor

5. PV Disconnect Switch 6. Float Switch 7. Cable Splice kit 8. Panel Mounting

9. Controller box 10. Piping system and Installation Accessories

Project execution plan to install the above system/s are provided below in section 5

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3. Work Break-down Structure for execution of Project

First Delivery

Packaging

Telecommunications

Distribution from Khipro

Project coordinator Office

Inventory in WAREHOUSE of Youth Action Pakistan

Quality AssuranceKARACHI WAREHOUSE

Second Delivery

XXX Delivery

Lower Sindh- Expected 100 villages - Expected 5 schools/ village

Warehouse

Tech Team 1 Tech team 2

Karachi Warehouse

Tech team 3

Upper Sindh- Expected 100 villages - Expected 5 schools/ village

Tech Team 1 Tech team 2 Tech team 3

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3.1. Project Execution Plan

Entire Project will be completed within 240 working days from the date of confirmation and the time line is also subjected to supply of solar products (as the prompt supply of products is

responsibility of YAP)

Said project will be run under the supervision of an experienced Project Manager with the help

of a Project coordinator, Six Nos. of Installation teams and also local skilled personnel from each District. Above given time line is further divided in sub-Tasks for each team as follows:

3.1.1. Solar Pump system

Team: One Solar pump installer two helpers Task:

a. Pump placement

b. cable laying of pump and well probe sensor

c. Placement of Controller and PV disconnect switch

d. cable connection of pump and well probe sensor

e. placement of float switch

f. Panel and mounting Placement

g. cable connection of panel to controller

h. testing and commissioning

Note: For details of technical and team please see (section 5)

3.2. Logistics Management

As discussed the logistics of all goods from Karachi warehouse to each site will be in

responsibility of “Youth Action Pakistan”

4. Project Schedule

For each solar pump system installation one technical team (three personals) to complete above Task according to below given description. Team will start working after the supply of goods to site. The working criteria is that each team will complete 1 system every day, so it will be completed in 240 working days. Total Six Teams are deputed in such a way that “Three teams” are for Upper Sindh and “Three Teams” are for Lower Sindh. All the teams will perform the installation

in parallel. Following is the work distribution of each team:

Expected No of systems:

Expected number of villages: Number of systems per village: Number of days of working per village:

Total days per team:

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Tasks to be performed at each site is below:

Tasks for pump Installation

Pump placement

Panel and mounting Placement

cable connection of panel to controller

testing and commissioning

4.1.1. Training for School Representative

1. We will provide training to any person/Staff deputed by school management, to maintain

and operate the system on daily basis.

2. We will provide an operating manual in Urdu and Sindhi for consumer, which have all the

details of tasks needed for daily maintenance of the system.

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5. Technical Team

Our Experts Working in Solar PV power since last 13 years. The work Execution Plan has Been Designed under solar Expert and Project Management team with the coordination of local solar and civil expert personals (whose details are given below).

5.1. Technical Engineering Staff Details

Solar Consultant

Mr. Naeem Uddin Khan

Solar PV Power Consultant Overall 18+ years’ experience in Electrical field, 10 years especially in Project management of Solar PV designing and installation Chief Engineer

Mr. Siraj ur Rehman HT/LT Power Consultant Overall 18+ years’ experience in Electrical field, most of experience is for installation of conventional power Project: Project Coordinator: Mr. Sohail

Overall 25+ years’ experience Mechanical and project management especially in remote and desert areas for different conventional power and Bio-mass power SENIOR SOLAR SYSTEMS ENGINEER

Engr. Areeba Mehmood Bachelors Electronic Technology (NED UET) (2.5 years’ experience in Solar PV Designing (on grid) and making complete Engineering

Design Documents for MW solar PV Projects) SOLAR SYSTEMS ENGINEER Engr. Usamah Butt Bachelors of Engineering in Electrical (NED UET) SOLAR SYSTEMS ENGINEER

Engr. Ali Sheheryar Barlas Bachelors of Engineering in Electrical (HUET) SOLAR SYSTEMS ENGINEER Engr. Tanveer Bachelors of Engineering in Electrical (QAUST)

SOLAR SYSTEMS – HEAD INSTALLER Mr. Noman Associate Engineering in Electrical technology, GCT Karachi SOLAR SYSTEMS – Repair and Maintenance Head Mr. Mohammad Shahzeb

Overall 3 Years of experience in Electrical and Electronic Installations

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SOLAR SYSTEMS – INSTALLER Mr. Mohammad Usman Farooq Overall 7 Years of experience in Electrical Installations

6. Management Hierarchy:

1. Project coordinator

2. Each Installation Teams

i. Solar Pump installer

ii. Helper

iii. Helper

Karachi Head Office

Project Cordinator

Site SupervisorSolar Installer

Karachi Head Office

Site SupervisorSolar Installer

Site SupervisorSolar Installer

Site SupervisorSolar Installer

Site SupervisorSolar Installer

Site SupervisorSolar Installer

Helper

Helper

Helper

Helper

Helper

Helper

Helper

Helper

Helper

Helper

Helper

Helper

Lower Sindh Upper Sindh

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7. Assurance for Quality and working of system

There will be three stages to check the entire work during installation

1- Project Coordinator will look after the task at every stage

2- Solar Consultant will be visiting different sites time to time and will meet the locally available authorities on site and will assure the satisfaction level of the tasks

3- Installation completion advice “Forms” will be

We also provide a Basic operational training book in Urdu to any designated local staff of the school by head master

8. Communications Plan

8.1. Project Kick-off Meeting

After getting the approval of working and after visiting the site a meeting of high profile personals will be set between followings to set/resolve the main tasks and other issues if

any; 1- Youth Action Pakistan 2- Orient Energy Systems Pvt (Ltd) 3- Limitless Solutions

8.2. Project Status Meetings

A Meeting will be conducted for project Status, after 100 days of the approval of working between

1- Youth Action Pakistan 2- Orient Energy Systems Pvt (Ltd)

3- Limitless Solutions

8.3. Project Assessments and Reviews

Project Assessment and Review meetings will be conducted in the end of every month which will be between

1- Orient Energy Systems Pvt (Ltd) 2- Limitless Solutions

8.4. Customer Reporting Requirements

Following two forms will be signed from any designated authority by Youth Action Pakistan

1- Delivery Challan (for what stuff we delivered to site)

2- Installation completion advice from owner of each after successful installation and commissioning of the system

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9. Customer Acceptance Process

After successful completion of the Project key personals from the following will conduct the final meeting for discussion and assuring that all have been completed and or if there is any reservation/issue is remaining from any of following or from home owner

1- Youth Action Pakistan

2- Orient Energy Systems Pvt (Ltd)

3- Limitless Solutions

10. Risk Assessment

Following risk may be possible for solar expert team

Risk Impact Level (H/M/L) Risk Plan Actions

1. Snake/Scorpion Bite H First Aid Kit necessary specially with anti-venom syrup