Social Safeguards Monitoring Report CAM: Rural Roads ... · Social Safeguards Monitoring Report...

Social Safeguards Monitoring Report

Full Report December 2018

CAM: Rural Roads Improvement Project II

Prepared by the Société Française de Réalisation, d’Etudes et de Conseil for the Kingdom of Cambodia and the Asian Development Bank.

This social safeguards monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature.

In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

KINGDOM OF CAMBODIA

NATION RELIGION KING

MINISTRY OF RURAL DEVELOPMENT RURAL ROADS IMPROVEMENT PROJECT-II

No: ~ 0 9., RRIP-11 I MRD

Mr. Hiroaki Yamaguchi Director Transport and Communication Division Southeast Asia Department (SETC) Asian Development Bank Manila, Philippines. FAX: (632) 636-2015

.....

Phnom Penh, 11 December, 2018

Ref : ADB Loan 3151-CAM/Grant 0401-CAM, Rural Roads Improvement Project II (RRIP II)

Subject : Submission of Due Diligence Report for CW12 (Climate Change Adaptation Framework for Investments)

Dear Sir,

The Ministry of Rural Development (MRD) has conducted Due Diligence on the social safeguard for the proposed activities under CW12 package (Climate Change Adaptation Framework for Investments) of RRIP II.

The Due Diligence Report (DDR) has confirmed that there will be no land acquisition or resettlement impact due to the implementation of proposed activities under CW12 package.

Therefore we would like to submit you herewith the DDR of CW12 for your kind review and noobjection. Please be informed that we have no objection to disclose a report at ADS website in accordant with ADS disclosure procedure.

Please accept, Mr. Hiroaki Yamaguchi, the assurances of my high consideration.

Project Director Ministry of Rural Development

CC: H. E. Suos Kong, Secretary of State, MRD H.E. Chhuon Samrith, Deputy Director General, GDICDM, MEF Mr. Yi Sothearith, Director of DMC, GDICDM, MEF Mr. Takeshi Fukayama, Transport Specialist, SETC, ADS Mr. Aage Jorgense, Project Manager, NDF Mr. P. Steinmetz, Country Director, AFD Mr. Simon Buckley, First Secretary, GOA Ms. Rangina, Resettlement Specialist, ADS

Address: Comer of Street 169 and Russian Federation Blvd, Phnom Penh, Kingdom of Cambodia. Tel: (855) 23 998 588

Ministry of Rural Development Asian Development bank

Ministry of Rural Development Kingdom of Cambodia

Project Number: 42334

Rural Roads Improvement Project II

Climate Change Adaptation Framework Design and Implementation

CW12 – Investment Works (five Components)

Due Diligence Report on Social Safeguards

October 2018 (Revised December 2018)

Prepared by

Société Française de Réalisation, d’Etudes et de Conseil

PROJECT MANAGEMENT UNIT (PMU) Report Control Form

Project Name: Rural Roads Improvement Project II

ADB Loan No. 3151-CAM/Grant 0401-CAM

Report Name: Due Diligence Report on Social Safeguards

CW12: Climate Change Adaptation Framework for Investments- Works

PREPARATION, REVIEW AND AUTHORISATION

Prepared by: Philippe BECU

Position: Team Leader-CCAFDI Consultants Date:

Reviewed by: MENG Saopheakkun Signature~ Position: Assistant Project Manager, PMU Date: lf5

Reviewed by: SONG Sophal Signature: . . . . . . . . . . . . . . ..

Position: Project Manager, PMU Date:

Approved by: CHAN Darong

Position: Project Director, PMU

ISSUE REGISTER

Distribution List

Ministry of Rural Development

Asian Development Bank, Manila

Asian Development Bank, CAM

Ministry of Economy and Finance

CCAFDI Office

Sofreco Head Office

REVISION, PREPARATION, REVIEW ISSUE

Revision Date Prepared by Reviewed by

EJ: SOFRECO

,,I./ .<-.])o4_t!- .J f)/3

No. of Copies

3

2

1

1

Original

Soft Copy

Issued to Distribution List by:

ii

ABBREVIATIONS

ADB Asian Development Bank

APs Affected Persons

CC Commune Council

CS Consulting Services

CCAFDI Climate Change Adaption Framework Design and Implementation

GRM Grievance Redress Mechanism

IEE Initial Environmental Examination

IPs Impacted Persons

MRD Ministry of Rural Development

O&M Operation and Maintenance

PDRD Provincial Department of Rural Development

RGC Royal Government of Cambodia

SPS Safeguard Policy Statement

RRIP Rural Road Improvement Project

VC Village Chief

WEIGHTS AND MEASURES

Kilometer – km Meter – m

Hectare – ha

iii

Contents

I. Context and Purpose of the Report ......................................................................... 1

II. The CS5 Participatory Approach .............................................................................. 1

III. CW 12 Procurement Package / Five Civil Work Components ................................ 2

A. Component 1 – Rehabilitation of 15 Long Natural Ponds ................................................... 2

B. Component 2 - Supply and Installation of 81 Solar Lighting Systems................................. 3

C. Component 3 - Construction of one (1) Health Post ........................................................... 3

D. Component 4 - Construction of 15 Pilot Household Bio-Digesters Systems ....................... 3

E. Component 5 - Construction of 450 Raised Household Latrines ........................................ 3

IV. Conclusion ................................................................................................................. 4

APPENDIX 1 - Layout Plans of the 15 Sub-Projects of Rehabilitation of Long Natural ponds ................................................................................ 5

APPENDIX 2 - Land Registration Process for the Health Post in Kaoh Soutin ........ 19

APPENDIX 3 - Minutes of Consultation Meeting held in Kaoh Soutin on 24 October 2018 .................................................................................... 23

Due Diligence Report – Oct. 2018 Rural Roads Improvement Program II

CW12 –Civil Works for Investments Climate Change Adaptation Framework Design & Implementation

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I. CONTEXT AND PURPOSE OF THE REPORT

1. This Due Diligence Report concerns five (5) investment sub-projects which are part of the

CCAFDI (Climate Change Adaptation Framework Design and Implementation) sub-output 2, of

the output 5 (Connectivity Improvements for Mekong River Islands) of the RRIP II Project.

CCAFDI is implemented by a PMU in the MRD, supported by a Consultancy Services (CS5)

Team of Experts provided by SOFRECO, the Consultant. The CCAFDI intervention area covers

five Mekong Islands located near Kampong Cham city, namely Kaoh Mitt, Kaoh Soutin, Kaoh

Thmei and Kaoh Samrong islands in Kampong Cham province, and Kaoh Pir Island in the

Tbong Khmum province. The intervention area includes a total of 35 target villages with around

6,500 households.

2. These five investment sub-projects are financed under the Procurement Package CW12 of

the RRIP II Procurement Plan. CW12 will be implemented through a NCB for Civil Works. Its

five (5) components (sub-projects) are as follows: (1) Rehabilitation of 15 Long Natural Ponds;

(2) Supply and Installation of 81 Solar Lighting Systems; (3) Construction of one (1) Health

Post; (4) Construction and Development of 15 Pilot Household Bio-Digesters Systems; and (5)

Construction of 450 Raised Latrines. Components (1) and (3) are considered as Category “B”

sub-projects, and therefore have been the subject to specific Initial Environmental Examinations

(IEE). The three other sub-projects are Category “D” without any environmental impact.

3. The five sub-projects have been designed to avoid any form of resettlement impact and are

classified as Involuntary Resettlement Category C under ADB Safeguard Policy Statement

(SPS) and no resettlement plan is required. However, due diligence need to be carried out.

Therefore, this report has been prepared to serve the purpose for compliance with ADB’s social

safeguards on involuntary resettlement and indigenous peoples.

II. THE CS5 PARTICIPATORY APPROACH

4. The approach promoted by the CS5 Team for implementing the CCAFDI started in March

2016 by the first information meetings and related collection of data and suggestions from the

four (4) Commune Councils administering the 5 Mekong islands. This allowed to prepare and

present a first Design and Monitoring Framework at the Kick-off Meeting, and to draft a very

comprehensive Inception Report submitted in May 2016 to the PMU.

5. These very first exchanges with the Island Residents were followed in August 2016 by a

very comprehensive household survey (3-13% random sampling of households depending on

villages and islands; questionnaire on tablet with around 230 questions) and a series of 47

focus groups (FGs) held in the 35 target villages (29 FGs on Agriculture and Irrigation, and 18

FGs on Energy and Health) using semi-rigid questionnaires. These exercises allowed to get

very detailed pictures of the current situation of households in all villages in the 5 islands in all

CCAFDI possible domains of intervention, and additionally to collect their needs, priorities and

conditions for improvement. Concept designs for interventions were then elaborated by the CS5

Team accordingly in these four domains (agriculture, irrigation, energy and health), including for

the 5 sub-projects concerned by this DDR, in addition to micro-finance/projects.

6. In a next step in November -December 2016 the above concept designs of intervention

were presented to the whole population of the five islands during 35 half-day village consultation

meetings. These interventions / sub-projects included: (1) agricultural training of farmers in

improved crop and animal production, (2) rehabilitation of selected long natural ponds, (3)

provision of solar pump systems between river, ponds and fields for selected farmers groups,

(4) provision of drip and spray irrigation systems for selected farmers groups, (5) provision of

improved cookstoves, home bio-digesters and raised latrines to selected households (including

training), (6) distribution of water purification tablets to all house-holds, (7) construction and



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equipping of 2 health posts in 2 islands, (8) training of local medical operators and key persons

and public campaigning (posters, manuals) in first-aid for medical emergencies and hygiene, (9)

installation of public solar lighting in remote areas and at jetties, and (10) provision of

emergency speed boats with ad-hoc boat management committees.

7. These 35 village consultation meetings actually gave many opportunities to the potential

beneficiaries, other residents and local authorities (Commune Councils and Village Chiefs) to

exchange on the pros and cons of the different proposed interventions, including for the five

Civil Work Investment Components of CW12.

8. Finally the CS5 Team organized in December 2016 four one-day Commune Participatory

Planning Workshops with all Village Chiefs, the Commune Councilors, some Key Villagers and

the concerned institutions (PDRD, PDAFF, PDoH) to discuss and take decisions on the fields /

sites for the planned intervention (e.g. Which crop / scope of training? Which long natural pond

for rehabilitation? Which contribution for cook stoves? Which Beneficiaries for Bio-Digesters?).

Based on the results of these four Workshops, the CS5 Team could take final decisions for the

detailed design to be elaborated during 2017.

9. Most of the Year 2017 was then devoted to the various tasks required for implementation of

the planned interventions. These tasks included the contracting of service providers (e.g.

PDAFF for agricultural training) and many field investigations, including: (i) topographic surveys

for the long natural ponds, solar pumps and irrigation systems; (ii) identification of trainees and

beneficiaries of equipment / facilities with Local Authorities; (iii) official forming of farmers groups

for O&M of solar pump systems and drip and spray irrigation networks; (iv) identification of local

suppliers of equipment; (v) exchanges with trainees during agriculture and health training, and

(vi) IEE site visits, interviews and consultation meetings for ponds and health posts.

10. The latter field tasks gave again many opportunities to the Local Authorities and Residents

of the 5 Islands to express to the CS5 Team their eventual worries/concerns on Environmental

and Land / Resettlement issues, so that the Team could consider these points in the final

design of interventions and in the elaboration of the Bidding Documents for the procurement of

Goods and Works, as detailed in the Monthly Progress Reports and further detailed below.

11. Finally in early December 2018, during the site visits at Kaoh Pir with the ADB staff who

were part of the ADB MTR Review Mission, the CS5 Team was informed that the Ministry of

Health had very recently agreed to provide a fully equipped and staffed Health Center to the

Kaoh Pir Island during next year. This part of the CW12 Procurement package was therefore

canceled and this is the reason for CS5 to issue this revised version of the DDR of CW12.

III. CW 12 PROCUREMENT PACKAGE / FIVE CIVIL WORK COMPONENTS

A. Component 1 – Rehabilitation of 15 Long Natural Ponds

12. As explained earlier the 15 sites have been selected by the local authorities and residents

during the Participatory Planning Workshops held in December 2016, without mentioning any

problem of land or need of resettlement. Additionally the topographic surveys realized in 2017

based on the study of Goggle aerial photographs have shown the shapes and dimensions of the

selected ponds, of the areas which are not cropped and of the command areas of these ponds.

The detailed design drawings also include the shapes and dimensions of the pond areas to be

excavated. The reading of these drawings clearly shows that the planned excavation works only

affects the central parts of the ponds, which are very far away from the areas cropped by the

farmers. For the sake of completeness, the layouts of all 15 ponds are attached to this report as

Appendix 1. As an example the first layout for Pond “O Yeay Yuon” in Kampong Trom Leu

village shows that the maximum width of excavation in this pond will be only 29m (length 478m,

maximum depth 1.5m), while the width of the pond itself is 60m; the command area, for crops,



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is indeed located outside the pond area and extend on a width of 400m. This shows clearly that

there is no impact of the planned excavation on any field / cropped area. Similar arrangements

can be seen in the 14 other work layouts. Therefore it may be concluded with certainty that this

sub-project will have no impact on private land / cropping field, with no needs of resettlement

B. Component 2 - Supply and Installation of 81 Solar Lighting Systems

13. The 81 Solar Lighting Systems will all be installed on public land, either along rural roads in

some remote areas, or at the newly constructed jetties for the ferries. Their locations have been

selected by the four Commune Councils during 2017, in collaboration with the Village Chiefs.

14. The basements of the lighting poles actually are very small and therefore will not really

impact the land where they will be installed. Moreover the community will highly benefit from

these lighting facilities at evening and during nights for both their security and comfort. Small

committees have already been formed for their regular maintenance (mainly cleaning panels).

C. Component 3 - Construction of one (1) Health Post

15. The planned health post will be installed on public land pieces belonging to the concerned

commune: Kaoh Soutin. The piece of public land belonging to the Commune in Phum Ti Muoy

village (Kaoh Thmei Island) which has been reserved for the construction of the health post is

now under the process of official registration (see attached document in Appendix 2). The size

of this plot is 12m large x 40m long. This public plot / piece of land is bordered by three other

pieces of land belonging to three different persons. These three owners attended the public

consultation meeting organized by the Commune of Kaoh Soutin on 24 October 2018 morning,

at the commune hall. During this meeting these three persons expressed no comment or

objection to the design and construction of the health post on the public piece of land located in

the vicinity of their pieces of land, as it can be seen in the Minutes of the Public Consultation

Meeting attached as Appendix 3.

16. Therefore there will be no land or resettlement issue / impact due to the implementation of

this sub-project. At the same time the concerned island community is eager to see this project

finally realized, as it will greatly benefit to all community members.

D. Component 4 - Construction of 15 Pilot Household Bio-Digesters Systems

17. The 15 Bio-Digesters will be installed within the house lands of the selected Beneficiaries

who previously voluntarily applied to the CS5 Team through the four Commune Councils to

become Beneficiaries of Home Bio-Digesters, in addition to receive support for their Home

Gardens and training in O&M of Biodigesters, use of biogas for Stoves and lights, and use of

slurry to make compost to fertilize their home gardens.


this sub-project. At the same time the selected Beneficiaries are waiting since mid-2017 for this

implementation and are now eager to see it finally realized.

E. Component 5 - Construction of 450 Raised Household Latrines

19. The 450 Raised Household Latrines will be installed within the house lands of the selected

Beneficiaries who previously voluntarily applied to the CS5 Team through the four Commune

Councils to become Beneficiaries of these Latrines.

20. The proposed design (simple latrine with septic tank) will have many sanitation advantages

for the Community: first it will prevent household members to defecate anywhere around the

house, in the forest or else, thus avoiding to pollute land (soil and water) with infectious agents /

parasites for other people; next the raised design of the latrine connected to a close septic tank



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will avoid the submersion of the latrine floor and the entry of external water to the septic tank

during high floods, thus preventing the risks of bacterial pollutions at that time.


this sub-project. At the same time the selected Beneficiaries are waiting since mid-2017 for this

implementation and are now eager to see it finally realized. Moreover the whole community will

be benefitting from this sub-project which will much improve the sanitary situation of the islands.

IV. CONCLUSION

22. The site visits, consultation meetings and review of eventual resettlement impacts revealed

that:

a) No land acquisition is required for undertaking the proposed works;

b) There will also be no impact on existing private shading and fruit trees, as well as on

existing structures (e.g. boundary fences, shops, walls);

c) No assets of the community were found to be affected during field visits;

23. No IPs will be affected by any of the five CW12 Components:

a) Rehabilitation of 15 Long Natural Ponds – The planned excavation will have no

impact on any field / cropped area. This sub-project will have no impact on private land /

cropping field, with no needs of resettlement

b) Supply and Installation of 81 Solar Lightings – The basements of these lightings will

have no real impact on the land where they will be installed, either on the borders of

roads or at the jetties. At the same time the concerned communities will highly benefit

from these lighting facilities at evening and during nights for their security and comfort.

c) Construction and equipping of one Health Post – The planned construction and

operation of the Health Post will have no impact on private land / cropping field, with no

needs of any resettlement.

d) Construction of 15 Pilot Household Bio-Digesters Systems - There will be no land

and/or resettlement issue / impact due to the implementation of this sub-project on the

private lands of the Beneficiaries

e) Construction of 450 Raised Household Latrines - There will be no land and/or

resettlement issue / impact due to the implementation of this sub-project on the private

lands of the Beneficiaries


CW12 –Civil Works for Investments – Appendix 1 Climate Change Adaptation Framework Design & Implementation

5

APPENDIX 1 - LAYOUT PLANS OF THE 15 SUB-PROJECTS OF

REHABILITATION OF LONG NATURAL PONDS


CW12 – Civil Works for Investments - APPENDIX 1 Climate Change Adaptation Framework Design & Implementation

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APPENDIX 2 - LAND REGISTRATION PROCESS FOR THE HEALTH POST IN

KAOH SOUTIN



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APPENDIX 3 - MINUTES OF CONSULTATION MEETING HELD IN KAOH

SOUTIN ON 24 OCTOBER 2018



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