Software Vendor Selection for Southeast Georgia Health System

Amanda FranklinBrian FaganChris CaliffChris CashMatt Harrison

Agenda

Problem Benefits of replacing HR/Payroll System HR/Payroll Software Choices Time Attendance Software Alternatives to Time Attendance Software Deliverables Trip to SGHS Value Gained/Added for Project

Problem

SGHS is replacing HR/Payroll System Three possible software vendors Data in five separate databases Currently running a McKesson AS/400 IBM

System Audits are a difficult process Currently printing paper check stubs

Benefits for SGHS

Data centrally located Independence from IT Efficient audit process Time savings Cost savings

HR/Payroll Software Choices

SAP Lawson Ultimate Pro

SAP

Integrates data for all campuses

Easy custom report generation

Easily integrates with other systems

SAP

Implemented in over 1,000 Healthcare Provider Organizations

Addresses issues of security (HIPPA)

Most “mature” architecture

Industry-specific software solutions

Over 400 healthcare implementations

Trusted by Industry Leaders

Designed to conform to healthcare regulations

Benefits Administration Employee and Manager Self-Service HCM on Demand Human Resources Payroll Personnel Administration Resource Navigator

ULTIMATE PRO Software-as-a-service

vs. on-site Compliant with

Healthcare Regulation Easy integration Single database

design

“Voted as a leader in US Midmarket HR Management Systems by Forrester Research”

ULTIMATE PRO Custom

Reports Reliant on IT Security

Systems Rating Matrix

Requirements SAP LAWSON ULITMATE PRO

Consolidate into one database

5/5 5/5 5/5

Integration with Legacy Systems

5/5 3/5 4/5

Custom Reporting Features

5/5 5/5 1/5

Standard Reporting Features

5/5 5/5 4/5

Security 4/5 3/5 3/5

Web Based Payroll Application

0/5 5/5 5/5

Independence from IT 2/5 4/5 2/5

Total Weight 26/35 30/35 24/35

Time Attendance Software and Alternatives

Kronos Tenrox API

Labor management software solution used by over 40,000 organizations and over 4,000 healthcare providers

Used by UGA payroll integrated with a web-based service developed by UGA programmers

Extends functionality of an ERP solutions (HR/Payroll)

“At a time when our organization grew by 21% and faced numerous logistical and workforce related challenges, the dollar savings realized by using Kronos were close to $4million. This is a compelling example of how automation pays ff within a relatively short window of time.” -Richard Rogers, CIOHealth First, Inc.

Solutions to Current Problems

Touch ID/Biometrics Improved accuracy Web-based payroll Eliminate paper

check stubs Cost savings

Workforce Central System

Tenrox Automated Anywhere,

Anytime Time Entry Built-In “Out-of-box”

Integration Real Time

“Differentiated Time” Spreadsheets

Customized Time Tracking and Expense

API

Employee Access 24/7 Standard Administration Tools Expanded Automation Multiple Input Options

Deliverables

Recommend software selection approach Provide time attendance alternatives Eliminate buyer’s remorse Create software matrix Offer additional research resources

Trip to SGHS

Value Gained by Project Team

Experience in client interaction and communication

Systems analysis skills Group communication tools and techniques Knowledge of healthcare industry and

HR/Payroll software Networking opportunities

Value Added to SGHS

Improved communication between IT and business

Jumpstart on HR/Payroll software solution Documented system requirements Received guidelines for new vendor selection Third party insight on business processes