SOA TRAINING REFERENCE MATERIALS (AM506) - … Training Reference Materials (AM506) Revised...
Transcript of SOA TRAINING REFERENCE MATERIALS (AM506) - … Training Reference Materials (AM506) Revised...
SOA TRAINING REFERENCE MATERIALS
(AM506)
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Example 1: CA3 Screen
The CA3 screen provides valuable information regarding budget group properties.
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Example 2: Unit and Account Request Form
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When requesting a new account number, or changes to an account number – please use the form published under the Financial Affairs website in order to incorporate the most current information. This form has now been updated to a PDF format.
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Example 3: GG9 screen
Enter a keyword in Misc field and a listing of applicable object codes will be displayed. You will then need to refine your search further by selecting a specific object code and looking at additional information on it. See GG8 for additional keyword definitions.
Example 4: GG8 screens
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Example 4: GG8 screens (cont’d)
By placing an “x” to the right of the specific object code, you can see additional keyword information regarding the expense or revenue code. Note that this one has 109 keyword phrases. (next screen continued below). Keep entering to scroll through all keywords.
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Example 5: DEFINE screen with various elements
Note the data elements highlighted above. The GT1 or GTD screens provide similar
information.
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Example 6: GT6 screen
The GT6 screen will provide a list of every line connected with the referenced Document ID.
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Example 7: GT2 screen
The GT2 screen shows all lines that are a part of a voucher, including any lines that are zero.
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Example 8: GT3 screens
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Example 8: GT3 screens (cont’d)
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Example 9: GE3 screen
Example 10: GE1 screen
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Example 11: GT5 screens
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Example 12: GB2 screens
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Example 12: GB2 screens (cont’d)
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The Five SOA Reports:
Transactional Detail Report
Balances by Budget Group and Subaccount Report
Balances by Budget Group Report
Monthly Income and Expenditures Workbook, includes the Monthly Income Report and Monthly Expenditures Report
Reconciliation Workbook, includes the Certification Worksheet and Supplemental Information Report
Sample Transactional Detail Report:
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Sample Balances by Budget Group and Subaccount Report:
Sample Balances by Budget Group Report:
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Monthly Income and Expenditures Workbook:
Reconciliation Workbook – Certification Worksheet:
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Reconciliation Workbook – Supplemental Information Report: For analysis purposes that is an additional report - Supplemental Information Report: This report may be used to review variances and identify trends or discrepancies. It only includes budget groups that had balances for the periods being reviewed, and it shows current year and prior year monthly and year-to-date income and expenditures, with dollar amount and percentage variances between current and prior year activity. This report may be useful for account administrators to give a quick overview of their budget groups.