Societies Guild Committee Training 2015. Staff Ali VP Student Activities Olga Societies Coordinator...
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Transcript of Societies Guild Committee Training 2015. Staff Ali VP Student Activities Olga Societies Coordinator...
Societies Guild Committee Training
2015
Staff
Ali VP Student Activities
OlgaSocieties
Coordinator
RaeSocieties Manager
Societies Guild Committee
Rosie RedstoneSG Secretary and
Departmental [email protected]
Amanda MurraySG Treasurer
Kelly Marie HoldenSG Events Officer
Nicolae RadulescuSG Community and Volunteering [email protected]
Perry JamesSG Arts Convenor
Theodoros LambrouSG Musical [email protected]
Societies Guild Committee
All members can be found under the ‘Contact us’ under the ‘About us’ page on the Essexstudent.com
Yi Kai LimSG Political [email protected]
Nicole TangSG Activities [email protected]
Poppy NevinSG Charity and
Fundraising [email protected]
Saffy Roselan JoharSG Cultural [email protected]
Oluwatosin OshodiSG Religious [email protected]
Congratulations!
What is expected of you
• Ensure your society is doing what it says it will – Kickass Guarantee
• Be the point of contact for your societies – Check your emails!
• Attend GM’s• Talk to us!• Submit paperwork on time• Hold online elections during the societies
election period
Key Dates
• Open Day 20th June, • Open Day 19th September, • Fresher’s Fair – 3rd October• Open Day 24th October• Winter Fayre – 4th December• 4 General Meetings – TBC 2 in 1st term 2 in 2nd
• Society Fairs – TBC beginning of second term• Annual General Meeting – Third Term• International Week – TBC• Awards Night– Third Term
Elections
• For any unfilled positions or new ones• 3rd week of term• Email [email protected] – List of positions– Role descriptions for them
• Deadline will be emailed out over Summer
What you need to do now
• If you haven’t already – get a handover!• Get your budget in – deadline Monday 29th
June – email to [email protected] • Get your inventory in – deadline Monday 29th
June – email to [email protected] • Make a facebook group/email thread for
communication within committee
What do you need to do over Summer
• Check your emails!!• Submit your code of conduct, constitution and
any other relevant forms• Plan your Welcome Week – Socials, meet and
greets, publicity• Think about ordering clothing for exec over
Summer so you look professional Welcome Week
• Plan first meeting
Fresher’s Fair• Stand out!• Have a leaflet to give them
– Who you are– What you do– Who to contact & email– Social media – Date, time and meeting place of first meeting
• What are your highlights of the year?• Photo board to show them what you do?• Electricity is sparse – plan around that you won’t get any• Create a banner• Exec’s in branded t-shirts – logos, name & position
Preparations for next year
Facebook/societiesguildShare your society’s events on our facebook page from your society’s facebook page and we will share it for you
Twitter@SocGuildTweet us and we will retweet!!
Clothing
• Societies Guild Logo on left breast (light or dark shield)
• Red Oak Roller or Everything Essex• Ask for a quote from both!• If you won an award last year put it on your
hoodies with 2014/15 on it
Support
• We are here to help you!• If you’re not sure about something –
1. check the help page on the website. Essex.su/sochelp
2. Speak to your convenor3. Email [email protected]
• Introducing mentoring with Gold Standard• Societies Development Frontrunner
Admin Rights
• You officially become exec on the 1st July• We will email over the summer with deadlines for giving
you your admin rights• Your admin rights allow you to
– Edit your website (update new exec details asap!)– Email your members– See who is a member
• You will need to buy your membership again for the Societies Guild and your society to get admin rights – expire 2016
• All must have signed up before Welcome Week
Health and Safety
• Risk assessments• Alcohol Policy• Food Hygiene
Room Bookings
• Will be available from Welcome Week• Don’t let this stop you from planning events
though!• Link on help section on website• Only exec members can book• MUST declare external speakers • MUST declare if have entertainment• We will not approve booking unless you’ve
bought your membership
Lockers
• Will be allocated based upon Inventories• Inventories are due 29.06.15 – We’ll email these out to presidents next week
• Please complete them fully• Keys will be given to Presidents• The Societies Team will also have a copy• Lockers are in a room that you will have to
sign a key out for to get access
New Standards
• Standards are changing this year• You no longer apply for them but keep an
online webpage up to date for your members – we will review this
• Please check new criteria • Standards workshop at 4pm in LTB1
New Webpage
• Hub for your society activities• Way for members and those interested to
know what you’ve been up to and what you are planning
• Link
Small Informal Groups
• Alternative to societies• No charge to join• Less perks – no winter fayre, no fresher’s• No exec – just a contact• List on the website with a contact• Don’t have to attend GM’s etc• Little paperwork• Small cash injection if needed• Inventory
Contact Us
• Contact your convenor first• If they can’t help they’ll tell us• Please email [email protected] to contact
Olga or Rae • Ali – [email protected]
Workshops
@15:00 Workshops (three compulsory sessions)• Presidents’ – all Presidents – LTB 1• Treasurers’ – all Treasurers – LTB 2• Secretaries’ – all Secretaries – LTB 4• Volunteering & Fundraising – any interested – LTB 5• Social Secretaries’ & Events – any interested – LTB 7
@ 16:00 Workshops (no compulsory sessions)• New Standards – any interested – LTB 1• Volunteering & Fundraising – any interested – LTB 5• Social Secretaries’ & Events – any interested – LTB 7
