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Ministry of Environment “Implementation of Phase I of a comprehensive Poly Chlorinated

Biphenyls (PCBs) management system in the Hashemite Kingdom of Jordan”

Inception Report

February, 2011

PCBs Inception Report-February 2011

BASIC PROJECT INFORMATION

Project Title: Implementation of Phase I of a comprehensive Poly Chlorinated Biphenyls (PCBs) management system in the Hashemite Kingdom of Jordan

Project Number: 00077155

Funding Agency: Global Environment Facility (GEF), United Nations Development Programme (UNDP), Government of Jordan, Privet Sector in Jordan

Executing Agency: Ministry of Environment

Project Starting Date: 1 January, 2011

Duration of the Project: 3 years

Project Budget: (US$) 1,150,000

PREFACE

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This document is the Inception Report for the Implementation of Phase I of a

comprehensive Poly Chlorinated Biphenyls (PCBs) management system in the

Hashemite Kingdom of Jordan which has been started on the 1st of January 2011. The

project inception workshop was held on 22 February, 2011 and was attended by about 60

participants from the related governmental, non-governmental institutions and private

sector.

This report shows the updated project management structure and project activities, in

addition to three years work plan.

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List of abbreviations

ASEZA Aqaba Special Economic Zone AuthorityAWP Annual Work Plan BAT Best Available Technology BEP Best Environmental PracticesCEGCO Central Electricity Generating Company EDCO Electricity Distribution CompanyERC Electricity Regulatory CommissionESM Environmentally Sound Management System GEF Global Environment Facility GEF OFP Global Environment Facility Operation Focal PointGHG Green House GasesHSWMD Hazardous Substances and Waste Management DirectorateIDECO Irbid District Electricity CompanyIP Implementation PlanJEPCO Jordanian Electric Power CompanyMEMR Ministry of Energy & Mineral ResourcesMoEnv Ministry of Environment MoH Ministry of HealthMoPIC Ministry of Planning and International CooperationNEPCO National Electric Power CompanyNex National ExecutionNGO Non- Governmental organizationNIP National Implementation Plan NPD National Project Director NPM National Project ManagerPA Project Assistant PAC Project Advisory Committee PB Project Board PCBs Poly Chlorinated Biphenyl's PMC Project Management CommitteePO Project officer POPs Persistent Organic Pollutants QPR Quarterly Progress ReportRCU Regional Coordination UnitRFP Request for Proposal RSS Royal Scientific SocietyTOR Terms of Reference UNDP CO United Nations Development Program Country OfficeUNEP United Nations Environment program

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TABLE OF CONTENTS

BASIC PROJECT INFORMATION..................................................................................iiPREFACE............................................................................................................................iiList of abbreviations...........................................................................................................ivTABLE OF CONTENTS....................................................................................................v1. BACKGROUND AND PROJECT CONTEXT.........................................................12. PROJECT OBJECTIVES AND COMPONENTS.....................................................13. INSTITUTIONAL FRAMEWORK AND PROJECT IMPLEMENTATION...........34. PROJECT ACTIVITIES............................................................................................9

4.1 Component 1: Regulatory and administrative strengthening for PCB management..94.2 Component 2: Improving PCB inventory and technical capacity for

Environmentally ly Sound Management System (ESM) of PCB equipment and materials .........................................................................................................9

4.3 Component 3: Demonstration projects for testing ESM system and disposal of PCB containing equipment.......................................................................................10

4.4 Component 4: Monitoring, learning, adaptive feedback, outreach and evaluation. .115. PROJECT DETAILED WORK PLAN....................................................................126. PROJECT DETAILED BUDGET...........................................................................147. RISK MANAGEMENT PLAN: (INDICATORS MA T3’AYARO) PLEASE CHECK ALL WORD AND THE WHOLE DOCUMENT..............................................218. PROJECT MONITORING AND EVALUATION.......................................................239. PROGRESS ON PROJECT START-UP ACTIVITIES..........................................23ANNEXES.........................................................................................................................27

Terms of Reference- Project Board (PB)........................................................................28Terms of Reference- Project Advisory Committee (PAC).............................................30Terms of Reference- National Project Manager (NPM).................................................32Terms of Reference - National Project Officer (NPO)...................................................34Terms of Reference - National Project Assistant (NPA)................................................40Structure of technical teams............................................................................................50Inception workshop Agenda...........................................................................................51List of Participants .......................................................................................................54

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1. BACKGROUND AND PROJECT CONTEXT

Jordan has ratified the Stockholm Convention on Persistent Organic Pollutants (POPs) in 2004 and the Ministry of Environment (MoEnv) became the national focal point for POPs issues. Jordan started its efforts under the Stockholm Convention in 2003 through implementing a project to develop the National Implementation Plan (NIP) supported by the Global Environment Facility (GEF) and with the United Nations Development program (UNDP) to build the national capacities in POPs issues and to develop the NIP.The NIP was developed and disseminated all over the stakeholders in 2006, which was including related activities for Poly Chlorinated Biphenyl's (PCBs). The PCBs inventory, which was developed in 2004, was not detailed enough and the combined survey was not comprehensive enough to cover all transformers and equipments in Jordan that may be contain (PCBs).The NIP included special activatesactivities related to (PCBs) (1) equipment inventory to upgrade the previous inventory, (2) PCBs sampling, (3) test equipment, (4) label the PCBs containing equipments and (5) disposal of PCBs oil contained in equipment. The MoEnv was searching for a comprehensive project to deal with PCBs according to NIP and in the same time to adopt processes for international Best Available Technology (BAT) and Best Environmental Practices (BEP). Ministry of Environment with the United Nations Development Program has developed a project document for (“Implementation of Phase I of a comprehensive Poly Chlorinated Biphenyls (PCBs) management system in the Hashemite Kingdom of Jordan) “which is funded by the Global Environment Facility.

There are substantial gaps on the way to install the well founded and operational system for safe PCB handling in the Hashemite Kingdom of Jordan. The main barrier in changing the situation to be aligned with existing international standards is the limited national capacity, lack of qualified technical advice on the modern approaches which would be essential at the first stages aimed at safe PCB management in the country and no adequate control measures, low awareness level on PCB associated risks and limited national resources

The project will provide Jordan with the tool to achieve effective compliance with respect it’s convention obligations and the objective of substantively minimizing the environmental and health risks, both local and global. It has been developed to specifically address the principle barriers identified during project preparation through (1) component one: regulatory and administrative strengthening for PCBs management, (2) component two: improving PCBs inventory and technical capacity for Environmentally Sound management (ESM) of PCB equipment and materials, (3) Component three; Demonstration projects for testing ESM system and disposal of PCB containing equipment, (4) Component four; learning, adaptive feedback, outreach and evalution.

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Mohammad Alatoom, 03/20/12,

Add one paragraph shows the project rational.


2. PROJECT OBJECTIVES AND COMPONENTS

The project will provide necessary tools and increase technical capacity for Jordan sectors deal with PCBs to meet the requirements with respect to the Stockholm Convention with the overall objective of safeguarding the environment and health from PCB impacts at the national and global levels. A comprehensive system for environmentally sound management (ESM) and disposal of PCB materials will be take place, including up-to-date and functional PCB regulatory standards aligned with internationally recommended standers. The system will allow the required capacity building at the national level with a demonstration element targeting PCB material disposal abroad. The demo disposal component envisaged in the project will further re-enforce the awareness raising effect to ensure that industrial sector is fully aware of the Government requirements and approaches for safe PCB management through its final disposal. Project Components: The inception workshop emphasize the adjusted four main project components: Component 1: Regulatory and administrative strengthening for PCB management. This component aims to review the relevant laws and regulatory measures for effective control of PCB handling in Jordan and to list the following main points: hazardous waste classification, equipment registration, labeling and status reporting of PCBs. Through establish legal team to reviewing the all regulations on PCBs and to developing national guidelines describes Best Available Technology ( BAT) & Best Environmental Practices (BEP) for PCBs handling and management according to Environmental Sound Management (ESMMS) system, also registration system for the testeding equipment supported with computerize central database will be providedimplemented. The quality training and information dissemination workshops will improve better awareness level on the regulatory system, guidelines and its requirements.

Component 2: Improving PCB inventory and technical capacity for Environmentally Sound Management (ESM) of PCB equipment and materials.

Importantly, this component is addressing will address the barriers associated with the incomplete knowledge on the PCB inventory in Jordan through stimulating expanded sampling and testing of oil equipment oil. It will be aligned with removing limitations identified in the PCB analytical capacity sector, and specifically in the field, at the electric equipment owners. The component will further help in establishing a functional PCB equipment database. Further, it will develop ESM system for the direct application by enterprises with specialized trainings in the proper handling of PCB equipment. The in-house capacity of the private/public sector companies will be improved to prepare them to manage PCB equipment safely and minimize PCB releases, human exposure and equipment cross-contamination.

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Finally, it will address the highly recommended needs for infrastructure upgrade to have proper interim storages, which will serve the project needs and in the same time face the Mministry of Eenvironment (MoEnv) obligation in used oil management roles within its timeframe and beyond prior to final PCB disposal abroad. Existing storage capacities were assessed to fit all shortall of the requirement for safety and environmentally sound design. Component 3: Demonstration projects for testing ESM system and disposal of PCB containing equipment. This element has been designed to test the feasibility and reliability of all the previously described project components performing together in a holistic PCB management system for meeting practical suitability of the project’s approach. The component will help dispose of around 40 tons priority PCB equipment and 100 tons of PCB contaminated materials through disposal in licensed disposal facilities abroad. This component also will also provide the specific training for PCBs management, handling, transportation, oil replacement, classification, sampling and testing… etc.

Component 4: Monitoring, learning, adaptive feedback, outreach and evaluationThe MoEnv will make periodic inspections to monitor and evaluate the private and governmental companies who are implementing the ESM system of PCBs handling and management. This is to To make the project more effectiveness at the national level. MoEnv will make periodic inspections to monitor the privet and governmental companies committed with the ESM of PCBs handling and management.

2.1 Immediate Objectives:

The immediate objectives of the project as mentioned in the inception workshop were: 1. Start establishing the legal committee at the national level from governmental

and private sector.2. Start developing the terms of Reference (TOR) for the local and international

experts.3. Establish and Nominal nominate members of the Project Advisory Committee

(PAC) member from Private and governmental sectors Jordan Chamber of Industry.

4. Increase the PCBs analyzing rooms to be six rooms as the following:a. Central monitoring and evaluation room in the MoEnv.b. Analyzing room in Irbid District Electricity Company ( IDECO) storage area.c. Analyzing room in Jordanian Electric Power Company (JEPCO) storage area.d. Analyzing room in Aqaba Special Economic Zone Authority (ASEZA) – Bin Hayan Laboratory.

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e. Additional Analyzing room in Electricity Distribution Company (EDCO) storage area

f. Additional Analyzing room in National Electric Power Company (NEPCO) laboratory.

3. INSTITUTIONAL FRAMEWORK AND PROJECT IMPLEMENTATION

The project is nationally executed by MoEnv. The MoOEnv is responsible for the overall management of the project, primarily with regard to the achievement of the objectives, outputs , and outcomes impact and objectives. The Hazardous Substances and Waste Management Directorate (HSWMD) will take supervise the overall implementation of the project project implementation to achieve MoEnv objectives on handling, management, testing, labeling, better monitoring and disposal of the PCBs equipment and materials according to Stockholm and Basel convention obligations.

Project management arrangement:

The project will be financially executed following established UNDP national execution (NEX) procedures. The NEX Advances modality was intended to be used according to the project Document, However, it changed to direct payment after discussing this issue with financial department in both UNDP and the MoEnv will be applied which will entail using the MoEnv financial systems.

A Project Board (PB) will be established by the IP to provide strategic, long-term guidance for the project and provide consultations whenever needed. The PB will make recommendations on issues such as the prioritization of project activities, shifts in strategic direction when required and also help to secure project partnerships with other relevant institutions. The PB will meet twice a year and include a high official representative from MoEnv (Chair), UNDP and the GEF Operational Focal Point, and the Jordanian Ministry of Planning and International Cooperation (MOPIC).

National Project Manager (NPM) will be selected from the Hazardous Substances and Waste Management Directorate (HSWMD). (Hazardous Substances and Waste Management Directorate. The NPM is MoEnv staff as fully dedicated personal for this project; this would be considered as part of the Ministry’s in-kind contribution. The NPM will be responsible for high level arrangement and to keep the project goals in the right track with the HSWMD goals. He has the authority to run the project on a day to-day basis under the guidance of the Director of the Hazardous Substances and Waste Management Directorate. The Project Manager’s prime responsibility is to ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost. NPM TOR is attached in Annex III

, who will be is accountable on a daily basis to the Director of the HSWMD azardous Substances and Waste Management Directorate, while the Project will hire a full time National Project Officer, (NPO) and National Project Assistant (NPA). The annual work plan (AWP) of this project will be integrated into the AWP of the directorate to

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Make sure that this is written after your discussion with the ministry


ensure coordination and sustainability. The NPM will be responsible ility onfor the successful implementation of project activities and the achievement of planned project outputs under the daily guidance of the Director of the Directorate. She/he will work closely with the NPO and NPA Project Assistant, and will report to the Project Board (PB) and to the UNDP Country Office (UNDP CO). NPO and NPA The Administrative and Financial Assistant will provide assistance to the NPM and the project staff. NPA She/he is responsible for all administrative (contractual, organizational and logistical) and accounting (disbursements, record-keeping, cash management) matters related to the project. TOR for PA is attached in Annex VI.

The Project officer (PO) will be responsible for all outdoor activities he will supervise field technical teams and check on their work. TOR for PO is attached in Annex V

The IP will establish the Project Advisory Committee (PAC) which includes representatives from MoEnv (chair) and all relevant institutions, industries, eclectic companies. PAC is to oversee the implementation of the project. The (PAC) will provide overall guidance and direction to the project implementation, in accordance with the project document and annual work plan, overseeing the project’s technical progress and providing recommendations for its improvement, where necessary, reviewing Project Monitoring and Evaluation Plan that will assess the project success, ensuring coordination of project activities with related national and donor-funded initiatives, advocating to the project outcomes, outputs and activities. Each PAC member will be the focal point for the project in his institution to follow up the technical teams. The PAC will meet once every four months or less upon necessity meet on quarterly basis and include representatives from MoEnv (chair) and all relevant institutions, industries, eclectic companies. TOR for PAC is attached in Annex I

UNDP CO will play the role of Senior Supplier—being a GEF Implementing Agency represented in the country. Project assurance will be ensured by Global Environment Facility Operation Focal Point (GEF OFP), UNDP CO together with the UNDP GEF Regional Coordination Unit (RCU). Project Board (PB) is responsible for making management decisions for a project in particular when guidance is required by the Project Manager. The Project Board plays a critical role in project monitoring and evaluations by quality assuring these processes and products, and using evaluations for performance improvement, accountability and learning. It ensures that required resources are committed and arbitrates on any conflicts within the project or negotiates a solution to any problems with external bodies. In addition, it approves the appointment and responsibilities of the Project Manager and any delegation of its Project Assurance responsibilities. Based on the approved Annual Work Plan, the Project Board can also consider and approve the quarterly plans (if applicable) and also approve any essential deviations from the original plans. In order to ensure UNDP’s ultimate accountability for the project results, Project Board decisions will be made in accordance to standards that shall ensure management for development results, best value money, fairness, integrity, transparency and effective international

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competition. In case consensus cannot be reached within the Board, the final decision shall rest with the UNDP Project Manager.

The PB consists of the following members:

The Secretary General of Ministry of Environment (MoEnv) - Chair The Secretary General of Ministry of Planning and International Cooperation /

GEF Operational Focal Point (MoPIC) United Nation Development Programme UNDP Country Office Director National Project Manager (NPM)/ acting as the PB secretariat

The PB will monitor the project’s implementation, provide guidance and advice, and facilitate communication, cooperation, and coordination among stakeholders and other project partners. At the initial stage of project implementation, the PB may, if deemed advantageous, wish to meet more frequently to build common understanding and to ensure that the project is initiated properly. Further details on the PB are provided in the monitoring and evaluation section of the document. TOR for PB is attached in Annex I

The project will hire short-term national and international experts for specific project assignments for indicative scope of the assignment of key experts/ consultants). Project activities will be contracted out on a competitive basis through tenders. The project will be implemented in close coordination and collaboration with all relevant government institutions, regional authorities, industries, electric companies and Non- Governmental Organization (NGO)s, as well as with other related relevant projects in the region. IUNDP will support implementation by monitoring the project budget and project expenditures, contracting project personnel, experts and subcontractors, undertaking procurement, and providing other assistance upon request of the IP. The UNDP-CO will also monitor the project’s implementation and achievement of the project outcomes and outputs, and will ensure the proper use of UNDP/GEF funds. The NPM will hold a UNDP contract, and will be overall accountable to UNDP. However, he/she will be accountable on a daily basis to the Director of the Hazardous Substances and Waste Management Directorate Financial transactions, reporting and auditing will be carried out in compliance with national regulations and established UNDP rules and procedures for national project execution. Project Board is responsible for making management decisions for a project in particular when guidance is required by the Project Manager. The Project Board plays a critical role in project monitoring and evaluations by quality assuring these processes and products, and using evaluations for performance improvement, accountability and learning. It ensures that required resources are committed and arbitrates on any conflicts within the project or negotiates a solution to any problems with external bodies. In addition, it approves the appointment and responsibilities of the Project Manager and any delegation of its Project Assurance responsibilities. Based on the approved Annual Work Plan, the Project Board can also consider and approve the quarterly plans (if applicable) and also approve any essential deviations from the original plans. In order to ensure UNDP’s ultimate accountability for the project results, Project Board decisions will be made in accordance to standards that shall ensure management for

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development results, best value money, fairness, integrity, transparency and effective international competition. In case consensus cannot be reached within the Board, the final decision shall rest with the UNDP Project Manager.

Potential members of the Project Board are reviewed and recommended for approval during the PAC meeting. Representatives of other stakeholders can be included in the Board as appropriate. The Board contains three distinct roles, including:

1) An Executive: individual representing the project ownership to chair the group.

2) Senior Supplier: individual or group representing the interests of the parties concerned which provide funding for specific cost sharing projects and/or technical expertise to the project. The senior Supplier’s primary function within the Board is to provide guidance regarding the technical feasibility of the project.

3) Senior Beneficiary: individual or group of individuals representing the interests of those who will ultimately benefit from the project. The Senior Beneficiary’s primary function within the Board is to ensure the realization of project results from the perspective of project beneficiaries.

4) The Project Assurance role supports the Project Board Executive by carrying out objective and independent project oversight and monitoring functions. The Project Manager and Project Assurance roles should never be held by the same individual for the same project. add a paragraph from the PB TOR about the composition

Project Manager: The Project Manager has the authority to run the project on a day to-day basis under the guidance to the Director of the Hazardous Substances and Waste Management Directorate within the constraints laid down by the Board. The Project Manager’s prime responsibility is to ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost.

Project Support: The Project Support role provides project administration, management and technical support to the National Project manager Manager as required by the needs of the individual project or Project Manager.

The project will be implemented in close coordination and collaboration with all relevant government institutions, regional authorities, industries and NGOs, as well as with other related relevant projects in the region.

The UNDP-CO will be an active partner in the project’s implementation. It will support implementation by maintaining the project budget and project expenditures, contracting project personnel, experts and subcontractors, undertaking procurement, and providing other assistance upon request of the National Executing Agency. The UNDP-CO will also monitor the project’s implementation and achievement of the project outcomes and outputs, and will ensure the proper use of UNDP/GEF funds. Financial transactions, reporting and auditing will be carried out in compliance with national regulations and established UNDP rules and procedures for national project execution. PCB holding companies will operate through their revised internal guidelines in procuring replacement equipment and other services as their part of project financing.

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From Maha


From Maha


In order to accord proper acknowledgement to GEF for providing funding, a GEF logo will appear on all relevant GEF project publications, including, among others, project hardware purchased with GEF funds. Any citation on publications regarding this project will also accord proper acknowledgment to GEF.

Picture 3.1 describes the project organizational structure as in the project document

Picture 3.1: Project organizational structure

While the Picture 3.2 below chart describes the new organizational structure that was agreed during the inception phase.

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Picture 3.2: New organizational structure

The Project Board (PB) will be responsible for review and approve the Annual Work Plan (AWP), authorize any major deviation from these agreed plans, as well as to ensure that required resources are committed. The PB arbitrates on any conflicts within the project or negotiates a solution to any problem. Also, it approves any delegation of its Project Assurance responsibilities. TOR for PB attached in annex I

The Project Advisory Committee (PAC) will Providing overall guidance and direction to the project implementation, in accordance with the project document and annual work plan, and will be the focal point for the project in his institution to flow up the technical teams. TOR for PAC attached in annex II

National Project Manager (NPM) will be appointed by the HSWMD (Hazardous Substances and Waste Management Directorate )–MoEnv staff as fully dedicated personal for this project, this would be considered as part of the Ministry’s in-kind contribution. The NPM will be responsible for high level arrangement and to keep the project goals in the right track with the HSWMD goals. Also, coordinating the day-to-day project execution activities. He will also supervise on work of all technical teams also coordinate the work in the project unit TOR for NPM attached in annex III

The Project officer (PO) will be responsible for all out door activates he will supervise on the field technical teams and check on their work. TOR for PO attached in annex V

Project Board

National Project Director Manager

)MOEnv(

Project Assistant)UNDP (

Project Officer (UNDP)

Project Advisory Committee

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The Project Assistant (PA) will be responsible for all in door arrangements to support the project activities. TOR for PA attached in annex VI

4. PROJECT ACTIVITIES

Project activities was clearly outlined in the project document and reviewed during the inception workshop where groups were established to review project outcomes and outputs and suggest changes, However, No changes on project components, outputs and outcomes were recommended but remain as in the project document.

The project activatesActivities was developed by MoEnv and distributed to the PAC members during the first meeting on 17 of February before the inception workshop to discuss it in workshop. The following table shows the developed activities after the workshop:

4.1 Component 1: Regulatory and administrative strengthening for PCB management.

Outcome 1: Laws, regulations and guidelines for PCB management developed Output 1.1 PCB laws, regulations and guidelines are upgraded to international

standards. These will include: mandatory PCBs (hazardous waste classification as hazardous waste and storage requirements, electric equipment testing, it’s , registration, labeling and status reporting of PCBs, including PCB handling activities).

Activities:

1.1.1 Appoint National legal consultant Establish legislation committee from private and governmental sectors to review the current laws and regulations to draft new regulation for PCBs management to match with the international standards.

1.1.2 Establish guidelines subcommittee (in cooperation with local and international expert) to prepare the draft guideline for PCBs management and handling in both languages Arabic and English.

1.1.3 Establish set of deliverables for the required registration software.

1.1.4 Request for proposal for the mentioned software and continue the process of tendering.

Outcome 2: Sustained and targeted awareness rising on various levels

Output 1.2 Country-wide awareness programs for the existing laws, regulations and guidelines, especially at stakeholder level.

1.2.1 Establish awareness team to Pprepare the awareness activities plan for public and institutions sector.

1.2.2 Produce awareness materials

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Activities for year was outlined in PD and reviewed in inception workshop where groups was established to review it but no chanes on outputs and outcome and p components where changed some minor changes were suggested


1.2.3 Organize awareness workshops for key stakeholders on new legislations

4.2 Component 2: Improving PCB inventory and technical capacity for Environmentally Sound Management (ESM) of PCB equipment and materials

Outcome 1: Development of PCB detection and analytical capacity through equipment/ tools and specialized training for analytical surveys

Output 2.1 National capacity to analyze PCB suspected substances is improved:2.1.1 Establish the analysis rooms in (6) six areas provided with the analytical and

communication equipments (IDECO, JEPCO, NEPCO, EDCO, ASEZA Bin-Haian Lab) and central analyses room in MoOEnv for monitoring and evaluation

- Develop set of specifications for the equipments (6 unites)

- Request for Proposal (RFP) for the equipment/ announcement / tendering procedure.

2.1.2 Conduct Inception Workshop

- organize awareness workshops for key stakeholders

2.1.3 Produce awareness materials

Output 2.2 Extended sampling and testing of PCB is ensured and completed with regular reporting to the central PCB database.

2.2.1 Establish technical teams in private sectors (as needed in each institution) to extend the samples and test oil transformers (structure for technical teams attached in annexAnnex VII)

- Sampling and testing

- Labeling

- sharing data

2.2.2 Design and print label to the tested Equipments

2.2.3 Establish registration system (software) for tested equipments

- organize awareness workshops for key stakeholders on new legislations

2.2.4 Develop action plan for PCBs issues in the institutions deal with PCBs oil and containing equipments

Outcome 2 Development of ESM system and specialized training for PCB experts to promote the system’s applicability in practice

Output 2.3 ESM system is developed and approved at the national level for mandatory application

2.3.1 Provide the international guidelines to customize the system for the country circumstances

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Output 2.4 Through specialized trainings, the national capacity for secure management of PCBs is improved and sustained. Owners of PCB equipment apply ESM guidelines for safe handling of these devices

2.4.1 Conduct training on new PCB's management guidelines

Outcome 3 Identification and setup of storage facilities for proper interim PCB containment

Output 2.5 Regional storage facilities have been identified, assessed, upgraded and put into operation with relevant training of storage personnel

2.5.1 Identify the storage faculty specifications

2.5.2 Set up the storage facility in (4) areas (IDECO, JEPCO, EDCO, ASEZA)

4.3 Component 3: Demonstration projects for testing ESM system and disposal of PCB containing equipment

Outcome 1 Development of capacity to securely transport, handle, package, securely stockpile PCB wastes and disposal of stockpiles (pure and contaminated)

Output 3.1 Up to 40 tons of “pure” PCB devices (transformer and capacitors) will be disposed of in EMS manner as a priority PCB stockpile.

3.1.1 Prepare draft specifications for disposing procedures and sites

3.1.2 Prepare specification of Secure Transport

3.1.3 Prepare packaging specification

3.1.4 Prepare and train on PCBs handling

3.1.5 Selection Signing contract withof the final disposal site

3.1.6 Selection of the Sign contract with tTransportation Company

Output 3.2 100 tons of PCB contaminated material will be disposed of ESM manner

3.2.1 Prepare specification for technical teams (clothes, time table, training need, etc)

3.2.2 Train teams on (sampling, analyzing, emergency cases, data entry on data base, labeling, oil replacement, storage management, transportation, packaging, any other training needed)

3.2.3 Develop technical team work plan including time table to make the survey for PCBs equipments.

3.2.4 Packaging PCBs contaminated oil and equipments (transformers, capacitors, oil Switch)

3.2.5 3.2.5 Develop time table for the implementation of the co finance budget

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Component 4: Monitoring, learning, adaptive feedback, outreach and evaluation

Outcome 1 Project’s results are evaluated, used in adaptive management and replicated

Output 4.1 M&E and adaptive management are applied to provide feedback to the project coordination process to capitalize on the project needs.

4.1.1 Monitor PCBs legislation, guidelines arrangements

- organize awareness workshops for key stakeholders on new legislations

4.1.2 Evaluate of new PCBs legislation

4.1.3 Evaluate PCBs guidelines

4.1.4 Evaluate PCBs laboratories

4.1.5 Evaluate technical PCBs teams within the companies

4.1.6 Evaluate PCBs storage areas management

4.1.7 Evaluate ascendants management (emergency cases)

Output 4.2 Lessons learned and best practices are accumulated, summarized and replicated at the country level.

4.2.1 Results from the project will be disseminated within and beyond the project zone through existing information sharing networks and forums

4.2.2 Identify and participate, as relevant and appropriate, in scientific, policy – based and/or other networks, which may be of benefit to project implementation through lessons learned.

4.2.3 Identify, analyze, and share lessons learned that might be beneficial in the design and implementation of similar future projects.

Lessons learned

Needs

5. PROJECT TOTAL BUDGET AND DETAILED WORK PLAN 6. [7.] A detailed Budget and work plan over the period of

three years project duration divided in quarterly timeframes has been prepared based on the detailed activities mentioned in the previous section (see Table 5.1 below).

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What needs? Will be determined in the final stage of the project.


Where is the action? Will be determined in the final stage of the project


Table 5.1: Total budget and work plan :

GEF outcome Fund ID Donor Name

Account code

Budget Description

Amount USD2011

Amount USD2012

Amount USD2013

TotalUSD

Outcome 1:

Regulatory and administrative

strengthening for PCB management

04000 UNDP 71200 International ocal consultant

10,000

12,000

10,000 8,000 20,000

62000 GEF 71200 International Consultant

105,000 10,000 10,000 5,000

71300 Local consultant

25,000 10,000 35,000

72100 Contractual Services

15,000 10,000 0 25,000

Total outcome 1 55,000 30,000 85,000

Outcome 2:Improving PCB inventory and technical capacity for Environmentally Sound Management (ESM) of PCB equipment and materials.

04000 UNDP 72100 Contractual services

10,000 20,000 30,000

71200 International consultant

5,000 10,000 5,000 20,000

72300 Materials & goods

10,000 20,000 30,000

30071 MoEnv 72300 Materials and goods

15,000 15,000

62000 GEF 71200 International 15,000 10,000 25,000

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Take it from the project document as it is


consultant71300 Local

consultant25,000 25,000 25,000 27,000

72300 Materials and goods

50,000 120,000 170,000

72100 Contractual services

40,000 30,000 10,000 80,000

Total outcome 2 155,000 250,000 40,000 445,000

Outcome 3:Demonstration projects for testing ESM system and disposal of PCB containing equipment

04000 UNDP 71600 travel 18,000 2,000140,000

30,000 5,000

72100 Contractual services

10,000 5,000 15,000

62000 GEF 71200 International consultant

15,000 15,000 30,000

71300 Local consultant

15,000 15,000 30,000

72100 Contractual Services

5,000 100,00030,000

235,00060,000

335,000

71600 Travel 3,000 2,000 5,000

Total Outcome 3

10,000 140,000 270,000 420,000

Outcome 4:Monitoring, learning, adaptive feedback and evaluation

62000 GEF 71200 International consultants

20,000 20,000 40,000

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Total outcome 4 20,000 20,000 40,000

Project management unit

62000 GEF 71300 Local consultant

22,600 22,600 22,800 68,000

71600 travel 5,000 5,000 10,00072200 equipment 10,000 10,00074500 Miscellaneous 1,000 1,000 1,000 3,00074500 Miscellaneous

(audit)1,000 1,500 1,500 4,000

04000 UNDP 72100 Contractual services

15,000 15,000 30,000

30071 MoEnv 72100 Contractual services

15,000 10,000 10,000 35,000

Total management

49,600 55,100 55,300 160,000

Total GEF 213,600 386,100 350,300 950,000

Total UNDP 45,000 82,000 23,000 150,000

Total MoEnv 25,000 15,000 10,000 50,000

Project Total 283,600 483,100 383,300 1,150,000

16


7.[8.] PROJECT DETAILED BUDGET The total budget of the project is US$ 4,060,000. the Ttable 6.1 below shows the detailed financial contribution of the project.

Table 6.1 Detailed contribution of the main partner of the project:

Institution Sector Type of fund Amount MOEnvMoEnv Government Cash 50,000

In-Kind 300,000NEPCO Government Cash 100,000

In-Kind 200,000JEPCO Government Cash 300,000

In-Kind 350,000JOPETROL(Petroleum refinery)

Private Cash 30,000In-Kind 50,000

CEGCO Private Cash 210,000In-Kind 25,000

EDCO Private Cash 300,000In-Kind 400,000

IDECO Private Cash 300,000In-Kind 300,000

LAFARGE (Jordan cement)


Phosphate mines company


GEF UN Cash 950,000UNDP UN Cash 150,000

TOTAL Cash contribution 2,440430,000TOTAL In-kind contribution 1,620680,000

TOTAL budget 4,110,000 4,060,000

The table shows the contributions of various sectors as follows: - Governmental sector cash contributions is: 500450,000 US$ - Governmental sector in-kind contributions is: 880850,000 US$ - Private sector cash contributions is: 840880,000 US$ - Private sector in-kind contributions is: 740830,000 US$ - UNDP cash contributions is: 150,000 US$- GEF cash contribution is : 950,000 US$

17


Make sure that this taken from the prodoc as is?


Table 6.1: Project Detailed Budget:

Component 1: Regulatory and administrative strengthening for PCB management.

Budget Description

Budget

Accountcode

Amount USD2011

Amount USD2012

Amount USD2013

Outcome 1: Laws, regulations and guidelines for PCB management developed.Activities:

Output 1.1PCB laws, regulations and guidelines are upgraded to international standards (hazardous waste classification, registration, labeling and status reporting of PCBs, including PCB handling activities).

1.1.1 Establish legislation committee from private and governmental sectors to review the current laws and regulations to draft new regulation for PCBs management to match with the international standards

Local consultant 71300 12,000

10,000 8,000

1.1.2 Establish guidelines subcommittee (in cooperation with local and international expert) to prepare the draft guideline for PCBs management and handling in both languages Arabic and English

International Consultant

71200 10,000 10,000 10,000

1.1.3 Draft the TOR for the international expert 1.1.4 Establish set of deliverables from

registration software and review it from the team

Contractual Services – company

72100 15,000 10,000 0

1.1.5 Request for Proposal (RFP)/ announcement / Bidding …. Etc

1.1.6 Establish National Advisory Committee (PAC)

1.1.7 Prepare the PAC TOR1.1.8 Board meeting

18

maha.al-zubi, 03/20/12,

Please finalized it with Mohammad


Outcome 2: Sustained and targeted awareness raising on various levels

Output 1.2 Country-wide awareness of existing laws, regulations and guidelines, especially at stakeholder level.

1.2.1 Establish awareness team to prepare the awareness activities plan for public and institutions sector

1.2.2 Submit the Inception Report

Component 2: Improving PCB inventory and technical capacity for Environmentally Sound Management (ESM) of PCB equipment and materials

Outcome 1: Development of PCB detection and analytical capacity through equipment/ tools and specialized training for analytical surveys. Activities:Output 2.1 National capacity to analyze PCB suspected substances is improved;

2.1.1 Establish the analysis rooms in (6) six areas provided with the analytical and communication equipments (IDECO, JEPCO, NEPCO, EDCO, ASEZA Bin-Haian Lab) and central analyses room in MOEnv for monitoring and evaluation

Material and goods

72300 18,000 140,000 30,000

- Develop set of specifications for the equipments ( 6 unites)

- Request for Proposal (RFP) / announcement / bidding …etc

2.1.2 Conduct Inception Workshop Contractual Services – company

72100 5,000 30,000 60,000

- Organize awareness workshops for key stakeholders

19


2.1.3 Produce awareness materials 2.2. Extended sampling and testing of PCB is ensured and completed with regular reporting to the central PCB database;

2.2.1 Establish technical teams in private sectors (as needed in each institution) to extend the samples and test oil transformers (structure for technical teams attached in annex VII)

- Sampling and testing - Labeling - Sharing data

2.2.2 Design and print label to the tested Equipments


- Organize awareness workshops for key stakeholders on new legislations


Outcome 2. Development of ESM system and specialized training for PCB experts to promote the system’s applicability in practiceOutput 2.3 ESM system is developed and approved at the national level for mandatory application


Output 2.4 Through specialized trainings, the


Training workshop

16,000

20


national capacity for secure management of PCBs is improved and sustained. Owners of PCB equipment apply ESM guidelines for safe handling of these devices.Outcome 3. Identification and setup of storage facilities for proper interim PCB containmentOutput 2.5 Regional storage facilities have been identified, assessed, upgraded and put into operation with relevant training of storage personnel

2.5.1 Identify the storage faculty specifications International consultant

71200 22,500

Local consultant

71300 10,000

2.5.2 Set up the storage facility in (4) areas (IDECO, JEPCO, EDCO, ASEZA)

Component 3: Demonstration projects for testing ESM system and disposal of PCB containing equipment

Outcome 1. Development of capacity to securely transport, handle, package, securely stockpile PCB wastes and disposal of stockpiles (pure and contaminated).Activities:Output 3.1Up to 40 tons of “pure” PCB devices (transformer and capacitors) will be disposed of in EMS

3.1.1 Prepare draft specifications for disposing procedures and sites

3.1.2 Prepare specification of Secure Transport 3.1.3 Prepare packaging specification3.1.4 Prepare and train on PCBs handling 3.1.5 Signing contract with the final disposal

21


manner as a priority PCB stockpile;

site 3.1.6 Sign contract with transportation

company Output 3.2 100 tons of PCB contaminated material will be disposed of ESM manner

3.2.1Prepare specification for technical teams ( clothes, time table, training need, …etc)

3.2.2 Train teams on ( sampling, analyzing, emergency cases, data entry on data base, labeling, oil replacement, storage management, transportation, packaging, any other training needed)



3.2.5 Develop time table for the implementation of the co finance budget

Component 4: Monitoring, learning, adaptive feedback, outreach and evaluationOutcome 1. Project’s results are evaluated, used in adaptive management and replicated.

Activities:Output 4.1M&E and adaptive management are applied to provide feedback to the project coordination process to capitalize on the


- Organize awareness workshops for key stakeholders on new legislations

4.1.2 Evaluate of new PCBs legislation 4.1.3 Evaluate PCBs guidelines 4.1.4 Evaluate PCBs laboratories 4.1.5 Evaluate PCBs teams 4.1.6 Evaluate PCBs storage areas management

22


project needs; and the documentation in this storage areas



4.2.1 Lessons learned 4.2.2 Needs 4.2.3 Final report

Component 5: project managementActivities:Travel Travel 71600 5,000 5,000 5000Miscellaneous Miscellaneous 74500 1,000 2,500 2,500

Contractual Services – companies

72100 38,300 20,000 26,700

Local consultant

71300 0 22,600 22,100

Salaries Contractual services – individuals

71400 23,000 31,000 31,000

Total budget US$ 180,300 506,100 525,600

23


7. 7. RISK MANAGEMENT PLAN:

7.1 Identified Risks and their Classification:

A. Identified Risk Risk Category

Classification of Risk 1

Level of Impact

Risk mitigation strategy

1. Co-financing parties provide lower contributions towards the project activities during the implementation of the project

Financial Low During PPG phase, intense consultations have been held with the private and public sector – owners of electric equipment. Resulting from these, the equipment holders assumed strong responsibility for the project’s success and committed considerable co-finance resources. The commitment of resources in most of the cases was confirmed by the respective board of directors which underlines dedication towards the project taken by the participating companies.

2. Longer time periods required for the adoption of the required legislation and regulatory measures and PCB holders delay their actions before the legislation is in place.

strategic Low The project implementation will start with the development and upgrade of PCB regulations. The PPG phase has already informed the PCB holders about the coming changes to install control over PCBs in the country, and the willingness of project parties has been documented through the co-finance letters attached to this proposal. The risk will be further mitigated by additional awareness raising on the Government plans through PCB workshops and direct contacts with the stakeholders.

3. Currency exchange rates and market prices for copper and other metals found in PCB transformers reduce in value and consequently disposal prices for equipment increases thus limiting PCB quantities for

Financial , operationa

l

Medium The impact of reduced capacity in terms of volume of PCBs eliminated would be mitigated by prioritizing those stockpiles having the highest PCB concentration and greatest environmental and/or health risk in the event of release. The project will ensure expanded research of current market prices to identify the optimal market conditions in order to effectively utilize international bidding procedures to achieve best value-for-money during disposal of PCB materials.

1 Classification is done according to UNDP/GEF Risk Management Strategy UNDP/GEF Resource Kit (No. 6)

24


A. Identified Risk Risk Category

Classification of Risk Level of Impact

Risk mitigation strategy

exportation/disposal 4. High environmental and

health risks are introduced as a result of project activities related to PCB handling at the national level (equipment draining operations)

Environmental,

operational health

Low The project will ensure the application of currently applicable safety standards developed by the Basel Convention. The use of such standards will be ensured throughout the whole duration of the project and recommended for adoption in the national hazardous waste management policy to install such mandatory requirements for concerned parties. The supervision over the application of such safety rules will be entrusted with the respective Government bodies. Technical assistance will be provided by the project to ensure best available technical advice.

25


8. 8. PROJECT MONITORING AND EVALUATION

Ministry of Environment as the project executing partner agency is responsible for the overall implementation of the project and for delivering its outputs. Day-to-day monitoring of implementation progress will be the responsibility of the NPMC, based on the project's annual work plan and its indicators.Short Quarterly Progress Reports (QPRs) outlining main updates in project progress will be prepared and provided quarterly to the UNDP-Jordan Office and the UNDP-GEF regional office. Progress reports will be reviewed by the Project Management Committee (PMC) which is composed of Ministry of Environment, Ministry of Planning, and UNDP. The project will be also subjected to tripartite review every 12 months.

9. PROGRESS ON PROJECT START-UP ACTIVITIES

Progress on project initiation activities including setting up management arrangements and coordination ng mechanisms is as follows:

Setting up the Project Office

The NPM & NPC will be selected and appointed by the MoEnv from its experts in the hazard substances and waste management directorate to insure the sustainability of the projects outputs. The MoEnv go through the project starting from the 1st of January 2011 be its experts without official later to appoint the NPM & NPC. The MOEnv MoEnv will provide the project with one office room for NPMC and two project staff (NPO & NPA). The NPMC will be responsible for day-to-day activities of the project and will give full idea for the HSWMD director NPM to keep the project in the right track.

The project office was prepared established at the Ministry of Environment (MoEnv) with the required furniture. To get the office fully operational, the necessary office equipment including computers, printers and consumables have been also acquired. A full-time NPO and NPO have been hired based on the prepared TOR’s and following UNDP procedures.

The Project Board (PB)

The PB composed of the secretary general of MoEnv & (MOPIC), country director of UNDP office. The PB will held the 1st meeting in April, 2011 2012

The Project Advisory Committee PAC

26


The MOEnv MoEnv has established PAC from the main partner of the project and from relevant ministries, with accessible to add any other institution in need. the PAC composed from permanent and non-permanent members, the permanent members will be in every PAC meeting to give the advice for the committee, non-permanents member will be in the committee meeting if there is a needed for them to discuss any relevant subjects to their institutions. PAC held its 1st meeting in 17 March 2011, they reviewed tack the first look in the final project document and the work plan with special activatesactivities to be implemented within throw the project period

PAC members are composed from: 1- Permanent members

Ministry of Environment (MoEnv) UNDP Jordan Country Office Electricity Regulatory Commission (ERC) Ministry of Planning and International Cooperation (MoPIC) Ministry of Health (MOH)

2- Non permanent members (will be invited as needed)

Ministry of Energy and Mineral Resources (MEMR) Aqaba Special Economic Zone y Zoon Authority Area (ASEZA) Irbid District bution Electricity Company (IDECO) Electricity Distribution Company (EDCO) Central Electricity Generating on Company (CEGCO) National Electricity Power Company (NEPCO) Jordanian Electricity Power Company (JEPCO) Jordan Petroleum Refinery Company (JOPETROL) Lafarge Cement Jordan Company (Lafarge) Aqaba Ports Corporation Potassium Arab Company Jordan Phosphate Mains Company

The Project Inception Workshop

The project initiation workshop was conducted on 22nd of February/ 2011 at Al –Hussein Youth City - Amman. The workshop was launched under the patronage H.E. Eng. Faris Al Jnaidi, Secretary General of the MoEnv. All stakeholders including, governmental bodies, NGOs, electrical companies and academic institutions a were invited to the workshop, table 9.1 the following table summarizes the list of invited institutions While annexAnnex IX shows the list of participants from different institutions.

Table 9.1 Inception workshop participants list

27


Institutions#Institutions#Aqaba Ports Corporation 22Electricity Regulatory

Commission 1

Arab Potassium Company 23Ministry of Planning and International Cooperation

2

Jordan Phosphate Company 24Ministry of Health 3Royal Scientific Society (RSS) 25Ministry of Energy and Mineral

Resources 4

Classification and Standers Corporation

26ASEZA 5

University of Jordan 27IDECoIDECO6Jordan University for Science and Technology

28EDCOo 7

Mutaà University 29CEGCOo8Iben Hian laboratories / ASEZA 30NEPCOo 9Jopertol31JEPCOo 1

0Iben Hian laboratories / ASEZA 32Lafarj 1

1Ministry of Agriculture 33Aqaba Ports Corporation 1

2Customs 34Arab Potassium Company 1

3Jordan Industrial Chamber 35Jordan Phosphate Company 1

4Jordan Trade Chamber 36Classification and Standers

Corporation RSS 15

Jordan Environment Society 37University of Jordan Classification and Standers Corporation

16

Ministry of Trade and Industry 38Jordan University for Science and Technology University of Jordan

17

Public Security Directorate 39Mutaà University Jordan University for Science and Technology

18

Jordan Armed Forces 40General Association of Electrical Workers Mutaà University

19

Civil Defiance41Greater Amman Municipality General Association of Electrical Workers

20

Water Reservation Association42Greater Amman Municipality 21

The Agenda of the workshop is attached in annexAnnexe VIII.

28


In the second section of the workshop, participants were divided distributed into four groups to give their opinion about the project proposed structure and the activities action plan. The proposed structure for the project management unit and the technical team was agreed from all the participants. The action plan was discussed discoursed through the work groups and every note on the action plan from the working groups was taken into account and considered in this report.

The inception workshop was successful and fulfilled its objectives of presenting the project activities. It was also clear from the discussion during the workshop and from the feedback of the participants that the workshop contributed in raising awareness about PCBs management system that will be applied in the next steps by MoEnv.

Technical team formulation

National legal consultant will be appointed for updating and upgrading of needed legislations to reach the international standards for PCBs management and handling.

Other technical teams from the public and privet sector who will shared in the project will work on by executing the sampling, testing, and labelling and oil replacement. The proposed structure for these teams is shown below in picture 9.1.

Picture 9.1 Proposed structure of technical teams in each company

The technical teams will have full training on all issues related to PCBs handling and management.

Team leader)Electrical Engineer(

Technician

2 workers Chemist

1

29


ANNEXANNEXES

AnnexAnnex I: Terms of Reference – Project Board (PB)

AnnexAnnex II: Terms of Reference – Project Advisory Committee (PAC)

AnnexAnnex III: Terms of Reference - National Project Manager (NPM)

AnnexAnnex IV: Terms of Reference - National Project Officer (NPO)

AnnexAnnex V: Terms of Reference – National Project Assistant (NPA)

Annex VI: Project Detailed work plan.

AnnexAnnex VII: Structure of technical teams

AnnexAnnex VIII: Inception workshop Agenda

AnnexAnnex IX: List of participants.

30


AnnexAnnex I

Implementation of Phase I of a comprehensive Poly Chlorinated Biphenyls (PCBs) management system in the Hashemite Kingdom of Jordan

Terms of Reference- Project Board (PB)

I. Project Board Composition:

1. Ministry of Environment:a) The Secretary General of (MoEnv)- Chairb) The Director of Hazardous Substance and Waste Management Directorate

(MoEnv).2. Ministry of Planning and International Cooperation:

a) The Secretary General of (MoPIC) / GEF Operational Focal Point. 3. United Nation Development Programme – Jordan.

a) UNDP Country Director.b) Environment Analyst.

II. Background

The Ministry of Environment is currently implementing a project on “Implementation of Phase I of a comprehensive Poly Chlorinated Biphenyls (PCBs) management system in the Hashemite Kingdom of Jordan” with financial and technical support from GEF and UNDP.

The project’s long-term goal is “Sustainable Management of Natural resources and environment”. The project objective is to “Enhanced national capacity to implement the National Implementation Plan related to Persistent Organic Pollutants (POPs) in accordance with Stockholm convention”. This objective will be reached through the following four components:

Component 1: Regulatory and administrative strengthening for PCB management.Component 2: Improving PCB inventory and technical capacity for Environmentally Sound Management (ESM) of PCB equipment and materials

Component 3: Demonstration projects for testing ESM system and disposal of PCB containing equipmentComponent 4: Monitoring, learning, adaptive feedback, outreach and evaluation

III. Objective of The Project Board (PB)

31


The PB will be responsible for overseeing the project activities and providing direction as needed to the project. In addition, it will be responsible for making by consensus management decisions for the project when guidance is required by the NPD, including recommendations for approval of project plans and revisions.

IV. The Project Board Roles and Responsibilities:

The main functions of the PB is to review and approve the annual work plan (AWP), authorize any major deviation from these agreed plans, as well as to ensures that required resources are committed. The PB arbitrates on any conflicts within the project or negotiates a solution to any problem. Also, it approves any delegation of its Project Assurance responsibilities. The Director of Hazardous substance & waste management as National Project Director (NPD) consults the PB for decisions when National Project Manager (NPM) tolerances (normally in terms of time and budget) have been exceeded.

The principal tasks of the PB are the following:

1. Provide overall supervision to the implementation of the project.2. Ensure that all appropriate government and non-government stakeholders are

involved in the project; in addition, ensure collaboration among relevant institutions and participant access to project documents and information.

3. Review and approve the Project Management Plan (Project Document), Annual Work Plan, Issue Log, Risk Log, Monitoring and Evaluation Plan, Progress and Financial Reports. Also, review and approve the Final Project Review Report, including lessons-learned; and provide recommendations for follow-on actions and notify operational completion of the project to the relevant parties.

4. Assure that all project deliverables have been produced satisfactorily.5. Assess and decide on project changes through revisions.6. Delegate any Project Assurance function as appropriate.7. Address project issues as raised by the NPD; provide guidance and agree on

possible countermeasures/management actions to address specific risks.

V. Project Board Meetings Arrangements:

The PB will meet once every six month or as necessary when raised by the NPM in consultation with NPD.

The NPM will provide the secretariat for the PB, therefore, the NPM will call for meetings and prepare meeting’s agenda and distribute all concerned documents in advance of meetings.

Minutes of meetings will be prepared by the NPM, disseminated for revision and approval.

32


Annex II


Terms of Reference- Project Advisory Committee (PAC)

Composition:

1. Permanent members Ministry of Environment (MoEnv) UNDP Jordan Country Office Electricity Regulatory Commission (ERC) Ministry of Planning and International Cooperation (MoPIC) Ministry of Health (MOH)

2. Non permanent members (will be invited as needed)

Ministry of Energy and Mineral Resources (MEMR) Aqaba Special Economic Zone Authority omy Zoon Area (ASEZA) Irbid District bution Electricity Company (IDECO) Electricity Distribution Company (EDCO) Central Electricity Generating on Company (CEGCO) National Electricity Power Company (NEPCO) Jordanian Electricity Power Company (JEPCO) Jordan Petroleum Refinery Company (JOPETROL) Lafarge Cement Jordan Company (Lafarge) Aqaba Ports Corporation Potassium Arab Company Jordan Phosphate Mains Company Any other institution, the committee take decision with it according to project

needs)

Overall Responsibilities:

The Project Advisory Committee (PAC) is established to oversee the implementation of the project, the main responsibilities include:

Providing overall guidance and direction to the project implementation, in accordance with the project document and annual work plan.

Overseeing the project’s technical progress and providing recommendations for its improvement, where necessary.

Reviewing Project Monitoring and Evaluation Plan that will assess the project success.

Ensuring coordination of project activities with related government and donor-funded initiatives.

33


Advocating to the project outcomes, outputs and activities. Ensuring that the selected training needs and case studies are relevant. Mobilizing institutional support for the project and harnessing the engagement of

other stakeholders. Contributing to developing of strategies for sustainability of project objectives. Supporting synergies and collaboration with existing initiatives. Identify other parties to be represented in the project Advisory Committee.

Within the PAC many Working Groups (WG) are set up to guide the project implementation, build consensus, share decisions and validate process/results.

The Meetings Arrangements

Ministry of Environment will chair the PAC The PAC should meet once every four months or less upon necessity. The National Project Manager will organize the meetings and provide the

secretariat and will prepare and distribute all concerned documents in advance of meetings, including the meeting agenda and minutes of meetings

34


AnnexAnnex III


Terms of Reference- National Project Manager (NPM)

Introduction

Interest in Poly -Chlorinated Biphenyls, PCBs, is due to their harmful effects and tendency for long-range transboundary environmental transport. They have been included in the initial list of globally managed Persistent Organic Pollutants under the Stockholm Convention.

Jordan is committed to safe management of PCB as demonstrated by signature of the Stockholm Convention and its subsequent ratification. For planning appropriate action in the field of controlling POPs substances and releases as well as fulfilling the reporting requirements of the Convention, Government of Jordan developed an Action Plan for PCB management as a part of its draft National Implementation Plan (NIP) on POPs.

The PCB Action Plan evolved into a project which is a joint undertaking by The Government of Jordan, public/private sector partners and UNDP. The Global Environment Facility is providing substantive grant funding for co-financing the project.

Reporting directly to the National Project Director, A National Project Manager will be recruited for the entire implementation period of the project.

As per UNDP guidelines in force the National Project Manager is responsible for: Timely implementation of the work plan as endorsed by the Project Advisory

Committee; General and financial administration; Work planning, scheduling and project progress reporting; Monitoring project deliverables and ensuring M&E activities are incorporated in

project planning; Writing of Terms of Reference for project support staff, project consultants; Tendering of contractual services where applicable; Monitoring and the quality control, particularly on safety, of input from

consultants and subcontractors providing assistance to the project; Support the tendering for international services pertaining to PCB waste

transportation and disposal; Coordinate Documentation related to transboundary shipment of hazardous waste.

35


The National Project Manager shall coordinate the contracting of entities responsible for the capacity building, training, transporting, collection and proper storage as well as final disposal of the PCB equipment and monitor their performance.

Duration of assignment: 3 years

Qualifications: A degree in Management, Engineering, physical sciences or economics; Thorough knowledge of legislation and management of hazardous waste Knowledge of industrial sized power equipment and their management desirable. Minimum of five years post qualification experience at mid-management level Knowledge of the Stockholm Convention and Persistent Organic Pollutants

highly desirable; Experience in the management of Environmental issues desirable; Must be fully IT literate. Working knowledge of English

Note: Additional TORs for project staff and experts will be developed when the programme will be initiated.

36


AnnexAnnex IV

Implementation of Phase I of a comprehensive Polychlorinated Biphenyls (PCB) management system in the Hashemite Kingdom of Jordan

Terms of Reference - National Project Officer (NPO)

Introduction

Interest in Poly -Chlorinated Biphenyls, PCBs, is due to their harmful effects and tendency for long-range transboundary environmental transport. They have been included in the initial list of globally managed Persistent Organic Pollutants (POPs) under the Stockholm Convention.

Jordan is committed to safe management of PCBs as demonstrated by signature of the Stockholm Convention and its subsequent ratification. For planning appropriate action in the field of controlling POPs substances and releases as well as fulfilling the reporting requirements of the Convention, Government of Jordan developed an Action Plan for PCB management as a part of its National Implementation Plan (NIP) on POPs.

The PCB Action Plan evolved into this project which is a jointly undertaking by The Ministry of Environment (MoEnv), public / private sector and the United Nations Development Programme (UNDP). The Global Environment Facility (GEF) is providing substantive grant funding for co-financing the project.

The (MoEnv) is currently implementing the project “Implementation of Phase I of a comprehensive PCB management system in the Hashemite Kingdom of Jordan” with financial and technical support from the Global Environment FaccilityFacility (GEF) and United Nations Development Programme Jordan Country Office (UNDP Jordan CO).

The project will provide necessary tools and increase technical capacity of the country to meet the requirements with respect to the Stockholm Convention with the overall objective of safeguarding the environment and health from PCB impacts at the national and global levels. A comprehensive system for Environmentally Sound Management (ESM) and disposal of PCB materials will be put in place, including up-to-date and functional PCB regulatory standards aligned with internationally recommended benchmarks. The system will allow the required capacity building at the national level with a demonstration element targeting PCB material disposal abroad. The demo disposal component envisaged in the project will further re-enforce the awareness raising effect to ensure that industrial sector is fully aware of the Government requirements and approaches for safe PCB management through its ultimate disposal.

The project will have four components:1. Regulatory and administrative strengthening for PCB management.

37


2. Improving PCB inventory and technical capacity for Environmentally Sound Management (ESM) of PCB equipment and materials

3. Demonstration projects for testing ESM system and disposal of PCB containing equipment

4. Monitoring, learning, adaptive feedback, outreach and evaluation

The UNDP Jordan CO seeks to employ a full-time National Project Officer who will be hosted in the Ministry of Environment and will report to the National Project Manager and National Project Board (PB) composed of MoEnv, UNDP Jordan CO and the Ministry of Planning and International Cooperation (MOPICMoPIC).

Management Arrangement

The National Project Officer (NPO) will work under the overall supervision of the MoEnv (National Project Manager) and in close collaboration with UNDP Jordan CO (roles and responsibilities identified below), and in consultation with the Project Advisory Committee (PAC) and the (PB).

The NPO is responsible for the day-to-day management, coordination and supervision of the implementation of the project. The NPO will ensure effective and timely implementation of the project, provide administrative and technical assistance required. The National Project Director and Project Manager and have the responsibility for the national delivery of the project’s outcomes and activities in accordance with the project document and agreed work plan.

MoEnv Role:1. Assign the Director of the Hazardous Substances and Waste Management

Directorate as the National Project Director.2. Assign the National Project Manager.3. Accountable to the government coordinating authority (MOPICMoPIC) and to

UNDP for achieving the project outcomes, outputs, objectives and the use of resources.

4. The NPO will be accountable on a daily basis to the Director of the Hazardous Substances and Waste Management Directorate (National Project Manager).

5. The annual work plan (AWP) of this project will be integrated into the AWB of the Director of the Hazardous Substances and Waste Management Directorate to ensure coordination and sustainability.

UNDP Jordan CO:1. Will provide overall policy and technical advice to the project.2. Assist MoEnv in building partnerships, coordinate between the various parties

involved, and obtain knowledge from global sources and experiences.3. UNDP will be the budget holder under the National Execution Modality.

1. Key Results Expected and Measurable Outputs:

38


Project Management

Key Results Expected/Major Functional Activities Measurable Outputs of the Work Assignment

Responsible for the delivery of the project’s outcomes and activities in accordance with the project document and agreed work plan.

Provide overall management and planning for the implementation of the project outcomes, outputs and activities according to the project document and annual work plan

Project relevant activities are delivered as scheduled in the work plan.

Develop and submit annual detailed work plans for the national implementation of the project and delivery of outputs

Detailed work plan is produced

Proactively plan to ensure that activities are implemented within deadlines and budget

Integrate the annual work plan ( AWP) of this project into the AWB of the Director of the Hazardous Substances and Waste Management Directorate to ensure coordination and sustainability

Integrated Work plan

Coordinate Documentation related to transboundary shipment of hazardous waste

All document related to the transboundary shipment to be prepared according to the Stockholm convention requirement

Support the tendering for international services pertaining to PCB waste transportation and disposal

Coordinate the contracting of entities responsible for the capacity building, training, transporting, collection and proper storage as well as final disposal of the PCB equipment and monitor their performance.

Review and understand all UNDP project management standards specified in the UNDP Result-based management system including ATLAS as required in National Execution (NEX ) implementation

All project management tasks performed efficiently according to NEX standards

Establish and manage office facilities as needed to support project activities

Project’s office is established and equipped

Develop all ToR in consultation with MoEnv for national and international consultants.

Identify and appoint national experts/consultants in coordination with MoEnv and UNDP, to be hired for the project activities including developing ToRs and follow up on performance

Scope of work and ToR and other procurement documentation prepared

Provide management oversight to daily operational and administrative aspects of project implementation (procurement, recruitment and staff supervision)

Project reports are produced

39


Organize and participate in workshops, meetings to provide input in the strategic planning and implementation

Workshops carried out successfully and reports produced.

Ensure appropriate stakeholder participation in the project implementation including the establishment of the Project Advisory Committee (PAC) and coordinate the work of all stakeholders under the guidance of the PAC and in consultation with the MoEnv and UNDP CO

Coordination mechanism established and functional.

Regular meetings conducted and minutes documented.

Liaise with stakeholders including government, private sector, industries for ensuring participatory approach in project implementation, including identification of capacity development needs.

Staff from other organizations actively involved in project activities

Capacity development needs for stakeholders identified.

Ensure preparation and timely delivery and submission to UNDP of narrative and financial reporting (quarterly and annual) taking into account the reporting standards for the UNDP

Ensure preparation, timely delivery and submission to the UNDP and GEF the annual Project Implementation Report (PIR) , and the Quarterly Operational Report of the GEF Projects (ORGP) taking into account the reporting standards of the GEF.

Quarterly Progress reports are delivered on timely basis and updated.

Annual PIR Quarterly ORGP Field visits report

Provide financial oversight and ensure financial accountability of the project by monitoring and managing the allocation of available budget to project activities, undertaking all necessary financial arrangements and request for authorizations

Project is implemented within budget limits

Ensure timely delivery of project activities according to workplan

Understand the linkages with this project and other UNDP supported projects with MOEnv and establish linkages where possible.

Follow up activities as identified

Outreach, networking, communication and advocacy:

Key Results Expected/Major Functional Activities Measurable Outputs of the Work Assignment

Prepare and perform awareness campaigns and communication tools used for various target audiences about project objectives, progress, results and recommendations.

Communication plan prepared and implemented

Initiate a national knowledge network on policy and research linkages through virtual and traditional tools maintaining this network

Network established and operational

40


Participate in and contribute to national, regional and global platforms with specific emphasis on Stockholm convention

Contributions from the national project documented

Document and disseminate lessons learned and best practices derived from the project in various outreach tools

Lessons learned are disseminated

Field Visits: The NPO will be required to have at least two field visits / week, according to the work plan and planned activities.

Monitoring and Reporting

The NPO in consultations with the Director of the Hazardous Substances and Waste Management Directorate and NPC at MoEnv and UNDP-GEF team will be responsible for the preparation and submission of the following reports that form part of the monitoring process:

Inception Report (IR) Quarterly Progress Reports Quarterly Operational Report of the GEF Projects (ORGP) Project Implementation Reviews (PIRs) Project Terminal Report Project Publications the reporting structure is described in details in the project

document.

Performance Indicators for Evaluation of ResultsThe NPO performance will be measured regularly using UNDP tools in consultation with MoEnv to ensure NPO is achieving targets within specified deadlines.

Minimum Qualifications and Experience

Education: A degree in Chemical, Electrical, Environmental, Mechanic Engineering or other related fields;

Experience: Minimum of two years experience at mid-management level, preferably with thorough knowledge of legislation and management of hazardous waste.

Language requirements: Proficient in both written and oral English and Arabic. Computer skills : Excellent Microsoft office, e-mail applications and internet skills

Skills and Competencies

Knowledge of industrial sized power equipment and their management desirable. Knowledge of the Stockholm Convention and Persistent Organic Pollutants highly

desirable;

41


Experience in the management of Environmental issues desirable; Strong leadership, managerial and team-building and motivation skills, committed to

knowledge sharing and teamwork. Excellent communication, presentation, negotiation and facilitation skills. Proven experience in facilitating and chairing meetings, workshops and professional

exchange activities. A proven ability in work plan preparation A proven ability in budget management Good working knowledge of and demonstrated ability in project management Good inter-personal relationships

Duration of Service: Duration of this contract is for one year renewable for a maximum of two years.

42


AnnexAnnex V

Implementation of Phase I of a comprehensive Polychlorinated Biphenyls (PCB) management system in the Hashemite Kingdom of Jordan

Terms of Reference - National Project Assistant (NPA)

IntroductionInterest in Poly- Chlorinated Biphenyls, PCBs, is due to their harmful effects and tendency for long-range transboundary environmental transport. They have been included in the initial list of globally managed Persistent Organic Pollutants (POPs) under the Stockholm Convention.

Jordan is committed to safe management of PCBs as demonstrated by signature of the Stockholm Convention and its subsequent ratification. For planning appropriate action in the field of controlling POPs substances and releases as well as fulfilling the reporting requirements of the Convention, Government of Jordan developed an Action Plan for PCB management as a part of its National Implementation Plan (NIP) on POPs.

The PCB Action Plan evolved into this project which is a jointly undertaking by The Ministry of Environment (MoEnv) , public / private sector and the United Nations Development Programme (UNDP). The Global Environment Facility (GEF) is providing substantive grant funding for co-financing the project.

The (MoEnv) is currently implementing the project “Implementation of Phase I of a comprehensive PCB management system in the Hashemite Kingdom of Jordan” with financial and technical support from the Global Environment Facility (GEF) and United Nations Development Programme Jordan Country Office (UNDP Jordan CO).

The project will provide necessary tools and increase technical capacity of the country to meet the requirements with respect to the Stockholm Convention with the overall objective of safeguarding the environment and health from PCB impacts at the national and global levels. A comprehensive system for Environmentally Sound Management (ESM) and disposal of PCB materials will be put in place, including up-to-date and functional PCB regulatory standards aligned with internationally recommended benchmarks. The system will allow the required capacity building at the national level with a demonstration element targeting PCB material disposal abroad. The demo disposal component envisaged in the project will further re-enforce the awareness raising effect to ensure that industrial sector is fully aware of the Government requirements and approaches for safe PCB management through its ultimate disposal.

The project will have four components:1. Regulatory and administrative strengthening for PCB management.2. Improving PCB inventory and technical capacity for Environmentally Sound

Management (ESM) of PCB equipment and materials

43


3. Demonstration projects for testing ESM system and disposal of PCB containing equipment

4. Monitoring, learning, adaptive feedback, outreach and evaluation

Objectives of the Assignment In consultation with the National Project Manger, the full-time Project Assistant (PA) who will be hosted in the Ministry of Environment, will be responsible to undertake administrative, financial as well as some technical tasks. The PA will be recruited according to UNDP recruitment procedures on a full-time basis.

Key Results Expected and Measurable OutputsThe PA is expected to assume the following tasks:

% of Time Key Results Expected/Major Functional Activities

Measurable Outputs of the Work Assignment

50% Administrative responsibilities Assist in all administrative aspects of the project. Schedule workshops and meetings, and arrange

their logistics. Draft and type minutes of meetings and

correspondence in English and/or Arabic. Follow-up on correspondence with relevant

stakeholders, Technical Advisors (TA's), etc. Assist the Project Manager in maintaining

continuous liaison with UNDP Maintain up-to-date soft and hard filing systems. Undertake secretarial duties such as maintaining

contact information (tel., fax, e-mail) of all project stakeholders including work teams.

Support the PM in the Projects’ tasks as the Secretariat for the National Steering Committee (calling for meetings, preparing and consulting on agenda, steering discussions, follow-up on decisions, keep members informed on the progress, etc.).

Assist the PM to develop and submit progress and financial reports to UNDP in accordance with the reporting schedule.

Project documentations are properly filed.

Workshops and meetings are properly scheduled and organized.

Correspondences are properly prepared and followed up.

Secretarial work is done properly.

30% Financial responsibilities Assist in all financial aspects of the project. Prepare financial forms and periodic reports

according to UNDP requirements.

Financial forms and periodic reports are properly prepared.

Financial matters are followed-up with the UNDP-Jordan office.

20% Technical responsibilities Assist in some technical aspects of the project

such as collection and classification of data and information.

Assist in drafting inception, progress and final

Reports are prepared properly on time.

44


reports, presentations, and any other project related materials according to UNDP format.

Reporting Structure

The Project Assistant to report directly to the Project Manager.

Performance Indicators for Evaluation of Results

Performance indicators for evaluation of results are the measurable outputs specified in section 3 of this TOR

Minimum Qualifications and Experience

Education:

University degree (B.SC) in environment, business administration, or management information systems related fields.

Experience:

A minimum of 2-3 years experience in undertaking administration and financial works. Experience in donor-funded projects is an asset.

Proven ability to work with a variety of people including government officials, international and national NGOs, local stakeholders, experts and consultants.

A proven ability to manage budgets. Good organizational and planning skills and a proven ability to

adhere to deadlines.

Language requirements:

Excellent communication (oral and written) Skills in Arabic and English. Report writing in English with fluency is absolutely necessary

Computer skills Excellent computer skills ( ability to use Microsoft Office and internet is necessary)

Nationality Jordanian

Skills and Competencies

Self-motivated with good interpersonal skills. Dedicated to work. Committed to deliver high quality work on a timely manner. Flexible and adaptive to difficult work conditions (deadlines, conflict, etc.). High communication skills.

Duration of ServiceDuration of this contract is for one year renewable for a maximum of three years

45


AnnexAnnex VI

Table 5.1: Project Detailed Work PlanComponent 1: Regulatory and administrative strengthening for PCB management. Year 1 Year 2 Year 3Outcome 1: Laws, regulations and guidelines for PCB management developed

Activities Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Output 1.1PCB laws, regulations and guidelines are upgraded to international standards (hazardous waste classification, registration, labeling and status reporting of PCBs, including PCB handling activities).

1.1.1 Establish legislation committee from private and governmental sectors to review the current laws and regulations to draft new regulation for PCBs management to match with the international standards

x x x x

1.1.2 Establish guidelines subcommittee (in cooperation with local and international expert) to prepare the draft guideline for PCBs management and handling in both languages Arabic and English.

x x x

1.1.3 Draft the TOR for the international expert x 1.1.4 Establish set of deliverables from

registration software and review it from the team

x

1.1.5 Request for Proposal (RFP)/ announcement / Bidding …. Etc

x

1.1.6 Establish National Advisory Committee (PAC)

x

1.1.7 Prepare the PAC x

46


Pt this down in the Annexes


TOR1.1.8 Board meeting x

Outcome 2: Sustained and targeted awareness raising on various levelsOutput 1.2 Country-wide awareness of existing laws, regulations and guidelines, especially at stakeholder level.

1.2.1 Establish awareness team to prepare the awareness activities plan for public and institutions sector

x x

1.2.2 Submit the Inception Report x x

Component 2: Improving PCB inventory and technical capacity for Environmentally Sound Management (ESM) of PCB equipment and materials

Outcome 1: Development of PCB detection and analytical capacity through equipment/ tools and specialized training for analytical surveys

Activities

Output 2.1 National capacity to analyze PCB

2.1.1 Establish the analysis rooms in (6) six areas provided with the analytical and communication equipments (IDECO,

x x x

47


suspected substances is improved;

JEPCO, NEPCO, EDCO, ASEZA Bin-Haian Lab) and central analyses room in MOEnv for monitoring and evaluation

- Develop set of specifications for the equipments ( 6 unites)

x

- Request for Proposal (RFP) / announcement / bidding …etc

x

2.1.2 Conduct Inception Workshop x- Organize awareness workshops for key

stakeholdersx x x x x

2.1.3 Produce awareness materials X2.2. Extended sampling and testing of PCB is ensured and completed with regular reporting to the central PCB database;

2.2.1 Establish technical teams in private sectors (as needed in each institution) to extend the samples and test oil transformers (structure for technical teams attached in annexAnnex VII)

x X x

- Sampling and testing x x x x- Labeling x x x x

Sharing data x x x x2.2.2 Design and print label to the tested

Equipments x x


x


x x

Outcome 2. Development of ESM system and specialized training

48


for PCB experts to promote the system’s applicability in practiceOutput 2.3 ESM system is developed and approved at the national level for mandatory application


x x

Output 2.4 Through specialized trainings, the national capacity for secure management of PCBs is improved and sustained. Owners of PCB equipment apply ESM guidelines for safe handling of these devices.


x x X x

Outcome 3. Identification and setup of storage facilities for proper

49


interim PCB containmentOutput 2.5 Regional storage facilities have been identified, assessed, upgraded and put into operation with relevant training of storage personnel

2.5.1 Identify the storage facility specifications x x 2.5.2 Set up the storage facility in (4) areas

(IDECO, JEPCO, EDCO, ASEZA)x x x

Component 3: Demonstration projects for testing ESM system and disposal of PCB containing equipment

Outcome 1. Development of capacity to securely transport, handle, package, securely stockpile PCB wastes and disposal of stockpiles (pure and contaminated)

Activities

Output 3.1Up to 40 tons of “pure” PCB devices (transformer and capacitors) will be disposed of in EMS manner as a priority

3.1.1Prepare draft specifications for disposing procedures and sites

x

3.1.2 Prepare specification of Secure Transport x3.1.3 Prepare packaging specification x3.1.4 Prepare and train on PCBs handling x3.1.5 Signing contract with the final disposal

site x x

50


PCB stockpile; 3.1.6 Sign contract with transportation company

x x

3.1.7 Prepare tender for disposalOutput 3.2 100 tons of PCB contaminated material will be disposed of ESM manner

3.2.1 Prepare specification for technical teams (clothes, time table, training need, …etc)

x

3.2.2 Train teams on ( sampling, analyzing, emergency cases, data entry on data base, labeling, oil replacement, storage management, transportation, packaging, any other training needed)

x


x


x x x x

3.2.5 Develop time table for the implementation of the co finance budget

x x x

Component 4: Monitoring, learning, adaptive feedback, outreach and evaluationOutcome 1. Project’s results are evaluated, used in adaptive management and replicated

Activities

Output 4.1M&E and adaptive management are applied to provide feedback to the


x x x x x

Organize awareness workshops for key stakeholders on new legislations

X X X X x

4.1.2 Evaluate new PCBs legislation x x

51


project coordination process to capitalize on the project needs;

4.1.3 Evaluate PCBs guidelines x x 4.1.4 Evaluate PCBs laboratories x x 4.1.5 Evaluate PCBs teams x x4.1.6 Evaluate PCBs storage areas management

and the documentation in this storage areas

x x


x x


4.2.1 Lessons learned x4.2.2 Needs x4.2.3 Final report x

52


AnnexAnnex VII

Structure of technical teams

MoOEnv Project Manager

PAC member )Project Focal

point(

Local Team leader

)Electrical Engineer(

ChemistLab analyst

2 Technician workers

Maintenance, Supply

Local Team leader



Maintenance, Supply

Local Team leader



Maintenance, Supply

NPO

53


AnnexAnnex VIIIInception workshop Agenda

العضوي" " الكلور عديد الفينيل ثنائي مادة الدارة المتكامل البرنامج من االولى المرحلة تنفيذ )PCBs(مشروعImplementation of Phase I of a comprehensive Poly Chlorinated Biphenyls (PCBs) management system in the Hashemite Kingdom of

Jordanللشباب: الحسين مدينة Place: Al-Hussein Youth Citالمكان

Date: February, 22, 2011 22/2/2011التاريخ :

This workshop is intended to familiarize all partners and stockholders with Stockholm convention and of Implementation of Phase I of a comprehensive Poly Chlorinated Biphenyls (PCBs) management system in the Hashemite Kingdom of Jordan. The workshop will explain the project main components, objectives and implementing activatesactivities. Through the workshop the participants will divided into four workgroups to discuss the main components, implementing activatesactivities and the implementation work plan of project to reach partner recoupment's.

: بـ تتمثل الورشة هذه النعقاد الرئيسية االهداف The main goals of the workshopان

للمشروع -1 الرئيسية االهداف -1عرض Present the main objectives of the project للمشروع -2 الرئيسية االنشطة -2عرض Present main activatesactivities of the projectالمشروع -3 في القرار صنع هيكلية -3استعراض Present the structure of decision makingالشركاء -4 مختلف مع التعاون سبل -4بحث discuss ways of cooperation with partners المشروع -5 عمل خطة وتحديث -5مراجعة review and update the project work planللشركاء -6 والمسؤوليات االدوار -6توضيح Clarify the functions, and responsibilities of the project's

partnersالمشروع -7 عمل لفرق اولية عمل خطط -7اقتراح Propose primary work plan for the project teams

Agenda

54


Moderator: Dr. Mohammed Khashashneh Session I:

Time Item Item of Discussion

9.00 - 9.30 Registration

9:30 – 10:00

Opening of the Workshop and welcome speech by Project Manager.

By: Dr. Mohammed KhashashnehUNDP Speech

By: UNDP Country Director: Jacinta BarrinsMinistry of Environment Speech

By: H.E Fares Jnaidi

10:00 - 10:30

Implementation of Phase I of a comprehensive (PCBs) management system in the Hashemite Kingdom of

JordanBy: Maksim Surkov

10:30 – 10:45 Coffee Break

10:45 – 12:15 Joint Presentation in the Implementation of a comprehensive (PCBs) management system in Jordan

By: Dr. Mohammed Khashashneh Eng. Nezar Haddad

- Introduction to Stockholm convention- Review the primary inventory for PCBs in

Jordan - Introduction to comprehensive (PCBs)

management system project - Main components of the project(outcomes &

outputs) - ActivatesActivities work plan for the project

(2011-2013) - Clarify the functions, and responsibilities of

the project's partners

55


- How to establish the work teams

12:15 – 12:30 Coffee Break

56


Session II:

Common issues for discussion by all groups include:

review and update the project work plan Propose primary work plan for the project teams discuss ways of cooperation with partners

Time Item Facilitator Suggested points of Discussion

12:30 – 14:00

Working group 1 (Component 1): Regulatory and administrative strengthening for PCB

management.

Work group 2 (Component 2): Improving PCB inventory and technical capacity for

Environmentally Sound Management (ESM) of PCB equipment and materials

Work Group 3 (Component 3): Demonstration projects for testing ESM system and disposal of

PCB containing equipment

Workgroup 4 (Component 4): Monitoring, learning, adaptive feedback, outreach and

evaluation

14:00 – 14:30 Group’s feedbackBy: Group’s Facilitators

Groups Feedback; each group to present the outcome modifications with reviewed outputs and activities

14:30 – 14:45Conclusions and Summary of Recommendations and Proposed Modifications to Project Work

By:

14:45 – 15:45 Lunch

57


58


AnnexAnnex IX

List of ParticipantsContact detailsParticipant

name#Institutions#

phone no.Eng. Hassan ElayanEng. Nader Atoum

2Electricity Regulatory

Commission1 5805003Fax no.

[email protected]:

4644466phone no.Awad Al- HarahshehAwad Salameh2

Ministry of Planning and International Cooperation

2 4649341Fax no.

[email protected]:5200230phone no.Sabbrin

Katamesh2Ministry of Health3 5688373Fax no.

[email protected]:5863326phone no.

Mohammad khalid Dagash2

Ministry of Energy and

Mineral Resources

4 5821398Fax no.

[email protected]:

032091070phone no.Raed Damra2ASEZA5 032091056Fax no.

[email protected]:027201500 ext. 2627phone no.Eng. Belal

JaradatEng. Alaa’ SamaraMuhammed Naseer

3IDECOo6

027201565Fax no.

[email protected]:

5331330 Ext. 3223phone no.Eng. Mohammad Tailakh

3EDCOo7 5341213Fax [email protected]:

5340008phone no.Eng. Fisal Hammed2CEGCOo8 5340800Fax no.

[email protected]:5858615 Ext. 4707phone no.Firas Hijazi2NEPCoNEPCO9 5865179Fax no.

[email protected]:5503600phone no.Eng. Salah

Snober2JEPCoJEPCO10 5821597, 5540420Fax no.Email:

053811211 Ext. 22933phone no.Eng. Mahmoud Smairat2Jopertol11 4657939Fax no.

[email protected]:phone no.Salem amer2Lafarj12

59


Waseem aldaood 5600748Fax [email protected]:

03201140031phone no. Eng. Amjad Horani2Aqaba Ports

Corporation13 Fax [email protected]:

5200520phone no.2Arab Potash

Company14 5200080Fax no.Email:

phone no.Issa gagish2

Jordan Phosphate Company

15 5682290Fax [email protected]:

phone no.---1EU16 Fax no.

Email:phone no.

---1USAID17 Fax no.Email:

phone no.

---1

National Center for

Research and Development

18 Fax no.

Email

5344701phone no.1RSS19 5344806Fax no.

Email:5506060phone no.

1Classification and Standers Corporation

20 5301249Fax no.Email:

5355000phone no.1University of

Jordan21 5355522Fax no.Email:

027201000 Ext. 22393phone no.

1

Jordan University for Science and Technology

22 027201076Fax no.

Email:

032372386phone no.Dr. Mofeed batarseh1Muta`a

University23 032375540Fax no.Email:

032091000phone no.Wael sulaiman1

Iben Hian laboratories /

ASEZA24 032030912Fax no.

Email:5686151phone no.Eng. Kholod

Arnki1Ministry of Agriculture25 5686310Fax no.

Email:phone no.Saleh Karabsheh 1Customs26

4647791Fax no.

60


Email:4642649phone no.Eng. Anas

khasawneh1Jordan

chamber of Industry


5665492phone no.1

Jordan chamber of commerce


5699844phone no.1

Jordan Environment

Society29 5695857Fax no.


1Ministry of Trade and Industry


phone no.1Public Security

Directorate31 5635835Fax no.Email:

phone no.1Jordan Armed

Forces32 Fax no.Email:

5661111phone no.1Civil Defiance33 5667717Fax no.


----1

General Association of

Electrical Workers

34 4630005Fax no.

Email:

4635111phone no.1

Greater Amman

Municipality35 4649420Fax no.

Email:phone no.

----1Water

Reservation Association

36 Fax no.Email:

5560113 ext. 149phone no.Dr. Mohammed KhashashnehEng. Nezar Haddad

Ministry of Environment37

5562952Fax [email protected]

[email protected]

Email:

5338167 ext. 230,288phone no.Dr. Muhammed SaidumMaha Al ZubiMohammed Atoum

UNDP38Fax no.

[email protected]@undp.org,

[email protected]:

61

mailto:[email protected]





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