SMSA Mid-Year Update SMSA Mid-Year Update December 3, 2007.
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Transcript of SMSA Mid-Year Update SMSA Mid-Year Update December 3, 2007.
SMSA Mid-Year Update
SMSAMid-Year Update
December 3, 2007
SMSA Mid-Year Update
Agenda1 - 1:05p
Introduction
1:05 - 1:40p
Focus Group Presentations* Treasury* Admissions* Curriculum* Social
1:40 - 1:55p
Q/A
1:55p
Wrap-up
SMSA Mid-Year Update
The goals of this session are to address 4 major financial aims as determined by SMSA:
1. Decreased funding over the last 4 years with uncertain future income
2. Sources of group funding for those interest groups with a departmental affiliation
3. Sources of conference funding for individuals not affiliated with an interest group
4. Creation of a CFC Endowment
SMSA Mid-Year Update
SMSA Funding Breakdown 2007-2008
Expected Income 2007-2008: $52,900
Expenses:Social:• Class Funds--$2,500 (total)• Social Funds--$3,000• Moonlighting--$13,000
Operations:• Copier Upkeep--$320• SMSA-sponsored events--$1,500• SMSA Operations--$2,500
Student Activities:• Research Travel Funds--$3,500• SPIF Funds--$1,000• Annual Funding--$25,000
SMSA Mid-Year Update
SMSA Endowment
• Created ~7-10 years ago by the then current SMSA administration
• Purpose of the endowment is both to– Support SMSA in future times of financial uncertainty or
crisis– Back large projects that are in keeping with the ethos of
SMSA and the general Stanford Medical student body
SMSA Mid-Year Update
0
1000
2000
3000
4000
5000
2004-2005
2005-2006
2006-2007
2007-2008
>2008
Monthly Budget OverTime
Problem 1: Decreased SMSA Funds Over Time and uncertain financial future
???
SMSA Mid-Year Update
Decreased SMSA Funding Over Time--Proposed Solutions/Steps Taken:
1. Met with Jim Rollins & Brenda Lavell to discuss the possibility of creating student activities fees and implementing TECU system. Meeting to follow in upcoming weeks.
2. A written contract for the café/vending machines is currently in the works.
3. Arbor and Pacific Free Clinics were taken out of the annual funding process this year to lessen the overall group funding budget.
4. SMSA is implementing systems to help student groups find outside funding thereby lessening the overall group funding budget.
SMSA Mid-Year Update
Problem 2: Group Funding
Many student groups continue to depend solely on SMSA funding despite the fact that they have departmental affiliations
Departmentally Affiliated Groups with Outside Funding•Radiology Interest Group--$2000 from the Radiology Department•Emergency Medicine Interest Group--$1000 from the Emergency Department•Pediatric Interest Group--$1500-$2000/year from the Pediatric Department
Departmentally Affiliated Groups WITHOUT Outside FundingHealing HeARTs, Medical Students for Choice, OBGYN interest group, Ophthamology Interest Group, Student Interest Group in Neurology, Transplant Interest Group
SMSA Mid-Year Update
Group Funding--Proposed Solutions/Steps Taken:
1. Meeting has been proposed for next September to help student groups to find additional departmental funding.
2. Currently considering matched funding incentives for groups able to find outside funding
3. Getting the administration involved in this project by encouraging departments to support their sister student groups
SMSA Mid-Year Update
Problem 3: Options for Individual Funding
•SMSA maintains a budget of $3500 for students to present research at conferences
•This fund pays up to $200/student of the student’s travel expenses
•Each year, this fund is maxed out due to the popularity of the program
•Additionally, we do not currently have the capacity to fund students who would like to attend conferences at which they are not presenting research
SMSA Mid-Year Update
Individual Funding--Proposed Solutions/Steps Taken:
SMSA would like to work with the administration to increase the support offered to medical students to attend conferences--either to present research or to learn more about a particular area of interest
SMSA Mid-Year Update
Problem 4: Cardinal Free Clinics (CFC) requires future financial plans
CFC require massive funding to continue their role as functioning free clinics and institutions of the Stanford educational experience
SMSA Mid-Year Update
CFC Endowment--Proposed Solution/Steps Taken:
1. SMSA unanimously voted to pledge $100,000 to the CFC endowment
2. SMSA representatives shared the pledge commitment and stipulations at the last CFC board meeting
3. Met with Jim Rollins to discuss endowment gift and its impact on SMSA funds
4. Met with Zera Murphy, Josh Thiel and Carol Kersten to solidify language of the endowment
SMSA Mid-Year Update
Admissions Working Group
David Craig
Adeoti Oshinowo
Laura Prolo
SMSA Mid-Year Update
1. Interviewee Contact with Student Interest Groups
2. Interviewee Hosting Program
• Student host perspective
• Applicant perspective
Overview
SMSA Mid-Year Update
1. Interviewee Contact with Student Interest Groups
2. Interviewee Hosting Program
Overview
• Student host perspective
• Applicant perspective
SMSA Mid-Year Update
Why?
SMSA saw a need for..
1. Applicants to be better informed about student interest groups.
2. Interest groups to have organized access to interested applicants.
SMSA Mid-Year Update
• Admissions has a great system of online scheduling
Our Idea…• Extra page to online interview scheduling:
– Applicants select groups to receive information about• Groups listed on this page:
– Each group provides updated/supplemental information• When applicants select a group…
– Applicant receives this information (personalized)– Groups are notified that the applicant is coming and
interested
Online Checkbox System
SMSA Mid-Year Update
Example
Select Student Group Interest Group#1
Blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb
Interest Group#2Blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb
Interest Group#3Blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb
SMSA Mid-Year Update
Applicant Accepted for
Interview
Applicants Select Groups of Interest when scheduling
Interview
Groups will get Applicants’
emails and can choose to
contact them
Applicants Receive 1-page insert
about Groups they selected
Applicant may enjoy a nice dinner with the group of
their choice
SMSA Mid-Year Update
Action Items
• [completed] Present to Admissions• Talk to IT about adding page• Contact emails from student groups willing to provide
supplemental information• Work with IT implement page as part of interview
scheduling
SMSA Mid-Year Update
1. Interviewee Contact with Student Interest Groups
2. Interviewee Hosting Program
• Student host perspective
• Applicant perspective
Overview
SMSA Mid-Year Update
Why?
SMSA saw a need for…
1. An organized hosting program that is advertised to and easily accessible for interviewees.
SMSA Mid-Year Update
Interviewee Hosting Program- Student host perspective -
n: 75M: 42F: 33
Survey:
SMSA Mid-Year Update
Interviewee Hosting Program- Student host perspective -
SMSA Mid-Year Update
Interviewee Hosting Program- Student host perspective -
SMSA Mid-Year Update
Interviewee Hosting Program- Applicant perspective -
n: 19M: 6F: 13
Survey:
SMSA Mid-Year Update
Interviewee Hosting Program- Applicant perspective -
SMSA Mid-Year Update
Interviewee Hosting Program- Applicant perspective -
SMSA Mid-Year Update
Interviewee Hosting Program- Applicant perspective -
When a school HAS a student hosting program, my opinion of that school generally...
SMSA Mid-Year Update
Interviewee Hosting Program- Applicant perspective -
When a school DOES NOT HAVE a student hosting program, my opinion of that school generally...
SMSA Mid-Year Update
Interviewee Hosting Program
Ideas:
- Provide air mattresses/sleeping bags
- Increase incentives
- Advertise hosting program (both to interviewees and more to hosts)
- Online signup/management system for host matching
- Add sign-up page to online interview scheduler
SMSA Mid-Year Update
Curriculum Working Group
Tiffany Castillo
Shaundra Eichstadt
Sumit Shah
SMSA Mid-Year Update
Areas in Need of Curriculum Development as Identified by Students
Areas not being addressed by CCAP:– International Health– Women’s Health– LGBT Health– Community Health
Areas being addressed by CCAP:– Biochemistry– Structure of POM Q6– HHD– & other courses in the formal curriculum
SMSA Mid-Year Update
1. No centralized place at the SoM with IH resources/knowledge
2. No funding for service-learning immersion programs abroad
3. No International Health Application Area
4. No coherent IH curriculum at the SoM
5. Lack of communication to students & need for student involvement regarding the progress of IH initiatives at the SoM/greater University
6. We fail at recruiting strong applicants who are interested in IH
Challenges Faced by Medical Students Interested in International Health
SMSA Mid-Year Update
Proposal
1. Work with faculty to develop an International Health Application
1. Create a multidisciplinary course that prepares students to engage in international health research and service-learning• E.g. “The Science of Implementation: Global Health Delivery”
• Address resource management, advocacy, policy, CBPR methods• Partner with GSB, Law School, Design School, Education, etc.• Open to all graduate students and residents
2. Develop suggested timeline for coursework and IH activities• Yr 1 or 2: coursework (RIH, The Science of Implementation, ADEM lecture series)• Summer after Yr 1 or 2: field experience abroad with learning objectives to
establish foundation and background in area of interest• Yr 2+: additional coursework in areas of interest, TS proposal• Work with residency programs to identify opportunities for collaboration
SMSA Mid-Year Update
2. Establish a funding process to support medical students and residents who want to engage in IH service-learning, immersion or clerkship programs
3. Develop a central IH resource for medical students that dovetails with the greater University IH Initiative (http://thestanfordchallenge.stanford.edu/get/layout/tsc/International)
• Create a central website at SoM• Identify faculty advisor(s) for students interested in IH
Proposal
SMSA Mid-Year Update
Next steps
1. Create a SoM survey to:1. Assess student interest in and thoughts on IH
2. Document past & current student IH activities
2. Work with OCH and key IH faculty throughout University to develop a student IH curriculum proposal
3. Meet with Dr. Baker about status of IH Application in Winter 2008
4. Present proposal to Deans in Winter 2008
SMSA Mid-Year Update
Social Chairs
Sohan Japa
Maneesh Singh
SMSA Mid-Year Update
Our Mission
• To organize events representing a wide spectrum of student interests while also promoting interaction between…– Faculty and students– Stanford departments– Stanford graduate schools– SMS and other institutions
SMSA Mid-Year Update
• Bonfire at Ocean Beach in SF• Monthly Pub Series – “PubMed”
– Back to School Night at Bistro 412– HHD Afterparty at Buddha Lounge– Karaoke night at BBC
• 1st years Post-finals Surprise Event• 1st year/2nd year Party• Big Game Tailgate w/ SMS Alumni • Joint Halloween Party with Law School• UCSF Mixer in SF
Social Events – Fall Quarter
SMSA Mid-Year Update
Future Events
• SMS Tahoe Ski Trip• Happy Hour with BioMASS• Spring Party Trolley in SF• Plenty of more PubMeds• More joint events with Law school, School of Education,
and other graduate schools• Soliciting medical school for event ideas that represent a
wide range of interests
SMSA Mid-Year Update
“Moonlighting” Dance
• A medical school tradition• Extremely well-attended (sold >300 tickets)• Attended by Clinical and Pre-clinical students• Part 2 of moonlighting will take place in the Winter
SMSA Mid-Year Update
• Gardner – Donated $5000 per year for 5 years• Goal of encouraging faculty & student interaction outside
the classroom• Projects will be organized with Char Hamada• Advertise these funds to medical students to encourage
event planning• Upcoming Events
– Symphony Series
– MOMA Trip
– Faculty-Student Wine Tasting
Gardner Fund
SMSA Mid-Year Update
Soliciting our Peers
• Created [email protected] to better serve SMS• Some of their ideas:
– Trip to Planet Granite Rock Climbing Gym– An event at the Graduate Community Center (aka “The
750 Pub”)– Bowling night at Palo Alto Bowl– Foosball and/or Ping Pong Tournament– Trip to Monterey Bay Aquarium– Hiking trip to Muir Woods– More events w/ the law school